5. Attachment L-10_Task Order 1_LLNL Building 251 DDR.pdf

NATIONWIDE DD&R– FINAL RFP ATTACHMENT L-10

SOLICITATION NO. 89303319REM000052

L-10-1

Task Order 1

Lawrence Livermore National Laboratories (LLNL)

Building 251 Deactivation, Decommissioning, and Removal (DD&R)

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Table of Contents

SECTION A – SOLICITATION/CONTRACT FORM

Task Order 1

Table of Contents

Section B - Supplies or Services and Prices/Costs

Section C - Performance Work Statement

C.1.2 Task Order Implementation

C.2 Program Support Services

C.3 Deactivation, Decommissioning, and Removal (DD&R) of Facilities

C.3.1 Facility Characterization Program

C.3.2 DD&R of Facilities

C.4 Waste Support Services

C.5 Performance Requirements

Section D - Packaging and Marking

Section E - Inspection and Acceptance

Section F - Deliveries or Performance

Section G - Contract Administration Data

Section H - Special Contract Requirements

H.2 DOE-H-2002 No Third Party Beneficiaries (Oct 2014)

H.3 Definitions

H.4 Employee Hiring Preferences Including Through Period of Performance

H.5 DOE-H-2001 Employee Compensation: Pay and Benefits (Oct 2017) (Revised)

H.6 Special Provisions Applicable to Employee Compensation: Pay and Benefits

H.7 Workforce and Benefits: Plans and Timeframes

H.8 DOE-H-2004 Post Contract Responsibilities for Pension and Other Benefit Plans (Oct 2014) 38

H.9 DOE-H-2028 Labor Relations (Oct 2014) (Revised)

H.10 WORKFORCE RESTRUCTURING

H.11 Labor Standards

H.12 DOE-H-2003 Worker’s Compensation Insurance (Oct 2014)

H.13 DOE-H-2073 Risk Management and Insurance Programs (Dec 2014) (Revised)

H.14 DOE-H-2080 Agreement Regarding Workplace Substance Abuse Programs at DOE Sites

(Apr 2018)

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H.15 Overtime Control Reporting

H.37 DOE-H-2058 Designation and Consent of Teaming Subcontracts – Alternate I (Oct 2014)

(Revised)

H.52 Subcontracted Work

Section I - Contract Clauses

(I.90) FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014)

Section J - List of Documents, Exhibits and Other Attachments

Exhibit C-1, Building 251 Project Scope Area

Exhibit C-2, Building 251 Supplemental Information

Exhibit C-3, Building 251 Contamination Map

Exhibit C-4, Site Specific ES&H Requirements

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Section B - Supplies or Services and Prices/Costs

This Task Order work shall be performed under Contract Line Item Number (CLIN) 01000 of the

Nationwide DD&R Master Indefinite Delivery/Indefinite Quantity (IDIQ) Contract (herein referred to as the Master IDIQ Contract). Section B of the Master IDIQ Contract is incorporated by reference with the exception of clauses applicable to Fixed-Price Task Orders, and is revised for purposes of this Task Order with the information below specifically identified for this task.

B.1 DOE-B-2012 Supplies/Services Being Procured/Delivery Requirements (Oct 2014)

The Contractor shall furnish all personnel, facilities, equipment, material, supplies, and services

(except as may be expressly set forth in this Task Order as furnished by the Government) and otherwise do all things necessary for, or incident to, the performance of work as described in Section C, Performance Work Statement (PWS) under this Task Order.

B.2 Type of Contract

(c) DOE-B-2003 Cost-Plus-Incentive-Fee Task Order: Total Estimated Cost and Incentive Fee

(OCT 2014)

(1) This is a Cost-Plus-Incentive-Fee Task Order. In accordance with the clause at FAR 52.216-

10, Incentive Fee, the target cost, target fee, maximum and minimum fees, and the target fee increase and decrease ratios for this contract are shown in Table B-1.

Table B-1. Target Cost and Fee Information

Target Cost [$proposed]

Target Fee [$proposed]

Maximum Fee 15%

Minimum Fee 0%

Target Fee Increase Ratio: 30 Cents/Dollar Less Than Target Cost

Target Fee Decrease Ratio: 30 Cents/Dollar More Than Target Cost

(2) The target cost, target fee, minimum and maximum fee, and target fee increase/decrease ratios are applicable to CLIN 01001 as shown in Table B-2.

Table B-2. Task Order CLIN Structure

CLIN CLIN Title CLIN Type

Estimated

Target Cost Target Fee Total

01001 Task Order Implementation CR [$proposed] $0 [$proposed]

01002 LLNL Building 251 DD&R CPIF [$proposed] [$proposed] [$proposed]

Total [$proposed] [$proposed] [$proposed]

CLIN = Contract Line Item Number CPIF = Cost Plus Incentive Fee CR = Cost Reimbursable

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(3) Payment of target fee shall be made in accordance with the Clause 52.216-10, Incentive Fee, and the Payments clauses in the Master IDIQ Contract applicable to this Task Order.

B.4 DOE-B-2013 Obligation of Funds (Oct 2014)

(a) Pursuant to the clause of this Contract in FAR 52.232-22, Limitation of Funds, total funds in the amount(s) specified below are obligated for the payment of allowable costs and fee. It is estimated that this amount is sufficient to cover performance through the date(s) shown below.

