9436 User_Security_Roles~1.pdf
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- Solicitation number
- S-10700-00014656
- Issued by
- Oregon
About this file
This document is an Oregon Participating Addendum #9436 for IT Vendor Managed Services (VMS) detailing the Authorized User Security Roles Summary, updated on 10/1/2019. The document describes a roles-based Vendor Management System for ATA 9436 Managed Service Provider (MSP) for IT Professional Services, with Covendis Technologies serving as the MSP. The system allows authorized users limited access and capabilities based on their specific user ID, with the MSP coordinating with the Designated Procurement Officer to determine and document personnel access levels.
The document outlines seven distinct user roles within the system, each with varying levels of access and capabilities: Buyer Admin (full system access), Buyer Read Only (view-only access), Engagement Manager, HR Manager, Business Manager, Support Leader, Accounting, Accounts Payable, Project Support, Finance Manager, and Time Bill Approver. These roles range from having comprehensive system access with the ability to resolve user issues and view reports, to more restricted permissions such as viewing time and expense bills or approving invoices. The system is designed to provide granular, role-specific access to ensure appropriate information management and workflow within the IT professional services procurement process.
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Oregon Participating Addendum #9436 for
IT Vendor Managed Services Authorized User Security Roles Summary
(Updated 10/1/2019)
The Vendor Management System (“VMS” or “System”) for ATA 9436 MSP for IT Professional Services is a roles based System. An authorized user is granted limited access and capabilities based on their user ID. The MSP (Covendis Technologies) will coordinate with the Designated Procurement Officer, Executive (or delegate) that oversees procurement for an Authorized Purchaser, to determine and document which personnel have authority to access the VMS and at what level (e.g. Buyer Admin, Engagement Manager, etc.).
ROLE DESCRIPTION
Buyer Admin Full Access. Highest level security role which has full access to all pages of the Authorized Purchaser application including setup screens. This user is an internal contact for resolving routine issues which may arise for other authorized users. This user has the ability to view Main Reports and Data Cube Reports.
Buyer Read Only Viewing only. User has the ability to view all of the pages as a Buyer Admin. User does not have the ability to add or delete any information from the System.
Engagement Manager Has similar access as a Buyer Admin with the exception of the setup screens and Add User pages. The user may view reports containing data for Subcontractors which the user is listed as a contact
HR Manager Same abilities as the Engagement Manager.
Business Manager Similar to the Engagement Manager and HR Manager role, but unable to access Evaluation and Time and Expense bills.
Support Leader This role is designed primarily for running reports User has the ability to access most of the setup screens with the exception of the approval setup and supplier pricing agreement pages.
Accounting Allocates and authorizes invoices.
Accounts Payable Views, authorizes, and allocates invoices only.
Project Support Views time and expense bills.
Finance Manager May access reports, view, authorize, and allocate invoices.
Time Bill Approver Has the ability to approve time bills for a Subcontractor. May view and complete evaluations.
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