90DETR-S3794 BEN Cost Schedule.xlsx

This is a Cost Schedule template for state and local contract opportunity 90DETR-S3794. The document provides a standardized cost proposal framework for vendors to submit pricing across multiple project phases spanning a four-year period (integration period through Year 4). The cost proposal template requires vendors to itemize expenses across ten distinct categories: Project Planning, Requirements and Analysis, Design and Development, Interfaces and Integration, Data Conversion, Testing, Training, Product Installation and Support, Maintenance & Support Services Fees, and Recurring Charges. Bidders must provide detailed line-item pricing for each phase, including staffing, travel, equipment, and all other project-related costs. The template includes a section for vendor-defined anticipated personnel rates by expertise level, with fields for hourly rates, estimated hours, travel expenses, and total costs by role.

The cost proposal must meet specific budgetary constraints: pre-implementation milestones (Project Planning through Training) cannot exceed 35% of total project costs, while Implementation costs (including Product Installation and Support) must represent at least 25% of total project costs. Proposals failing to meet these requirements will be rejected as invalid. All pricing must be submitted in USD and inclusive of all project costs and recurring charges. Vendors may provide additional pricing assumptions on the designated assumptions sheet, and all technical questions regarding the pricing schedule must be submitted through the Q&A portal. The selected vendor assumes responsibility for any project costs not itemized in the submitted schedule.