Solicitation 70Z03824RL0000003 - Amendment A0003 Questions and Answers.pdf
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- Solicitation number
- 70Z03824RL0000003
About this file
This document contains a solicitation for Program Depot Maintenance Support Services for the United States Coast Guard. The solicitation requests proposals for aircraft maintenance services on HC-144 and HC-27J airframes, including personnel, supervision, and non-personal services to perform maintenance on aircraft, ground support equipment, sheet metal, electrical, avionics equipment and various other aircraft parts and components. The services also include performing modifications to existing airframes and providing contract field teams to support operational air stations. The government will provide the facility, equipment, tools, consumables and repairable components. The solicitation is for an indefinite delivery, indefinite quantity contract with one base year and four option years not exceeding five years total. The closing date for proposals is March 18, 2024 and anticipated award date is October 1, 2024. The solicitation is a total small business set-aside for firms with 1,500 employees or less.
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70Z03824RL0000003
Amendment A0003 - Posted on March 7, 2024
Please note the Terms and Conditions (Attachment 1) have been updated with this
Amendment.
Questions and Answers:
1. Amendment 1 Q&A #9 answer states "This effort is Lowest Price Technically
Acceptable (LPTA). ---- Amendment 2 Q&A #2 answer states "This award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors." ---- Attc 1 states "proposals will be evaluated in accordance with FAR 15.304" - FAR 15.304 states "Unless the exception at paragraph (c)(1)(ii)(A) of this section applies, the solicitation shall also state, at a minimum, whether all evaluation factors other than cost or price, when combined, are—
(1) Significantly more important than cost or price;
(2) Approximately equal to cost or price; or
(3) Significantly less important than cost or price.
Will the Government amend the solicitation (Terms and Conditions) to state the factors specifically called out in FAR 15.304?
a. Per FAR 15.304, non-price factors are approximately equal to cost or price.
Changes to the Terms and Conditions have been made as part of Amendment A0003. Please see UPDATED Attachment 1.
2. The Schedule Of Services Line 54 Item CLIN 0017 regarding Site Supervisor, ask for a rate quote. Is this to be billed to Government vs bidders Over Head?
a. Will be billed to over head.
3. Can you please confirm/clarify the effective dates for the provided rates? The header of the 3rd column lists "lxAdj Effective 12/19/2023" and the header of the 4th column lists "6%-Effective 12/19/2023" . Both columns have the same effective date but different rates.
a. The effective date is correct for both columns. The Government will use the
“6% Effective 12/19/2023” column for this requirement.
4. The answer to Q&A # 13 provided clarification on the input for the night shift categories. For clarification can you confirm the overtime categories should be the full rate and not the difference from the regular rate to the overtime rate? Furthermore, can you confirm the Overtime nightshift is the difference from the Overtime rate and the Overtime nightshift and not the actual Overtime Nightshift rate?
a. For the Overtime rate categories, the Government is looking for the full rate.
For the Overtime Night Differential categories, the Government is only looking for the increase in the rate compared to the Overtime proposed rate.
Offerors are not to input the full Overtime Night Differential rate, but the difference between the Overtime rate and Overtime Night Differential rate.
5. Is there any other required equipment that needs to be furnished by the contractor outside of the gas detection equipment (e.g. PAPR's, etc.) that is not provided by the government?
a. Offeror will furnish all needed respirators for the painters which may include a hood for supplied air, sheet metal PAPR helmets, and organic vapor respirators for brushing primer.
6. Attachment 1 states resumes should be provided to determine key personnel meet the qualifications of the SOW.
Please confirm offerors are required to submit key personnel resumes at the time of proposal submission as part of our Technical Acceptability response. If so, please update the language in Attachment 1 - Terms and Conditions to state key personnel resumes shall be provided.
a. Resumes shall be provided for all key personnel.
7. Please confirm how the Government intends to evaluate resumes to determine acceptability.
a. All resumes will be evaluated based on their qualifications to meet the criteria set forth in Section “3.0 Requirements” and Section “4.0 Positions” of the Statement of Work.
