PG-85-00-150-A.pdf

AERONAUTICAL SUPPORT

EQUIPMENT PROGRAM

PROCESS GUIDE

CGTO PG-85-00-150-A

Distribution Statement A: Approved for public release. Distribution is unlimited.

CGTO PG-85-00-150-A dated 23 November 2020 supersedes CGTO PG-85-00-150-A dated 13 May 2019.

23 November 2020

MEMORANDUM

Commanding Officer United States Coast Guard Aviation Logistics Center

1664 Weeksville Road Elizabeth City, NC 27909 Staff Symbol: esd Phone: (252) 335-6943 Email: Matthew.J.Walker@uscg.mil

From: M. J. Walker, CDR CG ALC (esd)

Reply to Attn of:

. . , CWO

(252) 334-5037

To: CGTO PG-85-00-150-A Users

Subj: AERONAUTICAL SUPPORT EQUIPMENT PROGRAM PROCESS

GUIDE, CGTO PG-85-00-150-A

1. PURPOSE. This memorandum promulgates the Aeronautical Support Equipment Program Process Guide, CGTO PG-85-00-150-A.

2. ACTION. All Coast Guard personnel and contractors who support the aviation enterprise are required to adhere to the guidelines set forth in the enclosed process guide.

3. DIRECTIVES AFFECTED. This process guide supersedes CGTO PG-85-00-150-A dated 13 May 2019.

4. DISCUSSION. This process guide ensures procedural consistency for aeronautical support equipment by establishing specific guidelines that will be followed.

5. CHANGES. Recommendations for changes and improvements to the Aeronautical Support Equipment Process Guide will be submitted via the chain of command to ALC Engineering Services Division (ESD), using the Aviation Technical Information Portal (ATIP) Deficiency Report (CG-22).

6. ENVIRONMENTAL ASPECTS AND IMPACT CONSIDERATIONS. Environmental considerations were examined in the development of this publication and have been determined to be not applicable.

WALKER.MATTHE

W.J.1043007110

Digitally signed by

WALKER.MATTHEW.J.104300711

Date: 2020.11.23 11:52:32 -05'00' mailto:Matthew.J.Walker@uscg.mil

HIGHLIGHTS

CG-22 No. Location Description

374101160369 Enclosure (2) Deleted reference

CGTO PG-85-00-150-A

TABLE OF CONTENTS

CHAPTER 1 AERONAUTICAL SUPPORT EQUIPMENT PROGRAM

A. Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 B. Scope. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 C. General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

CHAPTER 2 AERONAUTICAL SUPPORT EQUIPMENT PROGRAM DEFINITIONS

A. Support Equipment Definitions . . . . . . . . . . . . . . . . . . . . . . 2-1

CHAPTER 3 AERONAUTICAL SUPPORT EQUIPMENT PROGRAM GOALS, ORGANIZATION, AND

RESPONSIBILITIES

A. Support Equipment (SE) Strategic Goals . . . . . . . . . . . . . . . . . . . 3-1 B. Aeronautical Support Equipment Program (ASEP) Organization . . . . . . . . . . . 3-1 C. Unit Support Equipment Manager (Or Designated SE Representative) Duties . . . . . . 3-3 D. Logistics Compliance Inspection (LCI) . . . . . . . . . . . . . . . . . . . . 3-4

CHAPTER 4 AERONAUTICAL SUPPORT EQUIPMENT PROGRAM MAINTENANCE CONCEPTS

AND ORGANIZATION

A. ASEP Maintenance Concepts . . . . . . . . . . . . . . . . . . . . . . 4-1 B. ASEP Maintenance System Organization. . . . . . . . . . . . . . . . . . . 4-1

CHAPTER 5 AERONAUTICAL SUPPORT EQUIPMENT PROGRAM PUBLICATIONS AND

MAINTENANCE APPLICATIONS

A. SE Publications . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

B. MSR ACMS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

C. Special Requirements (SR) . . . . . . . . . . . . . . . . . . . . . . . 5-5

CHAPTER 6 AERONAUTICAL SUPPORT EQUIPMENT PROGRAM INSPECTIONS, MAINTENANCE,

AND REPAIR

A. SE Inspection Types and Intervals . . . . . . . . . . . . . . . . . . . . . 6-1 B. SE Maintenance and Repairs . . . . . . . . . . . . . . . . . . . . . . . 6-2

CHAPTER 7 AERONAUTICAL SUPPORT EQUIPMENT PROGRAM ADDITIONAL PROGRAMS

A. Joint Deficiency Reporting System (JDRS) Program for SE . . . . . . . . . . . . 7-1 B. SE Hydraulic Contamination Control . . . . . . . . . . . . . . . . . . . . 7-2 C. SE Calibration . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2 D. SE Corrosion Prevention and Control Program . . . . . . . . . . . . . . . . . 7-2 E. SE Slings, Lifting Devices, and Lifting Equipment . . . . . . . . . . . . . . . . 7-2

CHAPTER 8 AERONAUTICAL SUPPORT EQUIPMENT PROGRAM SUPPLY AND INVENTORY

A. Support Equipment Supply and Inventory. . . . . . . . . . . . . . . . . . . 8-1

CHAPTER 9 AERONAUTICAL SUPPORT EQUIPMENT PROGRAM REPLACEMENT OR

RECAPITALIZATION

A. SE Replacement or Recapitalization and New Product Introduction . . . . . . . . . . 9-1

CHAPTER 10 AERONAUTICAL SUPPORT EQUIPMENT PROGRAM PROPERTY REPORTING

AND ALLOWING

A. Reporting SE as Property . . . . . . . . . . . . . . . . . . . . . . . . 10-1 i

B. Transfer of SE . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-1 C. Air Station Spare SE Allowance Policy. . . . . . . . . . . . . . . . . . . . 10-2

