8-RFP 2025-0036 (Refresh Concourse A Doors).pdf

REQUEST FOR PROPOSAL

FOR

REFRESH CONCOURSE ALPHA (“A”) DOORS

(RFP 2025-0036)

PROPOSAL SUBMITTAL DEADLINE

September 5, 2025

(5:00 P.M. EST)

LOCATION:

SAVANNAH AIRPORT COMMISSION

400 AIRWAYS AVENUE

SAVANNAH, GA 31408

REQUEST FOR PROPOSAL

RFP 2025-0036

PURPOSE OF PROPOSAL

The Savannah Airport is soliciting proposals from qualified contractors to remove and replace aluminum frame doors with laminated insulated glass, hardware and frame/jams in the airport concourse area. The project must ensure continuous secure access and minimal disruption to airport operations.

All responses to this proposal must be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail. To provide a response to this proposal, all respondents must first register with their company by using the above link. Registration is easy and free. Please be sure to select the NAICS codes associated with your business and/or organization. For questions regarding vendor registration or instructions on proposal submittal, please contact Melanie Freeman at mfreeman@flysav.com.

Christy Dixon Purchasing Manager cdixon@flySAV.com Savannah Airport Commission 400 Airways Avenue Savannah, GA 31408

TABLE OF CONTENTS

Airport Overview pg. 3 Cone of Silence pg. 4 RFP Timeline & Summary pg. 5 Contract Execution pg. 6 Submittal Instructions pp. 6-7 Scope of Services pp. 7-14 Proposal Requirements pg. 15 Organization of Submission pp. 15-16 Required Forms pp. 17-18 Evaluation Criteria & Award pg. 18 Evaluation Instructions pp. 19-20 Photos pp. 21-23 Payment Bond pp. 24-25 Performance Bond pp. 26-27 Sample Professional Services Contract pp. 28-38 https://savannahairport.bonfirehub.com/ mailto:mfreeman@flysav.com mailto:cdixon@flySAV.com

Request for Proposals (RFP 2025-0036)

For Savannah Airport Commission

Airport Overview

The Savannah/Hilton Head International Airport (the “Airport”) is operated by Savannah Airport Commission, a public body corporate organized under the laws of the State of Georgia (Georgia Code L-1952, Section 13) (“Commission”), and an operating agency of the City of Savannah. Commission consists of five members, appointed by the Mayor and Aldermen of the City of Savannah, for a term of five years.

Commission is responsible for the improvements, maintenance, and operation of the Airport, and it is authorized to enter into contracts for the rental of buildings, land, office space and other property; to adopt rules and regulations for the operation of the Airport;

and to have control, custody and direction of all lands, properties and improvements affixed thereto by the actions of the General Assembly, and to have general direction of the same. Commission meets monthly, usually at 9:00 a.m. on the first Wednesday of each month, in the Commission Conference Room, located on the third floor of the terminal building at 400 Airways Avenue, Savannah, Chatham County, Georgia. The Commission acts by and through its Executive Director and staff on all matters pertaining to the management and operations of the Airport.

The Airport is a 3,681-acre site located approximately eight miles northwest of the business district of Savannah, only 45 minutes from Hilton Head Island, South Carolina, and less than two hours from the Golden Isles at Brunswick or Charleston, South Carolina. The following major airlines serve the airport: Allegiant Air, American Airlines, Avelo Airlines, Breeze Airways, Delta Air Lines, Frontier Airlines, JetBlue Airways, Southwest Airlines, Sun Country Airlines, and United Airlines. Collectively these airlines, along with affiliated regional air carriers, transported approximately 4.1 million passengers in 2024.

I. Cone of Silence

Communication with the Commission during this RFP:

The Commission has designated Christy Dixon, Purchasing Manager, to be responsible for coordinating communications between the Commission and Vendor. Vendors should direct all communications to Christy Dixon via email at cdixon@flysav.com or Melanie Freeman at mfreeman@flysav.com. Vendors are further advised that any communication, either verbally or in writing, direct or indirect, subsequent to the date of issuance of the RFP by a prospective Vendor or any of its owners, officers, employees, or agents, or any individual or entity acting on its behalf, with any member of the Board of Commissioners or any officer or employee of the Commission, except as provided in this section, is strictly prohibited and may be cause for disqualification of the prospective Vendor. The only exception to this requirement is for communications between prospective Vendors and the Commission’s in-house and outside legal counsel to further client communications on pending matters that are not related to this RFP.

This restriction on communication will govern until the RFP process has been completed and a contract has been fully executed for these services. Please note that the Commission prefers all communication to be in writing.

mailto:cdixon@flysav.com

II. RFP Timeline Summary:

Note: The Commission reserves the right to modify this timeline at any time.

III. RFP Timeline:

ISSUE DATE: July 24, 2025

NON-MANDATORY PRE-PROPOSAL MEETING August 7, 2025

WRITTEN QUESTIONS/COMMENTS DUE DATE: August 14, 2025

FINAL ADDENDUM RELEASE DATE: August 20, 2025

Note: Please be sure to Acknowledge all associated Addenda before submission of proposal response.

The date for the final addendum is noted above.

RFP RESPONSE DUE DATE: September 5, 2025

NOTIFICATION OF AWARD DECISION TO BIDDERS: NLT November 21, 2025

Questions:

All questions must be submitted through Bonfire and will not be accepted via email or mail.