[TBD: total obligated funds and estimated performance carry-through date to be inserted at Task Order award]

B.6 Funding Profile

The planned funding profile per the Government Fiscal Year for this Task Order is shown in Table B-3 and is subject to Congressional and Departmental funding authorization.

G o v er n m en t

F is ca l

Y ea r

F Y

F Y

$ Amount*

$34

$34

* The dollar amounts are represented in ($M). The provided funding profile represents the government’s estimate of future funding. This assumed funding is not a guarantee of available funds. Actual funding may be greater or less than these estimates. There is no commitment by

DOE to request funds equivalent to this assumed funding. Available funds depend on

Congressional appropriations and priorities within the DOE. The provided funding profile covers estimated costs and fee and/or prices to be identified in Section B of the Task Order, inclusive of funding of applicable pension or retirement plans described in Section C.

Section C - Performance Work Statement

C.0 Task Order Purpose and Overview

The goal of the LLNL Project is to remediate the facilities at the LLNL Site to the appropriate standards as defined in the site specific Memorandum of Agreement (MOA) between the Department of Energy

(DOE) Environmental Management (EM) and DOE National Nuclear Security Administration (NNSA).

Section C of the Master IDIQ Contract is incorporated by reference or is revised for purposes of this Task

Order with the information below specifically identified for this task. This Task Order PWS utilizes the same numbering as the Master IDIQ PWS. Additionally, any references to Attachments in this Task

Order are being made to Section J of this Task Order and not to Section J of the Master IDIQ Contract.

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SubTask # Task Title Related Master IDIQ PWS Section

1 Task Order Implementation C.1.2

2 Program Support Services C.2

3 DD&R of Facilities and Waste Support Services C.3, C.3.1, C.3.2 & C.4

IDIQ = Indefinite Delivery/Indefinite Quantity

Sub Task #1: Task Order Implementation

C.1.1 Executive Summary - Section C.1.1 of the Master IDIQ PWS does not apply to this Task Order.

C.1.2 Task Order Implementation

Section C.1.2 below supersedes Section C.1.2 of the Master IDIQ PWS.

The main goal of the implementation process is to ensure that terms and conditions of the Task Order are fully understood by the Contractor. The following section defines the implementation requirements:

(a) Submit a Task Order Implementation Plan to ensure successful completion of all implementation activities. The Task Order Implementation Plan shall accomplish the objectives of minimizing or avoiding impacts to continuity of sitewide operations, identifying key issues and approaches to resolution, and overcoming barriers to a successful Task Order Implementation.

(b) Establish the workforce needed to implement the Task Order.

(c) Establish the programmatic and management systems needed to support implementation under the terms and conditions of the Task Order.

(d) Provide a work breakdown structure for each Task Order PWS element included in this Task Order that includes, but is not limited to the scope of work, labor relations, human and material resources, schedule of planned activities and milestones, identification of key issues that may arise during implementation and the associated resolutions, and the planned interactions with DOE, other sitewide contractors, regulators, and stakeholders.

(e) This sub-section does not apply to this Task Order.

(f) This sub-section does not apply to this Task Order.

(g) Complete deliverables associated with the PWS, as well as other sections of the Contract, listed in

Section J, Attachment J-7, Deliverables. The Contractor shall provide a Task Order Submittal Log that includes all documents and deliverables required to be submitted to DOE. The Submittal Log shall contain submittal number, description, PWS section, type (informational, approval required, etc.), date required to be submitted, and DOE’s comments and the Contractor’s resolution.

The submittal number in the log shall be used when submitting to DOE and only one cover sheet will be used per deliverable submission.

(h) Develop training for the workforce based on the Task Order requirements and the Contractor proposed technical and management approach for execution. Provide DOE a schedule for completion of training that results in 100 percent of the workforce trained to execute the Task Order.

(i) Perform a due diligence review (to include review of Building 251 technical documents, characterization data, and other documents or forms of information). Prior to the end of the Task

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Order Implementation period, provide the CO with a listing of material differences and preexisting conditions. After receipt and evaluation of the Contractor material differences submission, DOE will negotiate the final list of Material Differences and Preexisting Conditions with the Contractor and will determine whether a change to the Task Order is necessary. The CO will provide direction to the

Contractor to address any changes and will establish timeframes for completion of applicable actions.

(j) Submit a Graded Approach for Implementation of Task Order Requirements for DOE approval to streamline processes identify efficiencies and performance improvements to accomplishing each the

Task Order. The plan shall include a review and recommendations of changes, if appropriate, to the current site standards and implementing procedures for the reduction of requirements and/or streamlining processes.

(k) Submit a Declaration of Readiness to Execute Task Order to the CO, prior to the end of the Task

Order Implementation period, indicating readiness to assume responsibility for execution of the Task

Order. Also, identify any post Implementation activities that may be required to complete implementation (e.g., notifications to outside agencies of transfer of co-operator responsibilities, or completion of procedure updates).

(l) The Contractor shall develop and submit the Building 251 DD&R Project Initial Performance

Measurement Baseline (PMB) for the Task Order period of performance that reflects the Contractor’s scope, cost and schedule as contained in the Contractor’s proposal.

Sub Task #2 – Master IDIQ PWS Section C.2, Program Support Services

C.2 Program Support Services

C.2.1 Project Support Performance Requirements

C.2.1.1 Project Management

C.2.1.2 Project Integration and Control and Earned Value Management

In addition to the requirements of Section C.2.1.2 of the Master IDIQ PWS, the requirements below are identified.

