A00005 Questions and Answers.pdf

Q.No Applicable Document Page Number Paragraph Number Question Answer

Attachment 1 AMS

Schedule of Services

The Government provided the current employee seniority list, which amongst other things, clearly defines the current paid vacation obligations of the contractor, specifically;

2080 hours (52 weeks @ 40) less 88 hours for Holidays (11 holidays @ 8 hours) less 185.23 hours (average from the seniority list) = 1,807 hours worked (rounded up)…. Of course less any bereavement of jury duty pay also per the CBA.

Accordingly, the actual number of hours worked, the number the contractor will be permitted to invoice to recover their annual costs, is significantly less than the 1,912 used/mandated for pricing by the government. While it is possible the employee does not use their leave, indeed working more hours, they would need to be compensated for those hours worked and then the requisite payout per the CBA.

QUESTION: Will the government re-consider the 1,912, perhaps to a more representative number such as 1,807 for rate generation and evaluation?

If not, if the employee’s annual productive work hours are consistent with the 1,807 average above, will the contractor be permitted to invoice the difference in hours (i.e. 1,912 less 1,807 = 105 hours per year on average) to permit the contractor to recover their annual costs?

No. Proposals shall be IAW the schedule and Instructions to Offerors.

We have engaged with Local District Lodge 2020. The Union representative informed us that upon securing the contract, the collective bargaining agreement (CBA) will initiate a bridge agreement with the awarded company. Additionally, we learned from on-site union members that they will hold the "first right of refusal" once a new company receives the contract. This means that securing the key positions for this effort should not be required if the outside company is planning on retaining the CBA Key Personnel. Could the government clarify the requirement for submitting Key Personnel? Is the government intent to supply the resume’s for replacement personnel, and if the CBA member declines the opportunity to be an employee, then we would submit a replacement resume? Is it necessary to provide ten resumes if our intention is to retain the majority of key personnel based on the inputs from the transition meeting?

Two (2) Key Personnel positions are not covered under the CBA.

Resumes are necessary for potential refusals and/or vacancies.

Resumes are required for each Key Personnel position.

Attachment 3 - Statement of Work

4.4.1 A/C Mechanic II Qualifications

states - Eight (8) years of documented experience performing aircraft maintenance on H60 aircraft

Would the government consider Five (5) years of documented experience performing aircraft maintenance on H60 or other rotary wing aircraft?

Yes please reference A00004 - Attachment 3 - Statement of Work - Section 4.4.1.

Attachment 3 - Statement of Work

5.1.1 List of Key Personnel identifies

Aircraft Mechanic II and III

If resumes are required for these positions, do we have to provide a resume for every FTE identified in Attachment 3 - AMS Schedule or just one for each skill classification? Resumes are required for all FTE identified in Section 5.1.1 List of

Key Personnel.

Attachment 3 Statement of

Work 5 and 12 1.2 and 4

The SOW states that the services required by this contract could cover all aircraft platforms and ground support equipment supported by the USCG. However, Section 4 only specifies the requirement for H60 experience. Could the Government clarify which specific platforms the contractor will be expected to perform maintenance on, and whether experience with other platforms will also be required?

Other USCG platforms includes the C-130, C-144, C-27 and the H- 65.

Attachment 3 Statement of

Work 5 1.2

Does COMDTINST M13020.1 (series) govern the Aviation Maintenance Program under which this Statement of Work falls? If so, could the Government confirm any specific sections of COMDTINST M13020.1 (series) that are directly applicable to the contractor’s responsibilities? If not, could the Government which Aviation Maintenance Program this Statement of Work falls under?

COMDTINST M13020.1 is the Aeronautical Engineering Maintenance Management Manual which is a directive on how ALC will conduct business from CG-41. ALC/MRR uses this management system at their level. The Contractor will follow Managements direction.

Attachment 3 Statement of

Work 6 and 27 1.2.2 and 6.1 Are there specific metrics or performance standards for assessing the quality of maintenance work, such as turnaround time or error rates? Post PDM reports and the Aircraft Induction Schedule which are the responsibility of the Government, not the Contractor.

Attachment 3 Statement of

Work 6 ,7 1.2.2

Is there currently an incumbent workforce in place that meets the requirements outlined in Section 1.2.2? Given the requirement for 250 FTEs, if a full team complement is not already in place, will the Government provide a ramp-up schedule to achieve full staffing? Alternatively, is the Contractor expected to have all 250 FTEs on-site and ready to perform on day one of the period of performance?

Yes, there is an incumbent workforce in place. Ramp-up schedule is not necessary due to the incumbent workforce. Contractor is expected to follow procedures to fill potential vacancies.

