8-Contract No. 25-10 (REBID) - BCUA Turbine Maintenance Contract Technical Specification FINAL.pdf

Turbine Generator Maintenance, Inspection, and As-Need Repair & Replacement Parts Services (REBID) BCUA Contract No. 25-10

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SECTION 01000

SCOPE OF WORK

1.0 SCOPE OF WORK

The intent of this bid is to secure a vendor who will provide technical service, maintenance and repairs, on an "as needed" basis, various new and unused Original

Equipment Manufacturers (OEM) replacement parts and components for the

Authority's Siemens/Rolls Royce 501 KB Engines. Vendors must be a fully authorized vendor of the OEM and able to supply all replacement parts, materials and supplies as listed in the manufacturer parts books of the equipment listed below, as well as to provide service on an "as needed" basis.

2.0 EQUIPMENT

Siemens/Rolls Royce 501 KB Engines:

Serial #ASP-652 - Engine #2

Serial #ASP-654 - Engine #3

Serial #ASP-583- Engine #4

3.0 PARTS

A. QUALITY

All parts must be OEM replacement parts or approved equivalent. Equivalent means parts that are equal or superior in every aspect including, but not limited to, criteria of performance, reliability, serviceability, and interchangeability.

All parts shall carry a minimum of thirty (30) day warranty for defects in materials and workmanship. Any standard Manufacturer's warranty, if longer than thirty

(30) days, shall apply.

In the case of rebuilt or reconditioned component OEM parts that may customarily carry a longer term of guarantee for workmanship or materials, the usual terms and conditions shall apply.

B. BILLING AND DELIVERY TIME

All parts shall be considered not readily available. Upon request, the Contractor shall provide a detailed quote that includes the estimated lead time for the required parts within five (5) business days. All requests for quotes for as-needed services shall be

Turbine Generator Maintenance, Inspection, and As-Need Repair & Replacement Parts Services (REBID) BCUA Contract No. 25-10

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For parts that are authorized by the Authority, deliveries must be made within the lead time specified in the approved quote. Parts shall be billed at the Contractor's cost, plus the % Material Markup agreed upon under this Contract (not to exceed 15%). That is:

BP = CP + (CP x MM)

Or equivalently:

BP = CP x (1 + MM)

Where:

BP = Billing Price (amount charged to the Authority)

CP = Cost Price (actual cost paid by the Contractor for the part)

MM = % Material Markup (expressed as a decimal, e.g., 15% = 0.15)

For all invoices relating to the furnishing and delivery of replacement parts, the

Contractor shall attach documentation providing proof of the actual cost paid by the

Contractor for said parts. This documentation may include, but is not limited to, supplier invoices, purchase orders, or receipts. This requirement is to enable the

Authority to verify the accuracy of the % Material Markup applied in accordance with the terms agreed upon under this Contract.

C. FREIGHT COSTS

All parts shipments must be F.O.B. destination, freight prepaid and charged back.

The vendor must utilize standard shipping methods and all charges shall be in accordance with the area's customary freight charges. Overnight, air freight, or next day shipment must be specifically authorized by the Authority.

Freight costs shall be considered a direct expense to the vendor that will be reimbursed to the vendor with no mark up. Freight costs must be substantiated with written freight invoices and will be charged against the freight allowance given in the bid proposal. The Authority will only pay what is listed on the supplied freight invoice. The amount of the freight allowance given in the bid proposal is neither a maximum nor a minimum of what may be charged for freight costs. It is an arbitrary allowance that was assigned for the purpose of obtaining consistency in the bids received.

4.0 SERVICE TECHNICIANS

Turbine Generator Maintenance, Inspection, and As-Need Repair & Replacement Parts Services (REBID) BCUA Contract No. 25-10

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A. QUALIFICATIONS

Repair and service technicians performing requested work shall have documented manufacturer training on the types and kind of equipment listed and proof of such documented training shall be requested from time to time. The vendor shall provide all necessary tools, equipment, parts and materials incidental to the performance of the required work. All work performed on Authority equipment or component parts shall be guaranteed as customary and usual for the services provided.

