8-Specifications and Requirements Locksmith Services for FLL.pdf

SPECIFICATIONS AND REQUIREMENTS

Locksmith Services for FLL

1. SCOPE OF SERVICES

Broward County Aviation Department (BCAD) is seeking a vendor to provide Locksmith Services, including repairs and maintenance as needed, at the Fort Lauderdale-Hollywood International Airport (FLL) for an open-end/indefinite quantity contract. There are no minimum quantities established for this contract.

2. VENDOR QUALIFICATIONS

2.1. Contractor shall be a Certified Master Locksmith (CML) by the Associated Locksmiths of America (ALOA).

2.2. Contractor must be authorized to provide, install, and repair services for Medeco, Arrow, Assa Alboy, Best Access, Dyna Lock, Kaba Simplex, Kaba Ilco, Sargent, Taylor, Yale, Keymark X4, Simplex, Best, Corbin Russwin, Von Duprin, Schlage, Falcon Motise key blanks, locks, cylinders and associated parts, CyberLock.

3. CONTRACTOR RESPONSIBILITIES

3.1. Contractor shall furnish all labor, materials (including but not limited to pick sets, drill, steel letter and number stamp set, hammer, pliers and tweezers, safe materials, etc.), lubricants, equipment, personal protective equipment, services, tools, supervision, travel, transportation, identification badging and other incidentals as required to complete the services required herein including installing cylinder housing, cores, padlocks, key cutting, re-keying, cyber lock systems (cores and cylinders), etc. to provide comprehensive locksmith services for FLL campus and ancillary buildings as needed. BCAD shall provide Contractor with parts necessary to complete the work.

3.2. All travel time and costs, labor, supervision, security badging costs and miscellaneous materials required for maintenance and repair shall be included in the Contractor’s labor pricing in the Item Response Form. No additional costs will be charged.

3.3. Workmanship shall conform to all methods and operations of best industry standards and accepted practices of the trade or trades involved and shall include all items of fabrication, construction, or installation (if applicable) regularly furnished or required for completion of all services.

3.4. The Contractor shall be made available to BCAD for services twenty-four (24) hours per day, 365 days per year.

3.5. Contractor shall provide and maintain an emergency contact number for service-related calls 24/7/365. The emergency contact number shall be provided to BCAD within one week of contract commencement.

3.6. All work shall be executed as well as supervised by personnel skilled in their respective duties of work and having all necessary certifications and licenses compliant with the Authority Having Jurisdiction (AHJ).

3.7. The Contractor shall obtained and maintain the required FLL security identification badges.

3.8. Contractor shall notify the Project Coordinator or designee of any unit requiring major repair and submit a written estimate including the specific unit, location, labor hours, etc. required to complete the repair per the contracted rates.

3.9. Contractor shall coordinate work with the Project Coordinator or designee to minimize disruption to airport operations.

3.10. Contractor shall be responsible for maintaining a clean work site, removing debris, and disposing of it properly at the Contractor’s expense.

3.11. Contractor shall take precautions necessary to protect persons or property against injury or damage and be responsible for any such damage, or injury that occurs as a result of their fault or negligence.

3.12. Before beginning work at the worksite, Contractor shall sign-in at the BCAD Maintenance Facility and sign-out when the workday is complete.

4. BROWARD COUNTY RESPONSIBILITIES

4.1. BCAD shall provide all necessary parts for repairs and maintenance services, such as cylinder housing, cores, padlocks, miscellaneous lock parts, locking mechanisms (exit device parts, trims & switch locks), miscellaneous door Hardware (doorknobs & door latches), dead bolts, pins and springs, etc.

5. REPAIR SERVICES

5.1. Contractor response time shall be within four (4) hours of BCAD request for services unless other arrangements are agreed upon between the Project Coordinator or their designee and the Contractor. Failure to meet the required response time may result in termination of the contract.

5.2. An immediate assessment of the problem must be communicated to BCAD within two (2) hours of arrival at the site. If an immediate repair is not possible, an accurate projection of expected completion must be provided to the Project Coordinator or designee.

5.3. If a repair takes more than twenty-four (24) hours to complete, a daily progress report shall be provided. Status calls should be made to the Project Coordinator or designee and expected completion time must be provided.

5.4. BCAD shall carefully monitor the Contractor’s performance and timely response to service/repair calls. Failure to adhere to the four (4) hour on-site response time may be cause to cancel the contract and suspend/debar the Contractor.

5.5. In the event the Contractor discovers a unit requiring major repair during the scheduled service call, the Contractor will promptly notify the Project Coordinator or designated representative.

5.6. The Contractor shall notify the Project Coordinator or designee of any unit requiring major repair and submit a written estimate including the specific unit, location, labor hours, etc. The estimate shall be based on the contracted prices for labor hours, etc., for a specific repair job.

Estimates shall be broken down into ½ hour increments and per repair person. Estimated time for completion of repairs (if approved) shall be included. Lump sum estimates shall not be accepted. If requested, the Contractor shall include with the written estimate the cost of new equipment versus the repair of the unit. Estimates shall remain firm for thirty (30) days. All estimation preparation shall be provided at no cost or obligation to the County.

5.7. Repair services are expected to be conducted during business hours whenever possible, which shall be considered 7:00 AM to 5:00 PM, Monday through Friday.

