20210811 Treatment Phase 1 Virtual Conference RFP72044021R00002.pdf

USAID Treatment for Dioxin Remediation at Bien Hoa Airbase Area – Phase I” (Treatment - Phase I)

VIRTUAL PRE-PROPOSAL CONFERENCE

Request for Proposal (RFP) No. 72044021R00002

August 11, 2021 at 8.30 am to 10.30 am Hanoi local time

VIRTUAL PRE-PROPOSAL CONFERENCE

AGENDA

Welcome Remarks Ms. Suzanne H. Johnson

Contracting Officer, Office of Acquisition and Assistance (OAA)

Introductions USAID Team Trigon Associates (USAID A&E firm)

Session Overview Ms. Suzanne H. Johnson

The Project and the Activity (Treatment Phase I) Overview

Nguyen Manh Cuong, Program Management Specialist, Environmental Remediation Unit

(ERU), SSDO

RFP Overview Ms. Suzanne H. Johnson

Recorded Site Walk USAID A&E firm

Questions and Answers All Participants

Next Steps/Closing Remarks Ms. Suzanne H. Johnson

Andrew Sayers-Fay, Ph.D., Chief of Party Suzan Samara, Deputy Chief of Party Tri Hoang, Lead Engineer/Government Liaison Quang Mai, Construction Manager Lisbeth Nagrath, PE, Senior Engineer Thuy Le, Design Manager Thang Vu, Health, Safety, and Environment Manager

TRIGON TEAM - WHO IS WHO

● RFP (July 1) and Amendment # 1 (July 24)

○ Please check periodically for any update(s) and amendment(s) to the RFP

● We are recording for internal reference purposes only

SESSION OVERVIEW

https://sam.gov/opp/a0cf3bb5a97b41c0801b8c5171019765/view https://sam.gov/opp/828daf6440be486aa733b6e689bc03f3/view

BACKGROUND

● The December 2020 Masterplan presents a comprehensive 10-year plan to remediate dioxin at the BienHoa Airbase area, using an approach that generally follows the remediation Alternative 4 described in the 2016 Environment Assessment.

● The Masterplan divides Project activities into two five-year phases.

PROJECT PHASE I ACTIVITIES

● Architect-Engineer Services contract (A&E Contractor) providing civil works design and construction oversight services (Trigon Associates);

● Construction contracts for interim measures - IM1 (Tetra Tech, Inc.)

and IM2 (VINA E&C);

● Civil Works (Under planning/design);

● Treatment - Phase I (This Contract).

PROJECT AND ACTIVITY OVERVIEW

• Design and build a treatment facility using thermal conductive heating (TCH) technology;

• Operate the treatment facility to reduce dioxin in 111,170 cubic meters (in original excavated bank volume) of stockpiled Airbase area soil and sediment with high dioxin concentrations equal to or greater than the treatment action level of 1,200 parts per trillion (ppt) toxic equivalency (TEQ) to a concentration below the project treatment threshold of 100 ppt TEQ; and,

• Ensure that treated soil and sediment can be used by USAID as a beneficial fill on the Airbase in formerly contaminated areas by not significantly altering any existing amounts of inorganic arsenic.

OBJECTIVES

Thermal Conductive Heating (TCH) is the only acceptable treatment technology.

TCH can be configured in many different ways including:

● Ex situ or in situ applications;

● Large constructed ex situ pile(s) or smaller container;

● Standard vapor extraction or higher vacuum;

● High-temperature in-pile destruction or lower-temperature desorption, followed by off-gas treatment;

● Vapor treatment via thermal oxidizer or granular activated carbon;

● Various primary power sources, including fuel or electric;

● Various leachate/condensate treatment options.

TREATMENT TECHNOLOGY

KEY REQUIREMENTS

At the time of proposal submission:

Prime Contractor or Subcontractor(s) handling contaminated materials, i.e., contaminated soil and sediment prior to treatment must have a Hazardous Waste Disposal License (Giấy Phép Xử Lý Chất Thải Nguy Hại) issued by the Vietnam Ministry of Natural Resources and Environment (MONRE).

Following the Contract Award, the Contractor must apply for and obtain:

A Construction Operation Capability Certificate (in construction implementation and construction design at any grade, refer to Article 1, Sub-article 32 of Decree 100/2018/ND-CP) ; OR

A Construction Operations License for Foreign Contractors (refer to Article 70 of Decree 59/2015/ND-CP and Article 1, Sub-article 38 of Decree 100/2018/ND-

CP).

Prior to intrusive activities, screen dioxin blood baseline of the staff.

• Required time period for GVN design review and approval: 3 months for the 60% design and 2 months for the 100% design.

• Workshops with GVN must be held after the 30%, 60% and 90% design submittal.

• All submitted designs must be stamped by both a professional engineer licensed in Vietnam and one licensed in one of the US States.

