5_SOW_GP26RB600Q03_Quarters_Security_Fence.pdf

STATEMENT OF WORK

QUARTERS SECURITY FENCING

INDIAN HEALTH SERVICE

GPA IDIQ CONTRACT SCHEDULE B – ROSEBUD, SD

ROSEBUD, SD

QUARTERS UNITS

DECEMBER 2025

Statement of Work Page 2 Quarters Security Fencing November 2025

Table of Contents

1. Project Description

2. Scope of Work (SOW)

3. Period of Performance

4. Submittals

5. Schedule/Meetings

6. Miscellaneous

7. Payments to the Contractor

8. Contracting Officer Representative (COR)

9. Invoice Format

10. Closeout Documents

Appendix A – Quote Schedule

Appendix B – Fence Location

Appendix C – Fence Codes

Appendix D – Fence Details

Statement of Work Page 3

November 2025

STATEMENT OF WORK

QUARTERS SECURITY FENCING

ROSEBUD SERVICE UNIT

ROSEBUD, SD

1. Project Description A. Title: Quarters Security Fencing

B. Location: This project installs a fence along the northern, western, and southern property line of the upper quarters of the Rosebud Hospital. Location of the fence can be seen in Appendix B.

C. Period of Performance: 180 calendar days from Notice to Proceed.

D. Description: The project defined within this Scope of Work is the installation of a 6ft tall chain link fence topped with barbed wire in the location shown in Appendix B. Contractor shall install products following all manufacturer’s specifications.

E. Background: Security concerns have arisen due to vehicle break-ins and property damage. To protect the quarter’s units and their inhabitants, a security fence is to be installed.

F. Related Documents

1. This SOW and any other standard government or IHS documents are included and considered a part of this contract.

2. IHS Architecture and Engineering Design Manual – 2019

3. FGI 2018 – Healthcare Facility Design Guide

4. NFPA 101 Life Safety Code – 2012

5. NFPA 70 National Electric Code (NEC)

6. ASHRAE 170

7. ASHRAE Fundamentals Handbook 2017

8. NFPA 99 Healthcare Facilities Codebook, 2012

G. Common Acronyms or Definitions

1. IHS – Indian Health Service

2. CMS – Centers for Medicare & Medicaid Services

3. RB – Rosebud

4. BAS – Building Automation System

5. Metasys – Name of the existing BAS

6. CO – Contracting Officer

7. COR – Contracting Officer’s Representative

8. PM – Project Manager

9. IGCE – Independent Government Cost Estimate

Statement of Work Page 4

November 2025

10. BIM – Building Information Model

11. LOD – Level of Design

12. CAD – Computer Aided Design

13. RFI – Request For Information

2. Scope of Work (SOW) The scope of this project includes all demo, new installation, and clean up for installation of the products described below. The exact location of the fence to be installed shall be coordinated with the facility manager and/or COR. The location of the fence can be seen in Appendix B. The fence shall be one continuous fence along the path shown in Appendix B. The north end of the Fence will attach to an existing fence that surrounds the OST Nursing quarters building.

The contractor shall provide all engineering, design, material, labor, equipment and supervision required to accomplish the following:

A. Demolition: Appendix C and Appendix D give instruction on ground preparation around fence-line.

B. Warranty: Provide a 1-year labor and material warranty at no additional cost to the government which provides for the repair of all work and equipment that was provided under this scope of work.

C. Concrete: See Appendix C and Appendix D for concrete type, size, and installation

D. Metals: Appendix C and Appendix D give all details and requirements for Chain Link Fencing for this project.

E. Clean Up: Jobsite shall be cleaned daily. The construction areas involved shall be free of any debris, rubbish and left over material scraps upon completion of the project. Trash receptacles used for the collection of this debris and their removal from the project site shall be provided by the contractor. The site will be inspected by the engineer prior to final payment to ensure the sites return to their original condition prior to construction.

F. Site Restoration: The construction site shall be free of any materials, debris and/or rubbish. The contractor will be responsible for the removal of this debris and must restore the site to its original condition as approved by the project engineer. Photo are to be taken before construction begins for documentation the sites original condition by the contractor.

3. Period of Performance.

A. Time of the Essence: All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.

B. The Work will be substantially completed within One Hundred Eighty (180) calendar days after the date when the Contract Times commence to run.

Statement of Work Page 5

November 2025

4. Submittals A. Submittals or shop drawings shall be submitted for the following items and shall be delivered electronically to the COR or designated PM for final approval before ordering any new material or equipment.