All questions must be submitted no later than August 14, 2025, by COB (5:00pm EST). All responses to questions will be provided through https://savannahairport.bonfirehub.com/ in an addendum by the date noted on this document. Please contact Christy Dixon via email at CDixon@flySAV.com for questions.

Deadline for Submitting Proposals:

September 5, 2025, by COB (5:00pm EST)

Non-Mandatory Pre-Proposal Meeting:

A non-mandatory preproposal meeting will be held on August 7, 2025 @ 10:00am EST The preproposal meeting will be held at 640 Gulfstream Road, Savannah, GA. 31408.

Please RSVP if you will be physically present for the meeting.

If you are not able to attend the Preproposal Meeting in person, there is an option to attend the meeting via Microsoft Teams. Please contact Melanie Freeman @ mfreeman@flysav.com for the Teams Meeting Information.

Submittal Information:

All responses to this proposal must be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail. Note:

Please be sure to Acknowledge all associated addendums before submission of proposal response. The date for the final addendum is noted below.

https://savannahairport.bonfirehub.com/ mailto:CDixon@flySAV.com

V. Required Contract Execution

The Commission will issue a contract for any services performed in association with this RFP. No work, services, or deliveries may commence at the Airport unless and until a fully executed contract or written agreement is in place between the Contractor and the Savannah Airport Commission. Any work performed prior to the execution of such agreement shall be at the sole risk and expense of the Contractor and shall not be subject to payment or reimbursement by the Airport.

VI. Submittal Instructions

All responses to this proposal must be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail. To provide a response to this proposal, all respondents must first register their company by using the above link. Registration is easy and free. Please be sure to select the NAICS codes associated with your business and/or organization. For questions regarding registration or instructions on proposal submittal, please contact Melanie Freeman at mfreeman@flysav.com.

All addenda associated with this RFP will be provided through https://savannahairport.bonfirehub.com/ by the date noted in the RFP Timeline. All questions must also be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail. As required, it is the respondent’s responsibility to ensure that all addenda are acknowledged through submission of the Acknowledgement of Addendum Form.

Except as otherwise provided herein, proposals which are incomplete or which are not in conformance with the law, may be rejected as non‐responsive. Timely Proposals received will be subject to applicable laws and regulations governing public disclosure. Submission of a Proposal indicates acceptance by the respondent of the conditions contained in this RFP, and the intent to enter into an Agreement with Commission.

Commission reserves and may exercise the following rights and options: (i) to reject any and all proposals, negotiate with any respondent, alter the scope of work, to extend the date for submittal responses to request additional information from any Proposer, to supplement, amend or otherwise modify the RFP prior to the closing date and time, and reissue the RFP at any time prior to execution of a final agreement if, in Commission sole opinion, and best interest to do so; (ii) to supplement, amend, substitute, or otherwise modify this RFP at any time prior to selection of one or more proposer for negotiation and

(iii) to cancel this RFP with or without issuing another RFP; (iv) to reject the proposal of any proposer who, in the Commission’s sole judgment, has been delinquent or unfaithful in the performance of any contract with Commission is financially or technically incapable or is otherwise not a responsible responder; (v) To reject as informal or non-responsive, any proposal which, in Commission’s sole judgment, is incomplete, is not in conformity with applicable law, is conditional in any way, or deviates from the mandated requirements of the RFP and; (vi) to waive any informalities in the submission process, https://savannahairport.bonfirehub.com/ mailto:mfreeman@flysav.com defect, non-responsiveness and/or deviation from this RFP that is not considered in the best interest and/or best value to Commission, at its sole judgment.

VII. Scope of Services

DOOR IDENTIFICATION/LOCATION:

See terminal drawings A2.11. A2.12 and T5.2.

• 2502 (Gate 2)

• 2502B (Gate 4)

• 2521A (Gate 5)

• 2521C (Gate 7)

• 2522 (Gate 6)

• 2522B (Gate 8)

A. Demolition

1. Work shall be performed on one door at a time. Under no circumstances shall multiple doors be taken out of service simultaneously. The Contractor shall not proceed to the next door until the newly installed door has been fully installed, tested, and formally accepted by the designated representative of the Savannah Airport Commission.

2. During the demolition and installation process, the contractor must ensure that continuous security is maintained. The Contractor shall be fully responsible for coordinating with, and entering into any necessary agreements with, Johnson Controls for the disconnection and reconnection of all access control components. This includes, but is not limited to, magnetic locks (maglocks), biometric readers (Bioscrypt), proximity card readers, power supplies, and any other related systems or devices.

3. The contractor shall coordinate with the designated representative of the Savannah Airport Commission to determine whether any existing doors, frames, or hardware are to be salvaged by the Airport. Items deemed unsalvageable shall be the responsibility of the Contractor for removal and disposal, in full compliance with all applicable local, state, and federal regulations.

B. Installation

1. Preparation - Comply with the following:

a) Steel Doors and Frames: Comply with Door and Hardware Institute (DHI) A115 Series, “Specifications for Steel Door and Frame Preparation for Hardware (ANSI).”

