3.c. Specs McAllister Repair Auditorium - 201 PSN 30134899.pdf

Department of Homeland Security United States Coast Guard

SPECIFICATIONS FOR

Repair Auditorium, McAllister Hall

AT THE

U.S. COAST GUARD ACADEMY

NEW LONDON, CT

(NEW LONDON COUNTY)

PROJECT NO. 30134899

CDR Avery Weston Facilities Engineer

US Coast Guard Academy Project No. 30134899

Repair Auditorium McAllister Hall

GENERAL REQUIREMENTS 010000 - 1 / 29

SECTION 010000 – GENERAL REQUIREMENTS

PART 1 - GENERAL

1.0 SUMMARY

A. Section Includes:

1. Project Summary.

a. Project Identification

b. Project Description

c. Coordination with Occupants

d. Access to Site

e. Work Restrictions

f. Safety Precautions

g. Project Site Maintenance

2. Contract Modification Procedures.

a. Government-Initiated Proposal Requests

b. Contractor-Initiated Proposal

c. Change Order Procedures

3. Payment Procedures.

a. Schedule of Values

b. Applications for Payment

4. Project Management and Coordination.

a. Contact Information

b. Employee Identification

c. Employee Conduct and Removal for Misconduct or Security Reasons

d. General Coordination Procedures

e. Requests for Information

f. Project Meetings

5. Construction Progress Documentation.

a. Contractor’s Construction Schedule

b. Contractor’s Construction Schedule Updates

c. Daily Construction Reports

d. Field Condition Reports

6. Submittals.

a. Administrative Requirements and Submittal Procedures

b. Contractor’s Review

c. Coordination

7. Heavy Weather Plan.

8. Quality Requirements.

a. Referenced Standards

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b. Minimum Quantity or Quality Levels

c. Quality Assurance and Qualifications

d. Permits, Licenses, and Certificates

e. Warranty of Construction

9. Product Requirements.

a. Product Requirements and Selection

b. Comparable Products and Substitutions

c. Product Delivery, Storage, and Handling

d. Product Warranties

10. Execution.

a. Examination

b. Construction layout

c. Installation

d. Cutting and patching

e. Government-Installed Products

f. Confined Spaces

g. Progress cleaning

h. Start and Adjust

11. Construction Waste Management and Disposal.

a. Performance Requirements and Procedures

b. Records and Reports

c. Project Conditions

12. Closeout Procedures.

a. Final completion procedures

b. Record Documents

c. Operation and Maintenance Manuals

d. Warranties

e. Equipment Decommissioning & Enrollment

f. Demonstration and Training

g. Final cleaning, including pest control

h. Repair of the Work

1.1 PROJECT SUMMARY

Project Identification: Repair Auditorium McAllister Hall, Project Number 30134899.

1. Project Location: US Coast Guard Academy, 15 Mohegan Avenue, New London, Connecticut, 06320.

B. Project Description: The project is defined by the Contract Documents and consists of all work, including all equipment, materials, labor and supervision, necessary to repair

McAllister Hall Auditorium at the U.S. Coast Guard Academy.

1. Repair existing auditorium space (room M201) to replace flooring, seating, tables, wall wainscoting, and divider of the auditorium in McAllister Hall.

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2. Perform selective demolition of existing finishes and systems to enable the performance of installing new flooring, cove base.

3. Existing IT/audio/computer shall be preserved and re-used.

4. Install new luxury vinyl tile flooring, wall base and new paint.

5. Install new seating, tables, and divider.

6. Install new acoustic panels (Class A fire rated with STC (> 10) and NRC (>0.5) values).

C. Wall Wainscoting

1. Demolition/Removal

a. Carefully remove existing acoustic panel wainscoting and associated trim without damaging adjacent walls, flooring, or finishes.

1) Properly dispose of removed materials in compliance with local regulations.

b. Prepare wall surfaces for installation of new acoustic panels (patching, leveling, cleaning as required).

c. Provide and install new acoustic panels that continue on the wall. New system shall be easy to maintain to include cleaning and not easy to mark/scratch/damage.

d. Panels shall meet or exceed the following specifications:

1) Acoustic Rating (NRC): 0.70 minimum

2) Fire Rating: Class A, ASTM E84 compliant

3) Color/Pattern: as directed by COR

4) Provide coordinating trim, base, and top caps for a complete finished system.

