SOL 75A50224R00003_DMAT_Question and Answer_ Responses Final.xlsx
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- Solicitation number
- 75A50224R00003
About this file
This document contains questions and responses related to a solicitation for Disaster Medical Assistance Team (DMAT) Medical Staffing and Support services issued by the Department of Health and Human Services. The solicitation is for an Indefinite Delivery Indefinite Quantity contract with a five year period of performance to provide medical staffing and support through Task Orders for disasters and emergencies. Services include deployment of DMAT, Trauma Critical Care Team, and Federal Medical Station personnel as well as equipment, supplies, and wrap around services. Questions covered response times, pricing templates, deployment requirements, training support, medical caches, and the incumbent contractor. The responses clarified evaluation criteria, terms, and contracting structure for the IDIQ and associated Task Order requirements.
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Pg 1 - Instructions
Questions Due Date: Inquiries concerning this solicitation must be submitted in writing via email to Alan Jackson at alan.jackson@hhs.gov no later than 03:00PM Eastern Time, 14 December 2023. Reference Solicitation Number: 75A50224R00003 in the subject line of the email. Offerors are required to submit questions in the format provided in this attachment (Attachment 4 - Questions and Answers Template). Questions that are submitted outside of this attachment will not be considered. Telephone requests for information or questions will NOT be accepted. Answers to questions of a substantive nature will be provided to all offerors. If the offeror takes exception to a particular task or condition, it must be clearly identified in this section. The Government will not consider questions received after this date.
Pg 2 - Template
| Question | Document | Page No. | Section | Paragraph | Responses | |
| Will small businesses with a size standard greater than 41.5 million be allowed to bid on this contract? | No. The NAICS Code for this requirement is 624230 with a small business size standard of $41.5M. | |||||
| The RFP references "Pages that exceed the maximum page limitation will not be evaluated" but does not specify a page limit for the Technical Volume. | RFP Final | 36 | Section L | 4 | The RFP states on page 37, Technical Proposal - Part I, "there is no page limit for the technical proposal". However, the Government will revise this to include a maximum page limit of 50 pages excluding the cover page, resumes, appendices, and attachments. An amendment will be posted to reflect this change. | |
| Will the Government consider a 2-week extension through January 19, 2024? | RFP Final | 36 | Section L - Proposal Submission | 2 | Due to the holidays, the Government will grant a two week extension through 19 January 2024. An amendment will be posted to reflect this change. | |
| How many concurrent deployments would the Contactor be expected to support? | SOW | 45 | 6. PERSONNEL AND STAFFING | 3-5 | That will depend on the response; this will be an IDIQ since there are unknowns, but each deployment will be on a separate Task Order. | |
| The Pricing template appears to list hours for row 6 only, but does not align them to a named labor category. Will the Government please advise if the Contractor should propose its own labor category for the hours in the template, or if this intended to be an example only and should be removed from the final submission? | Attachment 2 - Business Proposal Template | Tab: Total Budget | Row 6 | NA | As stated on the Total Budget Tab of Attachment 2 - Business Proposal Template, the rate listed is a sample. | |
| The pricing template lists $1000 for rent and $3 for printing. Will the Government confirm that these are examples only and should be removed from the final submission? | Attachment 2 - Business Proposal Template | Tab: ODC Breakdown | Row 4 and 6 | NA | As stated on the ODC Breakdown Tab of Attachment 2 - Business Proposal Template, these are examples. | |
| The proposal contains condracting information (see two references). Will the Government confirm that this is an IDIQ proposal (not Fixed Price), and that each task order will contain either LH, FFP or T&M CLINs? | SOW | 41 | 3. BACKGROUND - Contract Type/Period of Performance: | "The contract type will be a Firm Fixed Price (FFP) \Base Indefinite Delivery Indefinite Quantity (IDIQ) contract (for labor categories), anticipated to be a multiple award, with Labor Hour, Time and Materials, and Other Direct Costs CLINS at the task order | ||
