MOTORCOACH COMBINED SYNOPSIS SOLICITATION.pdf

Combined Synopsis/Solicitation RFQ ID #70ZH1527QCGA00008

Combined Synopsis/Solicitation

i. This is a Combined Synopsis/Solicitation for services in accordance with the format in FAR Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

ii. Solicitation number 70ZH1527QCGA00008 is being issued as a Request for Quote

(RFQ).

iii. This solicitation document and the incorporated provisions and clauses reflect those in effect through Federal Acquisition Regulation (FAR) Revolutionary Overhaul https://www.acquisition.gov/far-overhaul

iv. The North American Industry Classification System (NAICS) number is 485999 and the business size standard is $25.0 million. The proposed acquisition is being conducted as 100% Small Business Set-aside on a restricted basis.

v. Product Service Code PSC is V223 and can be found at:

https://support.outreachsystems.com/resources/tables/pscs/

vi. The Contract Line-Item Number (CLIN) structure shall include a total of eight (8), with anticipated CLIN structure for each ordering period is shown in the table below:

CLIN Description Quantity Unit Unit Price

Total

Nov. 13: USCGA to USNA, arrival before 1300 hours

2 Motorcoach $[ ] $[ ]

Nov. 13: 1330 USNA to Audi Field and return to USNA 2200

1 Motorcoach $[ ] $[ ]

Nov. 14: USCGA to Audi Field, arrival by 1030 hours

12 Motorcoach $[ ] $[ ]

Nov. 14: USNA to Audi Field, arrival by 1030 hours

2 Motorcoach $[ ] $[ ]

CLIN Description Quantity Unit Unit Price

Total

Nov. 14: Audi Field to USNA, departure at 1700 hours

5 Motorcoach $[ ] $[ ]

Nov. 15: USNA to USCGA, departure at 1300 hours

10 Motorcoach $[ ] $[ ]

0007 Optional additional motorcoach [ ] Motorcoach $[ ] $[ ]

0008 Authorized additional waiting time [ ] Hour per bus

Total evaluated price $[ ]

vii. Description of Requirement:

The U.S. Coast Guard Academy requires contractor-provided charter motorcoach transportation services for Corps of Cadets and other Government-authorized personnel from November 13 through November 15, 2026, between the U.S. Coast Guard Academy in New London, Connecticut; the U.S. Naval Academy in Annapolis, Maryland; and Audi Field in Washington, D.C. The contractor shall furnish safe, reliable, interstate-compliant motorcoaches, qualified and properly licensed drivers and relief drivers, dispatch and contingency support, fuel, tolls, parking, permits, insurance, maintenance, driver lodging and meals, and all other resources needed to perform scheduled passenger movements.

Services include transportation for up to 14 motorcoaches and 687 cadets for the Saturday morning movement to Audi Field, as well as additional movements between the Academy, USNA, and Audi Field, with sufficient legal seating and baggage capacity for authorized passengers and musical instruments. The contractor shall comply with all applicable safety, vehicle, driver qualification, and hours-of-service requirements;

coordinate staging and boarding with Government representatives; promptly report incidents or delays; and provide replacement vehicles and drivers when necessary.

viii. Anticipated dates and service period of performance will be outlined in the SOW

ix. Clause at FAR 52.212-4 Contract Terms and Conditions – Commercial Products and

Commercial Services (Aug 2025) (DEVIATION 25-21) is applicable to this acquisition and additional addenda are contained herein.

x. Additional terms and conditions applicable to this acquisition are contained herein.

xi. The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.

xii. It is the offeror’s responsibility to ensure their quote is received and complete by the

QUOTE DUE DATE OF October 26, 2026 by 08:00am Eastern Daylight Time (EDT).

Offerors are hereby notified that if your quote is not received completely by the date, time, and location specified (see below) in this announcement, it may not be considered as compliant to the due date referenced above. Quotes shall be emailed to the following addresses: Jerome.R.Manuel@uscg.mil

xiii. All questions shall be submitted on a PDF or Word document and submitted by email to Jerome.R.Manuel@uscg.mil no later than October 21, 2026 by 08:00am Eastern Daylight Time (EDT). Questions received after this deadline may not be addressed.