B. REGULAR HOURLY RATE

The vendor shall provide a fixed per man-hour labor rate for the duration of this contract for such technical service, maintenance or repair work that may be requested beyond that covered by the unit warranty at the Authority's facility

The regular hourly rate shall be the cost of a single technician working onsite

Monday through Friday. excluding holidays, during the hours of 7:00 AM through

5:00 PM or up to eight (8) hours daily and shall include all costs for performing the requested work along with all associated costs for tool usage and/or rental costs, travel time to and from site, mileage, and environmental or casual charges that may result from the performance of the requested task. Payment will be made only for the number of hours onsite working at the bid amount. No separate payment will be made for associated costs such as travel time, vehicle mileage costs, tolls, tool usage and/or rental costs etc. If overtime is required and authorized by an Authority representative, then the hourly rate paid will be 1.5 times the hourly rate bid. Any and all invoices submitted for requested work shall include time of arrival and time of egress, with work order signed by Authority representative.

C. BILLING AND SERVICE RESPONSE TIME

The vendor's qualified technician must arrive onsite within five (5) work days

(calendar days excepting Saturdays, Sundays, and Authority holidays) of e- mail notification. Service work that is initiated within five (5) work days of notification is to be billed at the hourly rate bid. Service that is initiated beyond the five (5) work day response time shall be provided at a unit rate reduced by an amount of five percent (5%) for each and every work day beyond the five (5) work day response time that service work begins. This is:

• For service work that is started within the specified five (5) work day response time:

BR=HR

• For service work that is started beyond the specified five (5) work day response time:

Turbine Generator Maintenance, Inspection, and As-Need Repair & Replacement Parts Services (REBID) BCUA Contract No. 25-10

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BR=HR-(HR x 0.05 x DW)

Where:

BR = Billing Rate

HR = Hourly Rate given in the bid proposal

DW = Work days that the start of service work is late beyond the specified five (5) work day response time.

Note also that it is the intention of this contract that, once begun, service work is to be provided, until completed, on consecutive work days (calendar days excepting

Saturdays, Sundays and Authority holidays). After starting work, should the responding technician vacate the site for more than two (2) consecutive work days

(calendar days excepting Saturdays, Sundays and Authority holidays), the technician's return shall be treated, for billing purposes, as a separate service request subject to the billing reduction given below.

BR=HR-(HR x 0.05 x DA)

Where:

BR = Billing Rate

HR= Hourly Rate given in the proposal

DA= Work days that the vendor's technician is absent from the site once work had been started, beyond two (2) consecutive work days.

Performance of Work - To be limited to that included in service request.

D. WORK RECORDS

The vendor shall maintain a job tracking system that, at a minimum, records:

i. The date and time a request was received by the Contractor;

ii. The date and time a crew was dispatched to the site;

iii. The date and time the crew arrived at the site;

iv. A description of the problem and corrective work required;

v. The amount of time spent on the site by the Contractor's personnel;

vi. The materials and spare parts used by the contractor; and

vii. The date and time the work or repair was accepted by the Authority.

The vendor shall provide the Authority with a report that summarizes all such activity on a daily basis or prior to any payment being made. No payments can be made without said report signed as verified by an

Authority representative.

Turbine Generator Maintenance, Inspection, and As-Need Repair & Replacement Parts Services (REBID) BCUA Contract No. 25-10

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5.0 BID QUANTITIES

This contract does not guarantee that a specific number of parts will be ordered, or that a specific number of labor hours will be requested, or that a specific total dollar amount will automatically be expended. The parts value and labor hours listed on the Bid Form will be used in the evaluation of the bids.

All parts, quantities, freight, and labor will be ordered on an "as needed" basis only.

Payment will only be made for the parts that are ordered and received, for freight costs actually expended and for hours actually worked onsite to complete the requested repairs.

6.0 SUBMITTALS (WITH BID)

A. APPROVED EQUIVELANT (ONLY IF APPLICABLE)

Vendors shall submit a copy of the nationally published retail parts price listing for the corresponding Siemens/Rolls Royce Engines catalog which is in effect on the date that bids for this contract is due. This price list may be in the form of a printed hard copy or a CD and must be clearly dated.