1. Fencing Materials

2. Fence Layout Submittals

3. All Fence Hardware to be used

5. Schedule/Meetings A. The general contractor shall submit a detailed schedule to the COR for approval within (14) calendar days of the award.

B. Pre-Construction Meeting: One Pre-Construction meeting shall be conducted prior to the start of the construction of the contract.

C. Progress Meetings: Progress meetings shall be conducted at regular intervals as merited by the progress of the work.

D. Substantial Completion: One substantial completion meeting shall be held following notification of the COR by the General Contractor that the project is Substantially Complete.

E. Final Completion: One final completion meeting shall be held following determination that the project is complete.

6. Miscellaneous A. Occupancy of Government Facilities. The contractor shall be responsible for properly informing the

COR of any condition which would jeopardize the building or its contents, such as loss of heat, air conditioning, danger of pipes freezing, loss of electrical power, water, sewer or loss of building security.

B. Correspondence. All correspondence shall be addressed to the COR. Each letter, document, etc., shall contain the following information:

1. Date

2. Project Numbers, Contract Number, Delivery Order Number and Service Unit Name/Location.

3. Name of those who were sent copies.

C. Superintendent. The prime contractor shall have an onsite superintendent for this project while any and all work is being performed unless prior approval is grant from the COR.

D. Tribal Requirements.

1. The Contractor and all subcontractors engaging in work on the ROSEBUD Indian Reservation will be required to comply with the Indian preference and Indian preference program requirements administered by the Oglala Sioux Tribe Tribal Employment Rights Office (TERO).

2. Before commencing work, contractors and sub-contractors are required to submit an acceptable “Compliance Agreement” to the TERO office. Copies of this form can be obtained from the

Statement of Work Page 6

November 2025

TERO office. Typical requirements of TERO include a fee of 4% on the total contract price, and submission of weekly certified payroll reports to TERO.

3. Additionally, the rules and regulations of the TERO Ordinance require that no person who is not a local Indian shall be employed by a covered employer until a work permit has been obtained for them from TERO. The annual work permit fee for each employee is $250.00.

4. Contractors are strongly encouraged to contact the TERO office at (605) 867-5167 for an explanation of tribal requirements. Other fees may apply.

E. Construction Materials and Storage

1. All materials shall be stored and handled according the manufacturers’ recommendations.

2. All materials shall be submitted to the COR prior to ordering, for approval by the project engineer.

3. The contractor(s) shall be present and on site to receive all construction material, equipment, or products. IHS staff will not be present, responsible, nor receive, or provide any type of offloading equipment for construction materials, products, or equipment. It is solely the contractor(s) responsibility to properly receive any and all construction equipment, products, and materials on site.

4. The contractor(s) shall provide their own means of storing any and all construction materials, products, or equipment required for installation. IHS staff will not be responsible or provide any means of storing construction material, products, or equipment before or during construction.

All material, products, or equipment remain the contractor(s) property until the project has been deemed substantially completed by all parties.

F. Hours Of Operation

1. The project shall start after award and receipt of the Notice to Proceed

2. The work hours shall be 8:00am – 5:00pm, Monday – Friday. Weekends and after hours work may be available upon request.

7. Payments to the Contractor

1. The Government will pay the Contractor a fixed price, as indicted below, which will constitute full compensation for all Contractor professional and incidental services, travel expenses, and materials necessary to furnish complete project as required and specified in this SOW.

2. Progress payments will be paid following acceptance by the Government of that particular schedule item and a properly submitted and approved invoice.

Statement of Work Page 7

November 2025

8. Contracting Officer Representative (COR) Logan Gayton will be designated as the Contracting Officer’s Representative (COR) for this Order. His address and telephone are:

Logan Gayton, EI Great Plains Area Indian Health Service Division of Facilities Management & Engineering 3200 Canyon Lake Dr.

Rapid City, SD 57702 Office: 605-945-5451 logan.gayton@ihs.gov

Any change in COR designation will be documented by the Contracting Officer in writing.

9. Invoice Format Invoice Processing Platform (IPP) The Indian Health Service (IHS) is in the process of implementing an electronic invoicing system In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum, Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing, directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL).

Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register-however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973- 3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer.

10. Closeout Documents The Contractor shall submit one hard copy set of all final, installed submittal items, accessories, and all installation/operation/maintenance documents to the facility manager/engineer. The final installed submittal package and O&M shall also be sent electronically to the COR and/or PM.

https://obamawhitehouse.archives.gov/sites/default/files/omb/memoranda/2015/m-15-19.pdf https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

Statement of Work Page 8

November 2025

Appendix A – Quote Schedule

Appendix B – Fence Location

Appendix C – Fence Codes

Appendix D – Fence Details