9-009 COI Reporting Requirements.pdf

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Attached to
27001415 FY27 Sweeping Project
Solicitation number
27001415
Issued by
Mason County, Texas

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This document is a Conflict of Interest Reporting Requirements notice issued by the City of Midland, Texas, for the FY27 Sweeping Project. The notice outlines mandatory compliance requirements under Texas Local Government Code Chapter 176, which governs the disclosure of relationships between vendors and local government officers. Vendors who have a business relationship with the City of Midland and meet the requirements under Section 176.006(a) must file a Conflict of Interest Questionnaire (Form CIQ) with the City Secretary no later than the seventh business day after becoming aware of facts requiring disclosure. The notice applies to all bidders responding to the City of Midland's request for the Arterial and Downtown Sweeping Project, which involves furnishing materials and labor for sweeping services.

Failure to comply with conflict of interest reporting requirements constitutes a Class C Misdemeanor under Texas law, and contracts awarded to vendors in violation of these requirements are subject to termination with no recourse to the City of Midland, with the vendor subsequently removed from the bidders list for a minimum of one year. The notice clarifies that Form CIQ submission is required only when a conflict of interest exists as defined by statute; however, if no conflict exists at the time of bid submission and one is subsequently discovered, the form must be filed immediately. By submitting a bid response, vendors represent their compliance with Chapter 176 of the Texas Local Government Code. The City of Midland maintains a current list of local government officers on its website at http://www.midlandtexas.gov/, and completed forms should be submitted with the bid or mailed to the City Secretary at the provided address.

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IMPORTANT NOTICE

Conflict Of Interest Reporting Requirements

Compliance with LOCAL GOVERNMENT CODE TITLE 5. MATTERS AFFECTING PUBLIC OFFICERS AND EMPLOYEES SUBTITLE C. MATTERS AFFECTING PUBLIC OFFICERS AND EMPLOYEES OF MORE THAN ONE TYPE OF LOCAL GOVERNMENT CHAPTER 176. DISCLOSURE OF CERTAIN RELATIONSHIPS WITH LOCAL

GOVERNMENT OFFICERS; PROVIDING PUBLIC ACCESS TO CERTAIN INFORMATION.

Form CIQ: This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire shall be filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor.

Bidders are responsible for filing Conflict of Interest form “CIQ” in accordance with the above referenced statute. Failure to do so is a class C Misdemeanor. Contracts or Purchase Orders awarded to a vendor that has violated this law is subject to termination at such time that the violation is discovered with no recourse to the City of Midland. The bidder will be subsequently removed from the bidders list for a minimum of one year.

When there is no known conflict of interest as defined by the statute, it is not necessary to file/submit the Form CIQ. The form must be submitted if a conflict is subsequently discovered.

By submitting a response to this request, vendor represents that it complies with the requirements of Chapter 176 of the Texas Local Government Code.

For a current list of the local government officers go to: http://www.midlandtexas.gov/

Upon completion of the form, sign and submit with bid or mail to:

City of Midland Attn: City Secretary PO Box 1152 Midland, Texas 79702 http://www.midlandtexas.gov/

File details come from the government source that posted it. Updated .