8-MATTRESS ITB SCOPE OF SERVICE. ADDENDUM 2.docx

REVISED SCOPE OF SERVICES

ADDENDUM 2

ITB #25009JJ

TWIN XL MATTRESS & BOX SPRINGS SETS

PRODUCT/SERVICE SPECIFICATIONS/REQUIREMENTS

1. Background: The Broward Sheriff’s Office is actively seeking Bids for Providing and delivering TWIN XL MATTRESS & BOX SPRINGS SETS according to the Terms and Conditions of the attached Invitation to Bid (ITB) for the Fire Rescue Logistics Division.

2. Scope of Services - Product Specification/Requirements: The BIDDERS must be able to meet ALL the specifications / requirements.

Documentation:

Current/Acceptable Product Requirements:

2.1

2.2.1 A. TWIN EXTRA LONG (XL) BED MATTRESS SPECIFICATIONS:

Description: United Mattress Cloud Pillow Top, Product No: cloudxlpt.

· Finished Size: 39” W x 80” L (twin (XL)-Extra Long)

· Height: 13” to 15”

· Comfort: Sapphire One-Sided Pillow top.

· 10-Year Limited Warranty

Quilted Pillow Top:

· Cool Touch stretch-knit fabric from Lava Textiles.

· 2 layers of .5oz Precision FR Fiber

· 3 layers of ½” quilt foam 1.5lb / 20ILD from Carpenter Co.

· FR Thread

Quilted Border:

· Stretch-knit fabric with FR Fiber and FR Thread.

Comfort Layers:

· 1 top layer of 1.5HD / 28ILD foam

· 1 top layer of 1.45HD / 40ILD foam

· 1 bottom layer of 1.45HD / 40ILD foam

· 2oz Poly-Bonded Fiber Insulator Pad

· 14.5” gauge, 660 coil count spring pocket coil foam encased around entire perimeter

Flammability Test and other Requirements:

· Carpenter Foam Certi-PUR Certificate

· Carpenter Foam SDS Sheet

· Meets Consumer Product Safety Commission, 16 CFR 1633

· Meets Consumer Product Safety Commission, 16 CFR 1632.4

· Meets UL-1895, Standard Fire Test of Mattresses

· Any other applicable test required by the State of Florida

2.2.2 B. TWIN EXTRA LONG (XL) BOX SPRING SPECIFICATIONS: Brand Name: Cloud Box Spring Manufacturer: Miller Wood Supply Assembler: United Mattress Materials Mfg Product No: cloudxlpt Individually Wrapped

· Finished size of the box spring shall be 39” W x 80” L (Twin (XL) – Extra Long);

· 9” High Profile wood foundation covered with same ticking as mattress.

· Dust cover and insulator pad.

· Plastic corner guards on each corner of the frame

· 10-Year Limited Warranty

2.2.3 C. TWIN EXTRA LONG (XL) BED FRAME SPECIFICATIONS:

· Mantua Mfg. Rize Standard Insta-Lock #I-126Q

· Fits XL mattress and box spring

· Bolt-on headboard brackets

· 1-1/4” x 1-1/4” side rails

· Keyhole slots for security and sizing

· 70” long x 60” wide x 7.5” height.

· 5-leg frame with 2” plastic glides for sturdy support

· No wheels

· Limited lifetime warranty

2.3. Proposed Products:

2.2

2.3.2 Proposed Product Submission and Approval Process: When bidding a proposed product with regard to the current/Acceptable Product Requirements referenced in section 2.2 above, Bidder must complete and submit the attached “Proposed Product Specification Form,” (Exhibit “A”) via email to john_joseph2@sheriff.org and bruce_angier@sheriff.org. Requests must be received by 07/22/2025

2.3.2.1 All requests submitted for pre-approval will be evaluated by the Fire Rescue Logistics Division prior to Bid opening. If the Proposed Products Specification Form is approved by the Fire Rescue Logistics Division, Purchasing will issue an Addendum to the solicitation’s Scope of Services and add the approved proposed product to Section #2.2 above as an “Approved Product.”

2.3.2.2 If BSO’s Fire Rescue Logistics Division determines that the proposed product submitted for pre-approval does not meet the specifications/requirements of the Bid, BSO will in its sole and absolute discretion reject the proposed product and the item will NOT be approved/considered.

2.4. For Bidding Purposes - Pricing submitted on "Item Response Form" should be per each due to different manufacturer packaging.

2.5. Placing the Order: Currently, orders are placed on an “as needed basis.” A Blanket Purchase Order will be created for each applicable fiscal year (although no commitment is made that this practice will continue). Release Orders will be placed against the blanket and emailed to the awarded Bidder ordering quantities that are based on the need of the facilities. Should the process change, the awarded Bidders will be notified.

2.5.1. Quantities indicated on this Bid is only an estimate of annual usage (based on orders placed FY24 covering October 1, 2023, through September 30, 2024) and is not an exact commitment of purchase.

2.5.2. Current packaging is each.

2.5.3. There will be no minimum order requirements; or additional charges or fees associated with them.

2.5.4. Delivery hours for the Fire Rescue Logistics Division shall be made between 8:30AM – 4:30PM Monday through Friday except for BSO designated Holidays and at any other times by special arrangement with written agreement by BSO.

2.5.5. Delivery location is a warehouse with a loading dock as designated in the Bid.

2.6. The Successful Bidder should designate one representative to service the Broward Sheriff’s Office account. Awarded Bidder shall provide the name, phone number, and emergency phone number of the Representative to BSO prior to the start date of the Contract.

4. Evaluation Process:

5. Samples and Specifications on Equal Products: Bids submitted as an “approved equal” product must be specified on the Item Response Form with brand name, MFG Product #, and indicate whether individually boxed or wrapped, accompanied with detailed specifications. BSO reserves the right to request a sample of the product being offered for evaluation and testing prior to acceptance and award of this Bid. If requested, sample(s) must be delivered at no charge to BSO within five (5) business days of such request.

6. Test Period After Award:

7. Term of the Contract: It is anticipated that the term of this Contract will be for three years with two one-year renewal options based on performance, availability of funding and/or as in the best interest of the Broward Sheriff’s Office.

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