2. Installation

a. Ensure tight, flush joints with no visible gaps.

b. Secure panels per manufacturer’s requirements using recommended adhesives, clips, or mounting hardware.

c. Protect adjacent surfaces during installation.

d. Verify that all panels are securely fastened and free of defects.

e. Ensure alignment, uniform spacing, and consistent finish across surfaces.

f. Provide cleaning and final inspection with Owner’s representative

D. Tables

1. Demolition/Removal

2. Carefully remove existing tables, fasteners, chairs, and supports

3. Dispose of all debris in accordance with local regulations.

4. Provide new fixed tables designed for academic lecture hall use.

5. Sized to accommodate seating of 100-140 students.

6. Table shall be high-pressure laminate or equivalent, impact and scratch resistant with durable edge banding.

7. Supports shall be steel or aluminum frame, powder-coated finish, floor-anchored.

8. Color/finish shall be selected by Coast Guard.

9. Ensure all rows are level, aligned, and securely fastened.

E. Seating

1. New chairs shall be selected by the Coast Guard.

F. New Flooring:

a) Prepare the floor base by:

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1. Removing all dirt, oil, grease, or other foreign matter from surfaces to receive floor covering materials.

2. Removing excessive existing adhesive if it interferes with floor leveling require-ments.

3. Filling cracks more than 1/16” wide with a Portland or cement based patching compound.

b) Acoustic Underlayment the Floor Base:

1. Using leveling compound encapsulate the floor base. The entire floor surface should be leveled using the approved leveling compound to ensure that it is properly prepared for the LVP flooring.

2. Floor must be flat within 1/8” in 10 ft.

4. Prepare the Surface for LVP installation.

c) Apply Adhesives:

1. Mix and apply adhesives in accordance with manufacturer’s instructions.

2. Provide safety precautions during mixing and applications as recommended by adhesives manufacturer

3. Apply adhesive uniformly over surfaces:

a. Apply adhesive to only that area which can be covered by floor covering material within the recommended working time.

b. Remove adhesive which dries or films over.

c. Do not soil walls, bases, and adjacent areas with adhesives.

d. Promptly remove any spillage.

G. Clean trowel and re-work notches as necessary so as to ensure proper application of adhesive.

d) Install LVP flooring:

1. Install LVP in accordance with manufacturer’s installation guidelines. Approxi-mately 4,000 sqft (measurements are approximate and should be field verified prior to bidding).

2. LVP shall be submitted for COR approval that delivers acoustic noise of STC

(Sound Transmission Class) and IIC (Impact Insulation Class) of greater than 50.

3. Do not lay tiles less than ½ the width of a field tile.

4. Cut border tile neatly and accurately to fit within 1/64” of abutting surfaces.

5. Fit flooring material neatly and tightly into breaks, recesses, against bases, around penetrations, under saddles and thresholds, and around permanent cabinets and equipment.

6. Lay tile with grain or pattern running in same direction.

7. Install transition strips where needed to prevent trip hazards or delamination.

e) Install Cove Base:

a. Install base around perimeter of room and spaces. Approximately 2,000 LF

(measurements are approximate and should be field verified prior to bidding).

b. Unroll base material and cut into accurate lengths, as desired or required for mini-mum number of joints.

c. Match edges at all seams or double cut adjoining lengths.

d. Install with tight butt joints with no joint widths greater than 1/64”.

1. Top – Set Base:

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1. Apply adhesive and firmly adhere to wall surfaces.

2. Press down so that the bottom cove edge follows floor profile.

3. Form internal corners by using pre-molded corners.

4. Form external corners by using pre-molded corners.

5. Scribe base accurately to abutting materials.

H. Coordination with Occupants:

1. The work shall be conducted by the contractor to provide the least possible interference to the activities of government personnel.

2. Government will occupy the site and parts of the building, as well as adjacent buildings, during entire construction period, with the exception of areas under construction. The contractor shall schedule and perform the work so as not to interfere with the Government’s operations and shall cooperate with Government during construction operations to minimize conflicts and facilitate Government usage.

3. Existing utility system shall not be interrupted except for scheduled outages for utility tie-ins, unless approved by the Chief, Construction and Engineering. Submit request to the Contracting Officer’s Representative (COR) at least 72 hours in advance of proposed utility interruptions and obtain written permission before proceeding with utility interruptions.

4. Protect existing building systems and components to remain from damage.

I. Access to Site:

1. During the bid period Contractors should visit the site during the scheduled site visit listed in the invitation to bid. Additional site visits for further investigation for bidding may be arranged by contacting Facilities Engineering.

2. After contract award the Contractor must provide the required Payment and

Performance Bonds, Insurance Certificate, attend the pre-construction meeting, and receive the Notice to Proceed; prior to proceeding with any on-site work.

3. Review the Submittal Register and the specification section for submittals that must be approved prior to the beginning of the on-site work. At a minimum, the Division

1 and 2 submittals must be approved prior to beginning of the on-site work.

a. Reminder that physical site work cannot begin until ALL required pre-construction submittals have been submitted, reviewed, and approved.

