8-TB2703-TBR - Bathroom Remodel Transportation Dept Project IFB.pdf

INVITATION FOR BIDS

BATHROOM REMODEL PROJECT AT TRANSPORTATION DEPT.

SOLICITATION #: TB2703-TBR

This Invitation for Bids (IFB) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code.

SECTION 1: PROCUREMENT INFORMATION

1.1 PURPOSE OF THIS SOLICITATION

The purpose of this IFB is to enter into an agreement with a qualified vendor to provide all labor, materials, and equipment to remodel the men’s restroom at the SLCSD Transportation Department. The main objective is to add one additional toilet, resulting in a total of two urinals and two toilets. All work must be done in accordance with the project plans and drawings noted within Attachment B. Additional Scope of Work details can be found in Section 3.1 below.

It is anticipated that this IFB will result in an award to a single vendor. The SLCSD reserves the right to reject any or all bids, waive minor irregularities, and make an award in the best interest of the District as permitted by law.

1.2 PROCUREMENT UNIT DESIGNATION AND SOLICITATION NUMBER

The Salt Lake City School District (SLCSD) Purchasing Department is the procurement unit for this IFB. The reference number for this IFB is Solicitation #: TB2703-TBR. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the SLCSD relating to this

IFB.

1.3 IFB SCHEDULE

IFB Issue Date: July 10, 2026 Mandatory Site Visit: July 16, 2026 at 10:00 AM Q&A Closing Date/Time: July 20, 2026 at 2:00 PM Bid Closing Date/Time: July 27, 2026 at 2:00 PM Anticipated Notice of Award: August 5, 2026 Anticipated Project Commencement: ASAP Anticipated Project Completion Date: ASAP

1.4 IFB INSTRUCTIONS

The Solicitation General Provisions are included with this solicitation on Bonfire. These provisions and all instructions in this document should be reviewed carefully to ensure your bid documents are submitted correctly. Bidders must submit bids in accordance with all bid instructions contained in this document and attachments.

SECTION 2: GENERAL INSTRUCTIONS

2.1 REQUIRED TERMS AND CONDITIONS

A contract that results from this IFB will include the Salt Lake City School District Standard Terms and Conditions (Attachment A).

The SLCSD Terms and Conditions will not be negotiated. In addition, the SLCSD requires a bid to be rejected if it is not responsive or responsible. A bid that is not responsive includes a bid that: (a) is conditional; (b) attempts to modify the bid requirements; (c) contains additional terms or conditions; or (d) fails to conform with the requirements or specifications of the IFB.

Any bid that contains exceptions and/or additions to the SLCSD Terms and Conditions may be rejected as non- responsive. Further the SLCSD will not allow a bidder’s terms and/or conditions to become part of the contract resulting from this IFB. If a bidder’s terms and conditions are attached, referenced, or embedded into a bid, whether intentionally or inadvertently, the bid may also be rejected as nonresponsive. However, a bidder may request an exception and/or addition to the terms and conditions of this solicitation during the Question-and- Answer period.

Any exceptions to the specifications, terms, conditions and minimum requirements in this solicitation, not addressed and resolved during the Q&A period, may be protested in writing to the SLCSD Purchasing Department prior to the closing date for this solicitation.

2.2 SUBMITTING A BID

Bids must be received by the date and time specified on Bonfire (the “closing date”). Bids received after the closing date will be late and ineligible for consideration.

The method of submitting your bid is electronically through Bonfire. When submitting a bid electronically through Bonfire, please allow sufficient time to complete the online forms and upload documents. This IFB will close at the closing time. If you are in the middle of uploading your bid at the closing time, Bonfire will stop the upload process and your bid will not be received by Bonfire and your bid will not be reviewed by the SLCSD.

Electronic bids may require uploading of electronic attachments. Bonfire will accept a wide variety of document types as attachments. Documents containing embedded encryptions cannot be processed by Bonfire. Additionally, the submission of documents containing embedded documents, zip files, mov, wmp, and mp3 files is prohibited. All documents should be attached as separate files.

2.3 QUESTION AND ANSWER PERIOD

The Question-and-Answer period closes on the date and time specified on Bonfire. Except for approved equivalent requests, all questions must be submitted through Bonfire during the Question-and-Answer period. Approved equivalent requests shall be submitted by email to Tyler Barnes at Tyler.Barnes@slcschools.org. Questions may include notifying the SLCSD of any ambiguity, inconsistency, scope exception, excessively restrictive requirement, or other errors in this IFB. A question may also include a request to modify the Terms and Conditions. Questions are encouraged.