CHAPTER 11 AERONAUTICAL SUPPORT EQUIPMENT PROGRAM CONFIGURATION

MANAGEMENT

A. SE Configuration Management . . . . . . . . . . . . . . . . . . . . . . 11-1

CHAPTER 12 AERONAUTICAL SUPPORT EQUIPMENT PROGRAM UNIFORM SOURCE,

MAINTENANCE, AND RECOVERABILITY FORMAT

A. Uniform Source, Maintenance, and Recoverability (SM&R) Code Format . . . . . . . . 12-1

CHAPTER 13 ASEP GLOSSARY, ACRONYMS, AND LINKS

A. Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-1 B. Acronyms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-2 C. Useful Web Links . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-7

ENCLOSURE INDEX

Enclosure (1) Unit Support Equipment Manager Designation Letter Enclosure (2) Reference Material ii

CHAPTER 1. AERONAUTICAL SUPPORT EQUIPMENT PROGRAM

A. INTRODUCTION This process guide documents the analysis and planning conducted for the

Coast Guard Aeronautical Support Equipment Program (ASEP). Identified within this process guide are the ASEP responsibilities for units and individuals. It provides maintenance concepts, configuration management, records documentation for various equipment used, and reference material for the ASEP. This manual supports and augments the policies contained within the current Commandant Instructions, specifically the Aeronautical Engineering Maintenance Management Manual, COMDTINST M13020.1 (series) and the Aeronautical Engineering Maintenance Management Process Guide, CGTO PG-85-00-110-A. Should conflicts between these documents arise, the Commandant Instructions shall take precedence.

The manuals listed under the reference material heading for each chapter (see Enclosure (2)) were referenced and utilized to construct the Coast Guard ASEP and the Aeronautical Support Equipment Process Guide, CGTO PG-85-00-150-A. The reference manuals further supplement the specific related aspects of the program and provide additional information for explaining the details, aspects, and perspectives of the program.

B. SCOPE Guidance contained within this manual is applicable to Coast Guard ASEP and the equipment there governed. This manual disseminates the necessary information and defines the areas of responsibility for purchasing, maintaining, recording, and disposal. All Coast Guard personnel who operate, maintain custody, or support this equipment shall comply with the approved acquisition, accounting, maintenance, and support planning contained within this manual.

C. GENERAL Commanding Officer, ALC, is the Aviation Inventory Control Point (AICP) for the ASEP, consisting of Aviation Ground Support Equipment (AGSE), Aviation Life Support Equipment (ALSE), Avionics Support Equipment (ASE), Mission Support Equipment (MSE), and Automatic Test Equipment (ATE). Policy, guidance, and technical information on ALSE items are covered in detail within the Aviation Life Support Systems Manual, COMDTINST M13520.1 (series). Definitions for SE terms are listed in Paragraph 13.A., GLOSSARY. The acronyms and their meanings used within the text of this manual are listed in alphabetical order in Paragraph 13.B., ACRONYMS.

1 - 1

23 November 2020 https://cg.portal.uscg.mil/sites/externaldata/Directives/Forms/sort.aspx http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml https://cg.portal.uscg.mil/sites/externaldata/Directives/Forms/sort.aspx

CHAPTER 2. AERONAUTICAL SUPPORT EQUIPMENT PROGRAM DEFINITIONS

A. SUPPORT EQUIPMENT DEFINITIONS

1. Support Equipment (SE) Equipment required to render a system, subsystem, or end item of equipment operational in its intended environment. It includes all equipment required to install, launch, arrest, guide, control, direct, inspect, test, adjust, calibrate, appraise, gauge, measure, assemble, disassemble, handle, transport, safeguard, store, actuate, service, repair, overhaul, maintain, or operate the system. SE can be classified under two basic types:

common and peculiar.

a. Common Support Equipment (CSE) Comprised of general purpose items supplying or measuring broad parameters of physical properties known to be established in the using system inventory, e.g., electrical, pneumatic and hydraulic power units, towing, hoisting, and fueling devices.

b. Peculiar Support Equipment (PSE) An item of support equipment that must be designed and developed in conjunction with the development of a particular system or platform and does not meet the criteria for common support equipment.

2. Support Equipment Subcategories

a. Aviation Ground Support Equipment (AGSE) Includes equipment used for aircraft launching, recovery, ground handling, and servicing. AGSE can be classified as either common or peculiar AGSE. Both common and peculiar AGSE are managed through the ALC ESD, ESB, AGSE cell. Refer to specific aircraft Tool and Equipment manuals for more information regarding AGSE.

b. Avionics Support Equipment (ASE) Includes all equipment of an electrical nature used for, but not limited to, testing, troubleshooting, alignment, or calibration of aircraft systems and components. ASE can be classified as either common or peculiar SE.

ASE is managed through the ALC ESD, ESB, Avionics Support section. Refer to the individual Aircraft Maintenance Manuals for more information regarding ASE.

c. Aviation Life Support Equipment (ALSE) Includes flight clothing, rescue and survival equipment, and aircraft emergency equipment. ALSE items receive their primary technical support from ALC ESD, ESB, ALSE Technical Services. Management of these items is split between the appropriate ALC product line (equipment affixed to the airframe) and the ALSE Program Manager. ALSE Technical Services provides technical support for flight clothing and consumable rescue equipment (i.e., pumps, drop radios, drop rafts, etc.). Several items of flight clothing and consumable rescue equipment are still managed and procured by each local unit. Refer to the Aviation Life Support Equipment Systems Process Guide, CGTO PG-85-00-310-A, for more information.

d. Mission Support Equipment (MSE) Includes hoist cameras, voice data and recording devices, cargo hooks, cargo winches, etc. The appropriate ALC product line controls these items. Night vision devices are also included under this category but are managed through the ALC ESD, ESB, Avionics Support section. Refer to the individual Aircraft Maintenance Manuals for more information regarding MSE.

e. Automatic Test Equipment (ATE) Includes all test equipment used to perform testing of aircraft systems or subsystems to diagnose, test, troubleshoot, align, calibrate, and/or correct deficiencies on the aircraft. ATE can be classified as either CSE or PSE.

