https://www.acq.osd.mil/dpap/UID/attachments/mil-std-130m-20051202.pdf

NOT MEASUREMENT

SENSITIVE

MIL-STD-130M

2 December 2005

SUPERSEDING

MIL-STD-130L

w/CHANGE 1

20 December 2004

DEPARTMENT OF DEFENSE

STANDARD PRACTICE

IDENTIFICATION MARKING OF

U.S. MILITARY PROPERTY

AMSC N/A AREA SESS

DISTRIBUTION STATEMENT A. Approved for public release, distribution is unlimited.

MIL-STD-130M

FOREWORD

1. This standard is approved for use by all Departments and Agencies of the Department of Defense (DoD).

2. This issue of MIL-STD-130 provides further clarification and increased insight and guidance for the implementation of machine-readable information (MRI) processes for item identification marking and facilitating automatic data capture. Based solely on non-Government standards, MRI provides a valuable tool for life-cycle asset management from acquisition through manufacture to logistics and final disposition. However, the application of free text information item identification marking is still necessary for many end users of the identified item. Finding the most effective use of both marking protocols, either singly or in combination, is the prime responsibility of the acquiring activity.

3. This standard provides the criteria by which product designers develop specific item identification marking requirements. Product designers must include in product definition data the specific requirements as to marking content, size, location, and application process. Simply stating in the product definition data that the marking be in accordance with this standard is not sufficient for initial manufacture and subsequent production of replenishment spare items.

4. Definitions provided in section 3 and used throughout this standard are oriented primarily towards the product designer’s use of prevailing engineering documentation terminology. Some conflict with terminology applied throughout the Automatic Identification Technology disciplines may occur. Every effort has been made to ascertain potential conflicts and provide clear definitions for application in this standard and to cite the published source of existing definitions used.

5. Acquiring activities must also properly apply this standard in their contractual instruments.

As with product designers, simply stating that items produced under a contract shall be marked per MIL-STD-130 is not sufficient. They must clearly state that item identification marking is required and that development of specific item marking requirements be based on the criteria provided in this standard.

6. Comments, suggestion, or questions on this document should be addressed to DFSG/SBT, 4375 Chidlaw Rd., Bldg 262, Rm S008, Wright-Patterson AFB OH 45433-5006, or email to AFCode16@wpafb.af.mil. Since contact information can change, you may want to verify address information currency using the ASSIST Online database at http://assist.daps.dla.mil.

ii mailto:AFCode16@wpafb.af.mil http://assist.daps.dla.mil/

PARAGRAPH CONTENTS PAGE

1. SCOPE

1.1 Scope

1.2 Figures

1.3 Application exclusions

1.4 Application and tailoring

2. APPLICABLE DOCUMENTS

2.1 General

2.2 Government Documents

2.2.1 Specifications, standards, and handbooks

2.2.2 Other Government documents, drawings, and publications

2.3 Non-Government publications

2.4 Order of precedence

3. DEFINITIONS

3.1 Acronyms used in this standard

3.2 Acquiring activity

3.3 Acquisition instrument identification number

3.4 Altered, selected, source control, or vendor controlled items

3.5 Assembly

3.6 Commercial and Government Entity (CAGE) code

3.7 Commercial item

3.8 Current design activity (CDA)

3.9 Data area titles

3.10 Data carriers

3.11 Data qualifier

3.12 Data Universal Numbering System (D-U-N-S)

3.13 Design Activity

3.14 Design Activity Identification (DAI)

3.15 Document

3.16 DoD Activity Address Code (DoDAAC)

3.17 Electrostatic Discharge Sensitive (ESDS) Items

3.18 Electronic Serial Number (ESN)

3.19 Enterprise Identifier (EID)

3.20 Free text

3.21 Group

3.22 GS1

3.23 Human-readable information (MRI)

3.24 Human-readable interpretation

3.25 Human-readable translation

3.26 Issuing Agency Code (IAC)

3.27 Item

3.28 Item identification

3.29 Item unique identification

3.30 IUID equivalent

iii

3.31 Lot or batch number

3.32 Machine-readable information (MRI) marking

3.33 Manufacturer (MFR)

3.34 Manufacturer’s identification

3.35 National stock number (NSN)

3.36 NATO Commercial and Government Entity (NCAGE) Code

3.37 Nomenclature

3.38 Original design activity

3.39 Part

3.40 Part or Identifying number (PIN)

3.41 Registration number

3.42 Selected items

3.43 Serial number

3.44 Set

3.45 Source control items

3.46 Special characteristics

3.47 Specification data

3.48 Subassembly

3.49 Supplier

3.50 Text element identifier

3.51 Unique item identifier

3.52 Unique Identification (UID)

3.53 Unit

3.54 Unit pack

3.55 U.S

3.56 U.S. military property

3.57 Vendor item controlled items

3.58 Warranty

4. GENERAL REQUIREMENTS

4.1 Methods of applying

4.2 Location, size, and content

4.3 Permanency and legibility

4.4 Identification plates, identification tags, and identification bands

4.5 Deleterious effect

4.6 Abbreviated information

4.7 Type of lettering

4.8 Variable marking information

4.9 U.S. marking to indicate Government ownership

4.10 Vendor item control items

4.11 DoD controlled items

5. DETAILED REQUIREMENTS

5.1 General

5.1.1 Minimum Information content

iv

5.1.2 Exceptions

5.2 Machine-readable information (MRI) marking

5.2.1 Minimum information content

5.2.1.1 Applicable enterprise identifier

5.2.1.2 Serial number

5.2.1.3 Part or identifying number (PIN)

5.2.1.4 DoD recognized IUID equivalent

5.2.1.5 Assignment of item UID to legacy items

5.2.2 Machine-readable information (MRI) marking protocol

5.2.2.1 Air Transport Association (ATA)

5.2.2.2 Automotive Industry Action Group (AIAG)

5.2.2.3 Consumer Electronics Association (CEA) and Telecommunications Industry

Forum (TCIF)