Amendment 5 (A00005) Solicitation 70Z03824RJ0000013 Questions and Answers

Attachment 3 Statement of

Work 11 3.3

Could the Government clarify the rationale for not permitting light/modified duty for contractor personnel? Are exceptions allowed for temporary medical conditions or injuries? If not, how should the Contractor handle cases where personnel may require temporary accommodations to comply with ADA regulations?

Accomondations are between the company and their employee.

This contract has no light duty as all positions are expected to be performed at full performance.

Attachment 3 Statement of

Work 14 4.3.1.1

The SOW states that personnel must have knowledge of using tools such as a shrinker/stretcher machine and a spot welder. Could the Government clarify if there is a requirement for any specific welder certifications or qualifications, and if so, which standards or certifications apply (e.g., AWS or equivalent)?

There is no longer a requirement for a contract welder. There are no plans for ever needing this service from a contract employee.

No certification is needed for a spot welder.

Attachment 3 Statement of

Work 14-19 4.3.1.1-4.5.3.2

The identified paragraphs provide assessment information for Aircraft Mechanic III and Aircraft Mechanic I. Could the Government clarify if there is an assessment requirement for Aircraft Mechanic II? If so, could the Government provide the assessment details and criteria?

There is no assessment required for an Aircraft Mechanic II. The Contractor shall provide a recommendation of a qualified candiate to the Government for approval.

Attachment 3 Statement of

Work 26 5.3-5.3.1

Considering the government has 10 business days to review and potentially reject a submitted resume, does the 21-calendar day replacement period account for this review time? If the government rejects a resume, does the clock restart for identifying and submitting a new replacement?

Additionally, will the government provide specific reasons for rejection to assist in expediting the selection of an alternative candidate?

This will be determined on a case by case basis if the clock will start over. Please reference A00004 - Attachment 3 - Statement of Work - Section 5.3.1 (A response can include acceptance, rejection with specific reasons, or a notification that additional time is required) and Section 5.4.

Attachment 3 Statement of

Work 30 7.8

The SOW states that the Contractor shall ensure all Contractor-provided vehicles used in the performance of this contract meet requirements.

Could the Government clarify the specific requirements for Contractor-provided vehicles and provide a detailed list of required vehicles, including any special equipment or features needed?

This language was in the SOW in A00002 - however was removed in A00003 - Attachment 3 - Statement of Work - Section 7.8. Please make sure you are referencing and using the correct copies as stated in the amendments. Please reference A00004 - Attachment 3 - Statement of Work.

Attachment 3 Statement of

Work 34-36 9.1

Will the Government be holding the Contractors responsible for the requirements located in FAR 52.245-1 Government Property and all of its requirements when discussing paragrpagh 9.0 and all following paragraphs of this nature within this Statement of Work?

Yes.

Attachment 3 Statement of

Work 36 10

Could the government clarify if Fall Protection IAW OSHA General Industry Standard 29 CFR Part 1910 is available and if the Government is providing equipment to support compliance with these standards?

Fall protection is integrated in our facilities and contractors working on the aircraft may utilize this equipment. It is maintained by ALC's safety personnel IAW OSHA.

Attachment 3 Statement of

Work 36 10.1.1

The SOW states that the USCG will not provide contractors with respiratory protection, safety shoes, prescription eyewear, or any other personal protective equipment (PPE). Could the Government clarify if there are additional PPE requirements beyond those listed? Additionally, could the Government provide a detailed listing of all required PPE, including Fall Protection?

The contractor is responsible for providing the following PPE:

Prescription Safety Eyewear, Safety Shoes and PAPR (Powered Air Purifying Respirator) Helmets . In addtion to the PPE that has already been mentioned in this question, the following items will only be required for the AC Strippers: Winter and Summer Coveralls, Winter Head Gear (Baclava), Durable Rain Suit (Top & Bottom), Flexible Winter Gloves and Steel Toe Rain Boots. Fall protection is integrated in our facilities and contractors working on the aircraft may utilize this equipment. It is maintained by ALC's safety personnel IAW OSHA.

Please reference A00004 - Attachment 3 - Statement of Work - Section

9.1.2 and 10.5.

Attachment 3 Statement of

Work 38 10.5

Could the Government provide a detailed list of the required Personal Protective Equipment (PPE) for contractor personnel working in areas with potential exposure to hazardous substances such as hexavalent chromium, cadmium, beryllium, or lead? Are there specific PPE standards or certifications (e.g., NIOSH-approved respirators) that must be met?