5.8. For billing purposes, non-business hours shall be between 5:01 PM to 6:59 AM Monday through Friday, all day Saturday and Sunday, and County observed Holidays.

6. LOCATIONS

Terminal 1 50 Terminal Drive, Fort Lauderdale, FL 33315 Terminal 2 100 Terminal Drive, Fort Lauderdale, FL 33315 Terminal 3 200 Terminal Drive, Fort Lauderdale, FL 33315 Terminal 4 300 Terminal Drive, Fort Lauderdale, FL 33315 Aviation Maintenance Facility 3400 SW 2nd Avenue, Fort Lauderdale, FL 33315 Airport Security Building

(ASB)

3545 SW 2nd Ave, Fort Lauderdale, FL 33315

Airport Operations Control Center (AOCC)

250 Terminal Drive, Fort Lauderdale, FL 33315

7. WARRANTY

7.1. Contractor warrants that labor furnished under the Contract will be good quality, free from faults and defects, warranted for their merchantability, and meet the performance specifications of the original equipment. All work not conforming to these requirements, including substitutions not properly approved and authorized, may be considered defective.

7.2. All labor and workmanship shall be fully warranted and guaranteed for a minimum of one (1) year from the date of completion and acceptance.

8. SECURITY REQUIREMENTS

8.1. All employees assigned to this Contract must be able to obtain and maintain an Airport Issued Identification Media with a Customs Seal.

8.2. FLL Airport Issued Identification Media and U.S. Customs and Border Protection CBP Access Program:

a. The Contractor is required to conduct an employee background check on each person proposed for employment at FLL in connection with this Contract. Only when a person is successfully approved by the Contractor, shall the Contractor submit FLL’s Security’s badge application and a Customs Seal application for said proposed FLL stationed employee.

Each FLL stationed employee must have successfully completed, be approved, and be badged by BCAD Security prior to such person being scheduled in accordance with this document.

b. The Contractor must delegate an individual to be an Authorized Signatory for the purpose of obtaining a Customs Seal for the FLL Airport Issued Identification Media pursuant to all Security Regulations of BCAD; TSA; and specifically, the Code of Federal Regulation (CFR)

49 CFR Part 1542 – Airport Security.

c. For each badge applicant, Homeland Security’s criminal history is checked for the immediately preceding ten (10) years and United States Customs and Border Control’s criminal history background is conducted from the applicant’s age sixteen (16) to the current day.

i. Each employee must provide a ten (10) year work history.

ii. Any gaps in employment of thirty (30) days or more during a ten (10) year period must be explained.

8.3. The Contractor shall secure and safeguard all keys, key cards, and any other entry devices and codes provided by the County and shall maintain a record of the key numbers issued to its employees. All key and other entry devices used by the Contractor's employees in the performance of the Work shall be returned to the County when the Contract expires.

a. The Contractor shall immediately report to the County all keys and/or security badges issued to it by the County that are lost or stolen.

b. These prohibitions and requirements shall also be applicable to all individuals regarding access, removal, and/or possession of any information, confidential data, materials, supplies, or equipment. The Contractor shall not duplicate and shall not allow any such issued items to be duplicated or removed from the job site.

8.4. Vehicle Requirements/Vehicle Ramp Driving:

a. Contractor must provide its own vehicle to service the secured areas of the airport (ramp side).

b. Only authorized personnel may drive vehicles on the airside of the airport.

c. Applications and ramp driving training shall be provided to the Contractor by BCAD.

d. Contractor vehicles regularly used in the installation, service, or maintenance activities must prominently display the company name, telephone number, and certificate number.

8.5. Under no circumstances shall any of the Contractor's personnel, vehicles, or equipment enter or move upon any area not authorized by County, Homeland Security, Customs Border Patrol, and any security mandates in place.

9. INVOICING AND PAYMENT

9.1. A copy of all work tickets shall be given to the Project Coordinator or designee at the time of service.

9.2. Payment for labor costs shall be in accordance with rates specified in the Bid Table. All hourly labor costs shall be pro-rated into 1/2 hour. Only time on the job site will be invoiced.

9.3. All travel time and costs, labor, supervision, and miscellaneous materials required for maintenance and repair shall be included in the Contractor’s labor pricing in the Item Response Form. No additional costs will be charged.

9.4. Contractor shall not be paid for work completed that was not requested by County.

9.5. Payment will only be made after services have been received, accepted, and properly invoiced. Payment may be withheld for failure of Vendor to comply with any term, condition, and/or requirement of the Contract.

9.6. Invoices must be sent to the designated County email by the tenth (10th) of the following month for timely processing.

9.7. All invoices shall be legible and must include the following:

a. Broward County purchase order number.

b. Work order/request number.

c. Dates and times of service.

d. Detailed description and location of work performed.

e. Number of hours worked and labor/unit price rate.

f. Names of personnel that completed work.

g. Copy of Contractor daily work ticket

9.8. All outstanding invoices for a fiscal year (October 1st through September 30th) must be submitted by the end of each fiscal year (September 30th).

9.9. All invoices and backup documentation should be sent via email to avminvoices@broward.org and to the Agency contact listed on each Purchase Order.

Payments for all goods requested by a purchase order shall be made promptly and in accordance with the Local Government Prompt Payment Act, Section 218.70, Florida Statutes, and the Prompt Payment Policy, Section No. 1-51.6, Broward County Code of Ordinance.

mailto:avminvoices@broward.org