80HQTR27R0006_NPP-3 Attachment B_Financial Management Reporting.pdf
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- Solicitation number
- 80HQTR27R0006
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This document is an attachment outlining financial management reporting requirements for RFP No. 80HQTR27R0006 (Contract No. TBD). The contractor must submit NASA 533 series financial reports in accordance with NASA Procedural Requirements NPR 9501.2E dated May 27, 2011, and additional instructions from the Contracting Officer. Reports shall include a summary of total contract costs with separate reports for each "Funding Activity" (such as Science Mission Directorate by Work Breakdown Structure Level 1 element), broken down by specified cost categories including direct labor hours and costs.
The contractor must include narrative explanations for any variances exceeding plus or minus 10 percent between estimated and actual total direct labor hours or total estimated costs at both the total contract level and by Contract Line Item Number (CLIN). Each variance narrative must explain the reason for the variance, impacts on the core baseline and individual task orders, and specific corrective actions being taken or planned. Initial reports must be submitted in NF 533Q format within 30 working days after contract award. Subsequent monthly reports (NF 533M) are due no later than the tenth working day following the close of the contractor's monthly accounting period, while quarterly reports (NF 533Q) are due no later than the fifteenth day of the month preceding the quarter being reported. The NF 533M need not be submitted in months when an NF 533Q is submitted. Reports must be distributed to all addressees indicated in the contract clause and must include detailed breakdowns of prime direct labor hours and costs (onsite and offsite), subcontractor direct labor hours and costs, overhead expenses, other direct costs including subcontracts, materials and travel, G&A expenses, total estimated cost, fixed fee, and total cost-plus-fixed-fee amounts.
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ATTACHMENT B
FINANCIAL MANAGEMENT REPORTING
REQUIREMENTS
RFP No. 80HQTR27R0006
CONTRACT No. TBD
Contract No. TBD Attachment B
(06/2014) 2
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial Management Reporting,” dated May 27, 2011, and additional instructions issued by the Contracting Officer.
a. Level of Detail
The Contractor’s 533 Reports shall contain a summary of total contract costs, as well as a separate 533 Report for each “Funding Activity” (e.g. Science Mission Directorate (SMD) by Work Breakdown Structure (WBS) Level 1 (II. Scope of Services) element of the Performance Work Statement. The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d below.
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2, the Contractor shall include a narrative explanation for variances exceeding plus or minus 10 percent (+/- 10%) between the Total Direct Labor Hours (prime and subcontractors) and/or Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and/or Actual Total Cost amount shown in the current month at the total contract level and by Contract Line Item Number (CLIN). (For example, the Total Estimated Cost amount shown for June in column 8a in the May NF 533M and the Actual June Total Cost amount shown in column 7a in the June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the Core baseline and/or each individual task order, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.
After the initial report, the NF 533M reports shall be distributed not later than the tenth (10th) working day following the close of the contractors' monthly accounting period.
The 533Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported. The NF 533M need not be submitted in months in which an NF 533Q is submitted.
d. Reporting Requirements
(06/2014) 3
Each individual report shall, at a minimum, provide cost data by the following elements of cost categories:
1. Prime Direct Labor Hours:
Prime Direct Labor Hours - Onsite (List applicable labor categories)
Prime Direct Labor Hours – Offsite
Total Prime Direct Labor Hours
2. Subcontractor Direct Labor Hours:
Subcontractor A Direct Labor Hours – Onsite
Subcontractor A Direct Labor Hours – Offsite (List applicable labor categories)
Subcontractor B Direct Labor Hours – Onsite (List applicable labor categories) Subcontractor B Direct Labor Hours – Offsite (List applicable labor categories)
Subcontractor C Direct Labor Hours – Onsite (List applicable labor categories) Subcontractor C Direct Labor Hours – Offsite
Total Subcontractors Direct Labor Hours
3. Total Prime and Subcontractors Direct Labor Hours:
Total Prime and Subcontractors Hours – Onsite Total Prime and Subcontractors Hours – Offsite
Total Prime and Subcontractors Direct Labor Hours
4. Prime Direct Labor Costs:
Prime Direct Labor Costs - Onsite
Prime Direct Labor Costs – Offsite
(06/2014) 4
Total Prime Direct Labor Costs
5. Prime Overhead Expenses:
Onsite Overhead Offsite Overhead
Total Prime Overhead
6. Other Direct Costs (ODCs):
a. Subcontracts (list separately, Subcontractor A, B, C, etc.)
b. Material
c. Travel
d. Other (specify)
Total ODCs
7. Subtotal (Direct Labor, Overhead & ODCs)
8. G&A Expense
9. Total Estimated Cost
10. Fixed Fee
11. Total Cost-Plus-Fixed-Fee (CPFF)
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