2. Mount hardware units at heights indicated in the following applicable publications, except as specifically listed herein and/or otherwise directed by the Savannah Airport Commission and required to comply with governing regulations.

a) Steel Doors and Frames: Comply with DHI "Recommended Locations for Architectural Hardware for Standard Steel Doors and Frames."

3. Install each hardware item in compliance with the manufacturer's published instructions and current recommendations. Where cutting and fitting is required to install hardware onto or into surfaces that are later to be painted or finished in another way, coordinate removal, storage, and re-installation or application of surface protection with finishing work specified in Division 09 Sections. Do not install surface-mounted items until the finish has been completed on the substrates involved.

a) Set units level, plumb, and true to line and location. Adjust and reinforce the attachment substrate as necessary for proper installation and operation.

b) Drill and countersink units that are not factory prepared for anchorage fasteners.

Space fasteners and anchors in accordance with industry standards.

c) Re-install designated hardware for doors indicated on Drawings. Repair and/or replace hardware as required to provide a complete operable, secure closure.

4. Set thresholds for exterior doors in a full bed of butyl-rubber or polyisobutylene mastic sealant.

5. Adjust and check each operating item of hardware and each door to ensure proper operation or function of every unit. Replace units that cannot be adjusted to operate freely and smoothly or as intended for the application made.

6. Clean adjacent surfaces soiled by hardware installation. Clean operating items as necessary to restore proper function and finish.

7. The following hardware set(s) apply to the Concourse at Savannah Hilton Head International Airport. The contractor must field verify existing doors sizes, types, and swings.

a) 1 PR Doors 2502 Gate 2 – Stair from North Holdroom, MD x MF, RH Active

b) 1 PR Doors 2502B Gate 4 – Stair from North Holdroom, MD x MF, RH Active

c) 1 PR Doors 2521A Gate 5 – Stair from South Holdroom, MD x MF, RH Active

d) 1 PR Doors 2521C Gate 7 – Stair from South Holdroom, MD x MF, RH Active

e) 1 PR Doors 2522 Gate 6 – Stair from North Holdroom, MD x MF, RH Active

f) 1 PR Doors 2522B Gate 8 – Stair from North Holdroom, MD x MF, RH Active

Each door to receive:

i. 3 PR Hinges: McKinney TA2314 - 4-1/2 X 4-1/2 NRP US32D

ii. 2 EA Power Transfer: Von Duprin EL-EPT

iii. 2 Active Leaf Exit Device: Sargent 8613 ELR ALF Delayed Egress 57 US32D

iv. 1 EA Mortise: Cylinder Best 1E74 Prem RP3 626

v. 2 EA Closer: Sargent 1431 PS TB EN

vi. 1 EA Coordinator: Rockwood 576 US32D

vii. 2 EA Maglock: Securitron Magnalock M82SC US32D to be disconnected from existing door and reinstalled on new door by JCI

viii. 1 EA Threshold: Pemko 2005 AT AL

ix. 2 EA Door Bottom: Pemko 315CN AL

x. 1 EA Weatherstripping: Pemko 303 AS AL

xi. 1 EA Biometric Card Reader: to be disconnected from existing door and reinstalled on new door by JCI

C. Security Integration

1. The Contractor shall be responsible for determining and complying with Airport Security, Badging and Vehicle access requirements. PBB Contractor shall not rely on the Savannah Airport Commission representatives for airport access/escorts.

2. Contractor to coordinate and contract with Johnson Controls to disconnect from existing doors and reconnect to new doors all existing access control systems (e.g., badge readers, maglocks, power supply, alarms and programming.)

3. Contractor to coordinate with Savannah Airport Commission to maintain secure perimeters.

4. Contractor to provide temporary barriers or badges personnel during open access periods.

5. All openings must have approved substantial secured/locked barricades when no contractors are present. Must be approved by the Savannah Airport Commission.

D. Testing & Commissioning

1. Verify door operation, access control functionality, and emergency egress with Savannah Airport Commission representative before moving on to the next door.

2. Submit final inspection and commissioning report.

E. Quality Assurance

A. Reference Standards: Comply with provisions of the latest adopted editions of the following:

1. Door and Hardware Institute (DHI):

a) Referenced Standards

2. National Fire Protection Association (NFPA):

a) NFPA 80 - Fire Doors and Fire Windows

b) NFPA 101 - Life Safety Code

3. Hardware for labeled openings shall meet UL requirements whether specified herein or not.

4. All hardware on accessible doors shall meet or exceed the requirements of the Americans with Disabilities Act (ADA) whether full compliance is indicated in the Hardware Schedule

5. Division 8 Section “Aluminum Framed Entrances and Storefronts” for aluminum entrance doors.

F. Products

A. Hardware

1. Other than those doors that are restricted to less than 180 degrees opening by building or by overhead holders or stops, all butts and closer arms shall be of sufficient size to allow full 180- degree opening of doors.

2. Unless otherwise specified in Door Hardware Schedule, provide the following finishes for hardware types indicated:

a) Butts- Exterior: US32D

b) Butts - Interior: US32D

c) Locks: US32D

d) Exit Devices: US32D

e) Closers: SBL

f) Door Stops and Miscellaneous: US32D

B. Hardware locations dimensions shall be as follows:

1. Distance from finish floor to center line of:

a) Doorknob or Lever: 38 inches

b) Door Pull: 42 inches.

c) Deadlock: 60 inches.