It is critical for the success of the LLNL Building 251 DD&R project activities that the Contractor interfaces and coordinates with other entities on-site while performing the work. The LLNL Building 251

DD&R effort involves several stakeholders and therefore shall require coordination, cooperation, and communication among all parties. The stakeholders include:

The DOE NNSA is the owner of LLNL and is responsible for all activities on site. The NNSA

Livermore Field Office (LFO) is NNSA’s representative on site.

The DOE Office of EM is responsible for funding and managing the scope of work within this Task

Order. The EM Federal Project Director (FPD) will serve as the lead integrator between NNSA and

EM for work conducted under this Task Order.

The DOE Technical Assistance Contractor (TAC) is responsible for providing technical and administrative services in support of EM-LLNL projects located in Livermore, California.

Lawrence Livermore National Security, LLC (LLNS) is the current Management and Operating

(M&O) Contractor for LLNL. As the M&O contractor, LLNS has overall responsibility for safety

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L-10-8 and security of all activities on the LLNL site, such as badging, emergency, site access, site security, utilities, facilities access, site-specific training and waste management.

The Contractor shall coordinate and interface with LLNS while coordinating work in accordance with

Section J, Attachment J-3, Government Furnished Services and Information (GFSI). Attachment J-3 identifies the key specific tasks and services that require interface and coordination with other site entities. Attachment J-3 may not represent all of the necessary interactions; therefore, the Contractor shall reach agreement with other site entities on any other necessary interfaces and/or the provision of services for the performance of the Contractor’s work. Any such agreements shall be submitted to

DOE for review and concurrence.

EM projects having a Total Project Cost (TPC) greater than $50M must follow the requirements of DOE

Order 413.3B. EM projects having a TPC less than or equal to $50M must follow the requirements of

Office of Environmental Management Policy for Management of Capital Asset Projects with Total

Project Cost Equal to or Less than $50 Million, dated April 2018, which includes:

Follow the Project Management Principles as established in Appendix C of DOE O 413.3B;

Manage in accordance with the EM Cleanup Program Policy, titled “Requirements for Management of the Office of Environmental Management’s Cleanup Program” dated July 20, 2017; and

Employ an Earned Value Management System or an approved alternative performance measurement method.

C.2.1.3 Performance Measurement Baseline

In addition to the requirements of Section C.2.1.3 of the Master IDIQ PWS, the requirement below is

The TAC is preparing an EM Integrated Federal Baseline for activities at the LLNL site. In support of the

EM Integrated Federal Integrated Baseline development, the Contractor’s Performance Measurement

Baseline shall be provided to the TAC contractor, as well as any subsequent baseline changes.

C.2.1.3.1 Performance Measurement Baseline Submittals

C.2.2 Project Performance Reporting

C.2.2.1 Monthly Performance Report

C.2.2.2 Project Review Meetings

C.2.2.3 Cost Estimating

C.2.2.4 Scheduling

C.2.2.5 Risk Management

C.2.3 Environment, Safety, Health & Quality

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C.2.3.1 Worker Safety and Health

In addition to the requirements of Section C.2.3.1 of the Master IDIQ PWS, the requirements below are

The Contractor shall provide medical services for its employees. Medical services include, but are not limited to, the ability to respond to accidents, injuries, and other incidents that require protection of employee health and safety while performing work and to provide first aid, as appropriate. The

Contractor shall provide technical support to DOE for annual reports to Congress on ES&H conditions.

The Contractor shall perform work safely and provide a place of employment free from recognized hazards in accordance with Exhibit C-4.

C.2.3.1.1 Workplace Substance Abuse Programs

C.2.3.1.2 Safety Culture

C.2.3.2 Industrial Hygiene

C.2.3.3 Beryllium Program - Section C.2.3.3 of the Master IDIQ PWS does not apply to this Task

Order.

C.2.3.4 Site Wide Safety Systems

C.2.3.5 Radiation Protection

In addition to the requirements of Section C.2.3.5 of the Master IDIQ PWS, the requirement below is

The Contractor shall develop and maintain its own DOE Order 435.1 required Radioactive Waste

Management Basis for DOE approval.

In coordination with LLNS, the Contractor shall develop and maintain its own 10 CFR 835 required

Radiation Protection Program (RPP) for DOE approval or adopt an existing DOE approved RPP.

The following LLNL ES&H Manual documents incorporate the requirements from applicable regulations, including 10CFR835.

• Document 20.1, “Occupational Radiation Protection”

• Document 20.2, “LLNL Radiological Safety Program for Radioactive Materials”

• Document 20.3, “LLNL Radiological Safety Program for Radiation Generating Devices”

LLNS has also developed Health Physics Field Operations (HP-FO) procedures. HP-FO procedures pertinent to the project will be furnished to the Contractor and may include:

• HP-FO-120, Completing the Radiation/Contamination Survey Form

• HP-FO-501, Conducting Radiation Surveys

• HP-FO-502, Conducting Contamination Surveys

• HP-FO-503, Using the Ludlum Model 2929 and 3030E Swipe Counters

All Contractor’s work activities shall be performed consistent with the LLNL Radiation Protection

Program. The LLNS ES&H Manual Documents 20.1 “Occupational Radiation Protection”, 20.2.

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“Radiological Safety Program for Radioactive Materials” and 20.3 “LLNL Radiological Safety Program for Radiation Generating Devices” provide the implementing requirements. The Contractor’s personnel shall comply with applicable rules and standards. Additional requirements are specified in this Section.