| level." | This will be an IDIQ contract. The labor rates will be Firm Fixed Price (FFP). The Task Order will use these FFP rates; however, deployments and travel will be Time and Material (T&M), and Other Direct Costs will be Cost Reimbursement. | |||||
| RFP Final | 1 | ARTICLE B.2. CONTRACT TYPE | "Indefinite Delivery/Indefinite Quantity (IDIQ) contract with Firm Fixed Price (FFP) and Time and Material (T&M) contract line items (CLINs) at the task order level." | This will be an IDIQ contract. The labor rates will be Firm Fixed Price (FFP). The Task Order will use these FFP rates; however, deployments and travel will be Time and Material (T&M), and Other Direct Costs will be Cost Reimbursement. | ||
| RFP Final | 37 | BUSINESS PROPOSAL – PART II | "The offeror shall provide a complete and detailed Firm Fixed Priced proposal based on the requested items above in the business proposal as a separate package from the technical proposal." | This will be an IDIQ contract. The labor rates will be Firm Fixed Price (FFP). The Task Order will use these FFP rates; however, deployments and travel will be Time and Material (T&M), and Other Direct Costs will be Cost Reimbursement. | ||
| Does the Government intend for the Offeror to individually provide hourly rates for all labor categories as defined in the SOW (starting on pg 47 of the RFP/SOW), as opposed to providing a labor mix (as stated in the Instructions to Offeror)? | RFP Final | 37 | BUSINESS PROPOSAL – PART II | "Labor categories and applicable rates should be shown in back up documentation so that the level of effort can be assessed during the price review to ensure that the labor-mix meets the Government expectation." | Provide an hourly rate for each labor category. | |
| Contracting did not provide a page count/limit or any guidance for the length of the technical proposal. Are bidding vendors to assume there is no page limit and we are free to write as much as we want? | DMAT RFP | 37 | Technical Proposal | 3 | The RFP states on page 37, Technical Proposal - Part I, "there is no page limit for the technical proposal". However, the Government will revise this to include a maximum page limit of 50 pages excluding the cover page, resumes, appendices, and attachments. An amendment will be posted to reflect this change. | |
| Does contracting have a preferred method for providng past performances, and could contracting plese confirm we do not need to provide PPQs. | DMAT RFP | 39 | Evaluation Factors for Award | The Government will revise the past performance evaluation factor and will include instructions for past performance information. Past Performance Questionnaires will be required. An amendment will be posted to reflect this change. | ||
| Is there a firm currently providing any part of this support to ASPR, or is this an entirely new program? | There is an incumbent. | |||||
| Has this contract been fully funded, or is it reliant on unpassed FY24 budget funding? | This will be an IDIQ. When a Task Order is issued it is fully funded. No funds are obligated on the IDIQ contract. Funds will be obligated on each Task Order. | |||||
| What ASPR's expected ceiling funding for this requirement? | This information is not provided as part of the procurement process. Offerors must submit their proposals with a ceiling based on the SOW and their rates. | |||||
| What does "adequate time to prepare and submit responses" mean? Is there an expected turnaround time between TO issuance and contractor response? Is time built in for Q&A? | DMAT_RFP_December 052023_Final | 9 | Section G- Contract Administration Data | C.2. | Request for Task Order Proposal (RTOP) response will be determined at time of RTOP issuance based on the urgency of the request. However, response times are typically within a 48 hour turnaround with time built in for Q&A's. | |
| Will the government provide a standard supply and equipment list by NSN? Can the contractor use the same supplier to resupply during deployement? | DMAT_RFP_December 052023_Final | 43 | 5.Tasks (#3). Equipment | Bullets 3,4,5. | Attachments 4 and 5 have the list of caches NDMS maintains and deploy. If additional equipment or supplies outside these lists are needed, the task order will specify and the contractor will be reimbursed. If the equipment/supplies purchase will be government furnished equipment (GFE) the task order will state so and after deployment(s) will be transferred to the government from the contractor(s). | |
| Will the government provide a standard list of IT/communications equipment and a preffered supplier to ensure interoperability? | DMAT_RFP_December 052023_Final | 44 | 5.Tasks (#3). Equipment | 2nd to last Bullet | Attachments 4 and 5 have the list of caches NDMS maintains and deploy. If additional equipment or supplies outside these lists are needed, the task order will specify and the contractor will be reimbursed. If the equipment/supplies purchase will be government furnished equipment (GFE) the task order will state so and after deployment(s) will be transferred to the government from the contractor(s). | |
