MOTORCOACH STATEMENT OF WORK.pdf

STATEMENT OF WORK

Motorcoach Transportation for the U.S. Coast Guard Academy Corps of Cadets

1. Background

The U.S. Coast Guard Academy (USCGA) requires commercial motorcoach transportation for cadets and authorized personnel traveling among:

U.S. Coast Guard Academy, New London, Connecticut, 31 Mohegan Avenue New London, CT 06320-8103

U.S. Naval Academy (USNA), Annapolis, Maryland, 21 Blake Rd, Annapolis, MD 21402

Audi Field, Washington, District of Columbia 100 Potomac Ave. SW, Washington, D.C. 20024. Gate B.

Transportation services will be performed from Friday, November 13, 2026, through Sunday, November 15, 2026.

2. Objective

The Contractor shall provide safe, reliable, and timely motorcoach transportation, including qualified drivers and all operational support necessary to complete the passenger movements described in this Statement of Work.

3. Scope

The Contractor shall furnish all personnel, supervision, motorcoaches, drivers, relief drivers, dispatch services, fuel, tolls, permits, insurance, maintenance, parking, driver lodging and meals, communications, and other resources necessary to perform this requirement.

The Contractor shall:

1. Provide the number of motorcoaches specified for each movement.

2. Provide suƯicient legal seating for the number of passengers assigned to each movement.

3. Transport only Government-authorized passengers.

4. Coordinate vehicle staging, loading, unloading, and departure with designated Government representatives.

5. Meet all required arrival and departure times.

6. Comply with applicable federal, state, District of Columbia, and local transportation and safety requirements.

7. Maintain contingency capability for vehicle breakdowns and driver unavailability.

8. Immediately report accidents, breakdowns, delays, and other events aƯecting performance.

4. Period of Performance

The period of performance is:

Friday, November 13, 2026, through Sunday, November 15, 2026.

All vehicle positioning, deadhead travel, driver lodging, relief-driver support, and other preparation necessary to complete the scheduled movements shall be included in the Contractor’s price.

5. Transportation Schedule

5.1 Friday, November 13, 2026: USCGA to USNA

Origin Destination Motorcoaches Passengers Required Arrival

USCGA USNA 2 100 cadets Before 1300 hours

The Contractor shall provide two motorcoaches to transport approximately 100 cadets from USCGA to USNA. Both motorcoaches shall arrive at the Government-designated USNA unloading location before 1600 hours.

The Contractor shall establish a report and departure time from USCGA that allows the buses to arrive before 1600 hours. The schedule shall account for passenger loading, traƯic, construction, weather, required stops, and driver hours-of-service requirements.

5.2 Friday, November 13, 2026: Evening Transportation

Origin Destination Motorcoaches Passengers Required Time

USNA Audi Field 1 33 1400

Audi Field USNA Same motorcoach 33 2200

Only one motorcoach is required for the Friday evening round trip between USNA and Audi Field. The Government will provide the final passenger count and departure times before performance.

The second motorcoach used for the USCGA-to-USNA movement is not required for the Friday evening trip.

5.3 Saturday, November 14, 2026: Transportation to Audi Field

All Saturday morning motorcoaches shall arrive at Audi Field no later than 1030 hours.

Origin Destination Motorcoaches Passengers Required Arrival

USCGA Audi Field 12 587 cadets 1030 hours

USNA Audi Field 2 100 cadets 1030 hours

The two Saturday morning passenger groups are separate and do not overlap. The total Saturday morning transportation requirement is:

14 motorcoaches

687 cadets

The Contractor shall determine the report and departure times required to meet the 1100-hour arrival. The proposed schedule shall account for passenger loading, traƯic, construction, weather, required stops, and driver hours-of-service requirements.

5.4 Saturday, November 14, 2026: Post-Game Transportation

Origin Destination Motorcoaches Passengers Required Departure

Audi Field USNA 5 263 cadets 1700 hours

Five motorcoaches shall be staged, inspected, and ready to transport 263 cadets from Audi Field to USNA. The buses shall be ready to depart Audi Field at 1700 hours.

