EM Procurement Special Notice 5-7-2020.pdf

United States Department of Energy

Office of Environmental Management

Procurement Special Notice

May 7, 2020

(Note: Update to Special Notice Posted on March 14, 2020)

In light of developments surrounding COVID-19 and associated impacts on business activities, the following update is provided for information purposes to ensure that DOE-EM receives high-quality proposals and robust competition. DOE-EM is implementing a Strategic Procurement Sequencing as a health and safety acknowledgement as well as to implement a sensible procurement planning approach at a supportable pace in the current environment. DOE-EM generally expects to proceed with procurement functions that do not require face-to-face interactions or travel, including RFI and Draft RFP releases as well as contract awards and debriefings. Engagement with industry can largely be conducted virtually for these activities, and both Federal and Contractor personnel working remotely can generally respond within reasonable time periods. These actions will demonstrate the furtherance of the EM cleanup mission and competitive procurement process to the maximum extent practicable. As the Department focuses on safe resumption of operations at DOE-EM facilities, DOE-EM will continue to foster a competitive procurement environment to the greatest extent possible during this unique time.

DOE-EM expects to proceed with reasonable acquisition schedules and revised process considerations that may be necessary due to enhanced telework, social distancing, and travel restrictions. To mitigate resource surges, Final RFP releases will be staggered accordingly and any proposal preparation time periods may be extended. The Special Notice posted on March 14, 2020 included schedule projections for three procurements, Savannah River National Laboratory M&O, Idaho Cleanup Project, and Savannah

River Site Integrated Mission Completion Contract. Following are updated current projections for all major DOE-EM Final RFP releases for planning purposes for the next six months and the six-month projection will be updated quarterly during the COVID-19 period. This information is subject to further change based on continued COVID-19 impacts. Any questions and/or comments related to the stated timeframes and any related matters of concern may be submitted to Tamara Miles, EMCBC Procurement

Director, at the following email address: EMProcurementNews@emcbc.doe.gov.

Final RFP release dates will be no sooner than:

Idaho Cleanup Project – Mid to Late May 2020

Savannah River National Laboratory Management and Operating Contract – June 2020

Carlsbad Technical Assistance Contract – June/July 2020

Nationwide Low-Level and Mixed Low-Level Waste Treatment Services – July 2020

Savannah River Site Integrated Mission Completion Contract – September 2020

Portsmouth Infrastructure Support Services – October 2020

Oak Ridge Reservation Cleanup Contract – November 2020 mailto:EMProcurementNews@emcbc.doe.gov