| What sources of medical planning and medical operations related to mission requirements should contractor use to train its staff? | DMAT_RFP_December 052023_Final | 46 | 6. Personnel and Staffing | 1st Bullet pg. 46 | This section states the medical staff should be board certified, hold an active US state medical license and the other requirements. | |
| For Task Orders outside CONUS, will government secure VISAs for contracted personnel? Will contractors need an Official Government Passport? What type of VISA status will contractors have overseas? | DMAT_RFP_December 052023_Final | 54 | 6. Personnel and Staffing | Team Requirements | The Government will not provide offical passports to contractors. Contractors are responsible for getting their own visas for OCONUS travel. CONUS travel should not require visas or passports since this is within the US and it's terriorities, but if needed it is the contractor's responsibility. | |
| The period of performance shall be sixty (60) months from the effective date of contract award. Normally the Base Period starts at contract award so does this section indicate a 60 month base period followed by Option Year 1 - 4 listed in the table? | Attachment 1 SOW | 1 | Background | 3 | The 60 months includes the base period and possible 4 option years. | |
| The Contractor shall maintain during the term of this contract liability insurance issued by a responsible insurance carrier of not less than the following amount(s) per specialty per occurrence: $1,000,000.00. What is the aggregate limit? | RFP | 6 | Article F.1. Period of Performance | a | The $1M standard coverage is the aggregate limit. | |
| Government will accept PDF files in order to not exceed the standard 5 MB individual file size limitation. Can the Government increase this limit to 10 MB? | RFP | 32 | FAR 52.237-7 | 1 | Our system will not let us accept a file that large. | |
| The Contractor shall be directly responsible for ensuring the accuracy of required credentials, licensure, patient outcomes, timeliness and completeness of assignments and the tasks. Will the government supercede state/local laws due to disaster decree to allow individuals with licensure from one state to provide medical care in another state? | RFP | 36 | FAR 52.212-1 | 3 | No. The Contractor will have to ensure their employees can practice in the states needed. | |
| The Contractor shall be directly responsible for ensuring the accuracy of required credentials, licensure, patient outcomes, timeliness and completeness of assignments and the tasks. Please confirm the contractor will NOT be required to provide credentials to HHS for review and approval at any time under this contract. | RFP | 41 | 4. Scope | 1 | The Contractor must provide credentialing of their staff. HHS may ask, if needed, for copies of these credentials or licenses. | |
| Contractor shall deploy personnel within 48 hours of a task order. 100%, within 48 hours of task order. Does this mean the Government expects 100% of the team to deploy within 48 hours or does it mean 100% of the time a team will deploy within 48 hours, but the team is not required to be 100% complete. | RFP | 41 | 4. Scope | 1 | This means the contractor shall have 100% of the the team deployed within 48 hours 100% of the time. | |
| Will foreign OCONUS deployements deploy within 48 hours of task order as well? | RFP | 56 | 7 Objectives | 1 | Yes | |
| With the holiday season being upon us, will the government give an extension of the proposal due date? | RFP | Due to the holidays, the Government will grant a two week extension through 19 January 2024. An amendment will be posted to reflect this change. | ||||
| What is the frequency of Training Exercises discussed under Training Exercise Support? | RFP | 42 | 5. Tasks - Medical | 10 | This hasn't been scheduled, but a task order will be issued to allow the contractor to participate. | |
| Does Case Management requirement include deployed medical personnel? | RFP | 43 | 5. Tasks - Case Management | 3 | Case workers on this contract are for the individuals and families at the place of deployement. The team members who are deployed will not used these Case Management for themselves. | |
| Will DHS pay for pre-positioned or contingency stored equipment and storage costs? | RFP | 43 | 5. Tasks - Task 3 Equipment | 4 | No | |
| Once a Task Order is issued, how does the government envision deploying contractor teams? Will they be individual staffing assets and/or as a team? | RFP | 54 | 6. Staffing Requirements | 1 | They could be coming from different parts of the country so they could travel separately, but will meet as a team at the location designated in the task order SOW. | |