Radiological work shall be performed in accordance with ES&H Manual Documents 20.1, 20.2, and 20.3 and applicable HP-FO procedures. In this section, cross references to the applicable ES&H Manual document are provided parenthetically and provide amplifying information.

“AS LOW AS REASONABLY ACHIEVABLE” (ALARA) REQUIREMENTS

A. LLNS policy is to plan and conduct radiological activities in a manner that protects the health and safety of employees, contractors, the general public, and the environment. In achieving this objective, radiological exposures and releases are maintained as low as reasonably achievable

(ALARA), taking into account social, technical, economic, practical and public policy considerations. DOE is committed to implementing a high-quality radiological control program that reflects this policy. [Document 20.1].

B. Contractors and subcontractors shall incorporate ALARA practices into work planning documents

[Document 20.1].

INDIVIDUAL RADIATION DOSE LIMITS

A. Radiation doses shall be kept ALARA below applicable limits [Document 20.1].

B. Documented ALARA planning, including establishing Administrative control levels (ACLs) shall be performed for all individuals likely to exceed an annual dose of 0.1 rem (100 mrem) from all operations [Document 20.1].

C. If the Contractor and/or Subcontractor establishes ACLs, the methodology used and levels established shall be documented in the Radiological Work Plan or any subsequent revision.

MONITORING INDIVIDUAL DOSES

A. Workers meeting the Monitoring Requirements specified in Document 20.1 shall wear an LLNS issued dosimeter and return the dosimeter at the end of the job or at the assigned exchange frequency, whichever is shorter [Document 20.1 (Most Contractors and Subcontractors are considered ‘Visitors’)].

B. Workers entering a High Radiation Area shall wear a LLNS-issued supplemental dosimeter.

C. The Contractor and Subcontractor shall identify workers who are likely to receive >0.1 rem from internal exposures and provide those names in advance to LLNS. Those workers shall participate in

LLNS’s internal dose monitoring program. In addition, baseline bioassay samples will be required prior to the start of work. Post-Incident and Exit bioassay samples may also be required.

WORK PLANNING

A. During the work planning phase, radiological hazards shall be identified and analyzed and appropriate radiological controls identified.

B. Written work control documents shall be developed by the Contractor and/or Subcontractor. For

Contractors and Subcontractors, the primary written work control document is generally the

Radiological Work Plan. DOE must concur with the radiological controls identified in the

Radiological Work Plan.

C. The Contractors and Subcontractor shall submit a Radiological Work Plan to DOE for approval detailing how radiological work activities will be performed in compliance with LLNS-specific radiological controls. Radiological Work Plan elements must include:

1. Description of work,

2. Work area radiological conditions (or potential conditions),

3. Training requirements for entry,

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5. Characterization plans,

6. Radiological controls,

7. Required PPE,

8. Required postings, barriers, and entry / exit requirements,

9. Survey / monitoring responsibilities and documentation requirements,

10. ACLs and methodology (if applicable),

11. Decontamination methods,

12. Emergency response provisions,

13. Requirements for release of items from radiological controls,

14. Radiological hold points through completion and demobilization.

C.2.3.6 Quality Assurance

In addition to the requirements of Section C.2.3.6 of the Master IDIQ PWS, the requirement below is

Quality Assurance Program (QAP) changes that reduce the level of commitments affecting nuclear safety shall be approved by DOE before implementation by the Contractor.

C.2.3.6.1 Requirements and Procedure Management Program

C.2.3.7 Training

C.2.3.8 Environmental Regulatory Management

In addition to the requirements of Section C.2.3.8 of the Master IDIQ PWS, the requirements below are

The Contractor shall support DOE-LLNL who is the lead and has the site-wide coordination role for all regulatory programs including:

Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA);

Resource Conservation and Recovery Act (RCRA);

National Environmental Policy Act (NEPA); and

Clean Air Act.

In compliance with the site regulatory agreements, the Contractor shall perform environmental monitoring activities within its construction boundaries. Monitoring activities may include, but not be limited to sampling and analysis, reports, maintenance, repair, and operation of assigned monitoring systems and stations. Consistent with the DOE O 231.1B, Environment, Safety and Health Reporting, and

DOE 458.1, Radiation Protection of the Public and the Environment, the Contractor shall collect and provide environmental monitoring data, as necessary, to DOE to meet regulatory requirements, and development of the Annual Site Environmental Report (ASER) and the annual NESHAP report.

Building 251 is not presently addressed in site CERCLA or RCRA documentation. However, the building associated soils would be covered by the Record of Decision for the Lawrence Livermore

National Laboratory Livermore Site (1992) if contamination is found (soils and the majority of the sub-slab items will be dealt with in a subsequent Task Order). NEPA is covered by the 2005 SWEIS and a

Supplemental Analysis is in development to address potentially higher waste volumes.

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C.2.3.9 Conduct of Operations

C.2.3.10 Nuclear Safety

Section C.2.3.10 below supersedes Section C.2.3.10 of the Master IDIQ PWS.

The Contractor shall develop and/or implement a nuclear safety program that satisfies the requirements of

10 CFR 830, Nuclear Safety Management, including Subpart A, Quality Assurance Requirements.

C.2.3.11 Personal Property Management

C.2.3.12 Government-Furnished Services and Information

In addition to the requirements of Section C.2.3.12 of the Master IDIQ PWS, the requirement below is

Government furnished services/items are provided in Section J, Attachment J-3 of this Task Order.