All questions and corresponding answers will be compiled and issued as an amendment or attachment to this RFQ so that all potential Quoters receive the same information.

Individual responses to questions will not be provided. It is the responsibility of all quoters to monitor for any amendments to this solicitation.

xiv. The Government reserves the right to cancel this notice at any time.

xv. Contract type: Firm Fixed Price (FFP).

xvi. The lowest price technically acceptable (LPTA) approach will be used to determine the Government’s best interests. Award will be made to the responsible offeror whose quote conforms to the solicitation, is determined technically acceptable, and has the lowest evaluated price. Technical acceptability will be evaluated on an acceptable/unacceptable basis. No tradeoff will be conducted.

Offerors understand that their quote is ranked by price and technical acceptance;

however, pursuant to applicable acquisition regulations and/or departmental guidelines, Buyers may use criteria other than price to evaluate offers. Accordingly, please note that, to the extent required by applicable regulations and/or guidelines, award will be made to the offeror responsible whose offer conforming to the combined synopsis/solicitation will be most advantageous to the Buyer and Government on the basis of price, technical capability, delivery.

Addenda

Addenda to FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Aug 2025) (DEVIATION 25-21) and FAR 52.212-2 Evaluation—Commercial Products and Commercial Services (Aug 2025) (DEVIATION 25-21).

The Government intends to award without discussions. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

A cover sheet (not to exceed one (1) page) shall be included for all submissions. The cover letter shall be included on Volume I and include the quoter’s name and address; U.S. Coast Guard solicitation number; Unique Entity Identifier (UEI); CAGE number; quoter’s point of contact including their phone number and e-mail address, and the date the quoter’s submission expires.

Minimum acceptable font size is no smaller than eleven (11) point and no smaller than ten (10) point for tables, charts, or graphs.

It is the quoter’s responsibility to ensure sufficient time is provided for electronic submissions to be processed through the Government’s electronic point-of-entry. The quoter shall acknowledge the solicitation and all amendments thereto.

Site visit information: Not required to quote.

If you would like to visit the site contact Technical Rep to schedule a date/time.

Ross.M.Amaral@uscg.mil

Access to the Facility: Personnel are required to have “real” ID (Driver’s License) with the star.

Evaluation Criteria

Basis of Award

The Government intends to award one order resulting from this solicitation to the proposer responsible whose offer conforming to the solicitation represents the Lowest Price Technically Acceptable LPTA.

Technical Acceptance:

The quoter will be considered technically acceptable if they demonstrate the ability to provide the required number of safe, clean, serviceable, properly registered, licensed, inspected, insured, and interstate-authorized motorcoaches; sufficient legal seating and baggage capacity for all assigned passengers, carry-on bags, and approximately 50 instruments on the identified movements; qualified CDL passenger-endorsed drivers and relief drivers sufficient to comply with applicable driver qualification, medical, drug and alcohol testing, and hours-of-service requirements; and all required dispatch, communications, staging, fuel, tolls, permits, parking, maintenance, lodging, meals, and contingency support. The quoter shall also demonstrate the ability to meet the required transportation schedule, including the Friday USCGA-to-USNA movement, Friday USNA-to-Audi Field round trip, Saturday arrival of 14 motorcoaches at Audi Field, Saturday post-game transportation, and Sunday USNA-to-USCGA movement; provide timely notification of delays, incidents, or breakdowns; and furnish compliant replacement vehicles and drivers when necessary. The quoter shall submit a brief technical capability statement addressing these requirements, including proposed vehicle types and capacities, driver and relief-driver staffing approach, and breakdown/replacement-vehicle plan. Failure to provide the requested information or demonstrate compliance with any material SOW requirement may result in the quotation being found technically unacceptable.

Lowest price.

Note: ALL QUOTES SHALL BE COMPLIANT TO THE SCOPE OF WORK

- Offerors understand that their quote is ranked by price and technical acceptance.

