9-Part B - ITB Construction Scope of Work DRAFT - 2026 10 5.pdf

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Attached to
Old Town Pool Replacement
Solicitation number
2038
Issued by
Alexandria City, Virginia

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Summary

This is a Construction Scope of Work document for the City of Alexandria's Invitation to Bid (ITB No. 2038) for the Old Town Pool Replacement project in Virginia. The project scope encompasses the demolition of the existing pool and pool building, followed by the construction of a new pool, pool building, and surrounding site work. The contractor must achieve Substantial Completion by March 1, 2028. Key contractor responsibilities include providing a baseline construction schedule within 30 calendar days after Notice to Proceed, submitting monthly progress reports with percent complete status and work plans, maintaining daily work logs upon request, conducting on-site orientation training for employees and subcontractors, designating a Project Superintendent with authority over on-site operations, and attending all required pre-construction, progress, and closeout meetings with the City's Project Manager.

The contractor is responsible for all safety and compliance obligations including adherence to OSHA and VOSH regulations, site-specific safety planning, and immediate reporting of accidents and hazardous conditions. Quality control requirements mandate that all work be performed in a workmanlike manner with prompt correction of defective work at no additional cost to the City. Documentation responsibilities include maintaining current permits and licenses, submitting red-line as-built drawings, coordinating required testing and inspections, and submitting shop drawings and product data in accordance with contract documents. Upon project closeout, the contractor must submit warranties, operation and maintenance manuals, as-built drawings, and final lien waivers, and complete all punch list items within timeframes established by the City. The document does not specify pricing terms, set-asides, or funding sources.

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City of Alexandria Invitation to Bid

Old Town Pool Renovation ITB No. 2038

Part B – Scope of Work

Part B – Construction Scope of Work

1. General Overview This module describes the general Scope of Work for the Project. Detailed requirements for construction administration, performance, scheduling, and payment are addressed in Part C – Construction Special Terms and Conditions and Part D – General Terms and Conditions.

Bids shall be submitted strictly in accordance with the requirements of the Solicitation and shall not include narrative proposals unless expressly required.

2. Performance Period, Location, and Workdays/Hours

2.1. Period of Performance

The Contractor must achieve Substantial Completion by March 1, 2028.

3. Scope of Work Contractor obligations, performance standards, inspection requirements, scheduling, and payment provisions are addressed in Part C – Construction Special Terms and Conditions and Part D – General Terms and Conditions .

This project includes but is not limited to the following work:

Demolish the existing pool and pool building. Construct new pool, pool building, and surrounding site work.

4. Contractor Responsibilities

4.1. Provide a baseline construction schedule within 30 calendar days after Notice to

Proceed

4.2. Reporting – The Contractor must:

4.2.1 Submit monthly progress report summaries

• Percent complete

• Work performed during reporting period

• Work planned for the next reporting period

• Schedule impacts, if any

4.2.2 Maintain and submit daily work logs, upon request of the City

4.2.3 Comply and promptly notify the City if writing of:

• Delays

• Differing site conditions

• Safety incident

• Material shortages affecting the schedule

4.3. Training – The Contractor must:

Old Town Pool Renovation

4.3.1 Conduct on-site orientation for its employees and subcontractors regarding:

• Site safety rules

• City access requirements

• Coordination protocols.

4.4. Coordination and Communication Responsibilities – The Contract must:

4.4.1 Coordinate all work with the City’s Project Manager and other contractors working on or adjacent to the site.

4.4.2 Attend pre-construction, progress, and closeout meetings as required by the City.

4.4.3 Designate a Project Superintendent with authority over on-site operations.

4.4.4 Provide advance notice of activities that may:

• Disrupt City operations

• Affect public access

• Require utility shutdowns.

4.5. Documentation and Recordkeeping

4.5.1 Contractor shall maintain current copies of all permits, licenses, and inspections required for the Work.

4.5.2 Contractor shall maintain red-line drawings reflecting as-built conditions.

4.5.3 Contractor shall submit shop drawings, product data, and submittals in accordance with the Contract Documents.

4.6. Safety and Compliance Responsibilities – The Contractor must:

4.6.1 Comply with all OSHA, VOSH, and applicable safety regulations.

4.6.2 Be responsible for site safety, including protection of workers, the public, and property.

4.6.3 Promptly report accidents, injuries, or hazardous conditions to the City.

4.6.4 Maintain a site-specific safety plan, if required by the Contract Documents.

4.7. Quality Control Responsibilities – The Contractor must:

4.7.1 Perform all Work in a good and workmanlike manner.

4.7.2 Promptly correct defective or non-conforming work at no additional cost to the City.

4.7.3 Coordinate required testing and inspections.

4.7.4 Be responsible for the quality of work performed by subcontractors.

4.8. Closeout Responsibilities – The Contractor must:

4.8.1 Achieve Substantial Completion and Final Completion in accordance with the Contract.

4.8.2 Submit:

Old Town Pool Renovation

• Warranties and guarantees

• Operation and maintenance manuals

• As-built drawings

• Final lien waivers

4.9. Complete all punch list items within the time established by the City.

Part B – Construction Scope of Work
1. General Overview
2. Performance Period, Location, and Workdays/Hours
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4. Contractor Responsibilities
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4.1. Provide a baseline construction schedule within 30 calendar days after Notice to Proceed
4.2. Reporting – The Contractor must:
4.2.1 Submit monthly progress report summaries
4.2.2 Maintain and submit daily work logs, upon request of the City
4.2.3 Comply and promptly notify the City if writing of:
4.3. Training – The Contractor must:
1.1.1
1.1.1
4.3.1 Conduct on-site orientation for its employees and subcontractors regarding:
4.4. Coordination and Communication Responsibilities – The Contract must:
4.4.1 Coordinate all work with the City’s Project Manager and other contractors working on or adjacent to the site.
4.4.2 Attend pre-construction, progress, and closeout meetings as required by the City.
4.4.3 Designate a Project Superintendent with authority over on-site operations.
4.4.4 Provide advance notice of activities that may:
4.5. Documentation and Recordkeeping
4.5.1 Contractor shall maintain current copies of all permits, licenses, and inspections required for the Work.
4.5.2 Contractor shall maintain red-line drawings reflecting as-built conditions.
4.5.3 Contractor shall submit shop drawings, product data, and submittals in accordance with the Contract Documents.
1.1.
4.6. Safety and Compliance Responsibilities – The Contractor must:
4.6.1 Comply with all OSHA, VOSH, and applicable safety regulations.
4.6.2 Be responsible for site safety, including protection of workers, the public, and property.
4.6.3 Promptly report accidents, injuries, or hazardous conditions to the City.
4.6.4 Maintain a site-specific safety plan, if required by the Contract Documents.
4.7. Quality Control Responsibilities – The Contractor must:
4.7.1 Perform all Work in a good and workmanlike manner.
4.7.2 Promptly correct defective or non-conforming work at no additional cost to the City.
4.7.3 Coordinate required testing and inspections.
4.7.4 Be responsible for the quality of work performed by subcontractors.
4.8. Closeout Responsibilities – The Contractor must:
4.8.1 Achieve Substantial Completion and Final Completion in accordance with the Contract.
4.8.2 Submit:
1.1. Complete all punch list items within the time established by the City.
1.1.
1.1.
4.9.

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