ATE is a program managed through the United States Navy. Neither the ALC AGSE section nor Avionics Support section currently support this program.

f. Materiel Handling Equipment (MHE) Includes all equipment with a facility related function, such as packaging, handling, storage, and stowage. These items are managed by the ALC Aviation Logistics Division (ALD).

g. Safety Equipment (e.g., Fall Arrest Equipment and Flight Line Fire Bottles) Managed by the ALC Safety Department.

2 - 1

3. Excluded Items Under the ASEP

a. There are items excluded from the ASEP but are normally used in aeronautical work centers in support of maintenance on aircraft, aircraft components, or AGSE. This includes, but is not limited to the following: general consumables, common hand tools, drill presses, band saws, grinders, lathes, down draft tables, hydraulic presses, metal benders, welders, sewing machines, common production tools and tooling, powered maintenance lifts, materiel handling equipment, pallet jacks/skids, supply forklift trucks, personal protective equipment (i.e., hard hats, hearing protection, aprons, gloves, goggles, etc.), and personal equipment (i.e., headsets, microphones, etc.). The majority of aircraft task-specific tools and tool sets will also be incorporated in this classification of exclusion from the ASEP.

b. Infrastructure related items such as hangar doors, electrical power (125-V, 220-V, or 400-Hz wall power), pneumatic power, and water (engine/airframe wash purifiers) requirements are managed and serviced at the unit level in conjunction with the appropriate Civil Engineering Unit (CEU). Aviation related SE permanently affixed or mounted to the ground/structure within or outside the hangar is considered facilities related items and supported as such. (Refer to Paragraph 6.B.4., for more information.)

c. ALC SE sections does reserve the right to rule/consider some permanently mounted aviation related SE items to be exempt from this exclusion and will purchase and support these items as required (i.e., tire bead breaker).

2 - 2

CHAPTER 3. AERONAUTICAL SUPPORT EQUIPMENT PROGRAM GOALS, OR-

GANIZATION, AND RESPONSIBILITIES

A. SUPPORT EQUIPMENT (SE) STRATEGIC GOALS Provide well-documented, effective management for Coast Guard SE with an integrated logistics philosophy that includes:

1. Plan the reprovisioning of capitalized SE.

2. Manage the acquisition, sustainment, and provisioning of SE materiel allowances.

3. Develop and maintain an aeronautical logistics support policy.

4. Standardize SE inventory whenever possible in order to significantly improve operator safety and reduce equipment sustainment costs.

5. Establish SE maintenance and life cycle support procedures.

6. Coordinate Prime Unit and Product Line Technical Service requirements for SE.

B. AERONAUTICAL SUPPORT EQUIPMENT PROGRAM (ASEP) ORGANIZATION

1. Commandant CG-41 The Aeronautical Engineering Division, Commandant (CG-41), has primary responsibility for resource management and provides policy guidance for the ASEP.

CG-41 ensures that aeronautical SE logistics support resources are funded to accommodate changing CG aeronautical mission requirements.

2. Aviation Logistics Center (ALC) The ASEP encompasses multiple program managers and support personnel at ALC to ensure success of the ASEP. The names and contacts for personnel currently assigned in each position can be found at the following location: CG Portal, ALC, ESD, ESB. Below is an overview of the key positions and some duties performed by each level.

a. The Aeronautical Support Equipment Program Managers:

(1) Establishes logistics support policy to meet SE program goals and monitor their progress.

(2) Establishes and manages field level SE allowances.

(3) Develops SE depot level maintenance policies, procedures, and programs to fulfill field level operational requirements.

(4) Defines, monitors, and controls Coast Guard SE configurations to maintain equipment standardization.

(5) Reviews and evaluates emerging aviation support equipment technologies for

Coast Guard application.

(6) Coordinates with Chief, ESD at ALC to provide a support equipment inspector to perform logistics compliance inspections in accordance with Logistics Compliance Inspections Process Guide, CGTO PG-85-00-300-A.

b. The Aeronautical Support Equipment Prime Units at ALC:

(1) Reviews equipment manuals included in Prime Unit's specific List of Applicable

Publications (LOAP) and Equipment Integrated Support Logistics Plan (EISLP) for changes and revisions.

(2) Reviews and submits a Deficiency Report (formerly CG-22) to implement any field level proposed changes related to the applicable prime unit’s SE.

(3) Reviews field level SE maintenance management practices.

(4) Provides technical data and reviews TCTOs, CG-22s, and ACMS on various pieces of equipment submitted to the applicable SE section.

(5) Reviews efficient and effective maintenance procedures for the maintenance of

SE, as required.

3 - 1

23 November 2020 https://cg.portal.uscg.mil/units/alc/esd/SitePages/Engineering Support.aspx https://cg.portal.uscg.mil/units/alc/esd/SitePages/Engineering Support.aspx

c. The Aeronautical Support Equipment Technical Support Services at ALC:

(1) Provides first point of contact service to respective field units on AGSE technical issues through tech request form.

(2) Serves as SE Technical Services representative for all corresponding SE.

(3) Develops and reviews efficient and effective maintenance procedures for the maintenance of corresponding section SE, as required.

(4) Provides technical data and reviews for TCTOs, CG-22s, and MPCs on SE submitted to the SE cell.

(5) Identifies and integrates all activities that will be involved in providing needed AGSE logistical support.

(6) Monitors and adjusts progress toward meeting the SE logistics plan and identifies causes and impact of delays or other problems.

