80JSC018R0006_Final_RFP_Cover_Letter_with_enclosure.pdf

January 18, 2018

Reply to Attn BR4-18-001

To: All Prospective Offerors

From: BR/Stacy G. Houston

Subject: Final Request for Proposal (RFP) 80JSC018R0006, Safety and Mission

Assurance Engineering Contract II (SMAEC II)

The National Aeronautics and Space Administration (NASA), Lyndon B. Johnson Space Center

(JSC), is hereby issuing the Final RFP for SMAEC II as described below.

The Government is interested in unique capabilities and innovative approaches to performing the

SMAEC II requirements without adverse impacts to current operations. The SMAEC II RFP reflects critical requirements for and the priorities of the Safety and Mission Assurance

Directorate in support of NASA’s human spaceflight programs and projects, including a staffing approach that anticipates and is responsive to evolving requirements.

Offerors are advised to read all the Final RFP requirements contained herein and in the RFP.

The following information should be considered in proposal preparation.

ACQUISITION STRUCTURE:

SMAEC II will be a Single-Award, Cost-Plus Award-Fee (CPAF) contract. The contract will include Core, Indefinite-Delivery Indefinite-Quantity (IDIQ), and Level-of-Effort (LOE) elements. The Phase-in effort will be Firm Fixed-Price. Authorization to perform IDIQ and

LOE effort under SMAEC II will be through the issuance of CPAF Task Orders.

SMAEC II has been assigned the North American Industry Classification System code 541330, Size Standard: $38.5 million under the exception for Military and Aerospace Equipment and

Military Weapons.

SMAEC II will have a 5-year period of performance which consists of a 2-year base, one 2-year option, and one 1-year option, from October 1, 2018, through September 30, 2023. A 42-day phase-in period is anticipated.

ORGANIZATIONAL CONFLICT OF INTEREST (OCI)

National Aeronautics and

Space Administration

Lyndon B. Johnson Space Center

2101 NASA Parkway Houston, Texas 77058-3696

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SMAEC II supports current and future programs and projects performed across the agency.

There are multiple contractors and subcontractors that design, develop, manufacture, test and evaluate human spaceflight hardware and software that the SMAEC II contractor team may be responsible for evaluating. This environment elevates the potential for OCI issues. Below is a list of tasks, not all-inclusive, that the Government has identified as potential OCI concerns.

• Assessment of component and system designs, analyses, and models developed for

Orion/Multi-Purpose Crew Vehicle;

• Assessment of component and system designs, analyses, and models developed for the ISS or

Extravehicular Vehicle Activity;

• Assessment of component and system designs, analyses, and models developed for the

Commercial Crew or Cargo providers;

• Assessment of hardware designs, analyses, and models developed for NASA by Contractors and Space Act Agreement Participants;

• Quality assurance, safety, and reliability oversight for design, development, test, fabrication, and evaluation of human spaceflight hardware and software;

• Assessment of new technology disclosures (invention disclosures) including, for example, new and innovative hardware, software, and processes;

• Implementing IT security requirements under SMAEC II, while also being involved in the review and audit of JSC IT security implementation and operations;

• Access to Government Sensitive Information such as pre-decisional information associated with ongoing or future NASA projects that may result in future competitive procurements; and

• Access to a Contractor or Space Act Agreement Participant's proprietary information, where said Contractor and Space Act Agreement Participant is not the SMAEC II contractor.

In accordance with the instructions in Section L.6(c), “Responsibility Considerations” for DRD-

S2-020, ensure you describe in detail how you will identify and manage OCI issues.

OTHER CONSIDERATIONS:

Throughout the Final RFP, the Government uses “TBD” to designate a Government Fill-in and

Offeror fill-in to designate a section to be filled-in by the Offeror. The Government will update

Section B, clause 1852.232-81, “Contract Funding” prior to contract award.

The Government will review the Offerors’ information in the following on-line databases during the evaluation process:

System for Award Management: https://www.sam.gov/

Data Universal Numbering System: http://fedgov.dnb.com/webform

The Office of Federal Contract Compliance Programs’ (OFCCP) National Preaward

Registry: http://www.dol-esa.gov/preaward/

Note: The Contracting Officer will request clearance from the appropriate OFCCP regional office before award of any contract, and all first-tier subcontracts, of $10 million or more in accordance with Federal Acquisition Regulation 22.805.

Veterans’ Employment and Training Service (VETS)-4212 Federal Contractor Reporting:

https://www.dol.gov/vets/vets4212.htm

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Note: Before a contract can be awarded, the Contracting Officer will verify that the

Offerors in the Competitive Range or the apparent Successful Offeror have submitted a

VETS-4212 report.

ELECTRONIC ACCESS:

An electronic Technical Reference Library (TRL) is available for various types of historical data and other pertinent applicable documents and information regarding this procurement and its requirements. Composite Labor Rate data is available in the TRL. The SMAEC II electronic library is available at https://procurement.jsc.nasa.gov/smaec2/.

PROPOSAL SUBMISSIONS:

Only one proposal per Offeror will be accepted. If more than one proposal is received from a single Offeror, the Government will accept the last proposal received before the submission deadline. All other versions will be regarded as unacceptable.

Offerors must deliver their proposal in accordance with Section L provision JSC 52.215-109, “Proposal Marking and Delivery”.

