9003 - Addendum No. 4 - Updates.pdf

FLORIDA DEPARTMENT OF TRANSPORTATION

Procurement Office

605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450

Phone: (850) 414-4381

ADDENDUM NO. 4 DATE: February 21, 2025

BID No.: DOT-RFP-25-9003-SJ

BID Title: FION Optical Transmission System Upgrade and Video Distribution Router Additions

OPENING DATE: Monday, March 17, 2025 @ 10:00 AM EST

Notice is hereby given of the following changes to the above-referenced SOLICITATION:

• The Department has recognized a need to create a spreadsheet to be used for Exhibit C - Price Proposal Form to aid vendors in completing this portion of the solicitation process. Exhibit C - Price Proposal Form (Rev. 02.03.2025) is hereby deleted in its entirety and replaced with the excel spreadsheet Exhibit C – Price Proposal Form (Rev. 02.21.2025) attached to the advertisement within the Vendor Information Portal. Along with the spreadsheet, Vendors must also provide, with the Price Proposal, the Exhibit C – Price Proposal Form Signature Page (attached below)

• Page 48 of Exhibit A – Technical Specifications have been updated/revised. The original page is hereby deleted in its entirety and replaced with the revised page noted with Addendum 4 attached below.

Bidders/Proposers must acknowledge receipt of this Questions and Answers Document by completing and returning to the Procurement Office, by no later than the time and date of the bid/proposal opening. Failure to do so may subject the bidder/proposer to disqualification.

Sherill Johnson, Procurement Agent

Bidder/Proposer

Address

Submitted by (Signature)

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

ADDENDUM 4 RFPSHELL. 10/21/2024

EXHIBIT C - PRICE PROPOSAL FORM – SIGNATURE PAGE

RFP Number: DOT-RFP-25-9003-SJ FOB: STATEWIDE

RFP Title: FION Optical System Upgrade and Video Distribution Router Additions – Phase 4

RENEWAL: see Special Condition 33).

THE UNIT RATE(s) WILL APPLY TO THE INITIAL TERM AND ANY RENEWAL PERIODS.

MFMP Transaction Fee:

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #7d.

The Transaction Fees imposed shall be based upon the date of issuance of the payment.

NOTE: In submitting a response, the proposer acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the proposer. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Proposer: FEID #

Address: City, State, Zip

Authorized Signature: Date:

Printed / Typed: Title:

DOT-RFP-25-9003-SJ

Exhibit C - Price Proposal Form

Signature Page Addendum No. 4

REVISED PAGE 48 OF EXHIBIT A – TECHNICAL SPECIFICATIONS

FLORIDA DEPARTMENT OF TRANSPORTATION

FION OPTICAL TRANSMISSION SYSTEM UPGRADE AND VIDEO DISTRIBUTION ROUTER ADDITIONS

PHASE 4

acquisition, 4) staging equipment, 5) equipment configuration, 6) staging testing, 7) field installation and 8) cutover.

13 HARDWARE AND SOFTWARE TECHNICAL SUPPORT

13.1 Vendor Provided

During the initial warranty period, the Vendor shall provide network engineering consultation and technical support for the optical transport equipment and routed

MPLS network components comprising the system. This does not preclude the

Vendor from engaging manufacturer support for additional help or escalation of technical support issues discovered during the initial warranty period.

13.2 Equipment Manufacturer Provided

The Vendor shall supply hardware and software support for all equipment installed by this project, provided by the original equipment manufacturer for the period of the contract including the warranty period.

As Nokia routing and optical transport equipment are installed, commissioned, and accepted, the Nokia equipment shall be supported by Nokia Gold technical support with Next Business Day Advanced Exchange and shall include the Nokia Software

Subscription Plan (SSP). The Vendor shall also provide the equivalent technical support, next business day advanced exchange, and software subscription for the optical transport equipment from the original equipment manufacturer.

Due to the FDOT’s system security requirements, all upgrades to the system must be accomplished without access to the public Internet. The Vendor shall provide procedures for performing upgrades and updates as needed to the equipment, without access to the Internet. The Vendor shall be provided VPN access to the private FDOT network as required.

Upon conclusion of the contract and warranty periods, the FDOT may enter into a hardware and software support agreement with the original equipment manufacturer for an additional term. The Vendor shall assist the FDOT with technical development of a hardware and software support agreement with the original equipment manufacturer.

14 FDOT PROPERTY SURPLUS AND DISPOSAL DOCUMENTATION

Following the successful passage and acceptance of the 20-day performance period, the FDOT will authorize the Vendor to mobilize to work sites for the removal and disposal of the legacy network equipment.

The Vendor shall coordinate with the FDOT Property Manager for proper Surplus and Disposal procedure before equipment is removed from the site. The Vendor

Addendum 4 - Page 48