9_80SSC024R0001-0001 MCASS Preproposal Conference Slides.pdf

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The cornerstone of NASA’s current and future missions

Stennis Space Center Office of Procurement

July 24, 2024

T h e c o r n e r s t o n e o f N A S A ’ s c u r r e n t a n d f u t u r e m i s s i o n s

Stennis Space Center (SSC) Office of Procurement

Multi-Center Administrative Support Services (MCASS) Preproposal Conference

RFP# 80SSC024R0001

Charles J Heim, Contracting Officer Rachel A Clayton, Buyer/CO July 24, 2024

Agenda

Topic Presenter Conference Schedule 10:00 – 11:00 Opening Remarks and General Information Mr. Charles J Heim Procurement Overview Mr. Rachel A Clayton Significant Aspects of the MCASS Acquisition Mr. Kamelsh P Lulla, Johnson Space Center (JSC)

Mr. Arlen “Ken” Griffey, Stennis Space Center (SSC) Ms. Lyndsay Snead, Kennedy Space Center (KSC) Ms. Stephanie Lacy-Conerly (MSFC)

Q&A and Closing Remarks

Conference Guidelines & Disclaimer

“Disclaimer”

These slides are intended to highlight portions of the solicitation for informational purposes; they are not a complete statement of the solicitation’s requirements and potential offerors are reminded to always consult the actual posted solicitation for its definitive provisions. The posted solicitation provisions, including any subsequent amendments, takes precedence over any information contained in this presentation.

Conference Guidelines & Disclaimer

All questions must be submitted in writing by 4:00 pm local time (Central) on July 26, 2024. When submitting questions please frame your questions to include a reference to the appropriate document, attachment number for example:

•80SSC024R0001, SF 1449, Addenda to 52.212-4(A) •Attachment 1, PWS, Section 2.1 Paragraph 3

Since written responses to questions takes precedence over any information provide during this presentation, ensure you submit your question to the Contracting Officer for a valid written response which will be posted to the MCASS solicitation on SAM.gov.

Unless otherwise specified, all questions regarding the MCASS solicitation shall be submitted electronically to Ms. Rachel Clayton at rachel.clayton@nasa.gov and to Mr. Johnny Hisaw at johnny.m.hisaw@nasa.gov

Offerors are cautioned that, notwithstanding any remarks or clarifications given at the preproposal conference, all terms and conditions of the solicitation remain unchanged unless they are changed by an amendment to the solicitation. If the answers to conference questions, or any solicitation amendment, create ambiguities, it is the responsibility of the offeror to seek clarification prior to submitting an offer.

mailto:rachel.clayton@nasa.gov

MCASS Overview

This is the virtual Preproposal Conference for the Multi Center Administrative Support Services IDIQ

Single Award Indefinite Delivery/ Indefinite Quantity (IDIQ) with Firm-Fixed-Price (FFP) Task Orders.

1.3 SCOPE OF WORK: Provide all resources necessary to perform the requirements set forth in the Performance Work Statement incorporated in Section 4 as Attachment 4.1 – Performance Work Statement.

1.4) PLACE OF PERFORMANCE – SERVICES: The Contractor shall perform the work under this contract at the Government’s site, defined as NASA’s Space Flight Region which includes:

• Stennis Space Center (SSC);

• Johnson Space Center (JSC)

• Sonny Carter Training Facility and Ellington Field));

• White Sands Test Facility located in Las Cruces, New Mexico;

• Kennedy Space Center (KSC);

• Marshall Space Flight Center (MSFC),

• Michoud Assembly Facility (MAF).

The Contractor may be required to perform services at other NASA operating locations or alternate work locations not currently specified including locations outside of NASA’s Space Flight Region. In the event services are required at other NASA operating locations or alternate work locations the Government and the Contractor shall negotiate the FBR (Fully Burdened Rate) for the location.

1.5) ORDERING PERIOD: The ordering period for this contract is April 1, 2025, to March 31, 2030.