5.2.2.4 GS1

5.2.2.5 National Aeronautics and Space Administration (NASA)

5.2.2.6 Other

5.2.3 Data Carrier

5.2.3.1 Linear bar code symbol

5.2.3.2 Two-dimensional symbol

5.2.4 Syntax

5.2.5 Semantics

5.2.6 Data area titles

5.2.7 MRI marking quality standards

5.2.7.1 Linear bar codes

5.2.7.1.1 Printing on label material

5.2.7.1.2 Other marking methods

5.2.7.2 Data Matrix symbol

5.2.7.2.1 Dot peen, laser, and electro-chemical etching markings

5.2.7.2.2 Printing on label material

5.2.7.2.3 Other marking methods

5.2.7.2.4 Obliteration of direct marked Data Matrix symbol

5.3 Free text and data marking information

5.3.1 Part marking when the manufacturer is the design activity

5.3.2 Part marking items acquired from manufacturers other than the design activity ... 18

5.3.3 Part marking in licensee-licensor agreement

5.3.4 Marking items acquired from, but not manufactured by, the design activity

5.3.5 Subassemblies and assemblies that do not require identification plates

5.3.6 Source control items

5.3.7 Marking requirements for units, group, and sets

5.4 Altered or selected items

5.4.1 IUID applicable items

5.4.2 Non-IUID applicable

5.5 Maintenance actions

5.6 Items identified by military or industry association specifications and standards.. 20

5.7 Warranted items

v

5.8 Security classification

5.9 Electrostatic Discharge Sensitive (ESDS) items

6. NOTES

6.1 Intended use

6.2 Subject term (key word) listing

6.3 Changes from previous issue

6.3.1 MRI marking guidance

6.3.2 Identifiers

6.3.3 ESDS symbol

6.4 Item unique identification (IUID)

6.5 Unique item identifier (UII) constructs

TABLES CONTENTS PAGE

I Recommended character heights II Marking methods III Criteria in selection of marking methods IV Unique Item Identifier (UII) construct business rules V Issuing Agency Codes for use in unique identification concatenation VI Data qualifiers (semantics identifiers for use in UII) VII Data qualifiers and their usage by constructs/equivalents VIII Preferred data area titles

FIGURES CONTENTS PAGE

1 Example of identification plate 2 Example CEA label (UII Construct #1 in Code 39 and Data Matrix) 3 Example CEA label (UII Construct #1 in Code 128 and Data Matrix) 4.a Example CEA new item label (UII Construct #2 in Code 128 and Data Matrix) 4.b Example CEA modified item label (UII Construct #2 in Code 128 and Data Matrix) 33 5 Example ATA label (UII Construct #1 in Code 128 and Data Matrix before part number change) 6 Example ATA label (UII Construct #2 in Code 128 and Data Matrix after part number change) 7 Example GS1 label (equivalent UII in UCC/EAN-128 and Data Matrix) 8 Example GS1 label (UII Construct #2 in UCC/EAN-128 and Data Matrix) 9 Minimum MRI mark symbology with human-readable information scenarios 10 Example of free text label (non-UID item) 11 Example of AIAG B-4 label (non-UID item) 12 Example of CEA label 13 Example of GS1 label 14 Obliteration of a Data Matrix symbol 15 Examples of warranty markings 16 Electrostatic Discharge (ESD) sensitive identification vi

1. SCOPE

1.1 Scope. This standard provides the item marking criteria for development of specific marking requirements and methods for identification of items of military property produced, stocked, stored, and issued by or for the Department of Defense. This standard addresses criteria and data content for both free text and machine-readable information (MRI) applications of item identification marking.

1.2 Figures. The figures in this standard are intended only as illustrations to aid the user in understanding the practices described in the text. In some cases, figures show a level of detail as needed for emphasis; in other cases, figures were deliberately left incomplete to illustrate a concept or facet thereof. The presence or absence of figures has no bearing on the applicability of the stated requirement or practice.

1.3 Application exclusions. Military items covered by the following documents are excluded from the provisions of this standard for items not subject to UID item marking criteria unless otherwise specified in detail specifications, standards, or contracts.

SPECIFICATIONS

DEPARTMENT OF DEFENSE

MIL-PRF-1 Electron Tubes, General Specification for MIL-B-18 Batteries, Non-Rechargeable, Dry (Inactive for new design) MIL-L-15040 Label, Garment (Woven, Rayon) MIL-PRF-19500 Semiconductor Devices, General Specifications for MIL-DTL-32075 Label: For Clothing, Equipage, and Tentage, (General Use) MIL-PRF-38534 Hybrid Microcircuits, General Specification for MIL-PRF-38535 Integrated Circuits (Microcircuits) Manufacturing, General

Specification for MIL-R-81128 Rocket Motors, Identification of Parts and Assemblies, Requirements for

STANDARDS

DEPARTMENT OF DEFENSE

MIL-STD-290 Packaging and Marking of Petroleum and Related Products MIL-STD-709 Ammunition Color Coding MIL-STD-792 Identification Marking Requirements for Special Purpose

Components MIL-STD-1168 Ammunition Lot Numbering and Ammunition Data Card MIL-STD-1285 Marking of Electrical and Electronic Parts MIL-STD-13231 Marking of Electronic Items

INDUSTRY

SAE-ARP6002 Hose, Standard, Marking, Aircraft ASTM B666 Standard Practice for Identification Marking of Aluminum and

Magnesium Products. (DoD adopted)

1.4 Application and tailoring. Evaluation by the acquiring activity of the requirements (sections, paragraphs, or sentences) in this standard is essential to determine the extent to which each requirement can be tailored and placed on contract in order to impose only the minimum essential needs of the Government.