2. Butt hinge locations:

a) Bottom Hinge: Finish floor to bottom of hinge 10 inches.

b) Top Hinge: Head rabbet to top of hinge 5 inches.

c) Center Hinge: Equidistant between top and bottom hinges.

3. BUTT HINGES

a) Doors (1-3/4 Inch Thick): Minimum 4-1/2 inches high.

b) Each door shall not have less than three hinges.

c) All butts used with door closers shall be ball bearing. All exterior doors shall have ball bearing butts, except as otherwise specified.

d) All exterior out-swing doors shall have butts with non-removable pins (NRP).

e) Power transfer hinges shall be McKinney Type CC4.

f) Products: Provide butt hinges by one of the following manufacturers:

i. McKinney Products Co. Div. of ESSEX Industries, Inc.

ii. Hager Companies.

iii. Stanley Commercial Hardware Div. of Stanley Works.

iv. Lawrence Brothers, Inc.

4. LOCKSETS

a) Locksets shall be furnished with the functions as specified in the hardware sets.

b) Levers, escutcheons, locksets and cylinders shall be the products of one manufacturer.

c) Minimum wall thickness of levers and roses shall be .101 inch and .099 inch, respectively.

d) All latch bolts shall have 3/4-inch throw. All deadbolts shall have hardened steel inserts and 1 inch throw.

e) Basis of Design Product: Series “45H” Heavy Duty Mortise Lockset by BEST. Provide Electronic Latch (EL) where indicated in Door Hardware Schedule. SFIC Small Format Interchangeable Core with “A” keyway.

5. EXIT DEVICES

a) All exit devices shall be listed under “Panic Hardware” in accident equipment list of Underwriters’ Laboratories (UL).

b) All exit devices shall be tested to ANSI/BHMA A156.3 test requirements by a BHMA certified testing laboratory. A written certification showing successful completion of a minimum of 1,000,000 cycles shall be provided.

c) All surface strikes shall be roller type and come complete with a plate underneath to prevent movement and shall be provided with a dead-latching feature to prevent latch bolt tampering.

d) Provide vertical rod devices for inactive leaves of double doors.

e) Basis of Design Products: 8900 Series for active doors and 8700 Series for inactive doors by Sargent ASSA ABLOY. Provide Electronic Latch Release (ELR) where indicated in Door Hardware Schedule.

6. POWER TRANSFER

a) EL-EPT by Von Duprin

7. KEYING/KEY CONTROL SYSTEM

a) Keying: All locks shall be Master Keyed to Owner’s master keying system for the building as indicated.

b) Construction Keying (Construction Master Keys): Provide cylinders with feature that permits voiding of construction keys by use of the Owner’s master key without cylinder removal and without the need for special tools. Provide 10 construction master keys.

8. MAGLOCK

a) Magnalock M82 by Securitron with 1800 lb. holding force. Maglocks exist and will need to be disconnected and reconnected by JCI/SAC.

9. CLOSERS

a) Closers shall be provided in the manufacturer's recommended printed size for specified installation conditions, unless otherwise noted in the Finish Hardware Schedule.

b) Closers shall be full rack and pinion complete with back check. Springs shall be motor clock type. Furnish flush mount transom brackets where no transom bar exists.

Furnish parallel arms where required.

c) All closers shall be provided with limited opening resistance to meet handicap requirements.

d) Furnish drop plate brackets where required.

e) Closer at exterior doors shall be installed on the inside of the building.

f) Basis of Design Product: 1431 Series as manufactured by Sargent ASSA ABLOY.

10. DOORSTOPS

a) Products: Provide door stop types as follows.

i. Wall Stop; Basis of Design: 406, as manufactured by Rockwood Manufacturing Co.

ii. Floor Stop; Basis of Design: 471, as manufactured by Rockwood Manufacturing Co.

11. METAL PROTECTIVE TRIM UNITS

a) BHMA A156.6; fabricated from 0.05-inch-thick stainless steel; with manufacturer’s standard machine or self-tapping screw fasteners.

12. SILENCERS

a) All interior metal door frames shall have door silencers, three (3) per single door, six

(6) per pair of doors.

b) Products: Provide one of the following silencer types:

i. 608; Rockwood Manufacturing Company.

ii. 20; H.B. Ives.

iii. 64; Glynn-Johnson, An Ingersoll-Rand Company.

13. WEATHERSTRIPPING

a) General: Continuous weatherstripping shall be installed at each edge of every exterior door leaf. Provide non-corrosive fasteners as recommended by manufacturers for application indicated. Include door top protection (drip caps) for exterior doors where scheduled or as required.

b) Replaceable Seal Strips: Provide only those units where resilient or flexible seal strip is easily replaceable and readily available from stocks maintained by the manufacturer.

c) Weatherstripping at Jambs and Heads: Bumper-type resilient insert and metal retainer strips, surface-applied. Extruded aluminum retainer, natural anodized finish;

closed cell EPDM sponge neoprene inserts, except vinyl insert for door shoes.

d) Products, Provide one of the following products:

i. 319CR; Pemko Manufacturing Co.

ii. 314AA; Zero International, Inc.

iii. DS78A; Reese Enterprises, Inc.