(7) Provides technical ACMS support for TCTOs, MPCs, and CG-22s submitted by the SE section.

d. Policy and Logistics Branch

(1) Functions as the ICP for acquisition, provisioning, and equipment maintenance of depot-repairable SE.

(2) Provides PQDR support for AGSE, ALSE, and ASE.

(3) Serves as SE Spare Part Break Out (SPBO) Subject Matter Experts (SME).

(4) Provides technical data and develops ALC Engineering Specifications for SE.

(5) Evaluates SE plans for and provision of logistical support for feasibility, efficiency, and economy, and to develop alternatives when required.

(6) May serve as Technical Representative Analyst for all Coast Guard aviation SE ACMS MSR issues.

3. Air Stations Air Station key positions for the ASEP consist of the EO, MO, USEM, and various maintenance personnel (Coast Guard active duty, civilians, or contractors). Air Stations will ensure the guidelines contained below are properly implemented in a written Unit ASEP unit instruction.

a. Perform the scheduled and unscheduled maintenance on SE as required within the ACMS MSR Program.

b. Establish, through ACMS Special Requirements (SR), a local preventive maintenance program to ensure that all SE will meet projected service life requirements.

c. Provide adequate storage (permanent, undercover) for all SE in order to meet or extend service life requirements.

d. Support, whenever possible, the ALC ESD, ESB, SE sections philosophy of equipment standardization. While ALC cannot completely standardize operations, every effort should be made to do so whenever and wherever possible across the fleet or aircraft platforms.

e. Units may continue to operate unsupported SE, but will do so without technical or financial support from ALC ESD, ESB, SE sections.

f. Fund and perform periodic SE maintenance and perform component replacement in accordance with this process guide. Units shall refer to the CG AMMIS for the appropriate level of repair for individual assets before contacting ALC.

3 - 2

g. Appoint a Unit Support Equipment Manager (USEM) via a designation letter signed by the Unit Aviation Engineering Officer. (See Enclosure (1), example USEM Designation Letter.) The USEM must be an Aviation Maintenance Technician (AMT) or Avionics Electrical Technician (AET) First Class or above or a Civilian. For best continuity, the USEM should remain in the position for a minimum of 2 years or more (unit permitting).

(1) Single aircraft platform unit, a single USEM shall be appointed.

(2) Multi-aircraft platform units should appoint multiple USEMs or may appoint an SE representative for each aircraft platform to assist in the required duties of the USEM.

h. Establish a local maintenance program to ensure that unit peculiar SE will meet projected service life using ACMS SR.

i. Conduct certification training program for all Aviation Engineering personnel on proper operation of all unit SE.

j. Develop and coordinate with the unit Motor Vehicle Manager a unit training program for issuance of government operator/driver's license and its renewal to active duty personnel, in accordance with Motor Vehicles Management Manual, COMDTINST M11240.9 (series). A standard form OF-346 shall be issued to all personnel upon successful completion of this unit training program.

k. Technical Assistance. Troubleshooting and research assistance for maintenance difficulties, which are beyond the scope of available technical orders, may be provided by the respective support equipment technical services. The technical request form utilizes the ALC Aviation Technical Request SharePoint System. This system provides a centralized repository for processing, storing, and archiving SE-related inquiries, and technical assistance requested by operational units and ALC personnel. Answers to such technical inquiries are usually beyond the scope of available technical orders or published directives. They require assistance and/or direction from the applicable ALC ESD. The technical request shall be submitted in accordance with Aeronautical Engineering Maintenance Manual Process Guide, CGTO PG-85-00-110-A.

C. UNIT SUPPORT EQUIPMENT MANAGER (OR DESIGNATED SE REPRESENTATIVE)

DUTIES The Unit Support Equipment Manager (USEM) shall:

1. Support and report directly to the unit Aviation Maintenance Officer(s).

2. Track unit, AIRFAC, Forward Operation Location (FOL), and outlying aviation facilities support equipment status providing daily reports to the Aviation Maintenance Officer(s) or designated representative(s).

3. Manage SE scheduled and unscheduled maintenance inspections in accordance with ACMS MSR and SR criteria within unit mission requirements and TCTO modifications.

4. Maintain a minimal amount of SE as Nonactive (NACT) on the unit inventory summary report.

5. Routinely inspect all SE within their custody to ensure proper condition and configuration.

6. Report SE failures beyond unit capability or funding to ALC for resolution, via tech request, in accordance with Aeronautical Engineering Maintenance Manual Process Guide, CGTO

PG-85-00-110-A.

7. Submit unit recommendations for improvements to ACMS MSR MPCs using the Deficiency Reporting Process (CG-22).

8. Coordinate with unit Corrosion Prevention Advocate as it applies to SE maintenance.

3 - 3

23 November 2020 https://cg.portal.uscg.mil/sites/externaldata/Directives/Forms/sort.aspx https://cg.portal.uscg.mil/sites/externaldata/Directives/Forms/sort.aspx http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml

D. LOGISTICS COMPLIANCE INSPECTION (LCI) Visits to aviation units by personnel assigned to Commandant (CG-41) and Commanding Officer, ALC, will be conducted on a scheduled basis.

There will be an ALC SE representative on each LCI team to focus on unit adherence to aviation logistics policies and procedures. The Logistics Compliance Pre-Inspection Self-Assessment Questionnaire (ALC ESD 40) and the LCI Engineering Support Representative Checklist (ALC ESD 38) are the primary documents employed by an ALC SE representative on each LCI team to evaluate the unit ASEP successes and deficiencies. The primary purpose of these visits is to ensure a direct flow of communication between the unit and the aeronautical engineering support structure about the short- and long-term needs, plans, or goals for the ASEP. Communication is the key word.

