8-RFP-307-26 Addendum 1.pdf

RFP-307-26 - ADDENDUM #1

Boulder County Housing Authority Snow Removal Services for BCHA

September 10, 2026

The attached addendum supersedes the original Information and Specifications regarding RFP-307-26 where it adds to, deletes from, clarifies or otherwise modifies. All other conditions and any previous addendums shall remain unchanged.

Proposals must be submitted electronically on or before the Close Date provided on the Boulder County Euna (formerly Bonfire) portal.

Important: No archives (zip files) or links to external sites or files will be accepted. This includes Google Docs and similar sites. All submittals must be received as an attachment in a widely-accessible format such as PDF, Word, or Excel.

Electronic submittals must be received on the Bonfire portal. Submittals sent to any other box will be rejected. It is the sole responsibility of the proposer to ensure their documents are received before the deadline referenced above. Boulder County does not accept responsibility under any circumstance for delayed or failed submittals. No exceptions will be made.

The Board of County Commissioners reserve the right to reject any and all bids, to waive any informalities or irregularities therein, and to accept the bid that, in the opinion of the Board, is in the best interest of the Board and of the County of Boulder, State of Colorado.

https://bouldercounty.bonfirehub.com/ https://bouldercounty.bonfirehub.com/

Questions and Answers for RFP-307-26 - ADDENDUM #1

1. Question: Section B. Snow and Ice Removal Spec. - "Snow removal will commence once a depth of 1 inch has fallen on sidewalks, steps, stairs, entrance ramps, and ADA-accessible areas." In the pre-bid meeting, it was stated the contractor should wait until the end of the snow event once snow has stopped falling. Please clarify.

• Answer:

i) Per Event Bidding: The 1-inch trigger establishes the requirement for service. Contractors should be prepared once accumulation reaches 1 inch. However, initial mobilization should occur once snowfall has stopped or significantly decreased—unless conditions require earlier action to maintain ADA access, emergency exits, or essential pedestrian routes

ii) Per Season Bidding: The 1-inch trigger establishes the requirement for service. Contractors should be prepared once accumulation reaches 1 inch.

2. Question: Please clarify when snow plowing should commence. In the pre-bid meeting, it was stated that plowing should not begin until after the event has ended and it has stopped snowing.

Please clarify.

• Answer: See Question #1.

3. Question: Section B. Item 16. - Parking lot and drive plowing must begin when accumulation exceeds 2 inches and is required to be performed within 24 hours of snowfall and every 6-12 hours thereafter during storms." Is each visit to the site for multiple pushes billable? If the contractor is required to perform snow plowing every 6-12 hours, shouldn't each visit be a billable service?

• Answer: The required plowing frequency described in Section B, Item 16—including plowing once parking-lot accumulation exceeds 2 inches and continued plowing every 6–12 hours throughout a storm—is an operational service requirement. Billing for these plowing cycles is determined solely by the Fee Schedule (Exhibit B) and shall comply with the following standards:

i) Billing Basis

(1) If the Fee Schedule establishes a flat per-event, flat monthly, or seasonal rate, all plowing performed during the storm event—including multiple required pushes at 6–12-hour intervals—is included in that rate and not billable as separate visits.

(2) If the Fee Schedule establishes unit pricing (e.g., time-and-materials, hourly equipment rates, per-occurrence pricing), then each plowing cycle conducted in compliance with Section B, Item 16 is billable in accordance with those unit rates.

4. Question: On the Snow Pricing Table sheet there is a column for $ Per Event for each property.

Would you like pricing per event for Lot Plowing and Sidewalk Clearing separately, or together as one combined service?

• Answer: Please provide one combined per-event price for each property that includes both lot plowing and sidewalk clearing. Contractors may include optional breakouts in their proposal for internal reference, but the official pricing for evaluation and award must be one combined per-event rate per property.

5. Question: On the Snow Pricing Table sheet there is a column for number of events included in the monthly cost. There is also reference in the Specifications document that 1– 11″ equals one event, over 12″ is two events, and over 20″ is three events. Is the assumption that once the estimated events per season are depleted the contractor would switch to a per-event pricing model? If so, would you want per-service pricing for lot plowing, sidewalk clearing, and ice control for each property, or would you prefer general time and materials pricing/invoicing? Additionally, does exceeding the priced event count require a formal contract amendment (per the standard BCHA contract template’s “No Additional Services” clause, which references Board approval for services beyond the Not-to-Exceed amount), or is a streamlined time-and-materials mechanism built into this award to cover weather-driven overages?