| Will ASPR/DMAT support training to introduce and familiarize our team to the SNS? | RFP | 43 | 5. Tasks - Task 3 Equipment | 3, 5, 11 | The Government may have a task order for training. The day prior to a deployment or the first day of a deployment, the government will ensure that familiarization of the GFE is done. | |
| Will ASPR/DMAT support attending pertinent trainings such as Medical Leadership on Disaster Preparedness and Response? | RFP | 46 | 6. Personnel and staffing | 7 | No | |
| Will ASPR/DMAT IDIQ support the costs of keeping a team "warm" and prepared to respond? | RFP | 46 | 6. Personnel and staffing | 7 | No | |
| Referencing "Contractors will be provided adequate time to prepare and submit responses" - How long will contractors be given for a proposed RTOP response? | RFP | 8 - 9 | Article F.3. Clauses Included By Reference c. Competitive Ordering Process | 2 | Request for Task Order Proposal (RTOP) response will be determined at time of RTOP issuance based on the urgency of the request. However, response times are typically within a 48 hour turnaround with time built in for Q&A's. | |
| Is the contractor responsible for the purchase of their equipment? | RFP | 43 | 5. Tasks - Task 3 Equipment | 3, 5, 11 | If the contractor is instructed to purchase equipment under a task order, they will be reimbursed under the task order, and instructions on if the equipment becomes government furnished equipment (GFE) after the task order, will be included in the task order. Also, if HHS has the equipment available that the government could provide to the contractor, then this information will also be included in the task order. | |
| When does ASPR anticipate issuing first task orders against this award? | RFP | 8 | Article G.3. Task Order Procedures | 2 | We cannot anticipate a disaster hence a response to one. | |
| When does ASPR expect to have fully trained, credentialed, qualified responders, available? | RFP | 8 | Article G.3. Task Order Procedures | 2 | When there is a disaster that we have to respond to and need assistance from this contract, the contractors responding have to be fully qualified. | |
| Will contractor have access to NDMS LMS? | RFP | 46 | 6. Personnel and Staffing | 6 | No | |
| Will contractor response personnel need to be credentialed/qualified within NDMS personnel management systems? | RFP | 45 | 6. Personnel and Staffing | 1 | No | |
| Will contractor response assets be activated, alerted, deployed, based on taskers from IST/IMT? | RFP | 8 | Article G.3. Task Order Procedures | 2 | The internal requests comes from different sources, but the task order request will state the needs to the contractor to respond to. | |
| Will case management (CM) be part of a DMAT or will there be CM TO specific? | RFP | 43 | N/A | N/A | Yes, case management could be part of the DMAT, but the composition of providers needed will be in each task order. | |
| Do dentists/dental assistants/pharmacists require ACLS/ATLS/NALS? | RFP | 50 | 6. Personnel and Staffing | N/A | No | |
| Does a respiratory therapist require ATLS? | RFP | 52 | 6. Personnel and Staffing | N/A | No | |
| Please clarify whether the price submission only requires providing IDIQ ceiling rates for labor in Attachment 2 "Business Proposal Template" as the breakdown of ODCs and Travel can only be provided at the task order level? | DMAT_RFP_December 05 2023_Final; Attachment 1 SOW | 41 | Background | 3 | For ODCs this will be your ceiling costs, knowing that some ODCs will be actuals, and at the time of the task order the prices/cost will be submitted with each task order. | |
| Section L Indicates that pricing shall be broken down in accordance with the phases of the project detailed in the SOW. However, in "Attachment 2_DMAT_Business Proposal Template.xlsx" tab named "total budget" row 51 indicates that offerors must provide a overall total for work to be completed by task. Please clarify what should be provided? | DMAT_RFP_December 05 2023_Final; Attachment 1 SOW | 37 | SECTION L – INSTRUCTIONS, BUSINESS PROPOSAL – PART II | 4 | This is the ceiling price, the price within that ceiling will be on each task order. | |
| Please confirm if the labor mix will be based on the attached named "SOW Attachment 1_Concept of Operations - Disaster Medical Assistance Team (DMAT).pdf" or will be based on a sample task order that has not yet been received/was not included with the solicitation documents? | DMAT_RFP_December 05 2023_Final | 37 | SECTION L – INSTRUCTIONS, BUSINESS PROPOSAL – PART II | 1 | The Concept of Operations Attachments are provided as a guidance as to what teams could typically look like and do. Each Task Order will ask for specifics. | |
