11-004 Street Sweeping General Notes.pdf

Street Sweeping Project FY 2027 Sweeping Project

GENERAL NOTES

1. If used, all barricades, signs and traffic control for this project shall conform to the latest edition of the Texas Manual on Uniform Traffic Control Devices for Streets and Highways.

2. Proper traffic control is the sole responsibility of the Contractor and shall be in accordance with the TMUTCD.

3. If traffic control is to be used, the Contractor shall be responsible for the traffic control plan and shall submit it to the Transportation Project Manager for approval forty-eight

(48) hours prior to the beginning of work.

4. Contractor shall examine the project site(s) and completely familiarize themselves with the nature and extent of the work to be accomplished. No extra compensation will be allowed for any work made necessary by unusual conditions or obstacles encountered during the progress of the work, which conditions or obstacles are readily apparent upon a visit to the site. If there are any questions in this regard or if there are any discrepancies between the plans and the actual site conditions, the contractor shall notify the engineer prior to the submission of bids.

5. All Contractor operations shall be accomplished in accordance with applicable regulations of the U.S. Occupational Safety and Health Administration. Copies of the OSHA Standards may be purchased from the U.S. Government Printing Office;

information and related reference materials may be obtained from OSHA; 903 San Jacinto, Austin, Texas.

6. Contractor shall comply with all applicable local, state, and federal requirements regarding excesses and waste material, including methods of handling and disposal.

7. Care shall be used to create a safe work area, with minimal impact on the flow of traffic.

8. Any existing pavement, curbs, and/or sidewalk damaged by the contractor are to be repaired by the contractor to at least the preexisting condition at their expense before acceptance of the work.

9. Contractor shall make all due precautions to protect existing facilities from damage. Any damage to existing facilities incurred as a result of these construction operations are to be repaired immediately by the contractor to at least the pre-existing condition at no additional cost to the owner.

10. Contractor is responsible for complying with all applicable environmental laws.

11. The contractor shall not use any facilities of a private property owner without a written agreement that is furnished to the City of Midland. These facilities shall include but not limited to private properties for storage, water, trash receptacles, etc. All City ordinances must be followed.

12. The contractor shall not place spoils on private property without a written agreement that is furnished to the City of Midland.

13. The Contractor is reminded that this project is located in an urban environment, trees and overhead utility lines are common. The Contractor shall provide the proper equipment to complete the work in the urban environment.

STREET SWEEPING NOTES

Scope of Work This Contract shall include three (3) times a year sweeping of City-owned arterial, collector, and downtown’s curb and gutter, including all valley gutters, inverts, and over all portions of painted medians and/or islands located on the attached map. The sweeping operation shall consist of removing all dirt, leaves, twigs, branches, mud, silt, sand, paper, rocks, cans, glass, and other debris. Unforeseen conditions, such as weather, can bring unusual amounts of debris to city streets. Removal of all debris regardless of scope and level is the responsibility of the Contractor. These conditions include but are not limited to leaves, heavy silt, sand or other types of large debris. If debris is determined to be beyond the intent of this Contract, then the Project Manager may authorize in-house crews to supplement the cleaning/sweeping operation. This supplemental work shall not be the usual. Most locations are within the City limits of the City of Midland. Services shall include furnishing of all labor, equipment, tools, fuel, materials, insurance, supervision, waste recycling/disposal, and all other items incidental to performing arterial and downtown street sweeping services potentially in heavy traffic.

The rounds of sweeping should occur at the following times:

• Round 1—March/April

• Round 2—May/June

• Round 3—July/August

The initial term of the contract shall be from the date of award until September 30, 2027.

This contract may be renewed for up to two additional one year terms (October 1, 2027 to September 30, 2028; October 1, 2028 to September 30, 2029). Each annual renewal will be for an amount not to exceed $500,000.00. The exact value of tasks assigned under the annual contract renewals, if any, shall be determined by the City based on available funds, as authorized by the City Council.

1. Contractor shall submit a list of the type of equipment to be utilized, including the year, make, and model of each sweeper proposed for providing these services to the City for approval. The City reserves the right to request descriptive literature or specification sheets for each type of vehicle or equipment listed as it deems necessary to properly administer specifications of the contract. Upon request of the City, the Contractor shall demonstrate the equipment is suitable for the proposed services. At a minimum, the Contractor shall provide two (2) primaries and one (1) back up sweeper.

2. All sweepers used shall be of sufficient size and hopper capacity (4 useable cubic yard minimum) to be rated by the manufacturer as street worthy sweepers. Smaller and/or specialized parking lot sweepers shall not be permitted.

3. TRAVEL TIME: All costs for travel time between roads and/or to and from refuse disposal sites will be included in the unit price and shall be incidental to the performance of this contract.

4. SWEEPING REQUIREMENTS: Sweeping areas will include all curb lines along both sides of the roadways, or to the edge of pavement where no curbs exist, along all curbs on raised medians, over all portions of painted medians and all intersection cross gutters. Contractor is responsible for the 8’ strip (sweeper width) along all curbs and raised medians.

a. Sweeping Inverted Streets: Streets that are inverted shall be swept along the curbs (if present) and then along the invert to pick up any debris left by runoff.

b. Sweeping will always be accomplished in the same direction as traffic flow.

c. Contractor shall make every reasonable effort to minimize streaks left by sweepers.

d. Sweeping operations on arterial and downtown streets will be permitted overnight at the Contractor’s discretion.