However, pursuant to applicable acquisition regulations and/or departmental guidelines, Buyers may use criteria other than price to evaluate offers. Accordingly, please note that, to the extent required by applicable regulations and/or guidelines, award will be made to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Buyer on the basis of price, technical capability, delivery, compatibility to meet the specification within the SOW.

Clauses

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

(End of clause)

Source

Clause Number

Clause Title

Date

FAR 52.202-1 Definitions JUN 2020

FAR

FAR

52.203-5 52.203-6

Covenant Against Contingent Fees Restrictions on Subcontractor Sales to the Government

MAY 2014

JUN 2020

FAR

FAR

52.203-7 52.203-17

Anti-Kickback Procedures Contractor Employee Whistleblower Rights

JUN 2020

NOV 2023

Prohibition on Requiring Certain Internal Confidentiality

FAR 52.204-12 Unique Entity Identifier Maintenance OCT 2016 FAR 52.204-13 System for Award Management Maintenance OCT 2013 FAR 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

FAR

52.204-19

52.204-23

52.204-25

Incorporation by Reference of Representations and Certifications Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities

DEC 2014

NOV 2021

52.211-5

Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment Material Requirements

AUG 2000

FAR

FAR

FAR

52.212-4

52.222-19 52.222-50 52.226-8

Contract Terms and Conditions—Commercial Products and Commercial Services Child Labor-Cooperation with Authorities and Remedies Combatting Trafficking in Persons Encouraging Contractor Policies to Ban Text Messaging While Driving

AUG 2025

APR 2026

NOV 2021

MAR 2024

FAR

FAR

52.232-1 52.232-33

Payments Payment by Electronic Funds Transfer-System for Award Management

APR 1984

OCT 2018

FAR

FAR

FAR

FAR

52.232-39 52.232-40

52.233-3 52.233-4

Unenforceability of Unauthorized Obligations Providing Accelerated Payments to Small Business Subcontractors Protest After Award Applicable Law for Breach of Contract Claim

JUN 2013

MAR 2023

AUG 1996

OCT 2004

FAR 52.244-6 Subcontracts for Commercial Products and Commercial Services

APR 2026

FAR

FAR

52.246-2 52.247-34

Inspection of Supplies-Fixed-Price F.O.B. Destination

AUG 1996

JAN 1991

HSAR 3052.205-70 Advertisements, Publicizing Awards, and Releases SEP 2012

Invoicing Instruction Addenda 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Aug 2025) (DEVIATION 25-21)

Payment Info: Electronic Submission of Payment Requests:

(a) Definitions. As used in these instructions –

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must: comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract. In addition, discount offerings and small business status if available shall be stated. If travel was allowable and approved, components in accordance with FAR 31.205-46 shall be provided.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site. Combined Synopsis/Solicitation RFQ ID 70ZH1527QCGA00008.

(c) The Contractor may submit payment requests using a method other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Coast Guard procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(e) IPP enrollment information is at https://www.uscg.mil/fincen/IPP/.

52.203-17 Contractor Employee Whistleblower Rights (April 2024) (DHS-USCG DEVIATION 14-01, Revision 1)

(a) This contract and employees working on this contract will be subject to the whistleblower rights and remedies established at 10 U.S.C. 4701 and Homeland Security Acquisition Regulation (HSAR) 3.900 (DEVIATION) through 3.905 (DEVIATION).

(b) The Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 10 U.S.C. 4701, as described in HSAR 3.900 (DEVIATION) through 3.905 (DEVIATION).

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts.

Provisions

52.252-1 Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

(End of provision)

Source Provision Number

Provision Title Date

FAR 52.204-6 Unique Entity Identifier AUG 2025 FAR 52.204-7 System for Award Management AUG 2025 FAR 52.204-16 Commercial and Government Entity Reporting AUG 2025

FAR

FAR

52.212-3 52.225-18

Commercial and Government Entity Code Reporting Place of Manufacturer

AUG 2025

AUG 2018

FAR 52.237-1 Site Visit APR 1984

NOTE: Some provisions contain disclosures that must be completed and returned with Offeror’s response.

52.233-2 Service of Protest (AUG 2025) (DEVIATION 25-25)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from IAW Cover Sheet Notice for Filing Agency Protests.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)