| To ensure a fair evaluation against all bidders, could the government provide a complete sample task order for us to price? | DMAT_RFP_December 05 2023_Final | 37 | SECTION L – INSTRUCTIONS, BUSINESS PROPOSAL – PART II | 1 | The Government will provide a Mock Task Order as a sample only. It is not for offerors to price. An amendment will be posted to reflect this change. | |
| Please confirm if the goverment wants us to price only the DMAT scenario or does the goverment wants us to price the TCCT and FMS scenario as well? If the pricing is for all 3, does the goverment want it consolidated or broken down by each individual scenario? | DMAT_RFP_December 05 2023_Final | 37 | SECTION L – INSTRUCTIONS, BUSINESS PROPOSAL – PART II | 1 | The prices will be the the cost/price per each labor category you provide regardless of which type of team they will be deployed with. | |
| If the government intends us to price ODCs and Travel, could the government provide details such as location, duration (length of services), number of people we intent to serve, what the government expects for pharmaceutical items, durable medical equipment, and meals? | DMAT_RFP_December 05 2023_Final | 37 | SECTION L – INSTRUCTIONS, BUSINESS PROPOSAL – PART II | 1 | Provide the ceiling price, and on each task order you will provide a price within that ceiling to be funded. Some ODCs like travel will be Cost Reimbursement per Federal Travel Regulations (FTR). Equipment and Supplies purchased by the Contractor, will be reimbursed on each task order and reciepts are submitted with the invoice. If the Equipment/Supplies are considered GFE upon purchase and has to be transferred to the Government once the task order ends, it will state so on each task order. | |
| Please provide the number of structures comprising a field medical environment and the average size of each component structure. | DMAT_RFP_December 05 2023_Final; Attachment 1 SOW | 43, 44 | SECTION 5 - TASKS, TASK 3: Equipment | 1, 6 | This cannot be determined until we know what the disaster is, but it could be a complete NDMS Team per the Concepts of Operations or partial teams. Each task order will state what is needed. | |
| Are there any technology or telecom requirements related to the wrap-around services – provision of internet in the hospital or in the temporary living facilities? | DMAT_RFP_December 05 2023_Final; Attachment 1 SOW | 43, 44 | SECTION 5 - TASKS, TASK 3: Equipment | 1, 6 | This cannot be determined until we know what and where the disaster is, each task order will state what is needed. | |
| What are the billeting preferences for the medical staff: bunkhouse trailers, tented facilities, etc? Square foot requirement per person? | DMAT_RFP_December 05 2023_Final; Attachment 1 SOW | 44 | SECTION 5 - TASKS, TASK 3: Equipment | 15 | This cannot be determined until we know what and where the disaster is, each task order will state what is needed. | |
| The standards for the structures from a composition, sealing, and sterility standpoint as well as “what” exactly needs to be wrapped around the temporary shelter. What kinds of floors, lighting, doors, circulated air systems, filtered air systems, water or no water, fuel or no fuel, etc. | DMAT_RFP_December 05 2023_Final; Attachment 1 SOW | 43, 44 | SECTION 5 - TASKS, TASK 3: Equipment | 1, 6 | This cannot be determined until we know what and where the disaster is, each task order will state what is needed. | |
| Should the Cover Letter be submitted as a stand-alone document? If not, please instruct the offerors where this document should be located. | DMAT_RFP_December 05 2023_Final | 36 | Section L – INSTRUCTIONS, Conditions, and Notices to Offeror | 1 | Yes | |
| Will the government consider an extension of the proposal due date, given the upcoming holidays? | DMAT_RFP_December 05 2023_Final | 36 | Section L – INSTRUCTIONS, Conditions, and Notices to Offeror | 7 | Due to the holidays, the Government will grant a two week extension through 19 January 2024. An amendment will be posted to reflect this change. | |
| Will there be task orders for on-going readiness preparations or warm status funding for a level of effort team during the period of performance when not in active deployment responding to an incident? | SOW 1 | 12 | Operations | Day-to-Day | No | |
| Will the contractor take part in on-going training and or table top exercises as needed during the year when not activated? | SOW 1 | 15 | Training | All training paragraphs | If they are, they will be issued a task order. | |