C.2.3.13 Records

C.2.3.14 Contractor Assurance System

C.2.4 Security and Emergency

In addition to the requirements of Section C.2.4 of the Master IDIQ PWS, the requirement below is

The Contractor shall comply with LLNS’ site access and security requirements. The Contractor shall submit a Security Plan that will control access to the Contractor’s job-site for DOE approval.

There is a 10 foot standoff requirement from the Building 251 Eastern fence line for security purposes.

C.2.4.1 Safeguards and Security Coordination

C.2.4.2 Classified Visits

C.2.4.3 Incidents of Security Concern

C.2.4.4 Information Security

In addition to the requirements of Section C.2.4.4 of the Master IDIQ PWS, the requirement below is

The Cyber Security Program and implementation of the program is provided by the LLNS . The

Contractor shall support LLNS in complying with DOE N 205.1B, Department of Energy Cyber Security

Management Program and 206.2, Identity, Credential, and Access Management (ICAM), which includes, but is not limited to, classified cyber security, unclassified cyber security, and telecommunications security.

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C.2.4.5 Badging and Access Authorization (Clearance) Processing

In addition to the requirements of Section C.2.4.5 of the Master IDIQ PWS, the requirement below is

The Contractor is required to register with and comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-

12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing

Standards Publication (FIPS PUB) Number 201. The Contractor is required to flow down this requirement to subcontractors as specified in accordance with the Section I Clause FAR 52.204-9 entitled, Personal Identify Verification of Contractor Personnel.

C.2.5 Nuclear Material Control and Accountability (NMC&A) – Section C.2.5 of the Master IDIQ

PWS does not apply to this Task Order.

C.2.6 Telecommunications

C.2.7 Emergency Services & Operations

C.2.8 External Affairs

In addition to the requirements of Section C.2.8 of the Master IDIQ PWS, the requirement below is

For all external constituencies, the Contractor shall coordinate with DOE on anticipated specific areas of concern, interest, or controversy, and employ appropriate communication strategies that inform and involve.

For activities within the Task Order scope, the Contractor shall:

Coordinate public interfaces with the LFO Public Affairs Office, in conjunction with the EM

Public Affairs Office;

Provide external affairs support to DOE and LLNS concerning Task Order activities, as requested;

Support involvement with the public, citizens advisory boards, and other interested parties;

Make Building 251 facilities and personnel available as requested by DOE;

Provide TAC contractor with current information related to the Task Order scope to maintain an external website; and

Participate in meetings and briefings to update interested external parties on Task Order activities when requested by DOE.

C.2.9 External Review and Support

C.2.10 Business Performance Requirements

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C.2.10.1 Business Administration

C.2.10.2 Internal Audit

C.2.10.3 Employee Concerns Program (ECP)

C.2.10.4 Strategic Partnership Projects

C.2.10.5 Outgoing Transition

In addition to the requirements of Section C.2.10.5 of the Master IDIQ PWS, the requirement below is

At the completion of the Task Order, the Contractor shall transfer the LLNL Building 251 DD&R site to

LFO. The Contractor shall plan for and support outgoing transition to any follow-on contractor, if any.

C.2.10.6 Pensions

Section C.2.10.6 below supersedes Section C.2.10.6 of the Master IDIQ PWS.

(a) Pensions and retirement plans shall be managed in accordance with this Task Order Section H clause entitled, Employee Compensation: Pay and Benefits. The Contractor shall become a participating employer in any applicable pension or retirement plan.

Sub Task #3 - DD&R of Facilities and Waste Support Services

C.3 Deactivation, Decommissioning, and Removal (DD&R) of Facilities

C.3.1 Facility Characterization Program

Section C.3.1 below supersedes Section C.3.1 of the Master IDIQ PWS.

The desired outcome is that adequate characterization data exists for facilities, equipment and soils to demonstrate compliance with the associated regulatory requirement(s) for waste disposition or release.

(a) As part of the due diligence described in Task Order Implementation Activities, Section C.1.2(i), the Contractor shall complete a review of the existing characterization data and other relevant documents to determine if the methods and characterization data related to radioactive and chemical materials remaining within the facility support safe and compliant DD&R, including waste disposition.

(b) The Contractor shall develop Data Quality Objectives (DQO) and develop a Characterization Plan for DOE approval. The Contractor shall consider the type of contamination (i.e., Technetium-99, fissile, uranium, and other contaminants), the use of existing data sets (Owner operational history and data, NDA data, historical sampling), and appropriate points of reference (similar data sets associated with systems at other DOE sites). The Contractor shall optimize and limit the characterization requirements to that necessary to support safe and compliant DD&R activities, including waste disposition. The Contractor shall perform the following:

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L-10-15 o Develop and submit for DOE review a Characterization Plan utilizing a defensible statistically based approach (e.g., MARSSIM);

o Ensure the Characterization Plan shall include adequate sampling of all media and strata (e.g., concrete, asphalt, metals, coatings/paints, and any identified liquids).

o Analyze samples with a laboratory certified by the Department of Energy’s Consolidated

Audit Program (DOECAP).

o Validate sample results via a proceduralized data validation process.

(c) The Contractor shall perform facility characterization, including characterization of process equipment. Additionally, the Contractor shall complete required characterization activities of the entire facility for equipment removal and D&D by performing the activities below.

o Utilize a defensible sampling process, to include prevention of cross-contamination and use of Chains of Custody or other similar method to track sample custody.

o Evaluate samples to determine if they are regulated by the Department of Transportation

(DOT).