2. APPLICABLE DOCUMENTS

2.1 General. The documents listed in this section are specified in sections 3, 4, and 5 of this standard. This section does not include documents cited in other sections of this standard or recommended for additional information or as examples. While every effort has been made to ensure the completeness of this list, document users are cautioned that they must meet all specified requirements cited in sections 3, 4, and 5 of this standard, whether or not they are listed.

2.2 Government documents.

2.2.1 Specifications, standards, and handbooks. The following specifications, standards, and handbooks form a part of this document to the extent specified herein. Unless otherwise specified, the issues of these documents are those cited in the solicitation or contract.

SPECIFICATIONS

FEDERAL

A-A-208 Ink, Marking, Stencil, Opaque (Porous and Nonporous Surfaces) A-A-56032 Ink, Marking, Epoxy Base

DEPARTMENT OF DEFENSE

MIL-DTL-15024 Plates, Tags and Bands for Identification of Equipment MIL-DTL-31000 Technical Data Packages

STANDARDS

DEPARTMENT OF DEFENSE

MIL-STD-1686 Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices)

MIL-STD-129 Military Marking For Shipment and Storage

HANDBOOKS

DEPARTMENT OF DEFENSE

MIL-HDBK-263 Electrostatic Discharge Control Handbook for Protection of

Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices) (Metric)

MIL-HDBK-1812 Type Designation, Assignment and Method for Obtaining.

(Copies of these documents are available online at http://assist.daps.dla.mil or from the Standardization Document Order Desk, 700 Robbins Avenue, Building 4D, Philadelphia, PA 19111-5094.)

2.2.2 Other Government documents, drawings, and publications. The following other Government documents, drawings, and publications form a part of this document to the extent specified herein. Unless otherwise specified, the issues are those cited in the solicitation or contract.

DEFENSE FEDERAL ACQUISITION REGULATION SUPPLEMENT

252.211-7003 Item Identification and Valuation

(Copies of this document are available on line at http://farsite.hill.af.mil/ or from the Superintendent of Documents, P.O. Box 371954, Pittsburgh, PA 15250-7954)

DEPARTMENT OF DEFENSE ACTIVITY ADDRESS DIRECTORY

DoD 4000.25-6-M DEPARTMENT OF DEFENSE ACTIVITY ADDRESS

DIRECTORY (DODAAD)

(Copies of this document are available from: ATTN: DASC-VC Pubs Suite 0119, DLA Administrative Support Center, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6220)

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

NASA-STD-6002 Applying Data Matrix Identification Symbols on Aerospace Parts NASA-HDBK-6003 Application of Data Matrix Identification Symbols to Aerospace

Parts Using Direct Marking Methods/Techniques (Copies of these documents are available on line at http://standards.nasa.gov or from USAInfo, 1092 Laskin Road, Virginia Beach, Virginia, 23451).

DEFENSE LOGISTICS INFORMATION SERVICE

DoD 4100.39-M Federal Logistics Information System (FLIS) Procedures Manual

(Copies of this document are available from the Defense Logistics Information Service (DLIS), 74 Washington Ave. N, Ste 7, Battle Creek, MI 49017-3084, or www.dlis.dla.mil.)

NATIONAL INDUSTRIAL SECURITY PROGRAM

DOD 5220.22-M National Industrial Security Program Operating Manual

(Copies of this document are available online at http://www.dtic.mil/whs/directives/ or from the Superintendent of Documents, U. S. Government Printing Office, Washington, DC 20402-0001.)

UNDER SECRETARY OF DEFENSE FOR ACQUISITION POLICY AND

TECHNOLOGY

Department of Defense Guide to Uniquely Identifying Items (Copies of this document are available on line at http://www.acq.osd.mil/dpap/UID/ or from Defense Procurement & Acquisition Policy, 3060 Defense Pentagon, Room 3E1044, Washington, DC 20301-3060)

2.3 Non-Government publications. The following document(s) form a part of this document to the extent specified herein. Unless otherwise specified, the issues of documents are those cited in the solicitation or contract.

AIR TRANSPORT ASSOCIATION OF AMERICA

ATA SPEC2000 Chapter 9 – Automated Identification and Data Capture CSDD Common Support Data Dictionary

(Copies of these documents are available from Air Transport Association of America, Inc., Distribution Center, PO Box 511, Annapolis Junction, MD 20701, or http://www.airlines.org )

AMERICAN SOCIETY OF MECHANICAL ENGINEERS

ASME Y14.24 Types and Applications of Engineering Drawings ASME Y14.100 Engineering Drawing Practices http://farsite.hill.af.mil/ http://standards.nasa.gov/ http://www.dlis.dla.mil/ http://assist.daps.dla.mil/quicksearch/ http://www.acq.osd.mil/dpap/UID/ http://www.airlines.org/

(Copies of these documents are available from ASME Information Central Orders/Inquiries, P.O.

Box 2300, Fairfield, NJ 07007-2300 or www.asme.org.)

AUTOMOTIVE INDUSTRY ACTION GROUP

AIAG B-4 Parts Identification and Tracking Application Standard

(Copies of this document are available from Automotive Industry Action Group, Dept 77839, P.O. Box 77000, Detroit, MI 48277-0839, or http://www.aiag.org/.)