| Do you anticipate that multiple teams could be deployed at one time to varying locations? i.e TF7, TF14, and DMAT 35’s? | SOW 1 | 13 | SOW 1 | Summary of DMAT Deployment Configurations | Depending on the response, this will be an IDIQ since there are unknowns, but each deployment will be on a separate task order and there could be one or mulitple at once. | |
| Is this a new requirement? | Solicitation/Incumbent Info | No. It is a recompete. | ||||
| If not a new requirement how many times on average have these types of teams been deployed over the past year? | Solicitation/Incumbent Info | Several times | ||||
| Is there a threshold for deployment?, i.e. number of families and individuals impacted, federally declared disaster of a specific size? number of FEMA applications, request from state officials etc? | DMAT RFP | 40-58 | STATEMENT OF WORK (SOW) w/in RFP | No | ||
| Is there a minimum time for activation and deployment length-14 days is mentioned in the Concept of operations documents? | DMAT RFP | 40-58 | STATEMENT OF WORK (SOW) w/in RFP | No, it depends on the disaster and response needed. | ||
| Is there a set time allocated for demobilization? | DMAT RFP | 40-58 | STATEMENT OF WORK (SOW) w/in RFP | Each task order will specify. | ||
| Do you anticipate pre-positioning teams in anticipation of predictable incidents such as hurricanes? | DMAT RFP | 40-58 | STATEMENT OF WORK (SOW) w/in RFP | No | ||
| Will contractor staff be embedded within the EOC’s for each disaster response? | DMAT RFP | 40-58 | STATEMENT OF WORK (SOW) w/in RFP | Contractor staff will not be a part of our Emergency Operations Center; only the work requirement within the SOW and each subsequent task order will be needed. | ||
| Is pricing totally based on fully burdened Labor Category rates plus pricing ODC’s and wrap around support supplies and equipment? Which are then utilized for individual task orders based on the configurations and amounts required? | Attachment 2 | worksheet | worksheet | worksheet | The FFP for labor will be listed and this will be fully burdened. For ODCs that the contractor purchases, the contractor will provide the invoices and get reimbursed including any shipping, taxes and the labor hour used to purchase the supplies and equipment. Each task order will specify what labor categories and supplies/equipment are needed. As the task order work progresses, if additional supplies and equipment from the lists provided are needed, a modification can be done to include these. | |
| What is the government's expectation for the number of DMAT teams and equipment being ready for deployment at any one time from one contractor? | General | At the time of a response the team configuration will be determined and in each task order. | ||||
| What is the government's expectation for the number of Federal Medical Stations including personnel and equipment ready for deployment at any one time from one contractor? | General | At the time of a response the team configuration will be determined and in each task order. | ||||
| Could you provide more details regarding the contents of the pharmacy cache and other related documents, particularly the packing lists, for the Federal Medical Station? | General | At this time, only what is listed can be provided. Once we have a task order, as a result of a disaster, depending on the need , this can be more accurately determined. | ||||
| In light of the terms stating that the contractor must maintain a pharmaceutical cache during field deployment and use only qualified and licensed pharmacists to manage it, with the responsibility to adhere to federal regulations for controlled pharmaceuticals, does this imply that a pharmacist is always required on-site, even for small-scale deployments? Or is the presence of a pharmacist dependent on the specific needs outlined and agreed upon in the task order? | DMAT_RFP_December+05+2023_Final.pdf | 44 | Second Bullet | The contractor would be required to have a pharmacist on site and follow all pertinent federal regulations. | ||
| What are the expectations for the medical equipment and supplies to be provided by the contractor? Are there specific standards or types of equipment required? | General | This information, if it is other than the list of supplies/equipment on the attachment, will be provided in each task order once we know the disaster we need to respond to. | ||||
| What metrics or criteria are used to evaluate the performance of the deployed teams and the effectiveness of the medical services provided? | DMAT_RFP_December+05+2023_Final.pdf | 12 | ARTICLE G.5. POST AWARD EVALUATION OF OFFEROR PERFORMANCE | A | Feedback from the hospitals/sites and HHS RECS (Regional Lead) on site. | |
| Will the government pay for the equipment and medical supplies to be ready for deployment? | General | We will reimburse for the equipment bought for each task order. | ||||
