Q&A,_WV_PANHANDLE_PSO_-_70RFP318RE3000001,_Amendment_0002.pdf

# Reference Reference Question Response

1 Proposal Instructions

Relevant Past Performance, page 459 of 489. States, “The Government will determine relevance by analyzing the “scope”, “magnitude” and “complexity” of the reference contracts and comparing them to the instant requirement.”

Request FPS define scope, magnitude and complexity. The solicitation is clear on its face.

2 Proposal Instructions Page Limitations pages 457 & 458 of 489. Page 459 states, “Margins must be at least 11

pt. font and 1” margins.”

May bidders use 10 pt. font for tables, graphics, etc. for all submissions?

No

PPP Summary Sheet‐ Attachment 3a

Sheet includes the following question, “Is the last CPAR included in this package? (yes or no)”. These is no mention of including CPARs in the Proposal Submission Instructions or Attachment 9.

1. Please clarify that CPARs are to be included and if so, are they to be included in the Past Performance submission.

2. Please clarify the CPARs are excluded from page limitations.

1. The submission of a CPARs is not a requirement of this RFP.

2. See Amendment 0001. There is no Past Performance page limit.

Attachment 5a –

CBA‐2017‐10422

The cover page for CBA‐2017‐10422 states that it covers Berkeley county in West Virginia;

however, the CBA document states that it covers 2 FBI facilities in Winchester, VA.

a) Will the Government confirm that CBA‐2017‐10422 covers the FBI facilities at 170 Marcel Drive and 112 North Braddock Street in Winchester, VA?

b) Will the Government provide a revised cover page to the CBA with the correct city/county and state?

a)confirmed b)See amendment 0002. The DOL cover sheet has been removed. The CBA is clear on its face.

Attachment 5b –

CBA‐2017‐10423

The cover page for CBA‐2017‐10423 states that it covers Jefferson county in Virginia;

however, the CBA document states that it covers locations within West Virginia and Virginia.

a) Will the Government confirm that CBA‐2017‐10423 covers all locations in WV and VA required under this solicitation with the exception of the FBI buildings at 170 Marcel Drive and 112 North Braddock Street in Winchester, VA?

b) Will the Government provide a revised cover page to the CBA with the correct city(s)/county(s) and state(s) covered by the CBA?

a)confirmed b)See amendment 0002. The DOL cover sheet has been removed. The CBA is clear on its face.

6 SF1449 and Exhibit 13

The SF1449 states that this RFP is for PSO services in the West Virginia Panhandle including the counties of Berkeley, Jefferson, and Morgan and the County of Frederick in VA. In reviewing the Post Exhibit (Exhibit 13), provided with the solicitation, we noted that no locations in Morgan County WV or Frederick County VA were included in the required staffing. Further, we noted that the Front Royal, VA location is in Warren County, VA and the Winchester, VA locations are in the independent city of Winchester, VA.

a) Will the Government confirm there are no locations in Morgan County, WV or Frederick County, VA that currently require PSO service?

b) Will the Government confirm that the SF1449 should be revised to include Warren County, VA and the independent city of Winchester, VA as part of the service area?

a) The Government confirms that there are currently no post locations in Morgan County. However, for the purposes of this procurement Winchester will be considered part of Frederick County. In addition, the post exhibit provided with this RFP is the current known requirement at the time the solicitation was released; however, it should be noted that the post exhibit does not currently reflect the full scope of the contract for the entire anticipated period of performance, if all options are exercised. Therefore, the Government reserves the right to order services in other locations in the future.

b) See amendment 0002. The Warren County, VA has been included in the West Virginia Panhandle.

7 Exhibit 13

Building WV0191, Post 11 states that service is required on Tuesdays, Saturdays, and Sundays with Federal Holidays and the total days per year listed for this post are 157.

Based on our calculation, there are 53 Sundays, 52 Tuesdays, 52 Saturdays, and 2 Tuesday Holidays during the base period POP. This would mean the total work days would be 155 (53+52+52‐2 = 155).

Will the Government clarify if holidays at this post should be worked and confirm the number of workdays per year?

See amendment 0002. The total number of work days for Building WV0191, Post 11 was updated to read as "155". However, offerors should note that the number of days for any given post may fluctuate in any given year depending on a number of variables.