CONSUMER ELECTRONICS ASSOCIATION

CEA 706 Component Marking Standard CEA 802 Product Marking Standard

(Copies of these documents are available from Consumer Electronics Association (CEA) , 2500 Wilson Blvd., Arlington, VA 22201-3834, http://www.ce.org/)

ELECTROSTATIC DISCHARGE ASSOCIATION

ANSI/ESD 20.20 Protection of Electrical and Electronic Parts, Assemblies and

Equipment (Excluding Electrically Initiated Explosive Devices) (Copies of this document are available from Electrostatic Discharge Association, 7900 Turin Road, Bldg 3, Ste 2, Rome, NY 13440-2069, http://esda.org/standards.html )

GS1 System GS1 General Specifications Guidelines for Application of GS1 US UID Markings to Items in the Supply Chain

(Copies of this documents are available from GS1 US (formerly the Uniform Code Council), 7887 Washington Village Dr., Dayton, OH 45459-8605, or http://www.gs1us.org/.)

INTERNATIONAL ORGANIZATION FOR STANDARDIZATION /

INTERNATIONAL ELECTROTECHNICAL COMMISSION

ISO/IEC 15415 Information technology -- Automatic identification and data capture techniques -- Bar code print quality test specification -- Two-dimensional symbols

ISO/IEC 15416 Information technology -- Automatic identification and data capture techniques -- Bar code print quality test specification -- Linear symbols

ISO/IEC 15417 Information technology -- Automatic identification and data capture techniques -- Bar code symbology specification -- Code 128

ISO/IEC 15418 Information technology -- EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance

ISO/IEC 15420 Information technology -- Automatic identification and data capture techniques -- Bar code symbology specification --

EAN/UCC

ISO/IEC 15434 Information technology -- Transfer syntax for high capacity ADC media

ISO/IEC 15459-2 Information technology – Unique identification of transport units – Part 2: Registration Procedures http://www.asme.org/ http://www.aiag.org/ http://www.ce.org/ http://esda.org/standards.html http://www.gs1us.org/

ISO/IEC 16022 Information technology -- International symbology specification -- Data Matrix

ISO/IEC 16388 Information technology -- Automatic identification and data capture techniques -- Bar code symbology specifications -- Code 39

ISO/IEC 19762-1 Information technology -- Automatic identification and data capture (AIDC) techniques – Harmonized vocabulary – Part 1:

General terms relating to AIDC

(Copies of these documents are available from American National Standards Institute (ANSI), 25 West 43rd Street, 4th floor, New York, NY 10036, or http://webstore.ansi.org/ansidocstore/.)

MATERIAL HANDLING INDUSTRY OF AMERICA

MH10.8.7 American National Standard for Material Handling – Labeling and

Direct Product Marking with Linear Bar Code and Two- Dimensional Symbols

(Copies of this document are available from Material Handling Industry of America, 8720 Red Oak Blvd., Suite 201, Charlotte, NC 28217-3992 or http://www.mhia.org )

SAE INTERNATIONAL

AS9132 Data Matrix Quality Requirements for Parts Marking

(Copies of this document are available from SAE International, 400 Commonwealth Drive, Warrendale, PA 15096-0001 or http://www.sae.org/servlets/index )

TELECOMMUNICATIONS INDUSTRY ASSOCIATION

ESN Assignment Guidelines and Procedures.

(Copies of this document are available from Telecommunications Industry Association (TIA), 2500 Wilson Blvd., Suite 300, Arlington, VA 22201, http://www.tiaonline.org/standards )

2.4 Order of precedence. In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

3. DEFINITIONS

3.1 Acronyms used in this standard. The acronyms used in this standard are as follows:

a. AI - Application Identifier

b. AIAG - Automotive Industry Action Group

c. ANSI - American National Standards Institute

d. ASME - American Society of Mechanical Engineers

e. ATA - Air Transport Association

f. CAG - See CAGE/NCAGE

g. CAGE - Commercial and Government Entity

h. CDA - Current Design Activity

i. CEA - Consumer Electronics Association

j. CNCT# - Contract Number http://webstore.ansi.org/ansidocstore/ http://www.mhia.org/ http://www.sae.org/servlets/index http://www.tiaonline.org/standards

k. COTS - Commercial Off-The-Shelf

l. CSDD - Common Support Data Dictionary

m. CUR - Current (alt. CURR)

n. DAI - Design Activity Identification

o. DES - Design (alt. DSN)

p. DFARS - Defense Federal Acquisition Regulation Supplement

q. DI - Data Identifier

r. DLA - Defense Logistics Agency

s. DoD - Department of Defense

t. DoDAAC - Department of Defense Activity Address Code

u. DoDCP - Department of Defense Control Point

v. D-U-N-S - Data Universal Numbering System (Dun & Bradstreet)

w. ECC - Data Matrix Symbology ECC 200

x. EID - Enterprise Identifier

y. ESDS - Electrostatic Discharge Sensitive

z. ESN - Electronic Serial Number

aa. GIAI - Global Individual Asset Identifier

bb. GRAI - Global Returnable Asset Identifier

cc. GS1 - GS1 US (formerly EAN.UCC)

dd. HRC - Rockwell C Scale (metal hardness)

ee. HRI - Human-readable information

ff. IAC - Issuing Agency Code

gg. ISO/IEC - International Organization for Standardization / International

Electrotechnical Commission

hh. IUID - Item Unique Identification

ii. LOT - Lot Number (alt. LOTNO)

jj. MRI - Machine-Readable Information

kk. MFR - Manufacturer

ll. NASA - National Aeronautics and Space Administration

mm. NATO - North Atlantic Treaty Organization

nn. NCAGE - NATO Commercial and Government Entity

oo. NO - Number

pp. NSN - National Stock Number

qq. ODA - Original Design Activity

rr. ORG - Original

ss. O/PN - Original Part Number (alt. OPN)

tt. OTS - Off-The-Shelf

uu. PIN - Part or Identifying Number (alt. PNR, PN, P/N))

vv. PO# - Purchase Order Number

ww. SER - Serial Number (alt. SN, S/N, SERNO)

xx. SOCN - Source Control Notation

yy. SPL - Supplier (alt. SPLR)

zz. TEI - Text Element Identifier aaa. UID - Unique Identification bbb. UII - Unique Item Identifier ccc. U.S. - United States (alt. US) ddd. VIN - Vehicle Identification Number eee. VICD - Vendor Item Control Drawing

3.2 Acquiring activity. The element of the agency/command that identifies and initiates a contract requirement or may have been tasked by another agency/command to be responsible for developing the contract requirement and monitoring the acquisitions. This can either be a Government or contractor flow-down to their suppliers.