In the event price lists utilize part numbers that have been superseded in more recent catalogs, the vendor shall provide a minimum of two (2) new corresponding print catalogs, and/or one (1) digital CD catalog (if available) as to determine and follow such changes. The successful vendor shall also agree to supply the

Authority updated parts listing as they become available.

Vendor shall identify any parts deemed as "not readily available" on the parts price list for review and subsequent approval by the Authority.

B. CONTACT INFORMATION

The vendor shall provide the name, telephone number and e-mail address of the person(s) responsible for satisfying parts and service requests. Parts delivery and service response times shall be marked as beginning once the Authority makes contact with the given person(s). Should the submitted contact information change, the Authority must be immediately provided with the updated Authority information.

7.0 BID ITEM 1 - ANNUAL SERVICE

The intent of this annual service is to have qualified technicians inspect all aspects of our Rolls-Royce® 501KB Turbine Power System Allison Power Generators, as follows:

1. Unit #2 501K-722 ASP-652

Turbine Generator Maintenance, Inspection, and As-Need Repair & Replacement Parts Services (REBID) BCUA Contract No. 25-10

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2. Unit #3 501K-723 ASP-654

3. Unit #4 501K-724 ASP-583

4. (Note Unit #1 is not currently installed)

The work under this contract consists of performing all work required for the evaluation, analysis and service of the Gas Turbine Generator in accordance with the scope of work detailed below.

The Scope of Work for this contract consists of the following:

7.1 Annual Inspection

1. Perform a complete mechanical and electrical inspection of the Gas Turbine

Generator System.

2. If the inspection reveals the need for additional parts and/or labor, promptly notify and provide a quotation (including lead-time) to the Authority Engineer or his designated contact for the additional work. Owner must authorize any additional work prior to any provision of work.

3. Perform an internal engine borescope inspection of the engine compressor and turbine section in accordance with applicable OEM specifications. Provide photographs in the Inspection Report.

4. Remove and inspect all fuel nozzles, check combustion liner components.

Provide photographs in the Inspection Report.

5. Visual check of all thermocouples, igniter/exciter leads & electrical harnesses.

Provide photographs in the Inspection Report.

6. Check magnetic chip detector for debris, clean as required. Provide photographs in the Inspection Report of the chip detector prior to cleaning.

7. Check, air bleed system & filter, manifold drain valve, G/T Low Pressure Fuel

Filter (supply and change filters as required).

8. Visually inspect fuel plumbing.

9. Inspect air filter and intake system (supply and change filters as required).

10. Inspect complete exhaust system.

11. Perform test run and turbine crank.

12. Record and verify the unit is running with proper temperature, pressure and engine speed. Provide documentation of the values in the Inspection Report.

13. Check engine operation noting any unusual conditions or performance in the

Inspection Report.

14. Functional testing of annunciator.

15. Functional testing of the turbine engine generator control system, including shutdowns, alarms and crank cycling.

16. Perform normal start of the turbine.

8.0 PAYMENT

Turbine Generator Maintenance, Inspection, and As-Need Repair & Replacement Parts Services (REBID) BCUA Contract No. 25-10

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Payment shall only be made after the submittal of properly executed Purchase Order, Voucher, and the corresponding Service Reports by the contractor.

9.0 DELIVERY

Products shall be delivered to the Authority after the contractor's receipt of a Purchase

Order to:

Bergen County Utilities Authority

98 Empire Blvd., Moonachie, NJ 07074

Delivery shall be between the hours of 6:30 AM and 2:00 PM, Monday through

Friday, except Authority holidays.

10.0 CONTRACT DURATION

This contract will commence upon the execution of the Agreement by both parties and shall continue in effect for a two (2) year period with two (2) one-year options to renew at the sole discretion of the Authority or when expenditures reach the awarded contract amount.

11.0 SAFETY

The vendor shall provide the Authority with their Health and Safety Plan.

Contractor must submit the Health and Safety Plan to the Authority's Safety

Director. The contractor is responsible for safety and security precautions during any work performed at the Authority.

END OF SECTION