RFI Log 75H70726Q00003 Fire Door Insp_Assessmnt_Maint.xlsx
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- Attached to
- Fire Door Inspection, Assessment, and Maintenance at the Albuquerque Area IHS Healthcare Facilities
- Solicitation number
- 75H70727Q00003
About this file
This file is a Request for Information (RFI) Log and Bid Schedule for Solicitation 75H70726Q00003, documenting 21 questions and answers regarding fire door inspection, assessment, and maintenance services at four Albuquerque Area Indian Health Service facilities. The Government responses clarify key contractual and operational requirements for offerors preparing quotes due by November 24, 2026, at 3:00 PM Mountain Standard Time.
The procurement requires comprehensive fire door services across the Albuquerque Indian Health Center (21 assemblies), Santa Fe Indian Health Center (18 assemblies), Taos-Picuris Indian Health Center (11 assemblies), and Mescalero Indian Health Center (14 assemblies)—approximately 64 total assemblies representing planning estimates subject to field verification. Work must be completed within 90 calendar days after Notice to Proceed, with the Government providing available life-safety drawings, prior inspection reports, and door schedules for reference; however, contractors remain responsible for independent field verification of all assemblies. Inspection, testing, and minor repairs fall under Service Contract Labor Standards (SCLS), while total replacements or major repairs are subject to Davis-Bacon wage determinations (no certified payrolls required). The Government will manage asbestos abatement separately and authorize work based on contractor-recommended corrective actions priced using a standardized unit-price Bid Schedule with separate pricing for each facility and work category (e.g., clearance correction, hinge repair/replacement, complete single or double door assembly replacement, NFPA inspection/certification). No bid, performance, or payment bonds are required. Contract value changes require written Contracting Officer approval, and actual work authorization will be based on Government-approved quantities at quoted unit prices. The solicitation is a Total Small Business set-aside with a single award, requiring SAM registration, active UEI numbers, and electronic invoice submission via the Invoice Processing Platform.
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Solicitation RFI
| Questions for Sol 75H70726Q00003- Fire Door Inspection, Assessment, & Maintenance | ||||
| Item No. | Date Submitted | Question | Response Date | Response |
| 1 | Can the Government provide life safety drawings or floor plans identifying fire-rated and smoke-rated door locations at each of the four facilities? | 11/2/26 | The Government will provide available life-safety drawings or floor plans, if available. Offerors remain responsible for field verification of all fire door assemblies. | |
| 2 | Can the Government provide any existing fire door inventories or prior inspection reports for the Santa Fe, Taos-Picuris, and Mescalero facilities? Section D lists Attachment 1, Appendix A (3 pages). Could you please provide a copy if it has not yet been posted? | 11/2/26 | Available prior inspection reports and fire door information will be provided for reference. The Contractor shall independently verify the condition, configuration, and compliance of all assemblies. | |
| 3 | The solicitation estimates approximately 18 fire door assemblies at the SFIHC, while the provided asbestos survey lists 60 fire doors. Can the Government confirm the approximate count? | 11/2/26 | The current PWS estimate is approximately 18 fire door assemblies at Santa Fe. Historical records are for reference only; the Contractor shall verify the actual inventory during assessment. | |
| 4 | Since repair and replacement needs cannot be determined until the assessment is complete, is it acceptable to quote firm unit prices per door by work type, with the Government’s approval of each door’s recommended action and cost before work begins? | 11/2/26 | Yes. The solicitation will be amended to include a Government-provided, site-specific Bid Schedule with standardized corrective-work categories and unit pricing. | |
| 5 | Please confirm the submission method and file size or formal limits. | 11/2/26 | Submissions shall be sent by email. There is no file size or formal limits. | |
| 6 | The solicitation includes FAR 52.222-41 (Service Contract Labor Standards), but Attachment E contains Davis-Bacon construction wage determinations (NM20260044, NM20260025, NM20260048, NM20260031). Please confirm which labor standards apply, and whether certified payrolls will be required for repair/replacement work. | 11/2/26 | Inspection, testing, and minor repair/maintenance will be subject to the SCLS. Total repalcement or major repairs are subject to the Davis-Bacon Act. No, certified payrolls will not be required. | |
| 7 | Please confirm that no bid, performance, or payment bonds are required for this acquisition. | 11/2/26 | No bid, performance, or payment bonds are required unless otherwise stated by amendment. | |
| 8 | Section 6.7 requires pricing at the individual door level by work type (assessment, repair, partial replacement, full replacement), before the assessment is performed. Is it acceptable to submit a unit price schedule for each work type (per single and pair opening) with an extended total based on the approximate door counts in Section 6.2? | 11/2/26 | The solicitation will be amended to include a site-specific Bid Schedule. Offerors shall provide fully burdened unit prices for the work categories identified in the schedule. | |
| 9 | Is there a deadline for submitting additional questions, and will answers be issued by amendment? | 11/2/26 | Additional questions shall be submitted by Friday, November 13, 2026. Government responses will be issued through an amendment, as applicable. | |
| 10 | Who will provide any required work-area sampling and clearance? How will the Government review and separately procured abatement delays be addressed under the 90-day completion requirement? | 11/2/26 | The Contractor shall identify and avoid suspected or known ACM. The Government will determine whether testing, abatement, or clearance is required and will manage required abatement separately. Affected work shall not resume until authorized by the Government. | |
| 11 | Please provide available door schedules, dimensions, ratings, and photographs for the four facilities. Are quantities based on openings, leaves, or assemblies? The Albuquerque report documents 19 openings, while the current schedule lists 21 assemblies. Please also confirm the governing NFPA editions and required process for field evaluation/relabeling where rating labels are missing. | 11/2/26 | The Government will provide available door schedules, dimensions, ratings, photographs, and prior inspection information, if available. All information is for reference and must be field verified. | |
