75H70421Q00027 Amendment0003.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

2. AMENDMENT/MODIFICATION NUMBER

Paul Premoe

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment0003 provides answers to the pending questions from the Amendment0002, and incorporates revised evaluations factors to the RFQ terms. The quotation submission date is extended to 12PM EST, July 12, 2021.

Indian Health Service

75H70421Q00027

07/07/2021

06/25/2021

X

1 4

75H70421Q00027 – Amendment 0003 Questions and Answers and Revised Evaluation Factors

1. Will the contractor be expected to register speakers for the virtual meeting?

Answer: The contractor will be required to register speakers and presenters.

PWS states that a list a confirmed speakers will be provided to the awardee during the planning sessions.

2. Building a virtual conference environment takes approximately 8 weeks after a contract is executed. With the week of August 16 there is a risk that the virtual platform cannot be built in time for this large conference. Is there another week further out on the calendar that will be acceptable?

Answer: We do not expect to postpone the conference start date at this time.

See the attached Technical and Price Evaluation Factors_Amendment0003, with track changes, for revised language under A. Technical Approach Factor, and additional Price Quotation Submission Instruction.

Quotation Submission due date has been extended to 12 P.M., EST, July 12, 2021.

2021 OIT/ORAP Virtual Partnership Conference Evaluation Factors

The contractor will be evaluated for suitability for this contract based upon the following evaluation factors.

A. Technical Approach B. Key Personnel C. Relevant Past Performance D. Price

A. Technical Approach Factor Offerors will describe their approach for providing the services and accomplishing the deliverables identified in the Performance Work Statement (PWS). The submission under the factor shall describe the approach, plan, software, products and/or labor categories to be used for a successful preparation, management and execution of each of the tasks in the PWS.

The technical approach indicates the offeror’s quality and capability of the work to be performed. Information shall be precise, factual, detailed, and complete. Offerors should not assume that the evaluation team is aware of company abilities, capabilities, plans, facilities, organization, or any other pertinent fact that is important to accomplishment of work.

The submission shall include a Gantt Chart that describes a proposed milestone and plan to successfully meet the PWS requirements with the scheduled meeting date.

Technical approach shall be no more than 10 pages.

B. Key Personnel / Staffing Summary Factor Offeror will identify personnel responsible for key roles in the planning and execution of conferences that are relevant to this event. These roles may include Project Director, Project Manager and Meeting Planner. Resumes must be submitted for all key personnel, should highlight the qualifications necessary to perform the tasks identified in the PWS and include the following information:

1. Name, title, tenure and years of experience.

2. Educational degrees and professional certifications.

3. Experience working with meetings of similar scope, size and duration.

4. Accomplishments demonstrating PWS capabilities.

Key personnel narrative is limited to three (3) pages; resumes are limited to two (2) pages each.

In addition, offerors shall submit a staffing summary that overviews the qualifications and experiences of the contractor team to convey the team’s capability to successfully meet the requirements in satisfactory and timely manner.

C. Past Performance / Experience Offerors will provide past performance references for no less than two (2) but no more than three

(3) contracts completed during the past five (5) years or currently in process for services similar to this solicitation. Failure to submit the required past performance references will result in rejection of the proposal. At the minimum, the following information must be provided:

1. Name and address of the referenced Agency or company

2. Point of contact name, telephone number and email address

3. Contract number and value

4. Description of the work performed

Offeror will be evaluated on performance under existing and prior contracts. The Government may supplement the information the offeror provides with performance information it may obtain from any source including its own experience with the offeror.

Submission under this factor shall be limited to four (4) pages.

The Federal Government uses the Contractor Performance Assessment Reporting System (CPARS) to document contractor performance information that is required by Federal Regulations. Past performance information entered to CPARS is available to Federal agencies through a separate system called the Past Performance Information Retrieval System (PPIRS) for source selection purposes. Contracting Officer will assess the Offeror’s PPIRS records as part of the evaluation of this sub-factor.

D. PRICE

Offerors shall provide a price breakdown of the proposing Firm-Fixed-Price to demonstrate the company’s understanding of the level of effort and required tasks/items to support and execute this Virtual Event.