14. THRESHOLDS AND DOOR BOTTOMS

a) General: Extruded aluminum units, vinyl insert, of type, size and profile as shown or scheduled. Provide thresholds at labeled doors where required by Code, whether specified or not. Product to be of one of the following manufacturers or approved equal.

b) Products, Thresholds: Provide one of the following:

i. 272A with Elevator; Pemko Manufacturing Co., Inc.

ii. 546A with Elevator; Zero International, Inc.

iii. 5406A with Elevator; Reese Enterprises, Inc.

c) Products, Door Bottoms: Provide one of the following:

i. 315CN; Pemko Manufacturing Co., Inc.

ii. 39A; Zero International, Inc.

iii. 323A; Reese Enterprises, Inc.

15. DRIP CAPS

a) Install on all exterior doors not under cover as scheduled.

b) Products: Provide one of the following:

i. 346 C; Pemko Manufacturing Co., Inc.

ii. 142A; Zero International, Inc.

iii. R201C; Reese Enterprises, Inc.

16. FASTENERS

a) Provide door hardware manufactured to comply with published templates generally prepared for machine, wood, and sheet metal screws. Provide screws according to commercially recognized industry standards for application intended. Provide Phillips flat-head screws with finished heads to match surface of door hardware.

b) Templates: All finish hardware to be installed on, or in metal doors and/or frames, shall be manufactured to template. Template machine screws shall be furnished for all such materials. Supplier shall furnish an approved Finish Hardware Schedule and all necessary template transmittals to metal frame fabricators, or other suppliers requiring same, for their coordination and use.

G. QUALIFICATIONS

A. Installer Qualifications: The installer shall be a qualified professional with documented experience in the installation of finished hardware of similar material, design, and scope as required for this project. The installer’s previous work must demonstrate a proven track record of successful in-service performance and adherence to industry standards. Only personnel with relevant expertise and a history of satisfactory project outcomes will be accepted.

B. Finish Hardware Supplier Requirements: All finish hardware shall be furnished by a single supplier approved by the Savannah Airport Commission (SAC) Facilities Representative. The supplier must possess the technical knowledge and experience necessary to accurately interpret the project Drawings and Specifications.

The supplier shall be capable of providing a qualified Architectural Hardware Consultant (AHC) at any time during the course of installation to review and approve the complete installation. This includes conducting a project site visit prior to the Final Inspection to ensure that all hardware items are installed properly and function as intended.

The supplier must be a bona fide direct distributor of all materials furnished for this project. Submit documented evidence of the supplier’s qualifications, including certification(s), relevant project experience, and distribution credentials.

C. It shall be the supplier's responsibility to furnish hardware in accordance with the intent of these specifications. Where, by virtue of architectural design or by function, a change is necessary, hardware of equal design and quality shall be furnished upon written approval of SAC Facilities Representative.

H. DELIVERABLES

A. Installed and operational door systems

B. Integrated access control and security features

C. As-built drawing and O&M manuals

D. Final inspection and acceptance documentation

VIII. Proposal Requirements

The following information is required in all RFP bid submissions. If the information is not included in the respondent’s submission, the proposal will be deemed non-responsive and disqualified from further consideration.

1. Product Data: Submit complete product data for each item of finished hardware listed in the Finish Hardware Schedule. Include installation details, material descriptions, dimensions of individual components and profiles, and finishes.

2. Finish Hardware Schedule: Submit complete typewritten sets of the Finish Hardware Schedule. Organize the Hardware Schedule into door hardware sets indicating complete designations of every item required for each door.

3. Door Hardware Schedule: No factory order shall be placed for finished hardware items until approval has been given by the SAC Facilities. Each item in the Door Hardware Schedule shall be identified on the first page of the Schedule by the manufacturer’s name.

4. Keying Schedule: Submit a keying schedule prepared by the supplier, detailing the Owner’s keying instructions for locks. Include a schematic keying diagram and index each key to unique door designations.

5. Technical Approach: Submit information on your approach to completing the project, the specific requirements, along with any site-specific challenges. Describe the preparation and demolition, finishing, and clean-up.

6. Experience & Qualifications: Submit information on the capability to successfully perform work of a similar nature and complexity (i.e. -the firm’s past performance, relevant experience, and the qualifications of key personnel who will be directly involved in the project.) Also, please submit any relevant certifications.

7. Project Schedule & Timeline: Submit information on a realistic, well-organized project schedule that aligns with the operational needs of the airport.

IX. Organization of Submission

To expedite and to maintain consistency in the evaluation process, each Proposal should be organized as presented below. Proposals that do not follow the specific format outlined below, or that fail to provide the required documentation may receive lower scores or be disqualified if found to be non-responsive. In the event of conflict between any of the Proposal documents, resolution will be at the Commission’s sole discretion.

Submit data as requested in the following sections: This section will be submitted in Bonfire under Table of Contents, per section (Tab A, Tab B, etc.) as noted below.

Tab A – Company Information Company Information: the respondent will provide a brief company description, history, and financial status. This section will include the name, address, telephone number, and e-mail address of the individual authorized to contractually bind the company/entity. The name, title, address, and telephone number of the operator’s designated contact person for communication pertaining to this proposal will also be included in this section.

Tab B – Experience & Qualifications Experience of the Respondent: Indicate all comparable experience within the last 5 years associated with the requested Scope of Services. The installer shall be a qualified professional with documented experience in the installation of finished hardware of similar material, design, and scope as required for this project. The installer’s previous work must demonstrate a proven track record of successful in-service performance and adherence to industry standards. Only personnel with relevant expertise and a history of satisfactory project outcomes will be accepted. Also, please submit any relevant certifications.

