ATTACHMENT B: SCOPE OF WORK

Locally Produced Beef and Tree Fruit Products

1. Introduction and Background The Utah State Board of Education Child Nutrition Programs (USBE CNP) seeks to ensure that Child Nutrition Program operators across Utah have access to high-quality, locally produced beef and tree fruit products. USBE will conduct the competitive procurement, target small farmers and producers, and manage the resulting contracts. Utah School Food Authorities (SFAs) will place orders directly with awarded Contractors.

Many SFAs lack the time and procurement capacity to independently target small businesses or producers. As a result, local purchases may occur through existing purchasing frameworks that favor larger producers with the capacity to sell through broadline distributors. Establishing statewide cooperative contracts will help build relationships between school food service programs and local agricultural producers, while creating additional institutional market channels for small and mid-size producers.

2. Project Goal The project goal is to expand equitable access to high-quality, locally produced beef and tree fruit products for Child Nutrition Program operators across Utah by creating a statewide procurement and contracting structure that connects SFAs with small and mid-size agricultural producers.

3. Awarded Product Categories Offerors may submit a proposal for any single or any combination of categories shown in the table, below.

USBE may make one or more awards, as determined to be in the best interest of the State and participating SFAs.

Product Category Examples / Packaging

Category 1: Raw Ground Beef (Chubs) Raw ground beef, 80% or 85% lean, fresh or frozen;

10 lb. vacuum-sealed chubs

Category 2: Raw Ground Beef (Pre-formed Patties)

Raw ground beef, 80% or 85% lean, fresh or frozen;

2.8 oz. pre-formed patties; 40 lb. case pack

Category 3: Fresh Whole Tree Fruit Apples, peaches, pears, and/or cherries; 40 lb.

case pack by count or weight and/or individual grab-and-go packs

Category 4: Frozen Sliced/Diced Tree Fruit Frozen sliced or diced tree fruit, including IQF products; 5 lb. bag and/or 30 lb. case pack.

Category 5: Dried Tree Fruit Whole fruit or whole fruit pieces (dehydrated or dried); 0.5-2 oz single serve or up to 32 oz bulk packaging

4. Scope of Work To achieve the project goals and objectives, each Contractor shall perform the following work for the lot(s) and product category(ies) awarded under the Contract:

• Supply awarded beef products, tree fruit products, or both, as applicable, to Utah school food service programs.

• Support small and regional agricultural producers in accessing institutional markets.

• Ensure that 100% of products supplied under the Contract are produced by businesses located within 400 miles of one or more of the following Utah cities: Logan, Blanding, or St. George.

• Increase the capacity of SFAs to purchase, receive, store, and prepare locally produced beef and tree fruit products.

• Provide Child Nutrition (CN) labels or product formulation statements for any processed products when applicable.

• Coordinate with SFAs regarding order quantities, delivery dates, delivery locations, invoicing, and product availability.

5. USBE Responsibilities

• Facilitate communication between Contractors and SFAs as needed.

• Administer the resulting cooperative contracts.

• Provide contract management support consistent with the terms and conditions of the Contract.

• Review and approve any contract amendments or price adjustments, when applicable.

6. Contractor Requirements

6.1 Location Restrictions

Products supplied under this Contract shall meet the following location requirements:

• Beef products must be raised and processed within a 400-mile radius of one or more of the following Utah cities: Logan, Blanding, or St. George.

• Tree fruit products must be grown within a 400-mile radius of one or more of the following Utah cities:

Logan, Blanding, or St. George.

• If an Offeror proposes for multiple categories, the Offeror shall demonstrate compliance with the applicable location requirement for each proposed product category.

6.2 Food Safety and Inspection Requirements

Contractor shall comply with all applicable federal, state, and local food safety requirements. Products shall be handled, stored, transported, and delivered in a manner that preserves product quality and safety.

• Beef processed outside Utah must be handled in a federally inspected facility. Beef processed within Utah must be handled in either a federally or state inspected facility.