The post exhibit provided with this RFP is the current known requirement at the time the solicitation was released; however, it does not currently reflect the full scope of the contract for the entire anticipated period of performance, if all options are exercised. Therefore, the Government reserves the right to modify the various post requirements, order services in other locations in the future, and order less or more hours stated in the post exhibit up to the stated maximum amount found in schedule B.

QUESTIONS AND ANSWERS

WV PANHANDLE PSO ‐ 70RFP318RE3000001

8 Exhibit 13 Building WV0226, post 6.2 states those services is required Monday – Friday including Federal Holidays; however, the total workdays per year are listed as 250. If holidays are worked, the total workdays per year should be 260.

Will the Government clarify if holidays at this post should be worked and confirm the number of workdays per year?

See amendment 0002. The total number of work days for WV0226, post 6.2 was updated to read as "260". However, offerors should note that the number of days for any given post may fluctuate in any given year depending on a number of variables.

The post exhibit provided with this RFP is the current known requirement at the time the solicitation was released; however, it does not currently reflect the full scope of the contract for the entire anticipated period of performance, if all options are exercised. Therefore, the Government reserves the right to modify the various post requirements, order services in other locations in the future, and order less or more hours stated in the post exhibit up to the stated maximum amount found in schedule B.

9 Exhibit 13

Building WV9903, Post 2 states those services are required Sunday, Monday, Tuesday, Wednesday, Thursdays and no holidays for a total of 252 days per year. Based on our calculation, 10 holidays fall on a Monday through Thursday, and there are 53 Sundays and 52 Mondays, Tuesdays, Wednesdays, and Thursdays during the base period. This would mean the total work days per year would be 251 (53+52+52+52+52‐10 = 251).

Would the Government clarify the number of workdays per year?

See amendment 0002. The total number of work days for WV9903, Post 2 was updated to read as "251". However, offerors should note that the number of days for any given post may fluctuate in any given year depending on a number of variables.

The post exhibit provided with this RFP is the current known requirement at the time the solicitation was released; however, it does not currently reflect the full scope of the contract for the entire anticipated period of performance, if all options are exercised. Therefore, the Government reserves the right to modify the various post requirements, order services in other locations in the future, and order less or more hours stated in the post exhibit up to the stated maximum amount found in schedule B.

10 SF1449 and Exhibit 13

The SF1449 has a CLIN in each option period for basic service (CLIN X001) and a CLIN for TS basic service (CLIN X002). During our review of Exhibit 13, it appears that the productive service at buildings VA0723 and VA0737 and the TAS service at buildings 9938VA and VA0750 all required a TS clearance.

Will the Government confirm that the TS basic service CLIN includes the productive posts at buildings VA0723 and VA0737 as well as the TS TAS estimates for buildings 9938VA and

VA0750?

The post exhibit provided with this RFP is the current known requirement at the time the solicitation was released; however, the Government reserves the right to order TS PSO services or PSO services at location identified in the solicitation up to the quantities identified in the SF 1449 schedule.

11 Exhibit 13 Exhibit 13 contains a TAS estimate for building PA0559, which is at various locations.

a) Will the Government confirm these various locations are not in the state of Pennsylvania (PA) since typically the letters in the building number correspond with the applicable state?

b) Will the Government clarify if the various locations under PA0559 are in WV or VA so that applicable WC and SUI rates can be determined?

a) The Government confirms that the address for Building # PA0559 is located in the state of Pennsylvania (PA).

b) Building #PA0559 is being used as a place holder that represents hours that may be ordered at any location under this requirement.

12 Exhibit 9b Exhibit 9b includes a requirement for other special training at building VA0600; however, this location is not listed anywhere on the post exhibit.

Will the Government confirm either service is not required at VA0600 or provide the anticipated post requirements at building VA0600?

See amendment 0002. Building VA0600 has been removed from Exhibit 9B.

Explanation: SSA moved from VA0600 to VA3007 (new location).

Attachment 11 and Exhibit 13

Attachment 11, question 3 states that all posts require relief; however, Building WV0191, post 6 states that no relief is required on the post exhibit.

Will the Government clarify if relief is required at building WV0191, post 6?

All posts require relief. This was a clerical error on the post exhibit, which has been corrected.

see amendment 0002

14 Exhibit 13 In the Screener Training column on the post exhibit, all buildings/posts are listed as either “X‐Ray” or “No”. No buildings/posts are listed as “Non‐X‐Ray”.