For samples that are regulated by DOT, provide the LLNL Point of Contact (POC) a copy of the determination including how the sample is packaged.

Coordinate with the LLNL POC while the LLNL team prepares the DOT regulated shipment paperwork.

Coordinate with the LLNL POC for the DOT regulated shipments to occur through the

LLNL traffic office.

o The Contractor shall ship such samples in accordance with DOT requirements.Summarize the sampling information into a Draft Characterization Report sufficient to develop waste disposal profiles at the selected disposal site(s) (e.g., meeting the NNSS and/or other disposal site waste acceptance criteria (WAC)).

o Develop and submit draft waste profiles for each waste stream/disposal site identified by the

Draft Characterization Report.

o Submit a Final Characterization Report for DOE approval within 6 months of the draft

Characterization Report.

(d) Section C.3.1(d) of the Master IDIQ PWS does not apply to this Task Order.

C.3.2 DD&R of Facilities

In addition to the requirements of Section C.3.2 of the Master IDIQ PWS, the requirement below is

The Contractor shall perform deactivation, decommissioning and removal of Building 251 to slab, including its associated structures and ancillary facilities. The Contractor shall coordinate with the LLNS to complete utilities and systems deactivation and isolation as necessary in preparation for equipment removal and facility demolition.

Building 251, the LLNL Heavy Element Facility, was commissioned in 1956 to provide research areas for conducting experiments in radiochemistry and to provide heavy element nuclear tracers to support underground testing of nuclear devices. It is located in the west central area of Site 200, approximately

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2,050 ft from the closest (western) boundary. The building has twenty-three laboratories, seven offices, seven mechanical equipment rooms, four storage rooms, five industrial shops, two conference rooms, four hot cells, a pool-source storage room, and two change rooms. The existing cranes are serviceable but not certified. The mechanical room mechanical and supply piping systems may not been drained. The

Building 251 project scope area is shown in Exhibit C-1, Building 251 Project Scope Area. Operations ceased and the building was decommissioned in 1995.

The Contractor shall perform DD&R on Building 251, a one-story windowless structure (except for windows in some offices), approximately 207 ft x 149 ft, having a gross floor area of about 31,809 ft2. It was built in eight increments as shown in Exhibit C-2, Supplemental Information, between 1955 and

1981. A mezzanine structure in Increment 7 extends over approximately one-half of the increment. All exterior walls, with the exception of Increment 7, are constructed of load bearing concrete blocks.

Increment 7 has exterior walls above the first floor of non-load bearing masonry supported by steel framing. Increments 1 and 2 have steel columns in the walls with concrete filler panels between the columns. The external concrete block walls are covered by gypsum board that was in turn covered by a hardboard finish, starting with Increment 3. The interior partitions consist of wood studs with gypsum wallboard finish. There is a double concrete block wall between Room 1150 and the pool storage in

Room 1165, as well as a 1 inch steel plate that served as shielding between the rooms. Part of the facility was seismically upgraded and is referred to as the “hardened” or “upgraded” area. Steel beams support the roof decks and steel joists that bear on reinforced masonry walls that are tied to each other; except in the high bay area, where steel columns support the roof deck. Metal roll up doors are used as the exterior entrances to Rooms 1150, 1165, 1312 and 1320. Due to the age of the building, the structure is starting to show signs of age-related degradation. However, a 5-8 year metacrylic roof life extension over existing ballast was installed in 2016. There is evidence of historic roof leaks in several locations throughout the building. Other improvements since 2008 include securing sashes on fume hoods, isolating utility water to the building, removing legacy conduits and equipment from the roof, reconfiguring piping to redirect wastewater directly to the sump vault, and adding a manual pumping system. Some of the ducting removed during the roof life extension project remains in room 1117 for contractor disposition.

Building 251 is generally divided into three zones: the high potential hazard zone, which includes areas where radioactive materials were stored or handled; the intermediate potential hazard zone, which includes buffer areas such as hallways and change rooms; and the low potential hazard zone, which includes "clean" areas such as offices and bathrooms. A risk reduction program targeted at removing materials from Building 251 successfully achieved a hazard classification downgrade from Nuclear

Category 2 to Radiological in April 2005; however, significant loose and fixed contamination remains in and on the walls, floors, and in HEPA enclosures and ducting throughout the building (refer to Exhibit C-

3, Building 251 Contamination Map). There is also a potential for detectable radioactive material under the floor tiles and under the paint on the walls in many of the rooms. The building was excessed in May

2014.

Building 251 contains specially designed below-grade pits (approximately 6 - 11 feet deep) for storage of radioactive materials. There are 18 storage pits, 6 in Room 1165 and 12 in Room 1320. These pits are designed to provide shielded, water-tight storage for radioactive material. Each pit has shelves (6 in

Room 1165 pits, and 9 in Room 1320 pits) which are attached to the gasketed steel cap that rises as a unit when entry is made to the pit. The pits caps may be raised by the overhead crane. These pits consist of a steel well shielded by concrete and are currently empty. Room 1165 also contained a fourteen foot deep radioactive source ppol made of concrete with a polyvinyl chloride lining on the bottom, walls, and top surface of the tank. Rooms 1302, 1320, and 1356 provide housing for four neutron-shielded cells that

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L-10-17 have wall thicknesses of approximately 4 feet which are water and magnetite ore filled. Each of these cells is located above the legs of an x-shaped tunnel system that allows transfers between the cells, the solid waste pit, and a shipping cask. Room 1150, the hot cell room, had three lead-shielded hot cells constructed of stacked bricks. In 1960, a fire involved a minute amount of Americium which spread through this room, with radioactive containing smoke and water damage to the adjacent rooms and suppression water exiting the facility toward the south. Americium contamination has been detected on the walls up to eight feet from the floor. The walls above eight feet have not been surveyed.