• Tree fruit processed outside Utah must be handled in a federally inspected facility. Tree fruit processed within Utah must be handled in either a federally or state inspected facility.

• Schools will check perishable product temperature upon receipt. Any product that arrives outside of the acceptable temperature range may be refused.

Product Type Acceptable Temperature at Receipt

Fresh meat At or below 41 degrees F

Fresh produce At or below 41 degrees F

Frozen meat At or below 0 degrees F

Frozen produce At or below 0 degrees F

6.3 Buy American Requirement

End users may participate in the National School Lunch Program and School Breakfast Program and are required to use nonprofit food service funds, to the maximum extent practicable, to buy domestic commodities or products for Program meals. For purposes of this Contract, a domestic commodity or product means an agricultural commodity that is produced in the United States, or a food product that is processed in the United States substantially using agricultural commodities that are produced in the United States. Substantially means that more than 51% of the food product consists of agricultural commodities that were grown domestically.

• Contractor shall comply with the Buy American requirements applicable to the National School Lunch Program and School Breakfast Program.

• Contractor shall provide a certification of domestic origin for products that do not have country-of-origin labels, upon request by USBE or an ordering SFA.

6.4 Product Details

Contractor shall supply one or more of the following products, as applicable, based on the product category/ies for which Contractor is awarded:

• Raw ground beef, 80% or 85% lean, fresh or frozen, packaged as 10 lb. vacuum-sealed chubs and/or 2.8 oz.

pre-formed patties in 40 lb. case packs.

• Fresh whole tree fruit, including apples, peaches, pears, and/or cherries, packaged as 40 lb. case packs by count or weight and/or individual grab-and-go packs.

• Frozen sliced or diced tree fruit, including IQF products, packaged as 5 lb. bags and/or 30 lb. case packs.

• Whole fruit or whole fruit pieces (dehydrated or dried); 0.5-2 oz single serve or up to 32 oz bulk packaging.

6.5 Ordering, Delivery, and Acceptance

• SFAs will place orders directly with Contractor during the active term of the contract.

• Contractor shall invoice within 30 days of delivery.

• Delivery may be subcontracted to a courier, carrier, distributor, or shipping service; however, products remain the responsibility of Contractor until delivery and acceptance by the ordering SFA.

• Contractor shall coordinate delivery schedules and delivery conditions directly with each ordering SFA.

• An ordering SFA may refuse a product that does not meet the Contract requirements, product specifications, delivery requirements, or applicable food safety standards.

7. Proposal and Category Response Instructions Each Offeror shall identify the product category/ies for which it is submitting a proposal. Offerors proposing for multiple categories shall provide sufficient information for USBE to evaluate the Offeror’s ability to supply each proposed product category.

• Identify the proposed product category or categories.

• Describe the Offeror’s production, processing, packaging, storage, distribution, and delivery capacity for each proposed product category.

• Describe the Offeror’s status as a small business, small producer, or small-scale agricultural producer, including the Offeror’s primary product area and geographic service area.

• Provide any required certifications, product formulation statements, CN labels, domestic-origin documentation, food safety documentation, or facility inspection documentation applicable to the proposed products.

8. Project Management Any changes or deviations from the agreement must be agreed to in writing through a proper amendment to the agreement. The parties identified below are the points of contact for the agreement for the purpose of amending the contract.

Utah State Board of Education

Program Manager:

Contract Mananger:

Contractor:

9. Pricing

[Pricing will be inserted here]

Pricing Terms Prices are guaranteed for the full term of the Contract unless a price adjustment is approved in accordance with the Contract. Any request for a price adjustment must be made at least 30 days before the requested effective date and must include sufficient supporting documentation, including market analysis. A price adjustment is not effective unless approved by the Director of Purchasing for USBE or the authorized designee. Any approved price adjustment will be guaranteed for the same length of time as the original price guarantee. The State Entity and ordering SFAs shall receive the immediate benefit of any decrease in the market price or allowable discount.