Will the Government confirm that those posts listed as “No” DO NOT required either the X‐Ray or Non‐X‐Ray training?

See amendment 0002. The post exhibit was updated to read "non‐screener".

Addendum to FAR 52.212‐4, Item 4.D

The Addendum to FAR 52.212‐4, item D lists the definitions for Basic and Temporary Additional Service for both PSO Services and TS Cleared PSO Services. The estimated TAS hours for both PSO Services and TS Cleared PSO Services are 2%; however, the TAS estimates provided on the post exhibit far exceed the 2% estimate.

Will the Government clarify how many TAS hours are anticipated and provide a revised post exhibit if applicable?

See amendment 0002. The percentages of Productive PSO, TS Cleared PSO and their respective TAS services listed in Addendum to FAR 52.212‐4, Item 4.D have been updated.

The post exhibit provided with this RFP is the current known requirement at the time the solicitation was released; however, it does not currently reflect the full scope of the contract for the entire anticipated period of performance, if all options are exercised.

For clarification purposes contractors should consider the following

1. The TAS service located at the FBI construction site was added in December 2017. Although it is listed as TAS, once the service is started the Agency typically provides a schedule of on‐going servies in advance of 72 hours, as with most TAS provided for under this effort.

2. The Goverment anticipates that the construction at the new FBI site/campus will be completed within the next three years. As such, the post will change from TAS schedule to a regular post schedule.

Once construction is complete, it is anticipated that the hours at the other FBI sites will remain the same; however, the hours at the newly completed FBI site will increase.

3. Although the posts have not been finalized the Goverment offers the following information: The current schedule at the FBI provides for approximately 30,000 produtive and 20,000 TAS hours. It is estimated that the new site will require approximately five (5) ‐ 24 hour/7 days a week posts totaling approximately 40,000 hours. Currently, the Goverment anticipates that at full capacity the FBI sites will require approximately 70,000 annual hours of service.

Based on the above, please see amendment 0002 as the total hours solicated under this effort have been modified to ensure that the maxium number of hours required at any given time will not exceed the option year maxiums found in Schedule B. In addition, the Goverment included additional hours (approximately 20% +/‐) to each CLIN to allow for flexiablity in the event that requirements increase at any time during the period of performance. Please note, that at this time the Goverment is not aware of any additional requirements. As such, the Government reserves the right to modify the various post requirements, order services in other locations in the future, and order less or more hours stated in the post exhibit up to the stated maximum amount found in schedule B.

16 Attachment 11 Attachment 11, Question 6 states that all PSOs currently meet the 8 hr. Non‐X‐Ray screener training.

In order for PSOs to meet the 16 hr. X‐Ray screener training, would then need to complete the full 16 hr. course or only an additional 8 hr. course?

ALL PSOs assigned to an x‐ray post will require an additional 8 hours of training to meet the 16 hour initial x‐ray training.

17 Attachment 11 Attachment 11 provides a list of agencies that use TAS to train new and incumbent PSOs.

a) Will the Government confirm that the training in this attachment is the same training identified in Exhibit 9b?

b) If TAS is used to cover the training at the specified locations, will the Government confirm the estimated training time was included in the TAS estimates provided on Exhibit 13?

a) The Government confirms that the training in mentioned in Attachment 11 is the same training identified in Exhibit 9b.

b)TAS will not be used for training under this requirement. Under the previous contract, HSHQE3‐13‐D‐00001, TAS was used to cover training some agency specific training/onboarding requirements that were not included in the RFP/SOW at the time of award.

18 Attachment 10 Attachment 10 lists employees at an assigned site titled NCTC; however, there were no NCTC locations on the post exhibit.

Will the Government clarify which site is employees assigned to NCTC are working?

NCTC refers to the Fish and Wildlife locations. The NCTC designation previously listed on Attachment 10 was updated to read as F&W.

See amendment 0002

19 Exhibit 13 and Exhibit 10 Exhibit 13 lists a no cost “Contractor Vehicle” post at building 9930VA; however, there are no contractor provided vehicle requirements on Exhibit 10.

Will the Government clarify if any contractor provided vehicles are required at any of the posts/locations?

See amendment 0002.

The no cost Vehicle post has been deleted from the post exhibit. Attachement 10 has been updated to include Vehicles.