Government-contracted post-game transportation is limited to the 263 cadets traveling to USNA. Cadets who are not included in this movement are responsible for arranging their own post-game transportation. The Contractor has no responsibility for transporting those individuals unless the Contracting OƯicer issues a written modification.

5.5 Sunday, November 15, 2026: USNA to USCGA

Origin Destination Motorcoaches Passengers Required Departure

USNA USCGA 10 514 cadets 1300hours

Ten motorcoaches shall report to the designated USNA loading location in suƯicient time to board 514 cadets and depart at 1300 hours.

Unless otherwise directed, all Sunday vehicles shall be staged and ready for boarding at least 45 minutes before departure.

6. Summary of Required Transportation

Date Movement Motorcoaches Passengers

November 13 USCGA to USNA 2 100

November 13 USNA to Audi Field and return to USNA 1 33

November 14 USCGA to Audi Field 12 587

November 14 USNA to Audi Field 2 100

November 14 Audi Field to USNA 5 263

November 15 USNA to USCGA 10 514

The Contractor may use the same motorcoach for multiple movements when the schedule permits, provided reuse does not create a safety, passenger-capacity, driver hours-of-service, or scheduling conflict.

7. Passenger Capacity

The Contractor shall provide the specified number of motorcoaches with suƯicient aggregate legal seating capacity for the number of passengers identified for each movement.

No specific number of seats per motorcoach is prescribed. However:

1. Each passenger shall have an individual legal passenger seat.

2. Standing passengers are prohibited.

3. Vehicle capacity shall not be exceeded.

4. The Contractor shall not reduce the specified number of motorcoaches without prior written authorization from the Contracting OƯicer.

5. The Government will assign passengers to vehicles.

The Government does not guarantee that every available seat will be occupied.

8. Baggage

Each cadet may bring one carry-on-sized overnight bag. The Friday busses to USNA and Saturday AM buses to Audi Field will have approx. 50 instruments in addition to the overnight bag.

The Contractor shall provide suƯicient onboard or baggage-compartment storage for all authorized bags. Baggage shall not:

1. Block aisles, doors, or emergency exits.

2. Interfere with operation of the vehicle.

3. Be stored in a manner that creates a safety hazard.

4. Exceed the vehicle’s lawful weight or storage limitations.

Transportation of oversized or unusual equipment is not required unless identified by the Government and included in the contract or an authorized modification.

9. Motorcoach Requirements

Each motorcoach shall:

1. Be suitable for long-distance interstate passenger transportation.

2. Be properly registered, licensed, inspected, insured, and authorized for interstate passenger service.

3. Meet applicable U.S. Department of Transportation and Federal Motor Carrier Safety Administration requirements.

4. Be clean, sanitary, weather-tight, and in safe operating condition.

5. Have suƯicient legal seating and baggage capacity for its assigned passengers.

6. Have functioning heating, ventilation, and climate-control systems appropriate for November weather.

7. Have an operational onboard restroom unless otherwise authorized by the Contracting OƯicer.

8. Have functioning interior and exterior lighting.

9. Have properly marked and operational emergency exits.

10. Carry all legally required emergency and safety equipment.

11. Have functioning passenger restraints when installed or required by law.

12. Be free of unresolved safety defects or out-of-service conditions.

13. Display all legally required carrier identification and operating markings.

14. Have reliable communications between the driver and the Contractor’s dispatcher.

15. Meet accessibility requirements identified by the Government.

10. Driver Requirements

The Contractor shall provide properly qualified drivers and all relief drivers needed to complete the transportation safely and legally.

Each driver shall:

1. Possess a valid commercial driver’s license with the required passenger endorsement and have the ability to enter onto a military base. A real ID.

2. Meet applicable qualification, medical, training, and drug and alcohol testing requirements.

3. Comply with applicable hours-of-service requirements.

4. Conduct required pre-trip and post-trip inspections.

5. Be experienced in interstate passenger motorcoach operations.

6. Maintain professional conduct and appearance.

7. Follow lawful instructions from authorized Government and venue personnel.

8. Refrain from texting or using a handheld electronic device while operating a vehicle.

9. Immediately report accidents, delays, breakdowns, or safety concerns.

10. Protect Government-provided itineraries and passenger information from unauthorized disclosure.

Schedule requirements do not authorize unsafe operation or a violation of hours-of-service requirements.