• Answer: Yes — once the included seasonal event count is exhausted, billing transitions to the per-event rate shown in the Pricing Table.

For the per event rate after depletion, please provide three separate per service rates:

o Lot plowing per event o Sidewalk clearing per event o Ice-control per event This ensures clarity for weather-driven overages.

A contract amendment is not required when weather creates additional events beyond the estimated/priced count. These overages are handled through the per-event pricing mechanism, which is already built into this SOQ.

6. Question: The Specifications document states invoices are due “by the last working day of the month following the month in which the work was completed,” while the BCHA New Services Contract Template states invoices are due by the 15th of the month following service. Which governs for this award?

• Answer: For this SOQ, the governing requirement is the Specifications document — invoices are due by the last working day of the month following the month in which work was performed. Final contract terms are negotiated post award.

7. Question: Please confirm parking lot ice control (de-icing) is limited to ADA-accessible parking spaces only, as stated in the Specifications, and does not extend to general lot surface treatment.

• Answer: Correct — parking‑lot de‑icing is limited to ADA‑accessible parking spaces and their access aisles only. General parking‑lot surface treatment is not included unless explicitly requested by BCHA during extreme conditions.

8. Question: Is shoveling of the back deck steps of the Cleveland properties included in the scope?

• Answer: Yes, shoveling of the back-deck steps at the Cleveland properties is included.

9. Question: Is plowing of the street in front of Dover (Dover Dr.) included in the scope?

• Answer: Yes, include the street in front of dover, Dover Drive.

10. Question: Is plowing of N. Burlington Ave. at Josephine Commons (from the entrance sign at the corner of Dounce and N. Burlington, north towards the road closed sign) included in the scope?

• Answer: Yes, include this stretch in the scope.

11. Question: Is the scope at Milo limited to the front steps, or does it include any of the community sidewalks or lots?

• Answer: The scope is limited to the front steps only.

12. Question: Is plowing of the alley or any of the rear parking areas at W. Geneseo included in the scope? Can you confirm the location of 715 W. Geneseo?

• Answer: No, the alleyway is not included in the scope. There is one ada parking space behind 509 W. Geneseo that is paved with asphalt that would need to be cleared.

13. Question: Are the new sidewalks at Willoughby Corner along Emma St., N. 120th St., and Canterbury Dr. near the traffic circles included in the scope? Are the sidewalks near both community gardens and the playground included as well?

• Answer: Yes, all sidewalks at Willoughby corner will be included in this scope.

14. Question: The Specifications document references additional ice-melt attention required “north of the MF1 and MF2 buildings” at Willoughby Corner due to drainage, shade, and low sun exposure.

Can you confirm which buildings correspond to MF1 and MF2, and the specific boundary of this attention zone?

• Answer: Yes, we can conduct at site walk after the contract has been awarded.

15. Question: Is plowing of parking spots on the top deck of Spoke Garage included in the scope?

• Answer: Yes, it is included in this scope of work.

16. Question: Is 256 Regal Ct included in the scope for Regal Court or Regal Place? Is plowing of the streets Regal Pl. and Regal Ct. included in the scope of either property?

• Answer: Yes, 256 regal Ct. is included in the scope for regal ct., plowing of the city roadways is not included in the scope.

17. Question: Is there any plowing of drives associated with AW Dounce or AW Gladstone? Or are those drive areas associated with AW Excelsior?

• Answer: There is no plowing of AW Dounce Drives, AW Gladstone and Excelsior Drives will need to be addressed during storms.

18. Question: Is there any street plowing associated with any of the Kestrel properties? Are the sidewalks along the west side of Courtesy Dr. included within any of the Kestrel scope? Are the sidewalks surrounding the community park in the middle of Kestrel included in any of the properties’ scope?

• Answer: Yes, the sidewalks west of Courtesy Dr., and surrounding the community park are included in the kestrel scope, street plowing consists of N. And S. Kestrel lane, Hecla Drive is excluded from the scope.