MCASS Procurement Overview

Mrs. Rachel A. Clayton SSC Office of Procurement

MCASS OVERVIEW

Contract Type

Evaluation Factors for Award

Price Performance Trade-Off (PPTO) Evaluation Methodology

Proposal Content

Model Contract

Proposal Submission

Procurement Timeline

Overview of Current Contract

Significant Aspects of the MCASS Requirement

MCASS Overview - Contract Type

Single Award Indefinite Delivery/ Indefinite Quantity (IDIQ) with Firm-Fixed-Price (FFP) Task Orders.

Task Orders will be priced using the established prices in Section 1.7, Attachment 4.15 Fully Burdened Rates IDIQ Pricing Table.

Task Orders will be issued individually by the SSC , MSFC, JSC, and KSC Office of Procurement.

Not To Exceed Contract Amount – $200,000,000.

All task orders are subject to the terms and conditions of the MCASS contract. In the event of conflict between a delivery order or task order and the contract, the contract shall control.

MCASS Overview - Evaluation Factors For Award

Price Performance Trade-off (PPTO) Evaluation and Award

Basis for Contract Award. This competitive best value source selection will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 12, FAR Subpart 15.1, and NASA FAR Supplement 1815.305. Award will be made to the Offeror who is deemed responsible in accordance with FAR Part 9; whose proposal conforms to the solicitation’s requirements, and is determined, by an integrated assessment of the evaluation criteria to represent the Best Value to the Government, consistent with Price Performance Trade-Off (PPTO) procedures. The following factors shall be used to evaluate offers:

i. Technical Acceptability

ii. Price

iii. Past Performance

Technical acceptability will be assessed on a pass/fail basis. Past Performance is significantly more important than Price.

MCASS Overview - Price Performance Trade-Off (PPTO) Evaluation Methodology

Step 1: Technical Acceptability. Initially, the Government will evaluate all proposals for technical acceptability. If an offer receives an “Unacceptable” rating, that Offeror will no longer be considered for award.

Step 2: Price/Past Performance. Next, the Government will rank the technically acceptable proposals by price from lowest to highest. Next, the Government will evaluate price fairness and reasonableness of the three lowest priced, technically “Acceptable” proposals. Next, the government will evaluate these three lowest priced, technically “Acceptable” Offerors’ past performance. If the first three Offerors are assigned a confidence rating of “Very High Level of Confidence,” the evaluation will be complete, and the Source Selection Authority (SSA) proceeds with an integrated best value assessment of all evaluated offers. Award shall be made to the Offeror that represents the best value for the Government and the evaluation process is complete without further consideration of any other offers. The remaining Offerors’ past performance proposals will not be evaluated.

MCASS Overview - Price Performance Trade-Off (PPTO) Evaluation Methodology “Cont.”

If all three of the lowest priced, technically acceptable Offeror’s past performance are not assigned a confidence rating of “Very High Level of Confidence,” the Government will then evaluate the next lowest priced, technically acceptable Offeror’s price for fairness and reasonableness and past performance. The Government will continue evaluating the next lowest priced, technically acceptable Offeror’s price for fairness and reasonableness and past performance until three Offerors are assigned a confidence rating of “Very High Level of Confidence”. At that point, the evaluation is complete, and the SSA proceeds with an integrated best value assessment of all evaluated offers.

Award shall be made to the Offeror that represents the best value for the Government and the evaluation process is r consideration of any other offers. The remaining Offerors’ past performance proposals will not be evaluated.

If , after all offers have been evaluated, three Offerors are not assigned a confidence rating of "Very High Level of Confidence" the SSA proceeds with an integrated best value assessment of all offers. Award shall be made to the Offeror that represents the best value for the Government and the evaluation process is complete.

The Government reserves the right to award a contract to a higher priced Offeror if a lower priced Offeror has a lower or equal performance confidence rating.

MCASS Overview - Proposal Content

MCASS Proposal checklist has been created as a tool to aid in your proposal preparation (Available on SAM.gov).

The offeror’s proposal shall include the following documents and information as specified in the Request for Proposal (RFP):

SF1449 with completed blocks 17a, 30a, b, and c.