Other Relevant Experience: If applicable, indicate other relevant experiences that shows the qualifications of the Vendor for the performance of the Contract.

Tab C – Executive Summary Describe your team’s technical approach to providing the services in this RFP, identifying any unique information to which the respondent wishes the evaluation committee to give particular attention. Please also include the following information in this section.

1. Product Data

2. Finish Hardware Schedule

3. Door Hardware Schedule

4. Keying Schedule Tab D – Project Schedule & Timeline Submit information on a realistic, well-organized project schedule that aligns with the operational needs of the airport. Submission of a plan for completing the work in phases.

Flexibility to accommodate required project start date or end dates is important.

Tab E – Previous Legal Litigation or Disputes Indicate whether the company has been involved in any litigation or other disputes that have the potential to result in a financial settlement or judgment having a material adverse effect on the respondent’s ability for this award. Indicate whether the respondent has ever filed for bankruptcy or had operations foreclosed upon.

Note: This financial information will remain confidential to the Commission’s staff only for the purpose of determining the financial viability of the respondent to the extent required by law, documents submitted in connection with the RFP may be subject to disclosure pursuant to Open Records Request.

X. Required Forms

The following forms must be fully completed and included in all proposal submissions.

Failure to complete and submit any of the required forms in their entirety will result in the proposal being deemed non-responsive and disqualified from further consideration.

1. Proposal Certification, which certifies that the Respondent has the required, specific capabilities, and that the proposal accurately represents those capabilities.

2. Non-Collusion Affidavit: Please complete the form in its entirety.

3. Acknowledgement of Addendum Form: Please sign and acknowledge all addenda (if any) associated with this RFP.

4. References: Please provide 3 business references. The references must include work associated with past, relevant contracts. Include a list of contracts the Respondent has held during the last five (5) years that relate to the contractor’s ability to perform the work outlined in this RFP. Examples should include the relative size and complexity of other similar work. By including this list, the respondent grants permission to the Commission to contact this client list.

5. Local, Small Business/Minority Business: Please complete the Local, Small Business/Minority Business Form of this RFP. If your company does not have either designation, please check the box noted as non-applicable. If applicable, please complete the form in its entirety.

6. Exceptions Form: Please note in your response if there are any exceptions or additions to the requirements in this proposal.

7. Pricing Form: Pricing must include all costs associated with the completion of all work outlined in this RFP. Please include a detailed, cost breakdown with SAC’s pricing form if applicable.

8. Statement of Certification: Please initial each section in its entirety and sign the form.

9. Bid Bond: A bid bond is required with the bid submission of this RFP. A Bid Bond in the form as bound in this RFP or certified check in the amount of not less than five percent (5%) of the total amount bid must accompany each bid. If the bidder chooses to submit a certified check for bid bond, please mail the certified check to Savannah Airport Commission, Attn: Christy Dixon, 400 Airways Avenue, Savannah, GA. 31408, no later than September 5, 2025 (COB), 5:00PM EST.

REQUIRED FORMS AFTER AWARD

Payment Bond/Performance Bond The successful Respondent/awarded company will be required to execute and to provide a Payment Bond/ Performance Bond each in an amount of one hundred percent (100%) of the total value of the contract awarded to him with satisfactory surety or sureties for the full and faithful performance of the work. If the total value of the contract is less than $100,000.00, no Payment Bond or Performance Bond will be required. Only the Payment and Performance Bond as bound within and made a part of the specifications, and these documents are acceptable. No other form will be accepted.

Certificate of Insurance The successful Respondent/awarded company will provide an active Certificate of Insurance to perform Scope of Work for this project before given a Notice to Proceed.

XI. Evaluation Criteria and Award

At Proposers’ own expense, Proposers may be selected to attend and interview with the evaluation committee to further present their qualifications. These presentations will provide the Proposer with the opportunity to clarify their Proposal and ensure a mutual understanding of the services to be provided and the approach to be used.

By submitting its Proposal in response to this proposal, respondents accept the evaluation process.

The Commission reserves the right to reject any or all responses, delete any portion of the response, accept any response deemed most advantageous, or to waive and irregularities or informalities in the response received best serve the interests and at the sole discretion of the Commission.

The respondent selected for an award will not necessarily be the lowest bidder. Rather, the selection will be based upon the weighted criteria, responsiveness, and the most responsible and advantageous respondent for the Commission, as determined by the Commission in its sole discretion. The Commission intends to award a contract, subject to the terms of this RFP, to the best overall valued firm. Firms will be prioritized based on experience and performance, current performance capability, fees, and other criteria as outlined in this document. The Commission anticipates that all firms will have a fair and reasonable opportunity to provide service. The Commission reserves the right to add/delete/modify criteria or times, via an addendum, if it is in the Commission’s best interest, as determined by the Commission in its sole discretion.