3.3 Acquisition instrument identification number. The Government acquiring activity's contract or purchase order number. When an order shows both a contract number and a purchase order number, the number used is determined by the acquiring activity.

3.4 Altered, selected, source control, or vendor item controlled items. Items depicted on altered item, selected item, source control, or vendor item control drawings in accordance with the definitions and requirements contained in ASME Y14.24.

3.5 Assembly. A number of parts or subassemblies or any combination thereof joined together to perform a specific function and subject to disassembly without degradation of any of the parts (e.g., power shovel-front, fan assembly, audio-frequency amplifier.)

NOTE: The distinction between an assembly and a subassembly is determined by individual application. An assembly in one instance may be a subassembly in another where it forms a portion of a higher assembly. (ASME Y14.100)

3.6 Commercial and government entity (CAGE) code. A five-position alphanumeric code with a numeric in the first and last positions (e.g., 27340, 2A345, 2AA45, or 2AAA5), excluding the letters I and O assigned to U. S. organizations which manufacture and/or control the design of items supplied to a Government Military or Civil Agency or assigned to U.S.

organizations, primarily for identifying contractors in the mechanical interchange of data required by MILSCAP and the Service/Agency automatic data processing (ADP) systems.

(see DoD 4100.39-M Volume 7).

3.7 Commercial off the shelf (COTS) item. A product, material, component, sub-system, or system sold or traded to the general public in the course of normal business operations at prices based on established catalog or market prices.

3.8 Current design activity (CDA). The design activity currently responsible for the design of an item. This may be the original design activity or a design activity to which the design responsibility has been transferred. (see ASME Y14.100)

3.9 Data area titles. Data areas comprise information in machine-readable or human-readable form. Data areas are identified with the corresponding data area title in human-readable text that may be prefixed, if relevant, by the appropriate identifier. (see Table VIII)

3.10 Data carrier. A physical pattern or structure that contains encoded machine-readable characters. The carrier can be a structured pattern of markings, such as a 1D or 2D symbol.

3.11 Data qualifier. A specified character (or string of characters) that immediately precedes a data field that defines the general category or intended use of the data that follows.

(see DFARS 252.211-7003)

3.12 Data universal numbering system (D-U-N-S). A nine-digit number, assigned by Dun & Bradstreet to each business location in their global database, widely used as a tool for identifying, organizing, and consolidating information about businesses.

3.13 Design activity. An organization that has, or has had, responsibility for the design of an item. (see ASME Y14.100)

3.14 Design activity identification (DAI). A unique identifier that distinguishes one design activity or organization from another design activity or organization. Examples of activity identification include activity name, activity name and address, or CAGE Code.

3.15 Document. A term applicable to the specifications, drawings, lists, standards, pamphlets, reports, and printed, typewritten or other information, relating to the design, procurement, manufacture, testing, or acceptance inspection of items or services. (see ASME Y14.100) These may be printed, imprinted, or electronic format.

3.16 DoD activity address code (DoDAAC). A distinct six-position alphanumeric code assigned to identify specific units, activities, or organizations. (see DoD 4000.25-6-M)

3.17 Electrostatic discharge sensitive (ESDS) items. Electronic parts having sensitive characteristics (e.g., thin-layered internal composition) and delicate, miniaturized construction that are susceptible to damage or degradation, in various degrees, from environmental field forces (electrostatic, electromagnetic, magnetic, or radioactive). This susceptibility also extends to the standard electronic modules, printed circuit boards, printed wiring boards, and circuit card assemblies containing one or more of these sensitive electronic parts.

3.18 Electronic serial number (ESN). The unique identification number embedded or inscribed on the microchip in a wireless phone by the manufacturer. The ESN is composed of two basic components, the manufacturer’s code and the serial number, in accordance with TIA ESN Assignment Guidelines and Procedures.

3.19 Enterprise identifier (EID). A unique identifier used to distinguish one activity or organization from another activity or organization. Examples of enterprise identifiers are:

Commercial and Government Entity (CAGE) code (see 3.6); Department of Defense Activity Address Code (DODAAC) (see 3.16); Dun & Bradstreet’s Data Universal Numbering System (D-U-N-S) (see 3.12); North Atlantic Treaty Organization (NATO) CAGE (NCAGE) code (see 3.36); and GS1 Company Prefix (see 3.22). An enterprise identifier code is uniquely assigned to an activity by an issuing agency registered in accordance with procedures outlined in ISO/IEC 15459-2. An enterprise may be an entity such as a design activity, manufacturer, supplier, depot, program management office or a third party.

3.20 Free text. Free text is human readable information that is other than what is encoded in a linear bar code or 2D symbol. (see ISO/IEC 19762-1) This information may be needed by one or more users of the label. An example of free text is a product description. (see Figure 10)

3.21 Group. A collection of units, assemblies, or subassemblies that is a subdivision of a set which is not capable of performing a complete operational function. (Example: antenna group, indicator group)

3.22 GS1 Formerly known as EAN.UCC, the Uniform Code Council and EAN International have been restructured resulting in a name change to GS1 for the combined organization for the establishment of product coding standardization and issuance of unique company prefix codes.