During the visit, the SE representative will closely scrutinize the quality and effort to sustain SE and ensure standard configuration. Additionally, maintenance support systems will be reviewed to ensure that required standards are adhered to and, perhaps more importantly, to take unit ideas and management successes for service wide improvement. The Logistics Compliance Inspection (LCI) Process Guide, CGTO PG-85-00-300-A, contains guidance for these inspections, along with an outline of the air station processes and procedures to be reviewed during the inspection.

3 - 4

23 November 2020 https://cgportal2.uscg.mil/units/alc/almis/ALC Forms/ALC ESD 40.pdf https://cgportal2.uscg.mil/units/alc/almis/ALC Forms/ALC ESD 38.pdf https://cgportal2.uscg.mil/units/alc/almis/ALC Forms/ALC ESD 38.pdf

CHAPTER 4. AERONAUTICAL SUPPORT EQUIPMENT PROGRAM MAINTE-

NANCE CONCEPTS AND ORGANIZATION

A. ASEP MAINTENANCE CONCEPTS

1. Introduction The maintenance concepts contained herein support the readiness and safety objectives of the COMDTINST M13020.1 (series). These concepts also provide the basis for establishing standard procedures and responsibilities for the accomplishment of all maintenance to aeronautical support equipment.

2. General The Coast Guard SE maintenance concepts are founded upon the two-level maintenance concept: O-level (Organizational) and D-level (Depot) maintenance. This concept employs efficient and economical use of Coast Guard resources in the performance of SE maintenance. The objective of this maintenance concept is for field units to perform the tasks of an O-level activity, utilizing in-house or outsource facilities and personnel. ALC is responsible for D-Level SE maintenance.

This two-level concept will allow management to:

a. Classify maintenance functions.

b. Assign responsibility for maintenance functions to a specific level.

c. Assign maintenance tasks consistent with the complexity, depth, scope, and range of work to be performed.

d. Accomplish maintenance or support services at the level that ensures optimum economic use of resources.

e. Collect, analyze, and use data to assist all levels of maintenance management.

SE maintenance is based on continuous operation of equipment and resources during numerous, short, repetitive cycles. Reliability and safety of operation are the prime results of a successful maintenance program. Meeting the levels of reliability and safety defined in COMDTINST M13020.1 (series), are achieved through the use of the ACMS, MSR, SR, the Aeronautical Engineering Process Guide, CGTO PG-85-00-110-A, ACMS Users Process Guide, CGTO PG-85-00-10-A, MPCs, TCTO/SCTO Process Guide, CGTO PG-85-00-40-A, ALC Engineering Specifications Instructions, and OEM CMMs. Maintenance will be performed at the lowest practical level, either organizational or depot, in order to maintain the required equipment readiness and materiel condition. SE reliability and safety are also maintained using published equipment minimum maintenance requirements and augmented by corrective maintenance as required.

B. ASEP MAINTENANCE SYSTEM ORGANIZATION Three basic elements comprise the ASEP maintenance system: Management, technical, and production elements.

1. Management Element Under the direction of Aeronautical Engineering Division, Commandant (CG-41), ALC ESD, ESB, serves as a logistics focal point for acquisition, provisioning, and engineering support equipment systems in the operational inventory. CG-41 also ensures that SE logistics support resources are funded to accommodate changing Coast Guard aeronautical mission requirements.

2. Technical Element ALC ESD, ESB, SE section and field unit designated Prime Units comprise the technical element. These units perform the major share of SE design, testing, implementation, sustainment, and periodic review under the direction of CG-41.

4 - 1

23 November 2020 https://cg.portal.uscg.mil/sites/externaldata/Directives/Forms/sort.aspx https://cg.portal.uscg.mil/sites/externaldata/Directives/Forms/sort.aspx http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml

a. ALC SE is responsible to:

(1) Provide tasking to Prime Units for SE requirements development and performance evaluation.

(2) Develop and review efficient maintenance procedures for the maintenance of SE, as required.

(3) Coordinate the development of cost-effective maintenance and support planning for SE between various support activities (USCG, DoD, and commercial vendors).

(4) Maintain the ASEP Process Guide, CGTO PG-85-00-150-A, providing changes and updates for distribution, as required.

(5) Reviewing and submitting a Deficiency Report (CG-22) to implement any field-level proposed changes related to SE.

(6) Review field-level AGSE maintenance management practices.

3. Production Element Operating activities are concerned primarily with maintenance production and providing basic data inputs for maintenance engineering decisions. These tasks are performed at two different levels: organizational and depot. Air Station (organizational) maintenance production is the physical performance of maintenance and related functions such as inspection, servicing, repairing, modification, conversion, and calibration. Depot maintenance production is the physical performance of maintenance and related functions are the same as the organizational level to also include the overhaul on SE.

a. Unit-Level Maintenance USCG unit-level maintenance includes the two DoD levels of the maintenance concept described as organizational and intermediate. Individual units have the responsibility to perform unit-level maintenance on their assigned equipment. This normally consists of inspecting, servicing, lubricating, adjusting, and replacing components, minor assemblies, and subassemblies. It also consists of calibrating, repairing, or replacing damaged or unserviceable parts, components, and assemblies. (See Paragraph 6.B.6., Unit-Level AGSE Maintenance for further details.)

b. Depot-Level Maintenance Designated maintenance activities perform depot-level maintenance to augment stocks of serviceable materiel and support unit-level maintenance activities. These depots have more extensive shop facilities and equipment, and personnel of higher technical skill than are normally available at the lower levels of maintenance. Depot-level maintenance usually consists of repairing, modifying, overhauling, reclaiming, or rebuilding parts, assemblies, subassemblies, components, and end items; emergency manufacturing of unavailable parts; and providing extensive, detailed technical assistance to using activities. Depot-level maintenance is usually accomplished through ALC, SE section and/or other overhaul activities. (See Paragraph 6.B.8., Depot-Level SE Maintenance for further details.)