20 Attachment 3 Past Project Form Would the Government consider increasing the page limit to 4 pages?

The page limit for past performance forms has been eliminated.

See amendment 0001

Attachment 6 Price Element Breakdown

The Price Realism – TS PSO tab contains the following note at the bottom of the tab. “The purpose of this spreadsheet is to develop the hourly bill rates for the Supervision CLINS.

The Supervision CLINs are for direct bill supervisory hours identified on the post exhibit as Post #s xxxx. Costs for supervision proposed under the management approach in addition to the direct supervisor posts should NOT be included as direct productive costs/hours.

The costs for supervision in addition to the direct supervisor posts should be included on the Non‐PSO Positions worksheet. Costs presented under the "Breaks & Lunches" and "Non‐PSO Positions" worksheets should be equitably distributed between the applicable PSO and Supervisory CLINs as appropriate.” It is our understanding that the TS PSO CLINs are for those PSOs requiring a Top Secret clearance and are not supervisory positions.

1. Will the Government confirm that the note at the bottom of the Price Realism – TS PSO tab is not applicable to this effort?

2. Will the Government confirm that all supervision costs, to include those positions called out on the field level supervisory exhibit, should be included on the Non‐PSO Positions tab of the Price Element Breakdown?

1. The note was updated in Attachment 6 ‐ Price Element Breakdown. See amendment 0002.

2. The Government confirms that all supervision costs, to include those positions called out on the field level supervisory exhibit, should be included on the Non‐PSO Positions tab of the Attachment 6 ‐ Price Element Breakdown.

RFP Reference – Page 457‐458 of 489 and

Page Limitations

a) Past Performance Project Form (Attachment 3)

• For this effort, a page limit of three (3) pages per project has been set for Past Performance. Pages in excess of this limitation will not be evaluated. The pages excluded from evaluation will be at the discretion of the agency.

We understand that there is a page limit for each Past Performance Project Form (Citation), however there is not additional page count for offerors to include an introduction or other clarifying information ahead of the PP Project forms. We believe given the RFP evaluation criteria (cited above) that including an introduction and clarifying information about our past performances references will enhance the government’s assessment of offerors likelihood of successful contract execution. Will the Government please include at least one more page in the Past Performance Submission in addition to the PP Project Forms

The page limit for past performance forms has been eliminated.

See amendment 0001

Attachment 10 – Seniority List

There is a note on Column E, Line 180 of the excel file that states “*According to the incumbent there will be another 17 PSOs hired by January 2018 plus 2 Transfers within Region 3.”

Can the Government provide which assigned site those additional PSOs are being assigned to?

See amendment 0002 for the most up to date seniority list

Solicitation Provisions Page 464. Price proposal, Section 1

The Government refers to a Pricing Schedule, however one is not provided.

Can the Government please provide the pricing Schedule they are requesting the offeror complete and submit?

See amendment 0002. An an updated pricing schedule is provided with the revised hours listed.

Offerors should submit the pricing schedule as an Excel document. This form should not be converted to into a PDF document.

Attachment 1 – SOW Exhibits, Exhibit 13, Post Exhibit

Under Security Clearance Column there is are two nomenclatures for Top Secret clearance, DHS/ Top Secret and Top Secret.

Is the DHS/ Top Secret at the agency level where the Top Secret clearance is at the National level? Can the government please clarify if there is a difference between the two or if they are the same?

See amendment 0002. The term "DHS/ Top Secret" has been deleted from the post exhibit.

Attachment 1 – SOW Exhibits, Exhibit 13, Post Exhibit

For the TAS posts at facility WV0191, the screener training column is marked as “TBD”.

Will these posts require PSOs who are qualified to the new NWDTP training standards? If so, which level of training (x‐ray versus non‐x‐ray) should they be certified to?

The Government may or may not require NWDTP trained personnel at these posts and it is not yet determined the level of NWDTP training that will be required.

The post exhibit provided with this RFP is the current known requirement at the time the solicitation was released; however, the Government reserves the right to modify the various post requirements, order services in other locations in the future, and order less or more hours stated in the post exhibit up to the stated maximum amount found in schedule B.

27 General Will the Government exclude DHS MPP approval letters from page count?

See amendment 0002. The DHS MPP is excluded from any page count limitations.

28 Exhibit 13 Solicitation Post Exhibit The day count in the post exhibit appears to wrong for several items. see the answer for questions # 7, 8 and 9.