3.23 Human-readable information (HRI). One of four types of information intended to be conveyed to a person. HRI typically appears on a label in association with a linear bar code or two-dimensional (2D) symbol. They are:

a. Human-readable interpretation. (see 3.24 and Figures 5 and 11)

b. Human-readable translation. (see 3.25 and Figure 3)

c. Data area titles. (see 3.9 and Figure 9)

d. Free Text. (see 3.20 and Figure 10)

3.24 Human-readable interpretation. Information provided adjacent to a machine-readable symbol representing the encoded data within the symbol. Does not contain the encoded syntax characters that are used to facilitate the machine-reading process. (see Figure 5)

3.25 Human-readable translation. Information provided within proximity of the machine readable medium representing portions of the information encoded, along with data field descriptions not encoded in the symbols. (see ISO/IEC 19762-1) (see Figure 3)

3.26 Issuing agency code (IAC). The IAC represents the registration authority that issued the enterprise identifier (e.g., Dun and Bradstreet, GS1). (see ISO/IEC 15459-2)

3.27 Item. A single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts. (see DFARS 252.211-7003) Also see 3.4 for altered item, selected item, source control item, or vendor item control item

3.28 Item identification. The part, identifying number, or descriptive identifier for a specific item along with the original design activity identification. (see ASME Y14.100)

NOTE: Not applicable to vendor item controlled items (see 4.10).

3.29 Item unique identification (IUID). A system of establishing unique item identifiers within the Department of Defense by assigning a machine-readable character string or number to a discrete item, which serves to distinguish it from other like and unlike items.

3.30 IUID equivalent. Unique identification methods in commercial use that have been recognized by DoD as item UID equivalents, also referred to as Unique Item Identifiers (UIIs) include: The Global Individual Asset Identifier (GIAI), Global Returnable Asset Identifier (GRAI-when serialized), Vehicle Identification Number (VIN), and Electronic Serial Number (ESN – for cell phones only).

3.31 Lot or batch number. An identifying number assigned by the enterprise to a designated group of items, usually referred to as either a lot or batch, all of which were manufactured under identical conditions.

3.32 Machine-readable information (MRI) marking. A pattern of bars, squares, dots, or other specific shapes containing information interpretable through the use of equipment specifically designed for that purpose. The patterns may be applied for interpretation by digital imaging, infrared, ultra-violet, or other interpretable reading capabilities

3.33 Manufacturer (MFR). This term has multiple definitions which are determined by its usage as follows:

a. An individual, company, corporation, firm, or Government activity who:

i. Controls the production of an item, or

ii. Produces an item from crude or fabricated materials, or

iii. Assembles materials or components, with or without modification, into more complex items.

b. A Text Element Identifier (TEI) as defined by ATA SPEC2000 CSDD, and used in accordance with ATA SPEC2000 Chapter 9 semantics.

3.34 Manufacturer's identification. The actual manufacturer's name and enterprise identifier (see 3.19) that identifies the place of manufacture.

3.35 National/NATO stock number (NSN). A number assigned to each item of supply that is purchased, stocked, or distributed within the Federal Government or NATO.

3.36 NATO commercial and government entity (NCAGE) Code. A five position alphanumeric code requiring an alpha in either the first or last position (e.g., AA123, 3AAAA, AAAA3, K2345 or 2345K), assigned to organizations located in North Atlantic Treaty Organization (NATO) member nations (excluding U.S.) and other foreign countries which manufacture and/or control the design of items supplied to a Government Military Activity or Civil Agency. (see DoD 4100.39-M Volume 7)

3.37 Nomenclature. The combination of approved item name and military type designation as assigned by the DoDCP (see MIL-HDBK-1812) or as designated in the contract or contract documents.

3.38 Original design activity (ODA). The design activity originally responsible for the design and identification of an item whose drawing number and activity identification is shown in the title block of the drawings and associated documents. (see ASME Y14.100)

3.39 Part. One item, or two or more items joined together, that is not normally subject to disassembly without destruction or impairment of designed use (e.g., transistor, composition resistor, screw, transformer, and gear). (see ASME Y14.100)

3.40 Part or identifying number (PIN). The identifier assigned by the original design activity, or by the controlling nationally recognized standard, that uniquely identifies (relative to that design activity) a specific item. (see ASME Y14.100).

3.41 Registration number. The number assigned by the Government to an individual unit or a group of items. The number indicates Government ownership, responsibility, and accountability (e.g., vehicle registration numbers).

3.42 Selected items. (see 3.4)

3.43 Serial number. An assigned designation that provides a means of identifying a specific individual item.

NOTE: Characters are normally numeric or alphanumeric, with special characters as allowed by established standards.

3.44 Set. A unit or units and necessary assemblies, subassemblies and parts connected together or used in association to perform an operational function. (e.g., radio receiving set;

sound measuring set, which include parts, assemblies and units such as cables, microphone and measuring instruments, radar homing set.) (“Set” is also used to denote a collection of like parts such as a tool set, or a set of tires.)

3.45 Source control items. (see 3.4)

3.46 Special characteristics. The pertinent rating, operating characteristics, and other information necessary for identification of the item.

3.47 Specification data. Information such as specification number, type, grade, class, or other identifying data.

3.48 Subassembly. Two or more parts that form a portion of an assembly or a unit replaceable as a whole but having a part or parts that are individually replaceable (e.g., gun mount stand, window sash, recoil mechanism, floating piston, telephone dial, Intermediate Frequency (IF) strip, terminal board with mounted parts.) (see ASME Y14.100)

3.49 Supplier. The party that produces, provides, or furnishes an item and warrants item compliance with the part numbered design drawing specifications and warrants the uniqueness of the part number within the enterprise.

3.50 Text element identifier (TEI). A set of characters that precede and identify a specific data element that follows. TEIs consist of three capital letters followed by a single space. TEIs fall in the category of data qualifiers.

“Unique item identifier” means a set of data elements marked on items that is globally unique and unambiguous.