RFP Sections 1, 2, 2A, 3, 4, and 7 (RFP Sections 1.5, 2.A.6, 2.A.10, 5.2, and 7 has fill-ins) RFP Section 5.15.2(a) – cover letter RFP Section 5.15.2(h) – all amendments (signed) All documents and information required by RFP Section 5.15.3.1 Volume I

Phase-in Plan and Management Plan which includes Staffing, Quality and Training Plans All documents and information required by RFP Section 5.15.3.2 Volume II

Past Performance Matrix (Attach. 5), Self Assessment, Past Performance Matrix (Respondent Information), and Subcontractor Consent

All documents and information required by RFP Section 5.15.3.3 Volume III Attach 4.15 FBR Table, Phase-in Price, and Attach 5.4 EPM- Excel Pricing Model Workbook

RFP Section 5.15.4 Model Contract – Volume IV RFP Section 5.16 – letter from financial institution(s)

It is the offeror’s responsibility to read the entire RFP and submit all documents and information specified in the RFP. Note: Pay close attention to page limitations, font size, etc.

MCASS Overview - Model Contract

Offeror’s Model Contract (Volume IV) shall include the following documents and information as specified in the Request for Proposal (RFP):

SF1449 with completed blocks 17a, 30a, 30b, and 30c RFP Sections:1, 2, 2A, 3, 4, and 7 (Sections 1.5, 2.A.6, 2.A.10, 5.2, and 7 has fill-ins)

NOTE: The Table of contents and all FAR and NFS Provisions will be removed prior to contract award.

MCASS Overview - Proposal Submission

Offerors shall submit only electronic versions of their proposal via NASA’s Enterprise File Sharing and Sync Box (EFSS Box). Reference RFP Section 5.9.

The offeror shall submit its proposal via NASA’s Enterprise File Sharing and Sync Box (EFSS Box), a FedRAMP Moderate certified platform. Electronic submissions shall not contain hidden formulas, tables, be locked, be protected, or contain links to data not included in the electronic copy. All electronic submissions should be searchable and should not contain scanned documents, except those documents that must be provided in their native format (e.g., signature pages, prior award fee letters for past performance, DCAA/DCMA approval letters, as applicable). The offeror shall ensure documents are free from viruses and malware, as documents determined by NASA to contain a virus or malware will not be opened or evaluated.

Subcontractors may submit their required proposal information separately using the instructions in this provision. The offeror shall ensure subcontractor submissions are made no later than the date and time specified for proposal submission and comply with all solicitation instructions.

The offeror shall submit all proposal files to:

https://nasagov.app.box.com/f/6bd1ef94c98b4f718079f974f9f54ad1 The Offeror shall follow instructions regarding proposal submission found at https://www.hq.nasa.gov/office/procurement/other/EFSS-Box- Offeror-Proposal-Submission-Instructions.pdf.

https://nasagov.app.box.com/f/6bd1ef94c98b4f718079f974f9f54ad1 https://www.hq.nasa.gov/office/procurement/other/EFSS-Box-Offeror-Proposal-Submission-Instructions.pdf https://www.hq.nasa.gov/office/procurement/other/EFSS-Box-Offeror-Proposal-Submission-Instructions.pdf

MCASS Overview - Proposal Submission (Cont.)

Electronic file names shall be limited to letters, numbers, and single spaces, with the exception of the period that is required before the file extension (e.g., .pdf), in order to successfully upload and download files from the EFSS Box system. The offeror shall not use special characters “/” or “\” in file names. The offeror shall clearly label the contents of the file and include the name of the offeror in the file name. Examples of acceptable file names are as follows (not specific to this solicitation):

Offeror name - 80SSC024R0001 - TA Volume.doc Offeror name - 80SSC024R0001 - PP Volume.pdf Offeror name - 80SSC024R0001 - Cost-Price Volume.xlsx Offeror name - 80SSC024R0001 - Model Contract Volume.doc

Individual files cannot exceed 150GB per file. Unless specifically authorized by the solicitation instructions, alternate proposal submissions shall not be submitted.