4. During the construction period the Contractor shall have limited use of premises for construction operations as indicated on Drawings, including use of the site as specified by the Contracting Officer.

5. The contractor shall have a representative and any required equipment and personnel on base to receive all construction material for the project. Contractor’s construction material shall NOT be shipped to or received by U.S. Coast Guard personnel and government equipment may not be used for unloading or delivery of contractor’s materials to the work site. Contractor shall coordinate material

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deliveries and construction schedule so as to minimize quantities and time materials are stored on base due to space restrictions.

6. The contractor will not be permitted to park adjacent to the work site, but one parking space will be assigned near the work site, additional spaces will be located in the ‘J’ parking lot south of Roland Hall and/or Eagle Drive along the waterfront.

The contractor will be assigned an area near the site for storage of material but not necessarily adjacent to the building.

7. The Contractor shall coordinate with the COR to designate the locations for staging construction material and establishing the work areas.

8. Keep roadways, driveways, loading areas, and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials, unless approved by the COR.

9. The contractor’s use of the building is limited to the immediate project site and adjacent areas as required for the work. The contractor shall not obstruct existing corridors, means of egress, or emergency exits and shall take all precautions necessary to protect the building and its occupants during the construction period.

a. If the contractor needs to temporarily close an emergency exit, they shall provide a revised building evacuation plan and signage that meets code and provides for the safe evacuation of the building occupants in an emergency.

10. The contractor shall maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

11. Most buildings and project areas at the USCGA have Water and Electric Utilities available for use by the contractor. If the existing utilities are unavailable or inadequate for the contractor’s equipment or needs, then the contractor shall provide their own utilities as necessary to complete the project at no additional cost to the government.

12. The Contractor shall verify the location of existing underground utilities via independent locating service, hand digging, test pits, or other means to avoid damage to existing utilities within the vicinity of the construction project. Please note; “Call Before You Dig“ (CBYD) does NOT provide locating/marking services for Academy-owner utilities (e.g. water, sanitary sewer, storm drainage, electrical, steam, chilled water, etc.).

J. Work Restrictions:

1. All construction operations shall be performed to minimize interference to

Academic classes. The preferred start date is June 1, 2026 until August 15, 2026.

a. Blackout dates when no work shall be performed on base; Commencement week (week in the middle of August), R-Day (Fourth Class Reports, normally late June), Parents’ Weekend (week of September 20-22, 2025 - Friday through Sunday), Homecoming (week of Oct 19, 2025 - Friday through

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Sunday). Confirm with COR the exact dates of these events and any other dates that work on base is restricted.

2. The USCGA is a limited smoking base. Coordinate with COR for copy of the smoking area policy and site plan showing the four (4) authorized smoking areas.

3. Sanitation Facilities: The contractor shall provide temporary toilet, wash facilities, and drinking water for use by contractor’s personnel. Use of toilet facilities within the building by contractor personnel is not permitted.

4. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Government occupancy with

Government. Any heavy noise, vibration, and odors should be planned for outside of normal usage hours (1600-0600)

a. Obtain COR’s written permission before proceeding with disruptive operations.

5. The contractor shall contact the COR prior to the start of any work.

K. Safety Precautions:

1. All contractors, site supervisors, foremen, mechanics, and laborers are required to have completed a course of at least ten hours in duration in construction safety and health approved by the federal Occupational Safety and Health Administration

(OSHA 10 card) within the past four (4) years.

2. The contractor shall hold a weekly job site safety meeting with focus on safe work practices and recognizing and preventing hazards on a construction site.

a. Contractor shall submit a construction Safety and Health Plan.

3. These construction documents and the construction work hereby contemplated shall be governed at all times by applicable provisions of federal regulations, including, but not limited to, the current edition, with the latest amendment(s) of

William-Steiger Occupational Safety and Health Act of 1970 (OSHA), Public Law

91-596; Part 1926 - Occupational Safety and Health Standards, Chapter XVII of

Title 29, Code of Federal Regulations (29 CFR Part 1926).

4. Tag/Lock Out of mechanical and electrical equipment: All mechanical or electrical equipment that need to be taken offline (temporarily or permanently) shall be coordinated with COR 72 hours in advance. Equipment requiring tag/lock out shall only be conducted with USCGA Public Works personnel present. All equipment tagged/locked out shall be done so that the contractor and USCGA each have their own tags and locks in place. Equipment shall not be brought back online unless

USCGA Public Works personnel are present. Coordinate with COR 72 hours in advance of restoring equipment to service.