Contractors are required to perform an initial assessment prior to beginning any work to evaluate conditions, determine appropriate PPE needs and identify potential chemical hazards to safeguard their personnel. It is the contractors responsibility to ensure adherence to all relevent regulations and maintain compliance identified in thier initial assessment. Fall protection is integrated in our facilities and contractors working on the aircraft may utilize this equipment. It is maintained by ALC's safety personnel IAW OSHA.

Attachment 3 Statement of

Work 38 10.5

The SOW mentions exposure to hazardous substances like hexavalent chromium. Could the Government clarify whether specific engineering controls, beyond PPE, are required to mitigate exposure in these areas?

Contractors are required to perform an initial assessment prior to beginning any work to evaluate conditions, determine appropriate PPE needs and identify potential chemical hazards to safeguard their personnel. It is the contractors responsibility to ensure adherence to all relevent regualtions and maintain compliance identified in thier initial assessment. Fall protection is integrated in our facilities and contractors working on the aircraft may utilize this equipment. It is maintained by ALC's safety personnel IAW OSHA.

Attachment 3 Statement of

Work 40 10.9.2

The SOW references a list of required environmental certifications available on the ALC portal at the link:

https://cg.portal.uscg.mil/units/alc/seho/SitePages/Home.aspx. Could the Government provide access to this link or directly supply the list of required environmental certifications for review?

As referenced in A00004 - Attachment 3 - Statement of Work - Section 10.9.2, any employees working in the plating shop which is located in the machine shop must have HAZWOPER training. The link is provided right below in that section. It remains the contractors responsibility to ensure adherence to all relevant regulations and maintain compliance identified from their initial assessment.

Attachment 3 Statement of

Work and Attachment 5

CBA

SOW 47 CBA 12 SOW 12.6.1 CBA Article 13 Section 9

There are inconsistencies between the latest SOW (24 hours), Attachment 1 AMS Schedule (24 hours), and the CBA (7 days, or 56 hours).

Contractor recommonds reconciling the inconsistency as the CBA puts Contractors at risk of paying more than they are permitted to reimburse for. Can the Government clarify the correct amount of reimbursable hours per contract year for government-directed shutdowns due to inclement weather, safety, or administrative leave?

The statement of work has been revised. Please reference A00004 - Attachment 3 - Statement of Work - Section 12.6.

Attachment 3 Statement of

Work and Attachment 5

CBA

SOW 12.6.1 CBA Article 13 Section 9 Can the Government provide data on the average or total number of hours per year that have historically been used for government-directed shutdowns related to inclement weather, safety, or administrative leave over the past three to five years? No the Government is unable to provide this information.

Attachment 3 Statement of

Work 49 15.1

The phase-in period only identifies a two (2) day transition following approval of the phase-in plan. Contractor suggests a two (2) day phase-in transition period is not enough time to ensure operational readiness per the requirements of the Statement of Work (SOW). Will the Government be willing to provide the flexibility to extend the phase-in transition period timeline to thirty (30) calendar days?

Please reference A00004 - Attachment 3 - Statement of Work - Section

15.1. This information has been revised.

Attachment 3 Statement of

Work 49 15.1 and 15.2

The PHASE-OUT period identifies a 30-day observation and transition timeline allowing the new contractor's presence alongside the incumbent contractor to allow for "the ordlerly turnover of facilities, equipment, and records and will help to ensure the continuity of service." However, the new contractor's PHASE-IN period only identifies a two (2) day transition following approval of the phase-in plan. Can Government clarify whether the PHASE-IN and transition period is also thirty (30) days to align with PHASE-OUT?

Please reference A00004 - Attachment 3 - Statement of Work - Section

15.1. This information has been revised.

Attachment 3 Statement of

Work 49 15.1

On January 20, 2025, the President issued an Executive Order revoking EO 14055 (Nondisplacement of Qualified Workers Under Service Contracts). In light of EO 14055’s revocation, will the Government please remove the requirement in SOW 15.1 for phase-in plans to contain, “IAW FAR 52.222-17, information on efforts made to fill positions with qualified employees employed under the predecessor contract whose employment will be terminated as a result of award of the contract or the expiration of the contract under which the employees were hired”? This is currently under review.

A00003 – Attachment 3 –

Statement of Work -

70Z03824RJ0000013

26 5.1.1 Can the Government please confirm whether the Mechanic II and Mechanic III positions identified in SOW 5.1.1 are currently subject to a right of first refusal clause under a CBA? Please refer to Attachment 5 - CBA or contact the union.