4 - 2

Figure 4-1. ASEP Maintenance System Organization

4 - 3

CHAPTER 5. AERONAUTICAL SUPPORT EQUIPMENT PROGRAM PUBLICA-

TIONS AND MAINTENANCE APPLICATIONS

A. SE PUBLICATIONS

1. General SE publications provide a basis for planning, scheduling, and performing periodic and preoperational inspection requirements on SE end items. MPCs, used in conjunction with ACMS and AMMIS, are designed for the management of SE. These systems provide automated methods of scheduling for SE, TCTO compliance, and supply requisition management. Further details can be found in Paragraph 5.B. of this chapter.

2. Technical Manual Application System (TMAPS) SE publications are all stored on the U.S. Navy, Naval Air Technical Data Engineering and Service Command (NATEC) website under the USCG section. This website provides unclassified technical manuals in Portable Document Format (PDF) and Hypertext Markup Language (HTML) formats. User accounts can be obtained by accessing the web site at http://www.natec.navy.mil. Access must be granted by the USN NATEC webmaster. The ALC ESD, Technical Information Management Branch maintains the up-to-date content for USCG manuals published. For further guidance, refer to Application System/Enhanced Library Management System Process Guide, CGTO

PG-85-00-1550-A.

a. Technical Manuals (TM) AGSE TMs range from vendor supplied OMM, CMM, to DoD supplied manuals (NAVAIR, AFTO, and USA TMs). Many equipment maintenance manuals specify requirements for periodic inspections or preoperational inspections and give detailed procedures for accomplishment. When an MPC has not been established, inspection scheduling, materiel requirements, and maintenance accomplishment will be performed per the equipment maintenance manuals. (Refer to Chapter 6., ASEP Inspections, Maintenance, and Repair, for more indepth information.)

(1) Mandatory Special Requirement (MSR) MPCs provide the derived maintenance requirements from the various publications referenced. The requirements are scheduled with intervals, such as calendar time or operating hours (Equipment Operating Time (EOT)). MPC publications take precedence in conflicts with other directives. MPCs provide scheduling, materiel, and maintenance task information. MPCs shall be incorporated into the ASEP for SE end items as deemed applicable by the ALC SE cells. Further information can be found in the Maintenance Procedure Card Process Guide, CGTO

PG-85-00-230-A.

(2) MSR Time Compliance Technical Orders (TCTO) TCTOs are orders for changes to end item configuration and improvements. Changes range from OEM quality deficiency corrections, equipment improvements, USCG equipment improvements, mission adaptations, and deficiency corrections.

Further information can be found in the TCTO/SCTO Process Guide, CGTO

PG-85-00-40-A.

(3) Deficiency Reporting (DR) (CG-22) Discrepancies found within the procedural text of TMs or MPCs require a formal review process to change or correct such deficiencies. The CG-22 process is the vehicle for these changes or corrections.

It is the responsibility of all USCG members to report discrepancies found within the procedural text of TMs or MPCs via the CG-22 process or by reporting the deficiencies to their superior or their USEM for filing. Further information can be found in the Technical Manual Application System (TMAPS) and Technical Data Deficiency Reporting (CG-22) Process Guide, CGTO PG-85-00-20-A.

3. SE Engineering Specifications SE Engineering Specifications are maintained by the ALC ESD, Technical Information Management Branch, and are located on the ALC home page under ALC Engineering Specifications for the specific airframe. Information governing the process can be found in the ALC Engineering Specifications Instruction, ALCINST 13020.15C.

5 - 1

23 November 2020 http://www.natec.navy.mil http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml https://cg.portal.uscg.mil/units/alc/Lists/ALC Instructions v2/AllItems.aspx

B. MSR ACMS

1. General

a. The ACMS is a legacy system responsible for managing SE maintenance. The objectives of ACMS are designed to ensure that CG assets and equipment are serviceable, safely operable, and properly configured to meet mission requirements.

For further explanation on the ACMS system, refer to the ACMS User’s Process Guide, CGTO PG-85-00-10-A.

2. Component End Identification Numbers (CEINUM) Each tracked item of support equipment is assigned a CEINUM. This number is unique to the equipment in which it is assigned

to. Only approved equipment part numbers may be enrolled under each of the CEINUMs as determined by ALC SE section and the MSR ACMS analyst. The standard format for aeronautical SE CEINUMs contain a two-letter prefix (GS; Ground Support), four numerals, followed by three numerals (GS-XXXX-XXX).

3. SE Serialization

NOTE

The ACMS database does not recognize hyphens or special char-acters for serial number enrollment. Only letters and numbers may be used to create an item serial number. Serial number labeling of SE items may include the hyphen(s), but no special characters may be used.

a. OEM Data Plates Equipment manufacturer data plates, if present, containing the ground support equipment specific vendor-assigned serial number shall always be used to enroll support equipment in ACMS. The accuracy of recording the serial number is pertinent when enrolling the item for maintenance tracking. Each MSR MPC contains a cover sheet for recording the required information and shall be filled in completely and accurately.

b. Alternate Method for Serialization of SE Items

(1) If a serial number is not indicated or has not been previously assigned, assign a serial number comprised of the following format: CGOPFACXXX, where XXX is a three-digit number beginning with 001.

E.g., if ALC, OPFAC 50100, owned these like items of support equipment (lacking the vendor-assigned serial number), the serial number to be assigned would be CG50100-001. ACMS will reflect the item serial number as CG50100001.

(2) If more than one like item is owned at the same OPFAC, serial numbers will be assigned consecutively (e.g., -001, -002, -003, etc.). The serial numbers should be permanently affixed to the equipment (i.e., stenciling, engraving, placarding, etc., as appropriate).

c. MSR Enrollment

(1) Complete MSR MPC 051002.2 upon receipt of item.

(2) Enroll in ACMS in accordance with MPC 00CEF.0.