5. The contractor shall notify and obtain a hot work permit from the base Damage

Control Senior Chief or Duty Engineer via the COR at least 24 hours prior to the start of any construction practices which may affect or impair any fire protection system or which may present a fire hazard (i.e., sanding, welding, grinding, applying hot tar, burning and utilizing of any flame producing device). The

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contractor shall have and maintain an appropriate functioning fire extinguisher in the work area, for the type of work being done and the materials present. The contractor shall comply with OSHA, NFPA, and base fire and safety regulations.

a. The Damage Control Senior Chief or Duty Engineer can silence or isolate all or part on the fire alarm (FA)/mass notification system (MNS). If the contractor requires access to modify, add to, relocate, etc. any part of the existing FA/MNS systems the work must be performed by a technician certified and authorized by the respective system manufacturer. FA is

Notifier (out of New Haven, CT area) and MNS is Signal Communications

(out of Massachusetts).

6. Protective scaffolding, work scaffolding, and staging where required for safe entry and egress from building entrances and/or performance of the work shall be installed per an approved scaffolding plan signed and sealed by a qualified professional engineer.

L. Project Site Maintenance:

1. The contractor shall perform daily clean-up of work site, dumpsters and storage area. All dumpsters shall be covered and watertight.

2. The contractor shall take action to prevent the spread of construction dust and paint/topping material fumes to the occupied areas of the building, at all times.

a. Provide temporary dustproof partitions and temporary enclosures to limit dust, dirt, fumes, and noise migration and to separate occupied areas from construction areas.

3. The contractor shall be responsible for the protection of all government property during the construction project, and shall be required to hire a professional cleaner at the completion of the project to thoroughly clean those area(s) of the building contaminated/soiled by construction operations, dust and debris, restoring the affected area(s) to original condition.

4. The contractor shall also protect plants, shrubs, fences, and structures within the construction area.

1.2 CONTRACT MODIFICATION PROCEDURES

A. Government-Initiated Proposal Requests:

1. Contracting Officer will issue a detailed description of proposed changes in the

Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and

Specifications.

2. Proposal requests issued by Government are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.

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3. Within 5 business days after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change. Provide cost breakdown and revised schedule as required by the contracting officer.

B. Contractor-Initiated Proposals:

1. If latent, changed, or unforeseen conditions require modifications to the Contract, Contractor may propose changes by submitting a request for a change to the

Contracting Officer.

2. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time. Provide cost breakdown and revised schedule as required by the contracting officer.

3. For change order proposals, use contractor’s standard form.

C. Change Order Procedures:

1. On Government's approval of a Work Changes Proposal Request, Contracting

Officer will issue a Change Order for signatures of Contracting Officer and

Contractor.

1.3 PAYMENT PROCEDURES

A. Schedule of Values:

1. Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

2. Submit the schedule of values to Contracting Officer at earliest possible date, but no later than 10 calendar days after receipt of notification of contract award, or 30 days before the date scheduled for submittal of initial Applications for Payment, whichever is earlier.

3. Use Project specifications table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

Provide a line item for Closeout Documents.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple line items for principal subcontract amounts, where appropriate.

5. Allowances: Provide a separate line item in the schedule of values for each allowance. Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity.

B. Applications for Payment:

1. The Contractor shall provide closeout documents line item on the Schedule of

Values equal to 10% of the Contract amount on contracts under $100,000 and

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$10,000 or 5% of the Contract amount, whichever is greater, on contracts of

$100,000 or more. All closeout documents must be received and approved by the

COR before any payment are made on this line item.

2. Application for Payment Forms: Use forms provided by Contracting Officer or

AIA form acceptable to Contracting Officer for Applications for Payment.

3. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor.

4. Recycled Materials: Include in Application for Payment credit amounts for cash value of recycled scrap metal. Provide copy of weight ticket and cash value receipts of material. Provide credit on the first invoice after delivery of material to recycler, but no later than request for final payment.

5. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment. When an application shows completion of an item, submit conditional final or full waivers.

6. Application for Payment at Substantial Completion: After issuing the Notice of

Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the work claimed as substantially complete.

7. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following;

Evidence of completion of Project closeout requirements. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid. Updated final statement, accounting for final changes to the Contract Sum. Evidence that claims have been settled.

1.4 PROJECT MANAGEMENT AND COORDINATION

A. Contact Information:

1. The contractor shall submit, within 10 calendar days of receipt of notification of contract award or 5 business days of Notice to Proceed (NTP) which every is less, a Standard Form 1413-13b Statement and Acknowledgement for all entities performing subcontract work on the project.