3.51 Unique Item Identifier (UII). The set of data elements marked on items that is globally unique, unambiguous, and robust enough to ensure data information quality throughout life and to support multi-faceted business applications and users.

3.52 Unique identification (UID). A system of establishing globally unique and unambiguous identifiers within the Department of Defense, which serves to distinguish a discrete entity or relationship from other like and unlike entities or relationships.

3.53 Unit. An assembly or any combination of parts, subassemblies, and assemblies mounted together normally capable of independent operation in a variety of situations. (e.g., hydraulic jack, electric motor, electronic power supply, internal combustion engine, electric generator, radio receiver.)

NOTE: The size of an item is a consideration in some cases. An electric motor for a clock may be considered a part because it is not normally subject to disassembly. (see ASME Y14.100)

3.54 Unit pack. The first tie, wrap, or container applied to a single item, or a quantity thereof, or to a group of items of a single stock number, preserved or unpreserved, which constitutes a complete or identifiable package. (see MIL-STD-129).

3.55 U.S. The abbreviation used on items (e.g., vehicles and industrial production equipment) to denote Government ownership and to comply with public law or other Government regulations. Alternate version is US without periods.

3.56 U.S. military property. Government owned property within DoD jurisdiction.

3.57 Vendor item controlled items. (see 3.4)

3.58 Warranty. The contractual agreement between the Government and the contractor relative to the nature, usefulness, or condition of the item(s) furnished under the contract.

Warranty duration is expressed in terms of hours, days, months, number of operations, etc.

Warranty markings give notice to a user whether the item(s) is subject to the warrant provisions.

4. GENERAL REQUIREMENTS

4.1 Methods of applying. The required marking shall be applied to an identification plate (see Figure 1), identification band, identification tag, or identification label securely fastened to the item, or shall be applied directly to the surface of the item and be compliant with 4.2, 4.3, 4.5, and 4.7. The design activity shall implement the guidance of 4.2 in specifying the actual method(s) to be used in applying markings. Recommended marking methods are shown in Table II with recommended selection criteria shown in Table III.

a. Marking materials creating hazardous conditions shall not be used.

b. When items cannot be physically marked or tagged due to a lack of marking space or because marking or tagging would have a deleterious effect, the detailed marking requirements specified in section 5 shall be:

(1) applied to a supplemental bag or other package that encloses the individual item, or

(2) applied to the unit pack in addition to, or in combination with, the identification marking information specified in MIL-STD-129. When combining marking requirements with MIL-STD-129, the manner, method, form, and format of MIL-STD-129 shall be followed and the informational requirements of this standard shall be fulfilled.

4.2 Location, size, and content. Whenever practicable, the location of the marking on the item shall ensure its readability during normal operational use. Marking size shall satisfy the legibility requirements of 4.3. All aspects of item identification marking shall be specified directly or by reference on the document delineating the item to be marked.

4.3 Permanency and legibility. Direct identification marking and identification plates, identification bands, identification tags, or identification labels used shall be as permanent as the normal life expectancy of the item and be capable of withstanding the environmental tests and cleaning procedures specified for the item to which it is affixed. It is not intended that existing items be subjected to retest solely because of the addition of an MRI requirement except when required to insure compliance with 4.5. When UID is required for new items that are being tested, the marking on the part shall be subjected to the same test conditions.

a. If it is not feasible to mark an item with MRI that will survive its intended life cycle, including when applicable the rebuild process, the item shall be marked in a way that will survive its anticipated life cycle up to the point of rebuild. The rebuild process must then ensure that the UII is linked with the item until the part can be remarked with the original UII data prior to leaving the rebuild facility.

b. Legibility shall be as required for human readability. For human-readable information, which is not prescribed by one of the applicable MRI protocols in 5.2.2, preferred minimum text character heights are:

TABLE I. Recommended character heights

Character Height (Millimeters)

Character Height (Inches)

Character Height (Points)

1.25 mm 0.05 in 3.6 pts

4.4 Identification plates, identification tags, and identification bands. Metal and stiff plastic identification plates, tags and bands, along with their attaching provisions, shall conform with the requirements of MIL-DTL-15024.

4.5 Deleterious effect. Marking of items shall be accomplished in a manner that will not adversely affect the item’s ability to meet its required performance.

4.6 Abbreviated information. When size limitations, adverse impacts, or other considerations preclude marking all applicable information on an item (i.e., some marking space does exist and the conditions of 4.1.b are not met), mark only the most essential information as shown in Figure 9.

4.7 Type of lettering. Letters shall be capitals without serifs (sans-serif) such as Arial, Futura, Gothic, Trebuchet MS, or other sans-serif font. Numerals shall be Arabic except when Roman numerals are used for type designation per applicable Government or industry specifications and standards. Generating characters by automated processes (e.g., dot peen, laser, interactive graphics systems, or stencils) shall be the preferred method.

4.8 Variable marking information. When applicable (i.e., required by detail specification or in the acquisition document), supplementary information shall be marked on the item in addition to the detail requirements in section 5.

4.9 U.S. marking to indicate Government ownership. The designation “U.S.” or “US” shall be marked only when specified in the detail (commodity) specification, or in the acquisition document (see 5.3.7.i).

4.10 Vendor item control items. Items depicted on Vendor Item Control Drawings (VICD) (see 3.4) shall be marked with the manufacturer's (vendor's) PIN preceded by the manufacturer's identification (see 3.34). The VICD number shall not be used to physically re-identify the item from the original design activity part number. In the event that a vendor item control item is a commercial off-the-shelf (COTS) item (see 3.7), refer to 5.1.2.a.

NOTE: When the acquiring document cites a VICD number for the item being acquired, the manufacturer's (vendor's) PIN, prefixed with the manufacturer's CAGE or NCAGE, shall be used as the identifying number in lieu of the VICD number when marking of items to this standard is required by the acquiring document.

