Attachment_J-8_-_Pre-proposal_Conference_Presentation.ppt

Water Supply for 11 Health Centers Ethiopian Health Infrastructure Program (EHIP) Pre-Proposal Conference (FAR 15.2) Solicitation No. 72066318R00001

29 November 2017

US EMBASSY, ETHIOPIA

PURPOSE:

To exchange information among all interested parties;

To explain and clarify USAID requirements;

To enable Offerors to judge whether or not they can satisfy government requirement;

To aid potential Offerors in the in proposal preparation process; and To understand the capacity of the industry.

DISCLAIMER:

The Pre-proposal Conference is for information purposes only.

Statements or representations made during the Conference are not legally binding.

Changes resulting from this Conference or the site visits are official only if issued through an Amendment to the Request For Proposal (RFP)

USAID TEAM:

Joshua Schramm, Contracting Officer Sara Wessels, Infrastructure Team Lead Danielle Brooks, COR Melaku Mohammed, ACOR Tetra Tech, A/E Oversight Contractor

Content:

Program Brief

Background Site Grouping Contract Management Structure Quality Management Gender Sensitivity RFP Requirements & Procedures

Contract Type What & How to Submit Technical Evaluation Criteria Successful Offeror Information

Who can submit a proposal & minimum eligibility requirements Amendment to the REF & where to direct questions on the RFP Where to find the RFP & the attachments Bidder Questions

1a: Background USAID is working in partnership with the Federal Government of Ethiopia Ministry of Health to improve health infrastructure throughout Ethiopia as part of USAID’s Ethiopia Health Infrastructure Program (EHIP).

This activity addresses the development and provision of clean, safe, potable water at existing Health Centers with no access to a municipal water source.

Water supply is needed at 11 existing Health Centers.

4 of 11 Health Centers provide water for community.

Contractor will be required to develop drawings and specifications provided in the solicitation.

1b: Site Grouping #3

The 17 health centers and the national blood center are organized into 7 Project Groups (see table 1).

Offerors may submit a proposal for one Project Group or multiple Project Groups

1c: Contract Management Structure Changes to contract that affect SOW, Price, and Period of Performance can only come from USAID/Ethiopia CO directly & in writing.

Construction oversight RFI’s/Submittals

1d: Quality Management Quality work is of utmost importance to USAID and will be monitored throughout the contract.

Quality Assurance (QA) checks will be performed by USAID’s Oversight Contractor.

Quality Control (QC) is the Contractor’s responsibility throughout all phases of drilling, testing, design, construction, and warranty period.

EHIP Water Supply *

1e: Gender Sensitivity Contractor must… Provide private toilet facilities for both men and women.

Equally consider women and men for all work opportunities.

Special needs of each employee must be addressed.

Demonstrate actions intended to ensure both women & men feel equally comfortable voicing concerns to supervisors.

Allow USAID to provide brief trainings regarding gender equality, gender-based violence (GBV) and related topics to each construction site worker.

2a: Contract Type and Implementation Dates:

Contract type:

Firm Fixed Price (FFP) contract, bid in USD.

Progress payments paid in the local currency (for local firms) or in USD.

Local Contractor is fully responsible for proper expenditure and control of local currency provided under this contract.

Due dates:

Deadline for RFP questions: 20 Nov 2017 Deadline for proposal submission: 28 Dec 2017, 16:00 Possible award date: 31 Jan 2018 Implementation Duration = Construction Period + Warranty Period:

2b: What and How to Submit What to submit:

Technical Proposal Price Proposal

How to submit:

Electronic submission, 10-attachment limit per email.

Separate proposal submissions.

Multiple emails are permitted.

Clearly identify email subject line:

Solicitation No. 72066318R00001, Water Supply for 11 New Health Centers Activity under USAID/Ethiopia Health Infrastructure Program

** Read Section L carefully and thoroughly for complete submission requirements.**

Factor 1: Technical Approach Discuss construction methodology and schedule

Factor 2: Management Approach Discuss staffing plan Must employ a Chief Driller and Chief Mechanic

Factor 3: Relevant Experience Describe past experience relevant to scope of work

Factor 4: Past Performance Provide past performance information on primary firm and partner firm(s)

2c: Technical Evaluation criteria:

2d: Successful offeror:

USAID will evaluate both Technical & Price proposals based on the Evaluation Criteria listed in solicitation.

Technical Proposal, Relevant Experience & Quality Management are significantly important!

2e: Site Visits:

Offeror is responsible for visiting sites during bidding period.

Offeror should note site context, and become familiar with resources available in and around sites.

USAID will not host a site visit.

Health Centers are notified of possible Offeror site visits.

Note:

(4) proposed water point sites are located outside Health Center perimeter.

2f: Safety on site

3a: Who can submit a proposal & what are the minimum eligibility requirements:

All interested Offerors MUST complete registration in the System for Award Management (SAM) to be eligible for award.

To register go to:

https://www.sam.gov The electronic version of ‘System for Award Management User Guide - v3.1 can be located under HELP on the same website.

3b: Amendments to the RFP Amendments to RFP (if any) will be posted at;

https://www.fbo.gov/spg/AID/OM/ETH/72066318R00001/listing.html

All interested firms/companies advised to check website FREQUENTLY for amendments to the RFP.

3c: Where to find the RFP & the attachments:

FEDBIZOPPS

https://www.fbo.gov/ https://www.usaid.gov/ethiopia/our-work/partnership-opportunities

4. Questions & Discussion