Most activities involving radioactive materials were performed in portable gloveboxes (which have been removed). The gloveboxes were connected to a ventilation header that traverses the building. The exhaust from the gloveboxes was locally filtered by two High-Efficiency Particulate Air (HEPA) filters before entering the collection manifold. The exhaust was run through another bank of HEPA filters before exiting the building.

Building 251 is basically empty; all equipment and miscellaneous items have been removed except for the large magnet assembly (known as “FRED”), previously used in isotope separation operations, located in

Room 1212. FRED weighs 32,000 pounds and has known exterior surface radiological contamination.

National Fire Protection Association compliance measures have been employed for an “unoccupied” building including an infrared detection system augmenting the 50 plus year wet suppression system.

The area HEPA-filtered ventilation system is operational, but, no longer certified. The process ventilation is not in service because all process operations were discontinued in 1995.

The building’s four hot cells are centrally located in the building and are constructed of robust reinforced concrete, approximately 3 feet thick. The building contains seven fume hoods, each with some levels of contamination and all with individual ventilation and HEPA exhaust systems. Contaminated process systems in Building 251 include the glovebox ventilation system header and HEPA bank, individual fume hood exhaust systems and the lab bench sink drain system. The building is still connected to utilities, including electrical, telecommunications, water, and the fire control system. Some of the natural gas lines have been air gapped. The facility has two retention tank systems associated with the operation. The first tank system comprised of two 1,000-gallon above ground tanks and two 150-gallon underground tanks is located on the southeast side of Building 251. The tank system is currently inactive. The sinks and shower are labeled to show that they discharge to the retention tank system. The second retention tank system consists of two underground tanks that have the capacity of 27,978 gallons and 935 gallons respectively. The tank system’s primary function is to collect contaminated firewater generated during emergency situations. The tank system also collects storm water from the B251 facility yard. The

Contractor shall be responsible for developing a construction Storm Water Prevention Protection Plan

(SWPPP) and coordinating captured water disposition with LLNL.

The walls (from 8 foot down) and the floors of all rooms have been surveyed. There are several areas of contamination on the floors and walls in various rooms of the facility. These areas have been covered with yellow tape and the contamination levels identified. The walls from 8 foot up, and the ceiling have not been surveyed. The Room 1212 floor is contaminated with americium. The floor is covered with plastic and fire retardant plywood to prevent the spread of contamination. Room 1003, the most contaminated room in the building, contains americium contamination on the floor. The two room 1003 fume hoods also have americium contamination and the south hood is contaminated with plutonium at levels of several hundred thousand dpm/100cm2. The hoods are closed and the accessible areas have been decontaminated. The ventilation in the facility was surveyed in 2007. There are low levels of alpha contamination, several thousand dpm/100cm2, in the hardened area ventilation. It is assumed that the

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L-10-18 ventilation for the contaminated hoods in other areas of the building is also contaminated. Surveys of all of the HEPA filters indicated only very low levels of radioactive material. There is a potential that there is considerable radioactive material under the floor tile and the paint on the walls in most rooms. The remaining fume hoods have some levels of contamination. The ventilation system is potentially internally contaminated. The hot cells are reported as radiologically “clean.”

Specifically, the Contractor shall perform the following:

(1) Develop and submit a Demolition Plan to DOE for approval;

(2) Remove nuclear/radiological materials, including deposits/hold-up, if any, and hazardous materials such as mercury, asbestos, lead PCBs, etc. that cannot be left behind for building demolition;

(3) Ensure the resulting demolition waste is compliant with waste acceptance criteria (WAC) for waste disposal facilities;

(4) Ensure facility systems and equipment are shut down and de-energized and the facility is completely isolated (i.e. “air gapped”) from site utilities;

(5) Prepare the facility for structural demolition; clean-out of all tanks, pits, piping, etc., areas associated with the work zone, physical verification that no liquids or solids remain in the items above contamination levels or levels that would require the materials to be managed as hazardous;

(6) Perform Building 251 demolition of all above-grade (to slab) structures associated with the facility and ancillary support systems such as material and equipment supply lines;

(7) External tanks, piping conduit, piping and other equipment are to be removed and exposed ends capped.

(8) The slab, below grade vaults, pools, penetrations, storage pits, and any remaining contamination areas shall be plugged where necessary, placed in a safe condition and protected from the weather upon completion;

(9) Grading to the building and the surrounding surface drain systems must remain intact and functioning, to capture runoff from the slab upon completion. and

(10) Perform DD&R of ancillary facilities including trailer T2552, and other identified facilities.

T2552 was used as an office trailer and is mounted on jacks over asphalt.

C.3.3 Environmental Remediation Services - Section C.3.3 of the Master IDIQ PWS does not apply to this Task Order.

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C.4 Waste Support Services

In addition to the requirements of Section C.4 of the Master IDIQ PWS, the requirements are identified.