4.11 DoD controlled items. Items designated by the acquiring activity for control and management through application of serial number or other item tracking methodology shall be clearly identified via UII (see 5.4.1).

5. DETAILED REQUIREMENTS

5.1 General. MRI marking per 5.2 is preferred for marked items. MRI marking per 5.2 shall be applied to all items subject to DFARS mandated IUID criteria. MRI marking per 5.2 is preferred for all newly designed items. Free text (see 3.20) information marking and labeling supplemental to MRI, or in lieu of MRI when specified in the contract or order, shall be in accordance with 5.3.

5.1.1 Minimum information content. Identification of the item(s) marked shall be contained in the marking applied, whether free text or machine-readable. Information in the item mark should clearly identify the source (manufacturer or supplier) and PIN of the marked item.

5.1.2 Exceptions. Unless otherwise specified by contract or order, the following exceptions apply:

a. COTS (see 3.7) items marked with commercial identification (firm name, logo, trademark, part number, etc.), not subject to UID item marking criteria and which present no identification difficulty may be exempt from additional marking requirements at the discretion of the acquiring activity. This conditional exemption extends to COTS items identified on a VICD.

b. Parts within an assembly or a subassembly that are not normally subject to removal, replacement, or repair, need not be marked unless identified for IUID.

5.2 Machine-readable information (MRI) marking. For DFARS mandated IUID marking, the minimum mark is a Data Matrix ECC 200 symbol using ISO 15434 syntax and the semantics of ISO 15418 or ATA CSDD. For items not subject to DFARS mandated IUID marking, the Data Matrix ECC 200 symbol using ISO 15434 syntax and the semantics of ISO 15418 or ATA CSDD is preferred. If used, the linear symbols with human-readable information may be omitted unless specifically required by the contract or order. Unless otherwise specified in the contract or order, items not subject to DFARS mandated IUID marking where the Data Matrix ECC 200 symbol is applied, the Data Matrix ECC 200 symbol shall meet the requirements stated in 5.2.7. Items shall be individually marked as follows:

a. Preferred marking includes Data Matrix and when required by contract or order linear symbols with human-readable information (interpretation or translation). When supplemental information is required by the acquiring activity, additional information may be included as free text (see 3.20) in accordance with 5.3.

b. Where space is limited, the linear symbol marking may be omitted and human-readable information abbreviated (see Figure 9).

c. To accommodate severe space limitations, human-readable information may be omitted from the item (see Figure 9) and applied to the packaging per paragraph 4.1.b.

c. To accommodate severe space limitations, human-readable information may be omitted from the item and applied to the packaging per Figure 9, preferred layout.

5.2.1 Minimum information content. The MRI mark must contain the EID and PIN of the marked item. If the manufacturer or supplier cannot be identified in the MRI; the source must be included in the mark as free text (see Figure 2). Other content requirements not included in the MRI marking protocols shall be specified in the contract or order. The minimum MRI content requirement is conditional as follows:

5.2.1.1 Applicable enterprise identifier (see 3.19).

a. For non-UID items, the enterprise identifier (see 3.19) of the manufacturer (see 3.33) or supplier (see 3.49) of the item shall be encoded using applicable MRI protocol data qualifiers, to include those listed in Table VI.

b. For UID items, the EID for the activity assigning the serial number for UII Constructs #1 or #2 shall be encoded using the applicable MRI protocol data qualifiers in Table VI. The EID of the enterprise that assigned the serial number to the item is the only EID in the MRI code that can use a Table VI UII data qualifier for the EID (see Table VI).

5.2.1.2 Serial number (see 3.43)

a. For non-UID items, the applicable serial number or traceability number shall be encoded in accordance with the applicable MRI protocol requirements using any of the applicable MRI protocol data qualifiers, to include those in Table VI.

b. For UID items, the serial number for UII Constructs #1 or #2 shall be encoded using the applicable MRI protocol data qualifiers. (see Table VI)

5.2.1.3 Part or identifying number (PIN) (see 3.40).

a. For a non-UID item, the PIN shall be encoded using one of the applicable MRI protocol data qualifiers, to include those in Table VI.

b. For a UID item serialized within the enterprise (UII Construct #1), the PIN shall be encoded in accordance with the applicable MRI protocol requirements using one of the applicable MRI protocol data qualifiers in Table VI.

c. For a UID item serialized within the part number (UII Construct #2), the original PIN, lot or batch number when applicable, shall be encoded using the applicable MRI protocol data qualifiers in Table VI.

d. When the original part number changes, the current part number shall be included on the item as a separately labeled or marked data element.

NOTE: Where instances of duplicate part number assignments arise within the enterprise, enterprises may choose to utilize item identification (see 3.28) by prefixing the part number with the original design activity identification, such that each part becomes uniquely identified within the enterprise.

5.2.1.4 DoD recognized IUID equivalent. Applicable DoD recognized IUID equivalents (see 3.30) shall be constructed in accordance with the specifications governing that equivalent.

The IUID equivalent shall be encoded using the syntax of ISO/IEC 15434 and the applicable data qualifiers for the DoD recognized item UID equivalent in Table VI.

5.2.1.5 Assignment of item UID to legacy items. The IUID mark is supplemental to prior marks on the item and it only needs to replicate UII related information. When it is determined that a legacy item should be marked in accordance with the IUID marking requirements, the Enterprise Identifier (EID) of the organization ensuring the uniqueness must be the EID used to generate the UII versus any other EID represented in the prior marks. Although existing marks on an item may contain the necessary elements for a concatenated UII, they do not guarantee the resulting UII will be unique. Only the EID owner establishing the UII can provide such guarantee. Legacy marking instructions are provided in the DOD Guide to Uniquely Identifying Items.

5.2.2 Machine-readable information (MRI) marking protocol.