5 - 2

23 November 2020 http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml

4. Inactivation of SE in ACMS (Organizational/Unit Level)

WARNING

INACTIVATEDAGSE ITEMSSHALLBECLEARLYMARKEDAS

SUCH AND SHOULD BE STORED IN A SINGLE LOCATION AS

TO PREVENT UNAUTHORIZED USE OF THE ITEM.

a. The readiness of in-use assets and the safeguarding of reserve stocks of SE can be seriously impaired by corrosion damage and deterioration. Deterioration is greatest when SE is dirty and inactive for an extended period of time. Therefore, a form of protection must be afforded to the equipment under these circumstances. Units may use the following categories to determine the required level of preservation, as well as applicable manuals or directives. Refer to NAVAIR 17-1-125 for preservation of SE.

More indepth information on preservation procedures and equipment can be found in

NAVAIR 15-01-500.

NOTE

Upon completion of maintenance, inactivated SE items will need to be reactivated by completing the appropriate inspection MSR MPC for the item.

Example reasons for inactivation of SE in ACMS:

(1) Maintenance - Large scale, indepth maintenance tasks and/or long lead times for repair parts exceeding 90 days, the SE item shall be inactivated in ACMS.

(2) Disposition - Item has been considered for either local or DRMO disposal. SE item shall be inactivated in ACMS once the decision is made. Item will remain on the unit’s inventory until removed in accordance with Paragraph 5.B.5.a.

or Paragraph 5.B.5.b. of this chapter.

b. The MSR MPC 051007.1 (MSR INACTIVATE) is utilized to suspend scheduled maintenance on SE in ACMS.

c. The MSR MPC 051015.1 (MSR RELOCATE) is only used to provide the item location (Ramp, Hangar #, H60, Storage, Cage, etc.) for the Field ID block of ACMS.

d. The MSR MPC 051006.1 (MSR SCRAP) is used to remove SE from the unit inventory.

NOTE

Once an item of SE is enrolled in ACMS, MSR or SR, the item can only be removed from the Unit Inventory List by the ALC ACMS MSR analyst. Local unit ACMS analysts do not have permissions to perform this function.

NOTE

ACMS-enrolled SE items cannot be permanently removed from the ACMS MSR database (system restriction). Items are essen-tially moved to another location (DRMO, CGHQ, SCRAP, etc.) for SCHR retrieval and historical recording purposes.

5 - 3

23 November 2020 http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml

5. Removal of SE in ACMS Removal of any ASEP SE from ACMS is not sanctioned without direct contact with ALC SE personnel and proper authorization. Removal can only be accomplished at the ALC level. USEMs shall contact the corresponding ALC SE cell, via tech request form, on CG Portal, ALC, ESD, providing the following SE item information:

• Unit location (name and OPFAC) • Nomenclature

• Part number • Serial number

• Component End Identification (CEI) number

Reasons for removal shall be limited to or include the following:

• ACMS entering mistakes • Scrapping of the SE

• SE Item is beyond economical repair • Lack of repair parts

a. Removal of AGSE; Capital Property (>$50,000.00) Removal of capital property from ACMS includes the scrapping of AGSE, AGSE item is beyond economical repair, and/or there is a lack of repair parts, etc. Removal of the AGSE item from a unit inventory in ACMS requires specific documentation:

(1) Capital property equipment removal will be accomplished using DD Form 1149. Field Unit Property Officers shall sign and date all equipment removals in accordance with COMDTINST M4500.5 (series). This is vital to ensure Field Unit Property Records are updated and reflect accurate general purpose property records.

(2) As part of the removal process, ACMS records shall also be updated using applicable ACMS MSR MPCs. This may include one or more of the following MSR MPCs completed: MPC 051007.1 (MSR INACTIVATE), MPC 051006.1 (MSR SCRAP), MPC 051015.1 (MSR RELOCATE), and/or MPC 00SCHR.0

(SCHR).

(3) Unit property disposition (DRMO (DD-1348) or interagency transfer) documents in accordance with local instructions must also be obtained and retained by the unit for transmission to the corresponding ALC SE Program Manager.

(4) Equipment disposition documents for ALC-managed AGSE shall be forwarded to the ALC SE Program Manager, via tech request form, on CG Portal, ALC, ESD, to complete the removal process from the unit inventory by the ALC ACMS analyst with the appropriate ALC SE Program Manager approval.

b. Removal of AGSE; Unit Property (<$50,000.00) Removal of the AGSE item from a unit inventory in an ACMS requires specific documentation:

(1) Equipment removal will be accomplished using DD Form 1149. Field Unit Property Officers shall sign and date all equipment removals in accordance with COMDTINST M4500.5 (series). This is vital to ensure Field Unit Property Records are updated and reflect accurate general purpose property records

(2) As part of the removal process, ACMS records shall also be updated using applicable ACMS MSR MPCs. This may include one or more of the following MSR MPCs completed: MPC 051007.1 (MSR INACTIVATE), MPC 051006.1 (MSR SCRAP), MPC 051015.1 (MSR RELOCATE), and/or MPC 00SCHR.0

(SCHR).

(3) Equipment disposition documents for ALC-managed SE shall be forwarded to the ALC SE Program Manager, via tech request form, on CG Portal, ALC, ESD, to complete the removal process from the unit inventory by the ALC ACMS analyst with the appropriate ALC SE Program Manager approval.

5 - 4

23 November 2020 https://cg.portal.uscg.mil/units/alc/esd/SitePages/Home.aspx https://cg.portal.uscg.mil/sites/externaldata/Directives/Forms/sort.aspx http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml https://cg.portal.uscg.mil/units/alc/esd/SitePages/Home.aspx https://cg.portal.uscg.mil/units/alc/esd/SitePages/Home.aspx https://cg.portal.uscg.mil/sites/externaldata/Directives/Forms/sort.aspx http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml https://cg.portal.uscg.mil/units/alc/esd/SitePages/Home.aspx

C. SPECIAL REQUIREMENTS (SR)

1. Air Stations utilize SRs to include equipment maintenance requirements not part of the ASEP MSR program. The ACMS SR category is provided to allow the tracking of any maintenance action on any equipment as deemed necessary by the operating activity.