11. Loading and Passenger Accountability

The Government will be responsible for passenger accountability and vehicle assignments.

The Contractor shall:

1. Stage vehicles as directed by the Government.

2. Arrive at least 45 minutes before a scheduled departure unless otherwise directed.

3. Clearly identify each motorcoach by assigned bus number or destination.

4. Coordinate passenger boarding with the designated Government representative.

5. Secure baggage compartments before movement.

6. Conduct a final safety check before departure.

7. Wait for authorization from the designated Government representative before departing, except when necessary to address an immediate safety hazard.

8. Conduct a post-trip inspection to ensure no person or property remains aboard.

9. Prevent unauthorized passengers from boarding Government-contracted vehicles.

12. Routing, Parking, and Staging

The Contractor shall select lawful and appropriate routes and account for:

TraƯic and construction

Weather conditions

Vehicle restrictions

Tolls

Required rest stops

Driver hours-of-service requirements

Venue and campus loading restrictions

The Government will provide exact campus loading locations and Audi Field access and staging instructions after award.

The Contractor shall include all foreseeable tolls, permits, parking charges, staging charges, deadhead mileage, and similar expenses in its proposed price.

13. Contractor Coordination and Deliverables

No later than five business days after award, the Contractor shall provide contact information for its:

Contract manager

Primary dispatcher

After-hours emergency contact

Alternate contact

No later than five business days before performance, the Contractor shall provide:

1. A proposed movement schedule.

2. The number, type, and legal passenger capacity of assigned vehicles.

3. Confirmation that the vehicles comply with contract requirements.

4. Confirmation that assigned drivers are properly qualified.

5. A driver and relief-driver staƯing plan.

6. A breakdown and replacement-vehicle plan.

7. Information required for access, parking, and staging.

The Contractor shall provide final dispatch confirmation by 1500 hours Eastern Time on Thursday, November 9th, 2026.

The Contractor shall not include unnecessary driver or passenger personal information in its deliverables.

14. Delays and Notifications

The Contractor shall immediately notify the Government point of contact of:

A delay expected to exceed 15 minutes

A vehicle breakdown

A driver illness or disqualification

A collision or passenger injury

A law enforcement contact aƯecting performance

A route closure

A safety issue

Any other event likely to aƯect the schedule

The notification shall include:

1. The aƯected vehicle or movement.

2. The nature of the issue.

3. The vehicle’s general location.

4. The estimated duration of the delay.

5. Corrective action being taken.

6. The estimated arrival time of a replacement vehicle, if applicable.

15. Contingency and Replacement Vehicles

The Contractor shall maintain a contingency plan addressing vehicle breakdowns, driver unavailability, severe weather, traƯic disruptions, route closures, delayed event release, and communication failures.

If a motorcoach becomes inoperable, the Contractor shall:

1. Immediately notify the Government.

2. Protect passengers from traƯic, weather, and other hazards.

3. Dispatch a compliant replacement motorcoach immediately.

4. Provide status updates at least every 30 minutes.

5. Safely transfer passengers and baggage.

6. Provide a written incident report when requested.

The desired replacement-vehicle response time is no more than 90 minutes, depending on the vehicle’s location and circumstances.

16. Safety and Incident Reporting

Passenger safety is the highest priority. The Contractor shall immediately report:

Accidents or collisions

Passenger injuries or medical emergencies

Unsafe vehicle conditions

Vehicle breakdowns

Driver qualification or hours-of-service concerns

Significant delays

Damage to Government, venue, or passenger property

Any condition presenting an immediate safety concern

The Contractor shall provide a written incident report within 24 hours unless the Contracting OƯicer establishes another deadline.

The Contractor shall not issue public statements or release passenger, itinerary, incident, or contract information without Government authorization.