| Concerning the aformentioned question, where would this be notated on the excel spreadhseet with pricing? | General | This will be an ODC that will be known at the time of the task order. | ||||
| Will the goverment pay the cost of readiness including staff to ensure equipment and staff are prepared and ready for deployment? | General | No | ||||
| This requirement is a total 100% set-side for Small Business concerns; all qualified candidates will be considered. The solicitation is issued as a RFP utilizing Federal Acquisition Regulation, Part 15, Contracting by Negotiation. With this statement, what is the excel pricing spreadsheets purpose, can we have further clarification. | DMAT_RFP_December+05+2023_Final.pdf | 1 | PART I – THE SCHEDULE - Section B | ARTICLEB.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES | The purpose of the Excel pricing spreadsheet is to provide a sample of how offerors should submit their pricing. Offerors do not have to necessarily use this template but rather ensure their pricing is structured in a similar format. | |
| If multiple contracts are awarded, will each offeror be assigned a distinct geographical area to facilitate the prompt delivery of services in accordance with the contract terms? | DMAT_RFP_December+05+2023_Final.pdf | 8 | ARTICLE G.3. TASK ORDER PROCEDURES | B | If this is awarded as a multiple award IDIQ, when an actual task order is awarded, it could be to the proposal that provides the best value to the Government, or depending on the disaster, multiple task orders could be issued. | |
| Could you clarify whether the request for resumes and commitment letters for key personnel applies only to roles such as Project Manager and Logistics Coordinator, or does it also include professionals like physicians and other specialized staff? | DMAT_RFP_December+05+2023_Final.pdf | 37 | TECHNICAL PROPOSAL – PART I | 2 (management approach) | Only Key Personnnel | |
| Regarding task 3, the wording suggests that equipment costs are reimbursable rather than pre-approved. Should we provide details on where we intend to rent, lease, or purchase equipment to demonstrate our capability to procure it within 48 hours for deployment? | DMAT_RFP_December+05+2023_Final.pdf | 43 | ATTACHMENT 1 - Statement of Work - 5 Tasks | TASK 3: Equipment | When a task order is being awarded and equipment needs to purchased, rented etc., the cost proposed, if a multiple award IDIQ, will be evaluated for award. | |
| Please confirm all required training hours (online, didactic, and in-person training) are billable? | Attachment 1 - Concept of Operations - Disaster Medical Assistance Team (DMAT) | 15-16 | Training Requirements | Paragraphs 1-4 | Yes, if the training was issued in a task order. The training to obtain licenses etc. is not the responsibiltiy of the Government. | |
| Please confirm training exercise support will a billable activity. | DMAT RFP December 05 2023 | 42 | TASK 1: Medical | Second-to-last bullet | Yes, if the training was issued in a task order. The training to obtain licenses etc. is not the responsibiltiy of the Government. | |
| Please confirm that all wrap-around services will be invoiced as an ODC. | DMAT RFP December 05 2023 | 37 | Technical Capability | Paragraph 1 | Yes, if it was not provided by HHS. | |
| In Section titled "6. PERSONNEL AND STAFFING" of the RFP, it states "Contractor shall provide pre-deployment readiness support for quick response to task orders upon issuance by the Contracting Officer. The support may or may not result in a task order." Please provide details on what is included in "pre-deployment readiness", and confirm it is a billable service. | DMAT RFP December 05 2023 | 46 | 6. Personnel and Staffing | Bullet 7 | This is the support needed before the personnel are deployed | |
| Under Program Manager minimum qualifications, it states the Program Manager must be PMP certified. Please confirm relevant experience can substitute for a PMP certification? | DMAT RFP December 05 2023 | 53 | Support Staff composition and minimum qualifications | Program Manager Bullet, 1st sub-bullet | Certification is required. | |
| HHS is seeking highly skilled resources. Requiring HHSAR 352.231-70 Salary Rate Limitation (Dec 2015) salary levels risks reducing the available pool of e.g., specialist doctors as government pay rates may be lower than prevailing market rates. Please consider removing this clause to broaden the available pool of resources to support this contract. | DMAT RFP December 05 2023 | 33 | HHSAR 352.231-70 Salary Rate Limitation (Dec 2015) | Clause b. (a) (b) | The Government will remove HHSAR 352.231-70 Salary Rate Limitation (Dec 2015). An amendment will be posted to reflect this change. | |