The Contractor shall be responsible for management and disposition of waste generated by the Building

251 DD&R Project. The Contractor shall develop a Waste Management Plan (WMP) in coordination with LLNS and obtain DOE approval. The Contractor shall coordinate all waste management and disposition activities with LLNS to meet the appropriate waste acceptance criteria for approved disposition/disposal options in accordance with Section J, Attachment J-3. The Contractor shall perform all activities associated with characterization, packaging, handling and hauling/transportation of waste to various facilities. This includes the transport to off-site and on-site treatment and/or storage facilities and off-site disposal facilities.

It is anticipated that some waste generated during D&D and remediation will require treatment services at other DOE or non-DOE facilities. The Contractor, in coordination with LLNS, may use available DOE national contracts, if available, for treatment of waste. The Contractor shall coordinate with LLNS to develop requests for and obtain DOE approval of exemptions for use of non-DOE facilities for specific waste streams if necessary. The Contractor shall coordinate disposal site waste profile development with

LLNS.

Waste Containers. The Contractor shall procure all necessary packaging and carrier services for transport to/from treatment facilities and to disposal facilities. All waste containers used for shipping shall be acquired through a vendor on the LLNL Packaging and Transportation Safety

(PATS) approved vendor list. Waste containers used for shipping, at a minimum, shall be an

Industrial Package (IP-1). Containers used for the shipment of regulated (hazardous or radioactive) waste shall meet the requirements of the disposal site Waste Acceptance Criteria

(WAC).

Quality Assurance. The Contractor shall provide evidence of a quality assurance program sufficient to ensure shipping containers meet DOT requirements, particularly 49 CFR 173.410 and 173.411.

Upon receipt from the container vendor, the Contractor shall utilize a receipt inspection procedure to ensure containers meet the procurement specifications.

LLNS shall be responsible for pre-use inspections of all waste containers used for regulated waste.

Ensure any Type A packaging is inspected upon receipt by LLNS.

Shielding for waste containers is not allowed without specific authorization from

LLNS.LLNS will serve as the container custodian for waste containers exceeding 55-gal in capacity.

Waste Generators. The Contractor shall ensure at least one Waste Generator is available to sign waste disposal requisitions. The Waste Generator must have sufficient knowledge of the waste generating process and waste contents to sign the LLNL Waste Disposal Requisition (WDR) certification [the WDR is used as a container traveler to document the contents along with any hazardous constituents]. The Waste Generator must remain in compliance with LLNL-specific training, to include EP0006-COR, Regulated Waste Generation and Certification Core Training and EP0006-RD, Radioactive Waste Generation and Certification Module, including annual refresher training should the project duration exceed 12 months. LLNS shall either assist the

Waste Generator in registering for the required courses or arrange a special training session.

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L-10-20

Waste Accumulation Areas. The Contractor shall manage any Waste Accumulation Areas

(WAAs) in accordance with latest version of the LLNS procedure, PRO-2756. The Contractor shall ship wastes directly from the WAAs; no waste will be accepted into LLNS facilities.

Exception: On a case-by-case basis, LLNS may be able to accept incidental waste, such as the incidental waste from sampling or small volumes of liquid waste up to 2-3 drums, with characterization information provided.

Shipment scheduling. The Contractor is responsible for scheduling shipments in consultation with the LLNS. An initial shipping forecast and schedule including volumes and timelines will be prepared and submitted by the Contractor at the beginning of the project.

At a minimum, shipping forecasts will be updated on a monthly basis and will project shipments for the upcoming two months. Forecasts will be updated whenever changes occur during the current month. Forecasts shall be submitted to DOE no later than the third Friday of each month. The forecast shall include the planned shipment date, the profile number(s), the number and type of containers, the volume of waste being shipped, and if any special handling will be required for off-loading the truck (e.g., crane).

The Contractor shall review and submit WDRs at least ten working days prior to a shipment to allow for completeness and accuracy review.

The Contractor shall conduct a contamination survey on each container. The contamination survey results shall meet the release limits documented in 10 CFR 835 Appendix D. In addition, a dose rate survey shall be performed for each container. The highest dose rate on contact, at 30 centimeters, and at one meter shall be documented for each container being shipped. Results of the contamination survey and dose rate survey for each container shall be provided to LLNS at least ten working days prior to shipment.

Coordinate with LLNS for preparation all DOT and shipment paperwork for waste containers.

If shipments or containers contain accountable quantities of nuclear material (e.g., >500 grams of depleted uranium, >0.5 grams of enriched uranium), the Contractor shall coordinate with LLNS to arrange for Termination of Safeguards in accordance with DOE Order 474.2 prior to shipment.

Waste shipping and disposal. The Contractor shall dispose of waste at approved DOE facilities and/or permitted commercial disposal facilities;

The Contractor shall load and unload all waste shipments and provide any needed equipment

(e.g., cranes, forklifts).

The Contractor shall only partner with approved Motor Carrier Evaluation Program (MCEP) commercial carriers and ensure that the hauler maintains an approved DTSC Haulers permit.

Commercial vehicles are required to enter the LLNL site through the Delivery Vehicle

Inspection Station (DVIS) for a 10-15 minute security check. Personnel making normal truck deliveries for vendors shall be United States citizens and carry a current operator’s license.

LLNS shall issue a temporary truck pass and security processing may not be required. All truck traffic shall enter through LLNL’s truck inspection station between 6:45am-4:30pm local time on Monday…