Alternatively, the Designer of Record may have their U.S. license converted to a Vietnamese practice certificate by the Vietnamese Ministry of Construction.

• USAID and the A&E Contractor will lead interaction with GVN on design approval.

• The Contractor must address approval issues through participation in workshops and meetings, preparation and/or review of technical documents, and provision of other technical inputs as required.

GVN DESIGN REVIEW AND APPROVAL

• Throughout the Treatment-Phase I period of performance, the Civil Works Contractor will continue to transport contaminated soil/sediment to the PTSA and treated soil/sediment from the TMSA (for reuse).

• The Contractor must coordinate with the Civil Works Contractor to ensure simultaneous access to the PTSA/TMSA for both contractors.

• The Contractor must notify USAID with a request indicating volume and removal timelines for treated materials.

• Upon USAID direction, the Civil Works Contractor will remove the requested material from the TMSA.

COORDINATION WITH CIVIL WORKS CONTRACTOR

GENERAL

• FAR Part 36 Construction and Architect – Engineer procedures.

• One firm-fixed-price (FFP) contract

• The estimated price is more than $50 M - $80 M

• Period of Performance: Five years from commencement date (NTP + 5 calendar days). USAID will issue a separate CLIN 2 NTP that is contingent on completion of CLIN 1, including design approval from GVN.

THE SOLICITATION OVERVIEW

Firm-Fixed-Price Contract

• Contract price not anticipated to change

• F.5 REPORTS AND DELIVERABLES

• Payments are in accordance with/subject to:

– FAR 52.232-5(h), "Payments under Fixed-Price Construction Contracts”

– The approved “Schedule of Value (SOV)”

– Completion, Inspection, and Acceptance of Work

CONTRACT TYPE

Notes:

a. CLIN 1 is fully funded.

b. CLIN 2 is dependent upon issuance of CLIN 2 Notice to Proceed

(NTP).

CONTRACT LINE ITEM NOS.

(CLINS)

FIRM-FIXED PRICE

(USD)

CLIN 1 – DESIGN OF TREATMENT

SYSTEM

TBD

CLIN 2 – CONSTRUCTION AND

OPERATION

TBD

• Authorized geographic code 937 - the United States, the recipient country, and developing countries other than advanced developing countries, but excluding any country that is a prohibited source.

• 22 CFR 228.12 Nationality of suppliers of commodities and services.

(1) Be incorporated or legally organized under the laws of a country in Code 937 (or other principal geographic procurement code designated in an implementing instrument); (Ref. Q&A# 38 of the RFP Amendment# 1)

(2) Must be operating as a going concern in a country in Code 937 (or other principal geographic procurement code designated in an implementing instrument), and either

(3) Be managed by a governing body, the majority of whom are citizens or lawful permanent residents (or equivalent immigration status to live and work on a continuing basis) of countries in Code 937 (or other principal geographic procurement code designated in an implementing instrument), or

(4) Employ citizens or lawful permanent residents (or equivalent immigration status to live and work on a continuing basis) of a country in Code 937 (or other principal geographic procurement code designated in an implementing instrument), in more than half its permanent full-time positions and more than half of its principal management positions.

• NO parastatal - 22 CFR 228.13 Foreign government-controlled organizations

If an organization has a question concerning their own eligibility, please contact us ASAP.

ELIGIBILITY - Who May Participate in the RFP

• Read the RFP carefully and submit all required information

– FAR 52.228-15 Performance and Payment Bonds --

Construction (JUN 2020) - (Ref. Amendment#1 Q&A# 29)

– Proposal Validity 180 calendar days from submission date

– DUNS number: http://fedgov.dnb.com/webform (Required for both Prime and sub-contractors)

– SAM registration: http://www.sam.gov (Required for Prime Offerors)

– Section K "Representations, Certifications, and Other Statements” (Required for both Prime and sub-offerors)

PROPOSAL PREPARATION

Required order of Technical Proposal:

● Cover Page (Limited to one page and does not count against page limit)

● Table of Contents (Does not count against page limit)

● Acronym List (Does not count against page limit)

● Technical Proposal (30 pages):

o Technical Understanding and Approach (up to 20 pages) o Technical Qualifications (up to 5 pages) o Management and Staffing Plan (up to 5 pages) o Past Performance Information (Not included in 30-page limitation)

Use Attachment J.7 Form

ANNEXES will not be counted toward the technical proposal page limit.

● Organigram/Organizational Chart/Management Structure (not to exceed

2 pages)

● Staffing Matrix (not to exceed 3 pages): This shall present, at a minimum, the roles, responsibilities, and qualifications of these positions.

● Short bios of proposed key personnel identified.