Immediately after all files have been uploaded and the proposal has been submitted in its entirety, the offeror shall notify Rachel Clayton at the following email address: Rachel.clayton@nasa.gov with a listing of all documents that were submitted via EFSS Box. The offeror shall courtesy copy (cc) Johnny Hisaw at johnny.m.hisaw@nasa.gov on this communication. If any problems are experienced with the EFSS Box system (e.g., login, file transfer), please contact Rachel Clayton and a cc copy to Johnny Hisaw via e-mail as soon as possible.

MCASS Overview - Proposal Submission (Cont.)

The offeror is responsible for ensuring its proposal reaches the Government office designated in the solicitation by the date and time specified in the solicitation. The Government is not responsible for any failure attributable to the transmission or receipt of documents submitted using electronic means, including the missing of any submission requirements and established deadlines. Please note that uploading documents via EFSS Box and the transmission of the files from the offeror to the Government may not be instantaneous. To ensure timely delivery, the offeror is encouraged to submit its proposal at least 24 hours prior to the due date specified in the solicitation. The electronic submission of the proposal shall contain all information required by the solicitation to be determined responsive. Offerors are responsible for familiarizing themselves with any additional technical requirements specific to using EFSS Box that may not be enumerated within this solicitation, including but not limited to any information available through Box Support (https://support.box.com/hc/en-us).

Proposals must be received by the Contracting Officer No Later than August 15, 2024, 1:00pm. CST. All proposals must be submitted via EFSS Box system. LFT emails containing offeror’s proposal shall contain the subject: “MCASS RFP 80SSC024R0001: Proposal/(Offeror’s CAGE Code)”. Late proposals will be administered in accordance with FAR 52.215-1, “Instructions to Offerors – Competitive Acquisition.” Offerors shall provide the above proposal submission and LFT guidance to their major subcontractors.

Offerors shall provide the above proposal submission and LFT guidance to their major subcontractors.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsupport.box.com%2Fhc%2Fen-us&data=05%7C02%7Cjohnny.m.hisaw%40nasa.gov%7C44715440d40b4fe68d6708dc3d3f21db%7C7005d45845be48ae8140d43da96dd17b%7C0%7C0%7C638452588554514611%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=HmlX2W1f0W55kCWRn6kbSunVIXyRn%2FRHN%2BcPM7XIFB4%3D&reserved=0

MCASS Overview - Procurement Timeline

Milestone Schedule 80SSC024R0001 Solicitation posting to Sam.gov July 15, 2024

Preproposal Conference July 24, 2024 Deadline for Questions July 26, 2024 Proposals Due August 15, 2024 Phase-In February 01, 2025 Task Order Start April 1, 2025 Basic Contract April 1, 2025 These milestones represent only an estimate. Additional milestones and schedule updates will be provided as available via SAM.gov.

MCASS Overview - Overview of Current Contract

CURRENT

DUAL ADMINISTRATIVE SUPPORT SERVICES (DASS)

CONTRACT OVERVIEW

Contract Number: 80SSC020D0002 Prime Contractor: CBF Partners JV dba FedSync and Partners Contract Type: Indefinite Delivery / Indefinite Quantity (IDIQ), Firm Fixed Price

(FFP) Task Orders (TO) Period of Performance: November 1, 2020 – October 31, 2025 Small Business Type Designation: Competitive 8(a) set-aside Locations: KSC, MSFC (MAF), SSC, and JSC (WSTF) Skills currently provided on contract include: General office services, data management, time and labor data collection, information services, and the coordination of property, travel requirements, office moves, employee training requirements and data, special events, and other miscellaneous activities.