2. The contractor shall submit, within 10 calendar days of receipt of notification of contract award or 5 business days of NTP whichever is less, a list of the contractor’s principal staff assignments, including Project Manager, Site Superintendent, and other key personnel in attendance at project site. Identify individuals, their title, their duties and responsibilities; list addresses and telephone numbers, including home, office, cellular telephone numbers and e-mail addresses. The Project manager and the site superintendent shall be the points of contact for the

Contracting Officer and the COR. The Government further designates the Project

Manager as the Key point of contact. The Project Manager, Superintendent, and

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all designated alternates shall be able to read, write, speak, and understand English.

Additionally, the Contractor shall promptly notify the Contracting Officer of any change or replacement of the Project Manager or the Site Superintendent. The

Contractor shall provide an updated list of other key personnel on site within 24 hours of any changes.

B. Employee Identification:

1. Any person visiting or working on-site is required to present a Real ID. All

Contractor employees shall identify themselves as Contractors when their status is not readily apparent.

C. Employee Conduct and Removal for Misconduct or Security Reasons:

1. Employee Conduct: Contractor’s employees shall comply with all applicable

Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “of limits” areas, possession of weapons, etc.)

when visiting or working at Government facilities. The Contractor shall ensure

Contractor employees present a professional appearance at all times and that their conduct shall be professional. The Project Manager and Superintendent shall ensure Contractor employees understand and abide by Government established rules, regulations, and policies concerning safety and security.

2. Removing Employees for Misconduct or Security Reasons: The Government may, at its sole discretion remove or direct the Contractor to remove any Contractor employee from Government facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Office or the COR will provide the Contractor with a written explanation to support any removal or request to removal an employee.

D. General Coordination Procedures:

1. Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the work.

Coordinate construction operations, included in different sections that depend on each other for proper installation, connection, and operation.

2. Sequence the activities as required to obtain the best results.

3. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair. Make adequate provisions to accommodate items scheduled for later installation.

4. Where necessary, prepare memoranda for distribution to each party involved, outlining special procedures required for coordination.

5. Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is

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required to facilitate integration of products and materials fabricated or installed by more than one entity.

6. Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work.

7. Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

8. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

9. Contractor shall be required to have a full-time superintendent on site while contractor personnel or sub-contract personnel conduct work, or to receive material deliveries.

10. Inspect material or equipment immediately upon delivery and again prior to installation. Reject damaged and defective items.

E. Requests for Information (RFIs):

1. Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified to the COR with a copy to the Contracting Officer.

2. Include in the RFI the project name and number, date, RFI number, numbered sequentially, a detailed legible description of item needing information or interpretation and the contractor’s suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI; include sketches, descriptions, measurements, photos, Product

Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

3. Allow (2) two business days for Government response for each RFI. RFIs received by Government after 1300 (1:00 p.m.) will be considered as received the following working day.

F. Project Meetings:

1. The COR will schedule and conduct meetings and conferences at project site unless otherwise indicated. The Contractor will record and distribute the project meeting minutes to each party present and to parties requiring information.

2. Preconstruction Conference: Contracting Officer or COR will schedule and conduct a preconstruction conference before starting construction, at a time convenient to Government, normally (15) fifteen calendar days after execution of the Award.

3. Authorized representatives of Government; Contractor and its superintendent;

major subcontractors; suppliers; and other concerned parties shall attend the preconstruction conference. Participants at the conference shall be familiar with project and authorized to conclude matters relating to the work.

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4. Progress Meetings: It is best practice to incorporate progress meetings at weekly intervals. The Contractor will record and distribute the progress meeting minutes to each party present and to parties requiring information. Review progress since the last meeting. Review items of significance that could affect progress.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1.5 CONSTRUCTION PROGRESS DOCUMENTATION

A. Contractor’s Construction Schedule:

1. The contractor shall prepare the construction schedule. The construction schedule shall be submitted within 10 calendar days of receipt of notification of contract award or 5 calendar days of NTP which every is less, and shall be a comprehensive, fully developed, horizontal Gantt-chart type construction schedule. Extend from date established for NTP to date of final completion. Include any constraints and work restrictions (i.e. holidays, government scheduled events, etc.), phasing, work performed by the government, staging of construction for major portions of the work, and milestones. Subdivide schedule into sufficient number of work activities to accurately display the work schedule, sequence of work, activity duration, and interdependence of each activity. Clearly show the activities of the critical path.

a. Submit one (1) electronic copy. Submit updated electronic copies when the schedule changes.

2. Coordinate Contractor's construction schedule with the schedule of values, list of subcontracts, submittal schedule, progress reports, payment requests, and other required schedules and reports. Secure time commitments for performing critical elements of the Work from entities involved.