Evaluation Criteria Chart

XII. Evaluation Instructions

Upon selection of the most qualified Respondents, the Commission may require the finalists to make an oral presentation to the Evaluation Panel to further explain their proposals. If such interviews are conducted, the Commission’s evaluation of the presentations will also be factored into the evaluation of the proposals. However, Respondents are advised that award may be made without interviews or further discussion. The following process will be used to evaluate the proposals:

1. Initial Evaluation Each Proposal received will first be evaluated for responsiveness. Each Proposal received will first be evaluated for responsiveness. Each proposal will also be evaluated to ensure that all required documents are submitted to meet the Commission’s compliance as noted in this RFP (meets minimum requirements).

2. Evaluation Panel The Commission will use a minimum of a three-person panel to evaluate each of the responsive proposals. The evaluation panel will evaluate the responsive proposals submitted and award points according to the Evaluation Points chart above.

Criteria Maximum Points

Description

1 Technical Approach 35 Describe approach to completing the project, the specific requirements, along with any site-specific challenges.

2 Experience & Qualifications 25 Comparable experience within the last 5 years associated with the requested Scope of Services.

4 Project Schedule & Timeline 20 Submit information on a realistic, well-organized project schedule that aligns with the operational needs of the airport.

5 Cost Proposal 15 Pricing must include all costs associated with the completion of all work outlined in this RFP.

6 Local, Small Business/Minority Business

5 Local, small businesses or minority companies will receive points in this area. A non-local, non-minority designation does not serve as disqualification for award of this project.

Total 100

PLEASE NOTE: No Respondent will be informed at any time during or after the RFP process as to the identity of any evaluation panel member. If a Respondent becomes aware of the identity of such person(s), he/she will not make any attempt to contact or discuss with such person anything related to this RFP. The designated Contact person is the only person at Commission the Respondent’s will contact pertaining to this RFP. Failure to abide by this requirement may cause such Respondent(s) to be eliminated from consideration for award.

3. Best and Final Negotiations

Contract Award Procedure:

By completing, executing, and submitting the respondent Certification, attached hereto, and incorporated by this reference, the “respondent is thereby agreeing to abide by all terms and conditions pertaining to this RFP as issued by the Commission.

Respondents will receive either an award letter or a letter of regret via email, following the completion of the evaluation process and the issuance of an official decision. Such notice will inform respondents which respondent has been selected to proceed with exclusive negotiations.

The Commission will evaluate the respondents based on the above criteria and will select the most advantageous and best value to the Commission. The chosen Respondent is recommended to enter into an agreement for the completion of services.

The Commission reserves the right to conduct a “Best and Final” negotiation at its sole discretion.

Photos

Additional Photos Continued

Additional Photos Continued

PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS: that ___________________________, as Principal, hereinafter called Contractor, and ___________________________ ________________________________________________________________ as Surety, hereinafter called Surety, are held and firmly bound unto the Mayor and Aldermen of the City of Savannah, Georgia and the Savannah Airport Commission as Obligee, herein after called Owner, in the amount of ________________________ dollars ($____________________) for the payment of which Contractor and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

WHEREAS, Contractor has by written agreement dated _________________, entered into a Contract with Owner for Replace Concourse “A” Doors, RFP 2025- 0036 at the Savannah/Hilton Head International Airport in accordance with all of the Contract Documents consisting of the Plans and Specifications, and all addenda or other revisions prepared by the Savannah Airport Commission, which Contract is be reference made a part hereof and is hereinafter referred to as the Contract.

NOW, THEREFORE, the conditions of the above obligation is such that if the said Contractor shall well and faithfully perform the things agreed by him to be done and performed according to the terms of said Contract, and shall promptly make payments to all persons supplying labor, material, and supplies used directly or indirectly by the said Contractor, or subcontractor(s), in the prosecution of the work provided for in said Contract, we agreeing and assenting that this undertaking shall be for the benefit of any subcontractor, material men, or laborer having a just claim, as well as for the Obligee herein, then this obligation shall be void, otherwise, the same shall remain in full force and effect, it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall in no event exceed the amount of this obligation as herein stated.

The said Surety hereby stipulates and agrees that no modifications, omissions, or additions, in or to the terms of said Contract or on or to the plans and specifications therefore shall in any way affect the obligation of said Surety or its Bond.

The said Surety shall inform the Owner thirty (30) days prior to expiration of this bond, by giving notice by registered mail.

Signed and sealed this __________ day of _______________________, _______.

Contractor must indicate whether Corporation: □ Partnership: □ Corporation, Partnership, Company or Individual Company: □ Individual: □

The person signing shall, in his own handwriting, sign the principal's name, his own BY: _______________________________ name and his title. Where a Name (Signature) person signing for a corporation is other than the President or Vice President, he must, by Name (Print/Type) affidavit as contained herein, show his authority to bind the TITLE:_ ________________________ corporation.

(Affix Contractor’s Corporate Seal)

ATTEST BY: _____________________________________

Name (Signature)

Name (Print/Type)

TITLE: ________________________________

(Affix Surety's Corporate Seal)

Surety

BY:

Name (Signature)

Name (Print/Type)

PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS:

that_______________________________, as Principal, hereinafter called Contractor, and ______________________________________ as Surety, hereinafter called Surety, are held and firmly bound unto the Mayor and Aldermen of the City of Savannah, Georgia, and the Savannah Airport Commission as Obligee, hereinafter called Owner, in the amount of ___________________________________________________ dollars (USD $____________________________ ) for the payment of which Contractor and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

WHEREAS, Contractor has by written agreement dated _____________________, ______,entered into a Contract with Owner to provide services for Refresh Councourse “A” Doors, RFP 2025-0036 at Savannah/Hilton Head International Airport in accordance with all of the Contract Documents consisting of the Plans and Specifications, and all addenda or other revisions prepared by the Savannah Airport Commission which Contract is by reference made a part hereof and is hereinafter referred to as the Contract.