MCASS Overview - Significant Aspects of the MCASS Procurement

Performance Work Statement (PWS) Performance Work Statement Requirements

Data requirements Government Furnished Property & Services

Special Consideration

MCASS Overview - Performance Work Statement

(PWS)

• The PWS, Attachment 4.1, is composed of 19 sections and describes the products and services to be provided by the Contractor to NASA at the Government’s site, defined as the Stennis Space Center (SSC), Johnson Space Center (JSC), including Government-maintained facilities in the immediate JSC area (the Sonny Cater Training Facility and Ellington Field), the White Sands Test Facility (WSTF) located in Las Cruces, New Mexico, Kennedy Space Center (KSC) and Marshall Space Flight Center (MSFC) and other NASA operating location or other alternate work spaces that may be determined subsequent to contract award.

• Contractor employees are co-located through the Centers within NASA organizations.

MCASS Overview - Performance Work Statement Requirements

General Office Services Travel Coordination

Training Management Time and Labor Collection

Telephone Services Property Coordination

Appointment and Schedule Services Move Coordination

Visitor Services Training Coordination

Meeting Services, Teleconferencing Services, and Scheduling Conference Rooms Customer Service

Mail Services/Information Dissemination Information Services Coordination

Ordering Supplies Special Events Coordination

Copying/Faxing/Graphics Requests/Photo Services Miscellaneous Activities

Records Management Reporting Requirements

Data Management Service

Desktop Word Processing

Data/Action/Tracking and Entry

MCASS Overview - Data Requirements

The Data Requirements List (DRL) and Instructions, RFP Attachment 4.3, list the following DRDs:

DRD

No.

DRD

Type

DRD Title OPR

DRD 1 1 Organizational Conflicts of Interest Avoidance Plan Office of Procurement

(OP)

DRD 2 3 Diversity, Equity, and Inclusion Plan OP DRD 3 3 Safety, Health, and Environmental (SHE) Plan SSC DRD 4 3 MCASS “How to” Resource Guide SSC DRD 5 1 Monthly Management Report SSC DRD 6 1 Task Order Staffing Summary SSC DRD 7 1 Wage/Salary and Fringe Benefit Data SSC DRD 8 1 Reprocurement Data Package SSC DRD 9 1 Phase-In Plan SSC

DRD 10 1 IT Security Management Plan (Government Furnished Services) SSC DRD 11 1 Mishap and Safety Statistics Report SSC DRD 12 3 KSC Bimonthly Activy Reports for KSC Organization KSC DRD 13 3 KSC Professional Support Team (PST) KSC

AA-C20

DRD 14 3 KSC Resource Data Package KSC

AA-C20

DRD 15 1 KSC Workforce Report KSC

BA-D

DRD 16 3 KSC Invoicing Instructions AA

MCASS Overview - Government Furnished Property & Services

In accordance with NFS 1852.245-71, Installation Accountable Government Property, NASA anticipates providing:

Office space, work area space, and utilities. Government telephones are available for official purposes only.

Office furniture Property listed in Section 4, Attachment 4.13 Installation Accountable Government Property Publications and blank forms stocked by the installation Safety and fire protection for contractor personnel and facilities Installation service facilities: (See Attachment 4.21 KSC Government Furnished Services (GFS)) Medical treatment of a first aid nature for Contractor personnel injuries or illnesses sustained during on-site duty.

Cafeteria privileges for contractor employees during normal operating hours Building maintenance for facilities occupied by Contractor personnel.

Moving and hauling for office moves, movement of large equipment, and delivery of supplies.

Moving services may be provided on-site, as approved by the Contracting Officer.

MCASS Overview - Special Considerations

Prospective Offerors are reminded NOT to contact incumbent personnel (either directly or through electronic means) at their place of employment as such contacts are disruptive to the performance of the current contract.

Stennis Space Center MCASS Location Overview

Mr. Arlen “Ken” Griffey SSC Contracting Officer Representative

SSC Organizational Chart

Stennis Space Center

PHYSICAL LOCATION OF WORK

Physical location of contract management to contractor’s employees Contractor’s employees are co-located throughout the centers within NASA organizations Contract management may be provided office space in one specific area on-site if available

Services provided by this contract, although commercial, are subject to NASA policy and processes

NASA Stennis Space Center (SSC)