Questions may be answered individually or may be compiled into one document. Questions may also be mailto:Tyler.Barnes@slcschools.org answered via an addendum. An answered question, approved equivalent determination, or an addendum may modify the specification or requirements of this IFB. Bidders should periodically check Bonfire for answered questions and addenda before the closing date. It is the responsibility of the bidders to submit their bids as required by this IFB, including any requirements contained in an answered question and/or addenda.

Prior to the closing date, the SLCSD may, at its sole discretion, issue addenda. Addenda may modify any minimum requirement or specification of this IFB. It is the responsibility of the bidders to submit their bids as required by this IFB, including any requirements contained in addenda issued by the SLCSD.

Bidder shall not contact any employee, board member, or evaluation committee member of the procurement unit of this IFB. Failure to comply with this requirement may result in disqualification.

2.4 ADDENDA

Any modification to this procurement will be made by formal addendum issued by the SLCSD Purchasing Department. Addenda to this IFB may be made for the purpose of making changes to: the scope of work, the schedule, the qualification requirements, the criteria, the weighting, or other aspects of this IFB.

Authorized and properly issued addenda shall constitute the official and binding position of SLCSD.

Bidders are encouraged to periodically check Bonfire for posted questions, answers, and addenda.

Any response to this IFB which has as its basis any communications or information received from sources other than this IFB or related addenda may be considered non-responsive and rejected at the sole discretion of SLCSD.

SECTION 3: SOLICITATION REQUIREMENTS

3.1 SCOPE OF WORK AND SPECIFICATIONS

This project consists of a remodel of the existing men’s restroom at the Transportation Department facility to improve functionality and accommodate increased occupancy demands. The primary scope of work includes reconfiguration of the existing plumbing fixtures to add one additional toilet, resulting in a total of two toilets and two urinals within the space.

Project plans have been prepared and clearly outline the proposed layout, fixture locations, and required modifications to accommodate the additional toilet.

Work will involve selective demolition of existing partitions and finishes as required to accommodate the revised layout. New rough-in plumbing and fixture installation will be completed to support the added toilet, along with any necessary modifications to water supply, waste lines, and venting systems. Interior finishes, partitions, and accessories will be updated or reinstalled to align with the new configuration.

The remodel is intended to enhance user capacity, improve overall efficiency of the restroom layout, and bring the facility into better alignment with current usage needs and applicable code requirements.

Refer to Attachment B – Project Plans for further details regarding scope of work.

3.2 MANDATORY REQUIREMENTS

The following represent mandatory requirements that must be met in order for a bid to be considered responsive.

a. Bidders must attend the mandatory site visit scheduled for July 16, 2026 at 10:00 AM. This will be held at the project site located at 1745 West 1700 South, Salt Lake City, Utah 84104. Please meet near the front main entrance of the building.

a. Bidder shall hold a current contractor license issued by the State of Utah with a minimum classification of B100.

b. Bid Bond (minimum of 5%) included with bid submission

c. Performance and Payment will be required from awarded bidder

SECTION 4: EVALUATION AND AWARD PROCESS

4.1 Bid Evaluation General Information

Pursuant to the Utah Procurement Code, this IFB shall be evaluated in accordance with the objective criteria described in this IFB. Bids submitted must comply with all requirements noted within this IFB. Any bid that does not comply may be deemed non-responsive and disqualified from further evaluation.

4.2 Bid Evaluation Administrative and Mandatory Minimum Requirement Compliance

Each bid received shall be evaluated for responsiveness in the following manner:

Criteria Determination Timely Receipt of Bid Pass/Fail Complete Bid Packet Pass/Fail Complete and Correct Documents Pass/Fail Mandatory Requirements Compliance (Section 3.2) Pass/Fail Approved Equivalent Pre-Approval (if applicable) Pass/Fail

Any bid that does not pass these administrative criteria, the mandatory minimum requirements, or the minimum bidder qualification requirements will be deemed non-responsive and will be rejected from this solicitation.

4.3 Bid Evaluation Technical Specifications

Bids that pass the administrative and mandatory minimum requirements will be evaluated to determine that the proposed generator, automatic transfer switch, and installation scope meet or exceed the requirements of this IFB. Any bid that does not meet or exceed the scope of work, or that proposes an unapproved alternate, will be deemed non-responsive and disqualified from further consideration.

4.4 Contract Award Process

All bids that meet or exceed the scope of work shall be evaluated on price and the SLCSD Purchasing Department, pursuant to UCA §63G-6a-Part 6 of the Utah Procurement Code, shall:

(a) (i) award a contract as soon as practicable to the responsible bidder who submits the lowest responsive bid; and

(ii) publish the name and bid amount of the bidder to whom the contract is awarded; or

(b) (i) cancel the invitation for bids without awarding a contract; and

(ii) publish a notice of the cancellation that includes an explanation of the reasons for cancelling the invitation for bids.