10-Part F - ITB Construction Eval and Method of Award 10-5 2026.pdf

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Attached to
Old Town Pool Replacement
Solicitation number
2038
Issued by
Alexandria City, Virginia

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This document is Part F of the Invitation to Bid (ITB) 2038 issued by the City of Alexandria, Virginia for the Old Town Pool Replacement project, establishing the evaluation criteria and method of award for this construction procurement. The City will utilize the competitive sealed bid method of source selection in accordance with the Virginia Public Procurement Act and the Code of the City of Alexandria, with the contract to be awarded to the lowest responsive and responsible bidder. The evaluation methodology incorporates a base bid with four potential additive bid items, with award determination dependent on available project funding and the bidder's total price across the base bid and applicable additive items in sequential order.

The low bidder determination will be based on the base bid plus any additive bid items that can be awarded within available project funds, with specific funding threshold triggers determining whether Additive Bid Items 1, 2, 3, and/or 4 will be included in the final award. Prior to contract award, the City will conduct a responsibility determination for the apparent successful bidder in accordance with the Virginia Public Procurement Act and applicable City code. A Notice of Award will be issued to the successful bidder and Solicitation Disposition Letters to unsuccessful bidders; however, issuance of a Notice of Award does not authorize work commencement, which may only begin after execution of all required contract documents and, if applicable, issuance of a Notice to Proceed. The City reserves the right to reject nonresponsive or nonresponsible bids and cancel the solicitation for good cause as permitted by law.

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City of Alexandria

ITB 2038

Old Town Pool Replacement

Part F – Evaluation and Method of Award

Part F - Evaluation and Method of Award

1. Evaluation Factors for Award

1.1. The City is using the competitive sealed bid method of source selection for this procurement in accordance with the Virginia Public Procurement Act and the Code of the City of Alexandria. If an award is made, the City will award the Contract to the lowest responsive and responsible Bidder, in accordance with applicable law.

1.2. The low bidder will be determined by the low bid plus any additive bid items that may be awarded within the project funds available.

1.1.1. If funds are available for only the Base Bid, only the Base Bid will be awarded.

1.2.1. If funds are available for the base bid and Additive Bid Item 1, the Base bid and Additive Bid Item 1 will be awarded.

1.3.1. If funds are available for the base bid and Additive Bid Items 1 and 2, the Base bid and Additive Bid Items 1 and 2 will be awarded.

1.4.1. If funds are available for the base bid and Additive Bid Items 1, 2 and 3, the Base bid and Additive Bid Items 1, 2, and 3 will be awarded.

1.5.1. If funds are available for the base bid and Additive Bid Items 1 , 2, 3, and 4, the Base bid and Additive Bid Items 1, 2, 3, and 4 will be awarded.

1.3. A Notice of Award will be issued to the successful Bidder(s) and a Solicitation Disposition Letter will be issued to the unsuccessful Bidder(s), identifying the successful Bidder(s) and the total Contract Price.

1.4. Issuance of a Notice of Award does not authorize the Contractor to begin Work.

The Contractor may not begin any Work until all required Contract Documents have been executed and, if applicable, a Notice to Proceed has been issued.

2. Reservation of Right The City shall conduct this Solicitation and any resulting award in accordance with the Virginia Public Procurement Act and applicable law. Nothing in this Solicitation shall be construed to limit the City’s authority to reject nonresponsive or nonresponsible bids, cancel this Solicitation for good cause, or take any action otherwise permitted by law.

3. Responsibility Determination Prior to award, the City will determine whether the apparent successful Bidder is responsible in accordance with the requirements of the Solicitation, the Virginia Public Procurement Act, and § 11-4-6 of the Code of the City of Alexandria, as applicable.

Part F - Evaluation and Method of Award
1. Evaluation Factors for Award
1.1. The City is using the competitive sealed bid method of source selection for this procurement in accordance with the Virginia Public Procurement Act and the Code of the City of Alexandria. If an award is made, the City will award the Contract to t...
1.2. The low bidder will be determined by the low bid plus any additive bid items that may be awarded within the project funds available.
1.1.1. If funds are available for only the Base Bid, only the Base Bid will be awarded.
1.2.1. If funds are available for the base bid and Additive Bid Item 1, the Base bid and Additive Bid Item 1 will be awarded.
1.3.1. If funds are available for the base bid and Additive Bid Items 1 and 2, the Base bid and Additive Bid Items 1 and 2 will be awarded.
1.4.1. If funds are available for the base bid and Additive Bid Items 1, 2 and 3, the Base bid and Additive Bid Items 1, 2, and 3 will be awarded.
1.5.1. If funds are available for the base bid and Additive Bid Items 1 , 2, 3, and 4, the Base bid and Additive Bid Items 1, 2, 3, and 4 will be awarded.
1.1.
1.1.
1.1.
1.1.
1.1.
1.1.
1.1.
1.1.
1.1.
1.3. A Notice of Award will be issued to the successful Bidder(s) and a Solicitation Disposition Letter will be issued to the unsuccessful Bidder(s), identifying the successful Bidder(s) and the total Contract Price.
1.4. Issuance of a Notice of Award does not authorize the Contractor to begin Work. The Contractor may not begin any Work until all required Contract Documents have been executed and, if applicable, a Notice to Proceed has been issued.
1.
1.
2. Reservation of Right
3. Responsibility Determination

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