| 12 | How will the approved repair/replacement quantities identified during the post-award assessment be reconciled with the firm-fixed-price award? Will payment be based on actual approved quantities at the quoted unit prices, or a fixed total covering all required corrective work? | 11/2/26 | After assessment, the Contractor shall submit recommended corrective actions for Government approval. Authorized work will be priced using the applicable contract unit prices in the Bid Schedule. Changes to contract value will require written Contracting Officer action. | |
| 13 | What hardware types and quantities should bidders assume for the hardware replacement line? Should installation labor be included only in the separate installation line to avoid duplicating labor costs? | 11/2/26 | Offerors are not required to assume specific hardware quantities. The Bid Schedule will use standardized corrective-work categories, and unit prices shall include the labor, materials, and incidental work necessary to complete the applicable repair. | |
| 14 | Please confirm whether required asbestos abatement will be performed by the Government or a separate contractor, and whether any abatement costs must be included in our quotation. | 11/2/26 | Yes. Required asbestos abatement will be performed or managed by the Government under a separate action. The fire door Contractor shall not disturb ACM unless expressly authorized in writing. | |
| 15 | Section B identifies a base period extending from 2026 into 2027, while PWS Section 6.3.5 requires completion within 90 days after award. Please confirm the required completion period and how Government review or abatement delays will affect that schedule. | 11/2/26 | The PWS will be amended to require completion within 90 calendar days after Notice to Proceed. Documented long-lead materials, Government-directed hazardous-material activities, or other Government-controlled delays may be considered for schedule adjustment by the Contracting Officer. | |
| 16 | Could you clarify whether the approximately 64 fire door assemblies identified in the solicitation represent individual door openings or individual door leaves? This distinction affects how inspections are priced. | 11/2/26 | The quantities in the PWS are planning estimates and represent fire door assemblies/openings, which may be single or paired. The Bid Schedule will include separate pricing for full single-door and full double/paired-door assembly replacement. | |
| 17 | The Performance Work Statement identifies approximately 64 fire doors across four facilities. Can the Government confirm whether these quantities represent the complete anticipated inspection inventory? If additional fire doors are identified during the initial assessment, how will the additional work be addressed contractually? | 11/2/26 | No. The PWS quantities are planning estimates and are not guaranteed. The Contractor shall verify the actual inventory, and authorized quantity changes will be handled in accordance with the contract. | |
| 18 | Because the extent of required repairs and replacements will be determined following the initial inspections, does the Government expect offerors to include an allowance for anticipated repairs and replacements in the initial firm-fixed-price quotation, or will additional work be authorized through a contract modification following the assessment? | 11/2/26 | Offerors shall complete the Government-provided Bid Schedule. Estimated quantities are provided for pricing and evaluation purposes and do not guarantee the amount of corrective work that will be ordered. Actual work will be based on field verification and Government approval. | |
| 19 | The solicitation identifies a single contract line item. Would the Government accept a supporting price breakdown by facility and service category, including inspection, assessment, repair, and replacement unit pricing, while maintaining one overall firm-fixed-price quotation? | 11/2/26 | Yes. The solicitation will be amended to include a site-specific Bid Schedule so pricing can be provided separately for Albuquerque, Santa Fe, Taos-Picuris, and Mescalero. | |
| 20 | Will the Government provide a designated facility point of contact for each location to coordinate access, site visits, and work scheduling within occupied healthcare facilities? | 11/3/26 | Yes, POC information for site visits are outlined in the solicitation. Additional POC information for coordination access and work scheduling will be distributed at award. | |
| 21 | If additional replacement work or hazardous-material remediation is identified after the initial assessment, will the Government consider appropriate schedule adjustments to the required completion period? | 11/3/26 | Yes, the Government will consider and make appropriate schedule adjustments. |
Bid Schedule
| Corrective Work Item | UOM | ABQ Qty | ABQ Unit Price | Santa Fe Qty | Santa Fe Unit Price | Taos Qty | Taos Unit Price | Mescalero Qty | Mescalero Unit Price |
| Inspection / Assessment | EA Door | 21 | $ - 0 | 18 | $ - 0 | 11 | $ - 0 | 14 | $ - 0 |
| Door/Frame Clearance Correction & Adjustment | EA Door | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 |
| Door/Frame Hole Repair / Preparation Correction | EA | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 |
| Hinge Repair/Replacement | EA Door | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 |
| Continuous Hinge Replacement | EA | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 |
| Closer Repair/Replacement | EA | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 |
| Fire Exit/Latching Hardware Repair or Replacement | EA | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 |
| Flush Bolt / Coordinator Repair or Replacement | EA | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 |
| Smoke/Perimeter Seal, Gasketing & Sweep | EA Door | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 |
| Fire Door/Frame/Hardware Labeling or Field Labeling | EA | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 |
| Signage / Protection Plate Correction | EA | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 |
| Vision Lite / Glazing Assembly Repair or Replacement | EA | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 |
| Partial Door Assembly Replacement | EA | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 |
| Complete Single Fire Door Assembly Replacement | EA | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 |
| Complete Double Fire Door Assembly Replacement | EA | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 | ___ | $ - 0 |
| Final NFPA Inspection / Certification | EA Door | 21 | $ - 0 | 18 | $ - 0 | 11 | $ - 0 | 14 | $ - 0 |
| Additional line items* |
*Add other potential corrective/replacement work items as needed
File details come from the government source that posted it. Updated .