Proposals are due at NASA JSC no later than 1:30 p.m., Central Standard Time on February 22, 2018. Proposal Volume III, Past Performance, and the Cognizant Audit Officer Template

(CAOT) of Volume II are requested by February 15, 2018, but not officially due until the proposal submittal date. Proposals that arrive after the prescribed time for receipt of proposals will be considered late and treated in accordance with Federal Acquisitions Regulation clause

52.215-1, “Instructions to Offerors-Competitive Acquisitions,” paragraph (c)3.

COMMUNICATION WITH INDUSTRY:

In order for answers and additional TRL information to be obtained and disseminated in a timely manner, questions and suggested TRL information must be submitted in writing by January 24, 2018, 12:00pm, Central Standard Time. The Government will not respond to questions or TRL requests for information that are marked as containing confidential, proprietary, competition sensitive, or business information.

All questions shall be submitted in writing to the Contracting Officer at JSC-SMAEC-

II@mail.nasa.gov. Please title the e-mail “Questions – SMAEC II RFP” (or “Questions –

SMAEC II TRL”) in the subject block.

Anonymous questions to the Contracting Officer are no longer allowable as of the release of this

RFP. The anonymous question link on the acquisition website has been removed. All questions and answers in response to the RFP, when posted, may be found on the Federal Business

Opportunities (FBO) website at: https://www.fbo.gov/.

The RFP does not commit the Government to award a contract nor does it obligate the

Government for costs incurred in the preparation and submittal of proposals in anticipation of a contract in response to this RFP.

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Offerors are responsible for monitoring the FBO website and the SMAEC II acquisition website, for any amendments to the Final RFP, additional information, and changes to the schedule.

Information will be posted as it becomes publicly available.

NOTEWORTHY DIFFERENCES (Draft RFP vs. RFP)

Enclosed with this letter is the SMAEC II RFP Document Change Log (see Enclosure 1) which documents notable changes made to the RFP since the release of the Draft RFP. Although every effort was made to include changes, there may be some edits that are not recorded in the log.

Therefore, all potential Offerors are advised to carefully read the entire RFP.

Thank you for your interest and participation in this procurement.

Stacy G. Houston

Contracting Officer

Enclosure 1: SMAEC II RFP Document Change Log

Added Sections A-K clauses and provisions

Section C SOW changes since Draft RFP

Added introductory definitions of Core and IDIQ work.

Added (C) for Core or (I) for IDIQ to SOW Section Numbers to identify which requirements are Core and which are IDIQ

Sections modified in restructured SOW o Deleted WSTF Section 3.3; requirements covered in other portions of the SOW, location is only designated for Core requirements, IDIQ requirements will specify location in TOs.

o Moved 3.5 External Customer Effort from Section 3.5 to Section 1.11 o Deleted Section 3.7 Software Management; requirements covered in updated Section

3.6, Information Technology.

o Moved Education and Outreach to 3.8

Added Core Deliverables Table (4.0)

Added Core Assumptions Table (5.0)

Section J changes since Draft RFP

Changes to DRL o Clarified DRD-S2-005, External Customer Plan o Clarified DRD-S2-007, Government Property Management Plan o Changed frequency of updates on DRD-S2-014 Total Compensation Plan

Changes to DRDs o All DRDs may include some changes. Most significant listed below

DRD-S2-009, Continual Improvement Plan

DRD-S2-022, Staffing and Critical Skills Plan o Added DRD-S2-023, Financial Reporting Contractor Held Property

Changes to Attachments o Updated Attachment J-3, Applicable Documents

Added introduction, updated to reflect the use of current version

Added missing documents and deleted non-applicable documents o Revised Attachment J-4, WBS/SOW mapping o Updated Attachment J-5, Fee Distribution Plan clauses; revised Fee o Updated Attachment J-6, Wage Determination to reflect latest wage determinations from DOL o Updated Attachment J-7, Standard Labor Categories (SLCs) o Deleted Attachment J-9, Government Furnished Websites and Databases List

Section L Instructions changes since Draft RFP

1852.215-77 - Added details for Pre-proposal Conference

L.1 - Updated Tables L-1, Cross reference from L to M , and Table L-2: Overview of

Proposal Volumes, Page Limitations, Copies, and Format

L.3.1 - Added Core Technical Requirements

L.3.2 - External Customer Plan moved from MA4 to MA1

L.3.4 -Added NASA Subcontracting Goals

L.4 - Past Performance (PP) recency and OSHA reportables updated to 5 years

L.4 - PP Matrix updated to correlate to SOW changes

Section L Attachments changes since Draft RFP

Numbering of L Attachments o Consolidated the TRST, Specified Resources, and Cost Template into one spreadsheet, Cost Templates, and renumbered attachments

Attachment L-1, Sample Task Orders o Deleted Independent Assessment Sample Task Order and renumbered remaining

Task Orders. Moved some Task Order 1 requirements to Core section 2.2 (C) in the

SOW.

o Deleted QA/QE sub-task 1 from Quality Assurance and Quality Engineering-JSC, WSTF, GRC Sample Task Order: JSC and WSTF Pressure Systems from Quality

Assurance and Quality Engineering Sample Task Order, Moved JSC and WSTF

Pressure Systems from Quality Assurance and Quality Engineering requirements to

Core section 3.3 (C) in the SOW

Section M changes since Draft RFP

Added point distribution of Mission Suitability major sub-factors and weights

Added relative order of importance of evaluation factors

Revised evaluation criteria for Mission Suitability

Phase-In price clarified to indicate inclusion in total evaluated Cost and Price for selection purposes