Primary Administrative Office Building and SSC Test Stands

Johnson Space Center MCASS Location Overview

JSC Contracting Officer Representative

JSC Organizational Chart

Johnson Space Center

PHYSICAL LOCATION OF WORK

Physical location of contract management to contractor’s employees Contractor’s employees are co-located throughout the centers within NASA organizations Contract management may be provided office space in one specific area on-site if available

Services provided by this contract, although commercial, are subject to NASA

White Sands Test Facility

Ellington Field

Ellington Field and Sonny Carter Training Facility

Marshall Space Flight Center MCASS Location Overview

Ms. Stephanie Lacy-conerly MSFC Contracting Officer Representative

MSFC Organizational Chart

Marshall Space Flight Center

PHYSICAL LOCATION OF WORK

Physical location of contract management to contractor’s employees Contractor’s employees are co-located throughout the centers within NASA organizations Contract management may be provided office space in one specific area on-site if available

Services provided by this contract, although commercial, are subject to NASA

Marshall Space Flight Center

Jet Propulsion Laboratory Pasadena, CA

Armstrong Flight Research Center Edwards, CA

Ames Research Center Moffett Field, CA

Glenn Research Center Cleveland, OH

NASA Headquarters Washington, D.C.

Goddard Space Flight Center Greenbelt, MD

Langley Research Center

Hampton, VA

Marshall Space Flight Center

Huntsville, AL Kennedy Space Center

Cape Canaveral, FL

Johnson Space Center Houston, TX

Stennis Space Center Bay St. Louis, MS

Michoud Assembly Facility New Orleans, LA

Huntsville Alabama

“Best Place to Live for Families”

U.S. News & World Report, “Best Place to Live” U.S. News & World Report, “No. 1 Place to Work in Alabama”

Forbes, 2022

Research Park 2nd Largest in U.S.

Kennedy Space Center MCASS Location Overview

KSC Contracting Officer Representative

KSC Organizational Chart

Kennedy Space Center

PHYSICAL LOCATION OF WORK

Physical location of contract management to contractor’s employees Contractor’s employees are co-located throughout the centers within

NASA organizations Contract management may be provided office space in one specific area on-site if available Services provided by this contract, although commercial, are subject to NASA policy and processes KSC's physical work occurs across a geographically large area and may occur in any of several office or operations buildings. For reference, KSC has

7.8 million square feet of building area.

NASA Kennedy Space Center Multi-User Spaceport Administrative Office Building, Laboratories, Launch Pads, and Ground Systems Operations Support

Questions and Answers

All questions must be submitted in writing by 4:00 pm local time (Central) on July 26, 2024. When submitting questions please frame your questions to include a reference to the appropriate document, attachment number for example:

•80SSC024R0001, SF 1449, Addenda to 52.212-4(A) •Attachment 1, PWS, Section 2.1 Paragraph 3

Since written responses to questions takes precedence over any information provide during this presentation, ensure you submit your question to the Contracting Officer for a valid written response which will be posted to the MCASS solicitation on SAM.gov.

Unless otherwise specified, all questions regarding the MCASS solicitation shall be submitted electronically to Ms. Rachel Clayton at rachel.clayton@nasa.gov and to Mr. Johnny Hisaw at johnny.m.hisaw@nasa.gov

Offerors are cautioned that, notwithstanding any remarks or clarifications given at the preproposal conference, all terms and conditions of the solicitation remain unchanged unless they are changed by an amendment to the solicitation. If the answers to conference questions, or any solicitation amendment, create ambiguities, it is the responsibility of the offeror to seek clarification prior to submitting an offer.

mailto:rachel.clayton@nasa.gov

THANK YOU FOR ATTENDING

SAM.gov WEBSITE https://sam.gov/opp/62e10dd326014ae6a5927542488e72da/view

Point of Contact Information:

Rachel Clayton Rachel.clayton@nasa.gov

(228) 688-2822

Johnny Hisaw Johnny.m.hisaw@nasa.gov

(228) 813-6484 https://sam.gov/opp/62e10dd326014ae6a5927542488e72da/view mailto:Rachel.clayton@nasa.gov mailto:Johnny.m.hisaw@nasa.gov