B. Contractor’s Construction Schedule Updates: At least monthly intervals, update schedule to reflect actual construction progress and activities.

C. Daily Construction Reports: Prepare a daily construction report recording events at

Project site including the following; list of subcontractors and personnel, high and low temperatures and general weather conditions, accidents, stoppages, delays, shortages, and losses. Submit the Daily Construction Report electronically via e-mail to the COR.

D. Field Condition Reports: Immediately on discovery of a difference between field conditions and the Contract Documents, prepare and submit a detailed report. Submit with a Request for Information (RFI); include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents. This shall be submitted via e-mail to the COR.

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1.6 SUBMITTALS

A. Administrative Requirements and Submittal Procedures

1. General: Prepare and submit submittals for the items listed in the Submittal

Register Appendix D, in this Specification section, and as listed in individual

Specification Sections and/or on drawings. Types of submittals and specific submittal requirements are indicated in individual Specification Sections.

a. Submittals shall be submitted using government furnished Coast Guard submittal forms.

b. Submittals shall be electronic e-mail. Color charts, material samples, material profiles, etc. require physical submittals (i.e. paint chips, fabric swatches, carpet samples, etc.).

1) Electronic Submittals: Submittals shall be sent electronically in Adobe

.pdf format to the Construction Project Manager/COR via e-mail with filled out Coast Guard Academy Submittal Form Cover Sheet in excel format.

2. Submit Shop Drawings, Product Data, Samples, Test Reports, and Maintenance

Data for each type of product used on the project. Submit additional information as requested elsewhere in the specification and on the drawings.

3. Make all shop drawings accurately to a scale sufficiently large to show all pertinent features of the item and its method of connection to the work.

a. Modify manufacturer’s standard schematic drawings as necessary to provide additional information applicable to project. Manufacturers catalog sheets, brochures, diagrams, schedules, performance charts, illustrations, and other standard descriptive data shall be clearly marked to identify pertinent materials, products, or models.

4. Samples shall be of sufficient size and quantity to illustrate the functional characteristics of products or material, and a full range of color choices.

a. Specified product finishes, colors, and patterns shall be selected by the COR from the manufacturer’s full range unless noted otherwise.

b. Multiple finishes, colors, and patterns may be selected per product.

B. Contractor’s Review: All submittals shall be reviewed and checked for coordination with other Work of the Contract and for compliance with the Contract Documents, with corrections and field dimensions noted and marked with approval stamp by the contractor before submitting to the Government.

1. Contractor is responsible for reviewing shop drawings, product data, and samples prior to submission, verifying field measurements, field construction criteria, catalog numbers and similar data, and coordinating each submittal with requirements of work and /or contract documents.

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2. Constructor’s responsibility for errors and omissions in submittals is not relieved by Chief, Construction and Engineering review of submittals.

3. Begin no work that requires submittals until return of submittals with Chief, Construction and Engineering approval and initials or signature indicating review.

4. Submittals returned “approval as noted” are only approved if contractor and manufacturer concur with the comments, if not the submittal is rejected and must be resubmitted.

1.7 HEAVY WEATHER PLAN

A. Hurricane / Storm Conditions are levels of preparedness attained through the completion of specific tasks prior to the arrival of a hurricane / storm. The intent is to reduce the

Academy’s exposure to damage, allowing return of service as rapidly as possible after the hurricane / storm passes.

B. Weather Condition Four is the alert condition in which gale force winds (35 knots or greater) may be expected within 72 hours.

1. Contractors shall ensure they are aware of requirements for securing work site in preparation for storm (e.g., contractors, trailers, and equipment).

2. Contractors shall have hazardous waste picked up if necessary.

3. Contractors shall empty and secure temporary storage shed if in use.

C. Weather Condition Three is the readiness condition in which gale force winds (35 knots or greater) may be expected within 48 hours.

1. Contractors shall secure all construction sites.

2. Contractors shall have site dumpsters emptied.

3. Contractors shall have portable toilet facilities removed from the site.

D. Storm Condition is set whenever winds in excess of 50 knots are forecast or experienced.

1. Contractors shall ensure they are aware of requirements for securing work site in preparation for storm (e.g., contractors, trailers, and equipment).

2. Contractors shall secure all possible missile hazards on construction sites.

3. Contractors shall have hazardous waste picked up if necessary.

4. Contractors shall have site dumpsters emptied.

E. Hurricane Condition is set whenever winds in excess of 63 knots are forecast or experienced. Follow same procedures as Storm Condition.

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1.8 QUALITY REQUIREMENTS

A. Referenced Standards: If compliance with two or more standards is specified and the standards establish different or conflicting requirements for minimum quantities or quality levels, comply with the most stringent requirement.