NOW, THEREFORE, the condition of the above obligation is such that if the said Contractor shall well and faithfully perform the things agreed by him to be done and performed according to the terms of said Contract, and shall promptly make payments to all persons supplying labor, material, and supplies used directly or indirectly by the said Contractor, or subcontractor(s), in the prosecution of the work provided for in said Contract, we agreeing and assenting that this undertaking shall be for the benefit of any subcontractor, material men, or laborer having a just claim, as well as for the Obligee herein, then this obligation shall be void, otherwise, the same shall remain in full force and effect, it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall in no event exceed the amount of this obligation as herein stated.

The said Surety hereby stipulates and agrees that no modifications, omissions, or additions, in or to the terms of said Contract or on or to the plans and specifications therefore shall in any way affect the obligation of said Surety or its Bond.

The said Surety further stipulates and agrees that in the event of a default or deficiency on the part of the Contractor amounting to a breach of the Contract, the Owner may, by giving notice by registered mail to Contractor and Surety, require that such default or deficiencies be remedied within ten (10) days from the date of such notice. Failure so to remedy or to take proper steps to remedy such defaults or deficiencies within said period shall be cause for the Owner to require that Surety take over and prosecute the work under the Contract and to take over all obligations pertaining thereto. In the event the work under the Contract is taken over by the Surety in a manner satisfactory to the Owner, the Owner will pay to the Surety henceforth all amounts due and to become due under the Contract, including amendments, less the balance of the Contract price previously paid to the Contractor and less liquidated damages, if assessed. The Owner shall not be liable for any monies not due on the Contract and shall not be made a party to any dispute between Contractor and Surety.

If the Surety does not take over the work in a satisfactory manner within ten

(10) days after the notice of default or does not proceed with completing the work in accordance with the Contract, the Owner shall have full power and authority, without impairing the obligation of the Contract or the Contract Bond, to take over the completion of the work; to appropriate or use any or all material and equipment that may be suitable; to enter into agreements and provisions thereof; or to use such other methods as may be required for completion of the Contract. The Contractor and his Surety shall be liable for all costs incurred by the Owner in completing the work and for all liquidated damages in conformity with the terms of the Contract. If the sum of such liquidated damages and the expense so incurred by the Owner is less than the sum which would have been payable under this Contract if it had been completed by the Contractor or his Surety, the Contractor or his Surety shall be entitled to receive the difference; and if the sum of such expense and such liquidated damages exceeds the sum which would have been payable under the Contract, the Contractor and his Surety shall be liable and shall pay to the Owner the amount of such excess. Notice to the Contractor shall be deemed to have been served when delivered to the man in charge of any office used by the Contractor, his representative at or near the work, or by registered mail addressed to the Contractor at his last known place of business.

The said Surety further stipulates and agrees that this bond is also given and made as a guarantee insuring the Owner against loss resulting from costs of repairing, replacing, or reconstructing any portion of the work performed or equipment furnished under the Contract, because of failure to perform as specified or from being defective in any manner whatsoever. This bond shall remain in full force and effect for a period of one year after the date of written recommendation and of acceptance by the Owner.

The said Surety shall inform the Owner thirty (30) days prior to expiration of this bond, by giving notice by registered mail.

SAMPLE CONTRACT FOR PROFESSIONAL SERVICES

This CONTRACT FOR PROFESSIONAL SERVICES (this “Contract”), is made and entered into as of the ____ day of ___________, 2025, by and between SAVANNAH AIRPORT COMMISSION, a public body corporate organized under the laws of the State of Georgia (hereinafter, "Commission"), and ________________________________, a business entity authorized to do business in the State of Georgia (hereinafter, “Contractor”). Commission and Contractor are hereinafter collectively referred to as the “Parties” and singularly as a “Party.”

Service Provider: __________

Address: __________

Phone: __________

Email: __________

1. Scope of Services. Contractor will work under the direction of the Executive Director of Commission (“Executive Director”) on behalf of Commission, taking reasonable and diligent actions to successfully complete the services described in its response to Commission’s Request for Proposal 2025- ________ (the “Required Services”), attached hereto as Exhibit A (the “Proposal Response & Scope of Services”), at the Savannah/Hilton Head International Airport (“Airport”).

2. RFP Adherence. Contractor agrees that all information presented in the Proposal Response & Scope of Services is true and correct, and that no information was intentionally falsified. Contractor agrees to honor the terms of the Proposal Response & Scope of Services. Failure to comply with the scope of services and other terms of the Proposal Response & Scope of Services may result in termination of this Contract.

3. Term. This Contract shall remain in effect until the Required Services are completed to Commission’s satisfaction, and payment therefore has been received by Contractor.

4. Independent Contractor. The Parties acknowledge and agree that Contractor is an independent contractor and that this Contract does not constitute or appoint Contractor, or any of its officers, employees, agents, or contractors, as an agent, employee, or partner of Commission for any purpose whatsoever.