17. Government-Furnished Information and Support

The Government will provide:

1. Final loading, unloading, and staging locations.

2. Final passenger counts and vehicle assignments.

3. The Friday evening itinerary and passenger count.

4. A Government point of contact for each movement.

5. Available Audi Field access and staging instructions.

6. Known accessibility requirements.

7. Passenger accountability and boarding supervision.

8. Notice of authorized schedule changes.

The Government will not provide fuel, toll transponders, commercial insurance, vehicle maintenance, driver lodging, driver meals, or relief drivers.

18. Performance Standards

Requirement Performance Standard

Friday arrival at USNA Two buses arrive before 1300 hours

Friday evening transportation

One bus completes the USNA-Audi Field round trip

Saturday arrival at Audi Field

All 14 buses arrive no later than 1030 hours

Saturday post-game departure

Five buses ready to depart at 1700 hours

Sunday departure Ten buses ready to depart at 1300 hours

Passenger capacity SuƯicient legal seating for all assigned passengers

Requirement Performance Standard

Baggage capacity One carry-on-sized overnight bag per cadet and 50 instruments

Vehicle compliance All vehicles comply with contract and legal requirements

Driver qualifications All drivers are properly licensed and qualified

Delay notification Immediate for safety events and delays expected to exceed 15 minutes

Safety No preventable accidents, unsafe operations, or hours-of-service violations

Only the Contracting OƯicer may impose contractual remedies or change the contract’s price, scope, quantities, schedule, or terms.

19. Inspection and Acceptance

The Government may inspect vehicles and verify contractual compliance before boarding.

The Government may reject a vehicle or driver that:

Does not satisfy the Statement of Work.

Presents a safety concern.

Lacks suƯicient legal passenger or baggage capacity.

Is not clean or serviceable.

Lacks required operating authority or insurance.

Has an unresolved mechanical defect.

Would cause a driver hours-of-service violation.

The Contractor shall promptly correct the deficiency or provide a compliant replacement without additional cost when the deficiency is attributable to the Contractor.

Final acceptance will occur after all ordered transportation has been completed and all required deliverables have been received.

20. Pricing Schedule

The Contractor shall submit firm-fixed prices that include all costs necessary for complete performance.

CLIN Description Quantity Unit Unit Price

Total

Nov. 13: USCGA to USNA, arrival before 1300 hours

2 Motorcoach $[ ] $[ ]

Nov. 13: 1330 USNA to Audi Field and return to USNA 2200

1 Motorcoach $[ ] $[ ]

Nov. 14: USCGA to Audi Field, arrival by 1030 hours

12 Motorcoach $[ ] $[ ]

Nov. 14: USNA to Audi Field, arrival by 1030 hours

2 Motorcoach $[ ] $[ ]

Nov. 14: Audi Field to USNA, departure at 1700 hours

5 Motorcoach $[ ] $[ ]

Nov. 15: USNA to USCGA, departure at 1300 hours

10 Motorcoach $[ ] $[ ]

0007 Optional additional motorcoach [ ] Motorcoach $[ ] $[ ]

0008 Authorized additional waiting time [ ] Hour per bus

Total evaluated price $[ ]

Prices shall include:

Motorcoaches

Drivers and relief drivers

Fuel and mileage

Tolls and parking

Permits and fees

Driver lodging and meals

Deadhead mileage

Routine waiting time required by the itinerary

Dispatch and administrative services

Contingency support

All other direct and indirect costs

Tolls

No additional charge is authorized without advance written approval from the Contracting OƯicer.

21. Invoicing

The Contractor shall invoice after completion and Government acceptance of the services.

Each invoice shall include:

Contract or order number

Applicable CLIN

Date of service

Route

Number of vehicles provided

Authorized additional charges

Total invoiced amount

Passenger names and unnecessary personal information shall not appear on invoices.

22. Contract Administration

Contracting OƯicer:

[NAME, TITLE, EMAIL, TELEPHONE]

Contracting OƯicer’s Representative:

[NAME, TITLE, EMAIL, TELEPHONE]

Travel-day Government point of contact:

[NAME OR “TO BE PROVIDED AFTER AWARD”]

Only the Contracting OƯicer may change the contract’s price, scope, quantities, schedule, or terms. The COR and travel-day point of contact may coordinate vehicle movements but may not modify the contract.