5. Dump Truck—Contractor shall use at least one no less than 12 cubic yard dump truck to dispose sweepings into in order to expedite the sweeping process.

6. Contractor shall dispose of all refuse and debris collected during cleaning/sweeping operations by hauling them to either of the City of Midland’s stockpile locations: 1924 E Cuthbert Ave. (between Fairgrounds Rd. and Tilden St), and the other at 6400 W Highway 80. These locations will be available to the contractor free of charge. However, if the Contractor chooses to dispose of debris at the landfill or at another location, the cost for disposal shall be incidental to this project.

a. NOTE: No “on road” storage or dumping shall be permitted

b. Dumping into a disposal truck is mandated by these specifications

7. Contractor shall use all reasonable methods to minimize dust emissions during sweeping operations. Sweepers shall be equipped with a dust suppressant system that shall be used during sweeping operations. No separate payment will be made for work performed or material used to control dust resulting from Contractor’s performance of the work.

8. The City reserves the right to add additional streets and/or other rights-of-way to the street schedule. The Contractor shall provide any additional sweeping services at the agreed upon curb mile unit price.

9. PERSONNEL: Contractor shall provide a supervisor or foreman who communicates effectively and who shall be present at all times during Contract operations. Any request or communication given to the foreman shall be deemed as delivered to the Contractor.

a. No workman shall be employed on any work under these specifications that is found to be incompetent, disorderly, troublesome, intemperate, or otherwise objectionable.

b. Sweeping Operators: Contractor shall attempt to provide adequately trained operators to minimize disruption of service. Contractor is responsible for ensuring that any and all new sweeping operators will be adequately trained in their area by Contractor Supervisors.

10. WATER: Contractor shall furnish all water required for the performance of this work and will make all arrangements for obtaining the water needed and will comply with all the requirements set forth by the governing water entity.

11. SOUND CONTROL: Contractor will comply with all local sound control and noise level rules, regulations, and ordinances, which apply to any work performed pursuant to the Contract, and will make every effort to control any undue noise resulting from its operation.

12. SAFETY: Contractor agrees to perform all work outlined in this Contract in such a manner as to meet all accepted standards for safe practices during operations and to maintain safe conditions or premises and ways at all times, including safely stored equipment, machines and materials. This includes compliance with City, Local County, State or other legal intents and terms of the applicable OSHA safety orders at all times so as to protect all persons, including Contractor’s employees and City against injury or damage to their property.

13. The Contractor shall submit to the City a sweeping report after each cycle of sweeping has been completed. Each report shall contain the following:

a. Number of curb miles swept

b. Cubic Yards of debris disposed of

c. Gallons of water used

14. All sweeping equipment, as well as disposal trucks and skid loaders shall be equipped with adequate warning devices and lights for safe operation and must meet all vehicle operating requirements of the State of Texas Department of Motor Vehicles, OSHA regulations and all other applicable codes required in the State of Texas.

15. All equipment shall be adequately maintained both mechanically and visually and will be fully operational during all sweeping operations.

16. All units shall be clearly and prominently marked with Contractor’s name and unit number.

17. All equipment must be properly registered and insured according to the Motor Vehicle laws of the State of Texas.

PERFORMANCE

18. Worn brushes and brooms shall be replaced and adjusted to insure maximum efficiency.

19. Sweeping shall normally consist of a single pass over an area. However, Contractor shall make as many additional passes or such extra effort as may be required to adequately clean the street. Obstructions such as accumulations of silt, compacted dirt, leaves and similar debris will be removed unless removal of such obstruction cannot be accomplished without damage to equipment, inflicting personal injury, or clearly is beyond the capabilities of specified equipment. Obstructions such as small tree limbs and rocks will be removed from the sweeping path and hauled away by the Contractor rather than by-passing the area. Larger obstructions such as impaired vertical and/or horizontal clearance by tree limbs, parked vehicles, large fallen tree limbs, construction equipment, or materials, and/or other similar items may be by-passed.

20. Inspections shall be performed on a regular basis.

a. Inspector shall decide adequacy of sweeping.

b. In the event a sweep is considered to be unsatisfactory, Contractor shall re-sweep the unsatisfactory area at Contractor’s expense within three (3) days after receiving notification.

c. City reserves the right to withhold payment for missed, incomplete or unsatisfactory sweeping performance.

PROJECT SCHEDULE

1. Contractor agrees that one round of sweeping of all areas on the attached map shall be completed in no later than two (2) weeks. Contractor further agrees that sweeping shall commence within three (3) weeks of the City’s request for sweeping operations to commence.

2. It shall be the responsibility of the contractor to provide a project schedule to the Project Manager prior to the onset of operations. The schedule should outline the anticipated start and end dates for each round of sweeping operations.

PAY ITEM NOTES

1. Shall include all necessary equipment, supervision, labor, materials, tools, water, temporary disposal sites, debris disposal, and all incidentals necessary to clean/sweep all agreed upon arterials and other streets on the attached map. Sweeping shall be done three (3) times a year at the times specified by the City of Midland. Unit of payment shall be by the curb mile (CM) swept and/or cleaned by the Contractor. NOTE: Curb Mile

(CM) totals in the Bid Tab are the total CMs for one year of sweeping (3 cycles combined).