2. The objectives of ACMS SR program are designed to ensure that Coast Guard non-MSR equipment is serviceable, safely operable, and properly configured to meet mission requirements. The operating activity selects the equipment to be tracked, assigns the maintenance interval, identifies the procedure or instructions to be followed during the maintenance, and identifies any other significant information necessary for tracking purposes.

3. The SR category includes equipment that is used to support the other activities of the unit or to maintain the facilities. Equipment examples: fuel farm filters, overhead hoists, low speed vehicles, shop equipment, and other equipment not supported by MSR that can be found in Paragraph 2.A.3.

NOTE

SE not enrolled in MSR for scheduled PM shall still be visually inspected for corrosion/serviceability before being used. Some items may only require basic corrosion prevention, cleaning, or preservation to maintain materiel condition. These items are typ-ically used as part of, or in conjunction with, a larger major as-sembly and do not have movable or detachable parts. Although scheduled PM may not be required, Unit EOs and USEMs shall maintain responsibility for materiel condition of all SE under their control.

4. When completing maintenance on SR SE items, record MLH using MSR MPC 132000.0. To capture the MLH time for a submitted SR-1 MPC, MPC 132000.0 must accompany the SR-1 MPC. Submission of the SR-1 and MPC 132000.0 are a one-for-one submission. Remarks are mandatory. Enter a brief description of the maintenance performed and equipment type.

5 - 5

23 November 2020 http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml

CHAPTER 6. AERONAUTICAL SUPPORT EQUIPMENT PROGRAM INSPECTIONS,

MAINTENANCE, AND REPAIR

A. SE INSPECTION TYPES AND INTERVALS

1. Inspections The acceptance, preoperational, shipping, and transfer are all considered on-condition inspections. As one of the particular conditions presents itself, that inspection shall be carried out. Periodic/scheduled inspections are the only inspections that are considered reoccurring or cyclic at specific intervals. NDI may be an on-condition or reoccurring inspection depending upon the complexity and function of the SE.

2. Acceptance Inspection An inspection performed at the time the reporting custodian (Air Station EO, MO, and/or USEM) accepts a newly assigned item of SE or upon return from a depot or commercial repair activity. It includes an inventory of all records and components that make up the item of SE. It also requires configuration verification, a preoperational inspection as required by applicable MPCs or OEM manuals, and a functional test. The activity receiving the item of SE may elect to increase the depth of inspection if the SE condition indicates such action is warranted and shall screen the item in ACMS for any PM that may have come due during the time it was shipped.

a. An acceptance inspection shall be completed at the time the reporting custodian accepts a newly assigned item.

b. Any item supported in ACMS, under the ASEP shall be enrolled using Component Enrollment Form, MPC 00CEF.0.

3. Preoperational Inspection A static or functional inspection, performed by the activity having physical custody, to verify that a unit of SE is properly serviced and ready for use. These inspections are performed prior to each use as specified by documentation on the equipment, the CMM, or owners manual.

A preoperational inspection is performed prior to each use of the item. Use is defined as either one cycle of the items intended use or a single startup/shutdown of the equipment.

4. Shipping/Transfer Inspection A cursory inspection performed at the time a unit reporting custodian transfers an item of SE on a temporary or permanent basis or upon return from a depot or commercial repair activity. It includes a review of all records and an inventory of all components that make up the item of SE, a configuration verification, a preoperational inspection, and a functional test if applicable. The activity transferring the SE may elect to increase the depth of inspection if the SE condition indicates such action is warranted and shall screen the item for any maintenance that may come due during the time the item will be in transit.

a. A shipping or transfer inspection is performed at the time a reporting unit custodian transfers an item of SE out of the unit on a temporary or permanent basis; or upon return from a depot or commercial repair activity.

b. MPC 051010.1 (MSR SHIP) is only used to facilitate the shipping of SE items in ACMS.

c. MPC 051002.2 (MSR RECEIVE) is only used to facilitate the receipt of SE items in ACMS.

d. MPC 051015.1 (MSR RELOCATE) is only for providing the item location at the unit (hangar No., building No., ramp, H-60, mezzanine, storage, etc.). The Field ID block of ACMS and shall not be used for shipping and receiving.

5. Periodic/Scheduled Inspections A scheduled inspection performed on an item of SE, to thoroughly examine the equipment in both the static and functional state, to detect defects that may have occurred since the last inspection. Periodic Inspections are tracked in ACMS.

On the anniversary of the enrollment of an item in ACMS, a specific inspection task(s) shall be completed.

6 - 1

23 November 2020 http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml http://osc-s-lim-ap100.osc.uscg.mil:7108/ATIP/ATIP/login.xhtml

6. Nondestructive Inspection (NDI) Refer to Aviation Non-Destructive Inspection (NDI) Process Guide, CGTO PG-85-00-1880-A, for SE NDI.

NOTE

Personnel performing NDIs shall be certified to a Level II (R) in the eddy current, liquid penetrate, and magnetic particle meth-ods. Outside USCG, commercial contracted agencies shall sup-ply proof of qualifications and certifications for review to USCG ALC ASB NDI. Outside USCG, commercial contracting agency in-spection personnel shall be certified to a Level II in the appropriate method in accordance with NAS-410 with training in accordance with CP-105. For questions regarding personnel qualifications, contact ALC/ESD/NDT/I Program Manager.

NOTE

If cracks are suspected in any structural part that makes up the support equipment, mark the…