8. Please confirm the number of Program Specialists considered "key."
a. This requirement will have two (2) Program Specialists, both will be key personnel.
9. Please confirm letters of acceptance of contingent offers of employment for Key
Personnel are not required if the candidate is already an employee of the offeror.
a. Letters of acceptance will not be required for key personnel, if that personnel is already an employee of the offeror.
10. Will the Government identify the FFP line items and whether the FFP line items will be evaluated? If so, how will they be evaluated as part of the Total Evaluated Price?
Request the USG disclose these items to facilitate bidder's assessment of performance risk, or put a CLIN(s) with a plug number(s) to standardize evaluation of offeror proposals.
a. This requirement will not have any Firm Fixed Price (FFP) line items. Changes to the Terms and Conditions have been made as part of Amendment A0003.
Please see UPDATED Attachment 1.
11. Travel CLINS for the Base Period and each Option Period are currently listed as TBD.
Please confirm whether the Government expects offerors to propose travel. If so, will the Government provide detailed travel requirements or a plug number for the Travel
CLINs?
a. Offerors will not propose on Line Item 56 - Travel. Travel will be funded during the contract period of performance at time of travel.
12. The 42,872 HR equates to 23 FTE and the total Aircraft Mechanic I - General (Line Item
# 3 - 25) equal 23 FTEs. Does the line indicate all Aircraft Mechanic I - General, work
Night Shift?
a. All Aircraft Mechanic I – General Full Time Employees (FTE) will not be night shift.
13. The Government requested that offerors keep proposal pricing valid until time of award, but did not update the validity period in the Terms and Conditions.
Recommend updating the Terms and Conditions to reflect the Government's response to Question 10.
a. All proposals must remain effective until time of award. Changes to the Terms and Conditions have been made as part of Amendment A0003. Please see UPDATED Attachment 1.
14. FAR 52.222-41 Service Contract Labor Standards (SCLS) applies but the government has not marked to adopt 52.222-55 Minimum Wages Under Executive Order 14026.in attachment 1. The government has included the full clause but not marked the reference on page 34. Will the government adopt 52.222-55 into the contract and update the reference from EO 13658 to 14026?
a. The Government included a DHS class deviation version of the clause, beginning on page 44 of the Terms and Conditions, as required by DHS Class Deviation 24-02. That is what applies to this requirement, not the standard version of the clause.
15. The contractor must provide employees up to 40 hours of maternity/ paternity leave.
What has been the historical utilization of this clause/section and are there known/planned absences for Article 17 Section 2 that are known at this time?
a. The Government does not have this information.
16. DFARS 252.228-7001 is not referenced within the solicitation.
Will the government adopt this clause into the contract?
a. DFARS Clause 252.228-7001 is the Ground and Flight Risk clause. The
Government did include a Ground and Flight Risk clause found on page 48 of the Terms and Conditions. The United States Coast Guard does not use DFARS because we are not part of DOD.
17. Statement of Work Section 10.4 notes that contractor employees are subject to up to
16 hours of mandatory safety training onsite annually. Please confirm these hours are included in Attachment 2 and chargeable hours for contractor employees.
a. Yes, these hours are chargeable.
18. Statement of Work Section 3.2.2 notes “New employees will receive the required training listed above as part of their onboarding process. If forklift or scissor lift training is required, the Site Supervisor will contact the COR for approval and will schedule training with the GSE Mechanic”. Section 10.8 states: “Contractor shall have personnel licensed to operate a forklift and provide certification plan that meets Occupational Safety and Health Administration (OSHA) standards. The contractor shall provide training and licensing per OSHA requirements.”
Please confirm the required referenced licenses in Section 10.8 are provided by the government per 3.2.2.
a. No, the required referenced licenses are not provided by the Government.
19. Is the offeror required to honor the CBA agreement to include the hourly rates as well as the benefits portion (e.g. vacation)?
a. Yes, the offeror is required to honor the CBA.
20. Please clarify if an offeror can hire employees under a lower labor category than specified, provided they have the required certification for the specified labor category.
a. The positions requested in the solicitation are the needs of the Government.
File details come from the government source that posted it. Updated .