| Please clarify whether the staff on this contract will be required to wear DMAT uniforms and, if so, will the Government provide them. | N/A | N/A | N/A | N/A | No, government attire is not required. | |
| The Business Proposal Template appears to be a task order template rather than IDIQ-level pricing template. Please confirm whether this is the correct pricing sheet, and if it is, please clarify the basis for determining direct labor hours, ODC, travel expenses. | Attachment 2 - DMAT Business Proposal Template | 37 | Business Proposal - Part II | First bullet | The Business Proposal Template is not a task order template. It is a template for the overall pricing of the five (5) year IDIQ contract. The purpose of the template is to provide a sample of how offerors should submit their pricing. Offerors do not have to necessarily use this template but rather ensure their pricing is structured in a similar format. | |
| Will the government issue a task order for contractors to procure, store and maintain the items on these lists in advance of an emergency? | Cache Component and Packing List - Disaster Medical Assistance Team (DMAT) - Attachment 4 |
| Cache Component and Packing List - Trauma Critical Care Team (TCCT) - Attachment 5 | 55 | 9. CONTRACTOR FURNISHED EQUIPMENT | The contractor shall provide the medical caches consisting of required equipment, automation equipment, IT, and supplies to accomplish the work specified in this SOW, such as automation and communication equipment, medical tents, diagnostic and treatment equipment, consumable medical supplies, etc. | No |
| Please confirm the following will be invoiced as an other direct cost (ODC)? |
- Resupply the materials needed
- Temporary site/shelters
- Hospital equipment
- Forward aid station/resuscitation station
- Transporation of DMAT-provided equipment to the ASPR Mission Support Center
- Pharmaceutical cache
| - Transportation, billeting and feeding for all contractor personnel | DMAT RFP December 05 2023 | 41 | Task 3. Equipment | Multiple bullets | Yes | |
| Is the contractor team responsible for mobilization point mission orientation, respiratory fit-testing, and PPE or are these functions coordinated at a higher level? | DMAT CONOPS | 19 | Activation and Deployment Orders | Paragraph 2 | HHS will be responsible for Fit testing and the initial PPE, but the Contractor is responsible for using the brand and specifications of the PPE to purchase additional PPE for their staff. | |
| Are there specific EMRs that can track patient movement and/or sync information with DMIS? | DMAT CONOPS | 19 | Reporting Requirements | Paragraph 1 | Paper Patient Records will be kept by the Contractor and given to the HHS respresentive onsite. | |
| Will contractors be required to provide any supplies or materials for this contract at all or will the facility provide the needed supplies? | HHS will provide some of the items per the SOW, but the Contractor may have to purchase equipment/supplies and get reimbursed for them per the task order. | |||||
| Regarding the active solicitation (75A50224R00003), there does not seem to be a maximum page count for the technical listed in the RFP, nor does it provide any parameters for the number of past performances we may submit, and if PPQs are required. | The RFP states on page 37, Technical Proposal - Part I, "there is no page limit for the technical proposal". However, the Government will revise this to include a maximum page limit of 50 pages excluding the cover page, resumes, appendices, and attachments. The Government will revise the past performance evaluation factor and will include instructions for past performance information. Past Performance Questionnaires will be required. An amendment will be posted to reflect this change. | |||||
| We have been monitoring for the recompete of Contract No. 75A50119D00009, wanted to confirm whether this was the recompete. If it is not, any information you can provide around the incumbent of this requirement (75A50224R00003) and the status of the recompete of Contract No. 75A50119D00009 would be greatly appreciated. | This is not the recompete of Contract No. 75A50119D00009, and the Government cannot provide a status on this contract as it does not pertain to this solicitation. The incumbent of this solicitation (75A50224R00003) is AMI Expeditionary Healthcare, LLC. | |||||
| Would you kindly confirm if this is an entirely new effort or is there an incumbent currently providing these services? If so, would you please provide the incumbent contract details? | This is not a new effort. This is a recompete of Contract No. HHSO100201800015I. The incumbent is AMI Expeditionary Healthcare, LLC. |
File details come from the government source that posted it. Updated .