B. Minimum Quantity or Quality Levels: The quantity or quality level shown or specified shall be the minimum provided or performed. The actual installation may comply exactly with the minimum quantity or quality specified, or it may exceed the minimum within reasonable limits.

C. Quality Assurance and Qualifications: All work performed on the project shall be done by a company or individual trained and experienced in installing, erecting, or assembling work similar in material, design, and extent to that indicated for this Project, whose work has resulted in construction with a record of successful in-service performance.

D. Permits, Licenses, and Certificates: For Government's records, submit copies of permits, licenses, certifications, inspection reports, releases, jurisdictional settlements, notices, receipts for fee payments, judgments, correspondence, records, and similar documents, established for compliance with standards and regulations bearing on performance of the

Work.

E. Warranty of Construction: Provide Contractor’s warranty letter, in which the contractor warrants the work performed under this contract for a period of 1 year, or longer if required by the specifications, from date of substantial completion or final acceptance of the work, whichever is appropriate. The Contractor certifies that the work conforms to the contract requirements, is free of any defect in equipment, material, or workmanship performed by the Contractor or any subcontractor or supplier at any tier. Should any defect develop during the warranty period the Contractor agrees to repair or replace any defects in material, workmanship, or arrangement, as well as any other work affected in correcting such defects, and correct the defect(s) without expense to the government. .

1.9 PRODUCT REQUIREMENTS

A. Product Requirements and Selection: Provide products that comply with the Contract

Documents, are undamaged and, unless otherwise indicated, are new at time of installation.

1. Provide products complete with accessories, trim, finish, fasteners, and other items needed for a complete installation and indicated use and effect.

2. Product: Where Specifications name a single manufacturer and product, provide the named product that complies with requirements. Comparable products or substitutions for Contractor's convenience may be considered, unless otherwise indicated. COR will select color, gloss, pattern, density, or texture from manufacturer's product line that includes both standard and premium items.

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B. Comparable Products or Substitutions: Government will consider Contractor's request for comparable product or substitution when the following conditions are satisfied.

1. Evidence that the proposed product does not require revisions to the Contract

Documents, that it is consistent with the Contract Documents and will produce the indicated results, and that it is compatible with other portions of the Work.

2. Detailed comparison of significant qualities of proposed product with those named in the Specifications. Significant qualities include attributes such as performance, weight, size, durability, visual effect, and specific features and requirements indicated.

3. COR’s decision will be final on whether a proposed product or substitution is equal and approved.

C. Deliver, store, and handle products using means and methods that will prevent damage, deterioration, and loss, including theft and vandalism. Comply with manufacturer's written instructions.

1. Schedule delivery to minimize long-term storage at Project site and to prevent overcrowding of construction spaces.

2. Deliver products to Project site in an undamaged condition in manufacturer's original sealed container or other packaging system, complete with labels and instructions for handling, storing, unpacking, protecting, and installing.

3. Inspect products on delivery to determine compliance with the Contract Documents and to determine that products are undamaged and properly protected.

4. Store products to allow for inspection and measurement of quantity or counting of units.

5. Store product off the ground and comply with product manufacturer's written instructions for temperature, humidity, ventilation, and weather-protection requirements for storage.

D. Provide manufacturer's standard or customized form product warranties, without monetary limitation, in which manufacturer agrees to repair or replace the manufactured products that fail in materials or workmanship within specified warranty period.

Warranties specified in other Sections shall be in addition to, and run concurrent with, other warranties required by the Contract Documents. Manufacturer's disclaimers and limitations on product warranties do not relieve Contractor of obligations under requirements of the Contract Documents.

1.10 EXECUTION

A. Examination:

1. Existing Conditions: The existence and location of underground and other utilities and construction indicated as existing are based on the Academy Master Utility

Plan and existing building drawings and are approximate and not guaranteed.

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Before beginning work, investigate and verify the existence and location of underground utilities, mechanical and electrical systems, and other construction affecting the Work.

a. Before starting any excavation work, use a private utility location service to locate all underground utilities in the construction area.

b. Before construction, verify the location and points of connection of utility services.

c. Before construction, verify the location and invert elevation at points of connection of sanitary sewer, storm sewer, and water-service piping;

underground electrical services, and other utilities.

2. Furnish information to COR that is necessary to adjust, move, or relocate existing utility poles, lines, services, or other utility appurtenances located in or affected by project construction. Coordinate with authorities having jurisdiction.