● Past Performance Information - Use Attachment J.7 Form

L.6 INSTRUCTIONS FOR PREPARATION OF THE TECHNICAL

PROPOSAL

Submission Requirements: There is no limit on the number of pages in the cost proposal, except as otherwise stated below. The Cost/Business Proposal must contain the following components in the order set forth below:

(a) Part 1 – Standard Form (SF) 1442

(b) Part 2 – Proposed Costs/Prices

(c) Part 3 – Evidence of Responsibility

(d) Part 4 – Letters of Commitment (Subcontractors)

(e) Part 5 – Branding Implementation Plan and Marking Plan - Use Attachment J. 2

(f) Part 6 – Section K Representations, Certifications and Other Statements of

Offerors

(g) Part 7 – Disclosure of Lobbying Activities (See Attachment J.8)

(h) Part 8 – Equipment

(i) Part 9 – Performance Bond - (See Amendment #1 Q&A#29)

(j) Part 10 – Payment Bond - (See Amendment #1 Q&A#29)

(k) Part 12 – Agency authority to immediately halt a construction activity

(l) Part 13 – Joint Venture Information (m)Part 14 – Policies and Procedures- are not required as part of the Offeror’s submission but can be requested by the Contracting Officer during negotiations.

L.7 COST PROPOSAL INSTRUCTIONS

Evaluation of Technical Proposals:

• Assess and rate proposals based on how well the offerors meet the factors and requirements outlined in the RFP.

• Four criteria listed below in DESCENDING ORDER OF IMPORTANCE:

M.2.1 TECHNICAL UNDERSTANDING AND APPROACH (Reference L.6.1) M.2.2 TECHNICAL QUALIFICATIONS (Reference L.6.2) M.2.3 MANAGEMENT AND STAFFING PLAN (Reference L.6.3) M.2.4 PAST PERFORMANCE INFORMATION (Reference L.6.4) - Attachment J.7 -

Past Performance Information Sheet

Evaluation of Cost/Price Proposals:

• Must use Attachment J. 13 Price Proposal Form must include full compensation for all required labor, products, tools, equipment, plant, transportation, services, and incidentals;

erection, application, or installation of an item of the Work; bonds premium, overhead, and profit.

• Adjectival ratings are not assigned for cost. All evaluation factors (M.2.1-M2.4) when combined are more important than price.

• Intend to award one contract without discussions. Therefore, initial proposal should contain the Offeror’s best terms from a price and technical standpoint. Discussions may be conducted at the Contracting Officer’s discretion.

PROPOSALS EVALUATION/SELECTION

PROPOSALS SUBMISSION

• Proposals must be sent to:

– Suzanne H. Johnson at sjohnson@usaid.gov; and,

– Karittha Jenchiewchan at kjenchiewchan@usaid.gov

• Proposals must be submitted electronically.

– Offerors must not submit zipped files

– Proposals must be submitted in Adobe PDF and/or Microsoft

Office (Word and Excel)

• Second round of Questions due August 13, 2021

• Proposals must be received no later than September 9, 2021 at 4 pm Hanoi local time

• Offerors are responsible for confirming that their complete proposals were received electronically by USAID mailto:sjohnson@usaid.gov mailto:kjenchiewchan@usaid.gov

RECORDED SITE WALK

http://drive.google.com/file/d/15sbvRiKzjYBgRPMGnycmxPRGVuh0wef9/view

ADDITIONAL INFORMATION TABLE

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Questions and Feedback

USAID MISSION AND WEBSITES: https://www.usaid.gov/vietnam

USAID BUSINESS FORECAST: https://www.usaid.gov/business-forecast/search

SAM.GOV: https://www.sam.gov/SAM/

RFP: https://sam.gov/opp/a0cf3bb5a97b41c0801b8c5171019765/view

Amendment No. 1:

https://sam.gov/opp/828daf6440be486aa733b6e689bc03f3/view

TRAINING ON HOW TO WORK WITH USAID:

https://www.usaid.gov/work-usaid/get-grant-or-contract/trainings-how-work-usaid

GVN Decree 100/2018/ND-CP:

http://vanban.chinhphu.vn/portal/page/portal/chinhphu/hethongvanban?class_id=1&_ page=1&mode=detail&document_id=194177

GVN Decree 59/2015/ND-CP:

http://vanban.chinhphu.vn/portal/page/portal/chinhphu/hethongvanban?class_id=1&_ page=1&mode=detail&document_id=180318

USEFUL LINKS

https://www.usaid.gov/vietnam https://www.usaid.gov/business-forecast/search https://www.usaid.gov/business-forecast/search https://www.sam.gov/SAM/ https://sam.gov/opp/a0cf3bb5a97b41c0801b8c5171019765/view https://sam.gov/opp/828daf6440be486aa733b6e689bc03f3/view https://www.usaid.gov/work-usaid/get-grant-or-contract/trainings-how-work-usaid http://vanban.chinhphu.vn/portal/page/portal/chinhphu/hethongvanban?class_id=1&_page=1&mode=detail&document_id=194177 http://vanban.chinhphu.vn/portal/page/portal/chinhphu/hethongvanban?class_id=1&_page=1&mode=detail&document_id=180318

THANK YOU!