A00003 – Attachment 3 –

Statement of Work -

70Z03824RJ0000013

26 5.1.1

If the Mechanic II and Mechanic III positions identified in SOW 5.1.1 are currently subject to a right of first refusal clause, then only the incumbent contractor can provide resumes of personnel to whom it would have to extend the right of first refusal for these positions. All other offerors will be unable to do so. Given the inherent disadvantage this creates, will the Government please remove the Mechanic II and Mechanic III positions from the List of Key Personnel in SOW 5.1.1?

List of Key Personnel will not be revised. Resumes are required in case of refusal and/or potential vacancies.

Amendment 3 SOW;

Amendment 3 Q&A

Question 7; and Amendment 3 AMS

Schedule of Services

SOW Page 13 of 51

4.2 On-Site Project Manager (Junior) PDM

Support

The On-Site Project Manager (Junior) PDM Support position has a disconnect between the Amendment 3 Q&A, the Amendment 3 SOW, and the Amendment 3 Schedule of Services.

In its response to Question 7 in Amendment 3 Q&As, the USG states the hours for the On-Site Project Manager (Junior) PDM position are TBD.

However, the Amendment 3 Attachment 1 AMS Schedule of Services now has 1,912 hours for the position. Additionally, paragraph 4.2 on page 13 of the Amendment 3 SOW states: "Management will make the determination if this position is needed."

Please clarify whether the position is required. If so, please confirm whether the position is still designated as Key Personnel.

Please also clarify the SOW statement "Management will make the determination if this position is needed."

This position is currently not needed at this time, however, the estimated 1,912 hours should be priced. A resume is not required for the proposal, however, if the position is needed, a resume is required during the contract period of performance since they are listed as Key Personnel.

Amendment 3 AMS

Schedule of Services Base Tab and All Option Tabs

The Description for the Onsite Project Manager (Junior) position in the Amendment 3 Attachment 1 AMS Schedule of Services has a double asterisk (**). The double asterisk does not appear to be related to the double asterisk below CLINs 0006, 1006, 2006, 3006, or 4006.

Please clarify the intent of the double asterisk (**) next to the Description for the "**Onsite Project Manager (Junior)" position. This has been revised . Please reference A00004 - Attachment 1 - Schedule of Services.

29 Amendment 3 SOW SOW Page 13 of 51

4.2 On-Site Project Manager (Junior) PDM

Support

The SOW states, "The On-Site Project Manager (Junior) position shall support the On-Site Supervisor with management responsibilities for the contractor personnel working on this contract." Additionally, there are a total of 6 references to "On-Site Supervisor" in the SOW.

There does not appear to be a requirement for an "On-Site Supervisor" position in the Terms and Conditions, the SOW, or the Schedule of Services. Please clarify. This has been corrected. Please reference A00004 - Attachment 3 -

Statement of Work - Section 4.1 and 4.2.

30 Amendment 3 SOW SOW Pages 14-15 4.3.1.1 Aircraft Mechanic III Assessment

For the Aircraft Mechanic III position, the SOW states, "The Government will administer a Sheet Metal test prior to performance for work under contract for any Sheet Metal Mechanic(aircraft) required during performance of this contract to ensure the Sheet Metal Mechanic(aircraft) possess the qualifications required." The Aircraft Mechanic III Assessment is a Sheet Metal Assessment.

Please confirm whether this is the correct assement for the Aircraft Mechanic III positions.

Yes, Aircraft Mechanic III will complete an assessment. They will manufacture a form block and part.

31 Amendment 3 SOW SOW Page 15 Paragraph 4.4 Aircraft Mechanic II Tasks No assessment criteria is provided for the Aircraft Mechanic II positions in the SOW.

Please confirm whether this ommission is intentional. If not, please provide the assessment criteria.

There is no assessment required for an Aircraft Mechanic II. The Contractor shall provide a recommendation of a qualified candiate to the Government for approval.

32 Amendment 3 SOW SOW Page 15 4.4.1 Aircraft Mechanic II Qualifications

The SOW states the Aircraft Mechanic II must "Possess Aviation Technical School or Aviation Maintenance Technology Certification."

Please confirm whether graduating from a U.S. Military aviation Military Occupational Specialty (MOS) producing school for helicopters satisfies the requirement.

Yes, this is acceptable by the Government.

Attachment 2 - Terms and

Conditions

In reference to Factor B – Staffing Approach: “Resumes for Key Personnel identified in the SOW and on Page 45 of the Terms and Conditions shall be provided to determine these personnel meet the qualifications of the SOW.” Will the Government clarify if offerors are required to submit only one resume per key personnel labor category?

Resumes are required for all FTE identified in Section 5.1.1 List of Key Personnel.