3. Existing Utility Interruptions: Do not interrupt utilities serving any facilities unless permitted in writing by the COR and only after arranging to provide temporary utility if required by COR.

a. Notify COR not less than (72) hours in advance of proposed utility interruptions.

b. Do not proceed with utility interruptions without COR’s written permission.

4. Field Measurements: Take field measurements as required to fit the Work properly.

Recheck measurements before installing each product. Where portions of the Work are indicated to fit to other construction, verify dimensions of other construction by field measurements before fabrication. Coordinate fabrication schedule with construction progress to avoid delaying the Work.

5. Space Requirements: Verify space requirements and dimensions of items shown diagrammatically on Drawings.

6. Immediately on discovery of the need for clarification of the Contract Documents, submit a request for information (RFI) to the Contracting Officer. Include a detailed description of the issue encountered, together with recommendations for a solution.

B. Construction Layout Verification: Before proceeding to lay out the Work, verify layout information shown on Drawings, in relation to the property survey and existing benchmarks. If discrepancies are discovered, notify Contracting Officer and COR promptly.

C. Installation:

1. Locate the Work and components of the Work accurately, in correct alignment and elevation, as indicated.

a. Make vertical work plumb and make horizontal work level.

b. Where space is limited, install components to maximize space available for maintenance and ease of removal for replacement.

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c. Conceal pipes, ducts, and wiring in finished areas unless otherwise indicated.

d. Maintain minimum headroom clearance of 96 inches (2440 mm) in occupied spaces, unless otherwise indicated.

e. Comply with manufacturer's written instructions and recommendations for installing products in applications indicated.

f. Install products at the time and under conditions that will ensure the best possible results. Maintain conditions required for product performance until

Substantial Completion.

2. Conduct construction operations so no part of the Work is subjected to damaging operations or loading in excess of that expected during normal conditions of occupancy.

3. Sequence the Work and allow adequate clearances to accommodate movement of construction items on site and placement in permanent locations.

4. Attachment: Provide blocking, attachment plates, anchors, and fasteners of adequate size and number to securely anchor each component in place, accurately located and aligned with other portions of the Work.

5. Joints: Make joints of uniform width. Where joint locations in exposed work are not indicated, arrange joints for the best visual effect. Fit exposed connections together to form hairline joints.

D. Cutting and Patching: Submit plan describing procedures at least (10) ten days prior to the time cutting and patching will be performed. Include the following information:

1. Extent: Describe reason for and extent of each occurrence of cutting and patching, show how they will be performed, and indicate why they cannot be avoided.

2. Changes to In-Place Construction: Describe anticipated results. Include changes to structural elements and operating components as well as changes in building appearance and other significant visual elements.

3. Dates: Indicate when cutting and patching will be performed.

4. Utilities and Mechanical and Electrical Systems: List services and systems that cutting and patching procedures will disturb or affect. List services and systems that will be relocated and those that will be temporarily out of service. Indicate length of time permanent services and systems will be disrupted.

a. Include description of provisions for temporary services and systems during interruption of permanent services and systems.

5. Structural Elements: When cutting and patching structural elements, notify COR of locations and details of cutting before proceeding. Shore, brace, and support structural elements during cutting and patching. Do not cut and patch structural elements in a manner that could change their load-carrying capacity or increase deflection. Where cutting and patching involve adding reinforcement to structural elements, submit details and engineering calculations showing integration of reinforcement with original structure.

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6. Operational Elements: Do not cut and patch operating elements and related components in a manner that results in reducing their capacity to perform as intended or that results in increased maintenance or decreased operational life or safety.

7. Visual Elements: Do not cut and patch construction in a manner that results in visual evidence of cutting and patching. Do not cut and patch exposed construction in a manner that would, in COR's opinion, reduce the building's aesthetic qualities.

Remove and replace construction that has been cut and patched in a visually unsatisfactory manner.

8. COR’s Approval: Obtain approval of cutting and patching proposal before cutting and patching. Approval does not waive right to later require removal and replacement of unsatisfactory work.

9. Existing Warranties: Remove, replace, patch, and repair materials and surfaces cut or damaged during cutting, patching, or construction operations, by methods and with material so as not to void existing warranties.

10. Products: List products to be used for patching and firms or entities that will perform patching work.

11. In-Place Materials: Use materials for patching identical to in-place materials. For exposed surfaces, use materials that visually match in-place adjacent surfaces to the fullest extent possible.

a. If identical materials are unavailable or cannot be used, use materials that, when installed, will provide a match acceptable to COR for the visual appearance and will equal or surpass functional performance of in-place materials.

12. Preparation: Provide temporary support of work to be cut. Protect existing construction during cutting and patching to prevent damage. Provide protection from adverse weather conditions for portions that might be exposed during cutting and patching operations.