Clarification Questions 70LCHS25RPFB00001-70LCHS25RPFB00002 0001.pdf

Federal Law Enforcement Training Centers Charleston SC 70LCHS25RPFB00001/70LCHS25RPFB00002 Clarification Questions

No. Document Location Page Question Government Response

1 Section L L.9 Proposal Submission Instructions

L-5 Can the government please confirm that it "intends to make one award without discussion with Offerors" for each of the contracts?

Section L-9 & M-1:

Notice to Offerors:

The Government intends to award (2) Single Award, (IDIQ) contracts to include Firm-Fixed Price (FFP) and Other than Firm Fixed Price (OTFFP) CLINS resulting from this solicitation. The Government reserves the right to discuss submissions and/or ask clarification questions to contractors submitting a proposal if deemed in the Government’s best interest.

2 Section L L.15 Phase II

- Factor 3:

Capability of Proposed Key Personnel

L-10 Section M related to key personnel resumes, which currently states:

"At least two (2) resumes of each category shall be current personnel of the Prime Offeror."

We respectfully request clarification on whether the government would

This verbiage has been revised consider revising this requirement to allow the inclusion of resumes from personnel of the entire Offeror team, including teaming partners and subcontractors.

Expanding this requirement to encompass the full Offeror team would allow us to leverage a broader pool of highly qualified and experienced personnel who are collectively positioned to meet and exceed the government’s requirements.

3 Section L L.15 Phase II

- Factor 3:

Capability of Proposed Key Personnel

L-11 Can the government please clarify the key personnel for each contract?

Please see revised Section L.15:

"The Offeror shall submit resumes that describe the specific, relevant experience and availability of key personnel in providing services described in section C.6 of each

PWS".

4 Section L L.15 L-11 Can the government please clarify if the same resumes can be used for key personnel positions that overlap with each contract?

The Government will not accept the same resume(s) for key personnel positions to overlap with each contract

5 Section M M.2 Basis of Award

M-1 After reviewing Section M, we understand that this acquisition will be conducted using a Best Value tradeoff methodology, with both price and non-price factors considered. We would like to request clarification on the following:

1. Relative Importance of Non- Price Factors: Could the government confirm the relative importance or weight assigned to Factors 1 through 4 (Demonstrated Prior Experience, Oral Presentation, Capability of Proposed Key Personnel, and Past Performance)? Are these factors considered equal in importance, or is one given more emphasis?

2. Non-Price vs. Price Factors: While we understand that price will be evaluated for reasonableness and completeness, could you clarify how price is weighted relative to non-price factors? For example, does the government prioritize technical excellence over cost, or is there a specific balance intended?

3. Oral Presentations:

Please see revised Section M.2. For this solicitation, the evaluation factors are:

All "Non-Price/Cost" factors when combined, are significantly more important than Cost/Price. Factors 1, 2, 3 and 4 are of equal importance.

For the oral presentation (Factor 2), could the government provide additional insight into its weight compared to the other non-price factors?

6 Section M Factor 4:

Past Performance

M-2 Can the government please confirm that Offers are to provide up to four (4) projects and two (2) additional projects per each teaming partner?

Section M-2 Factor 4:

Past Perfomance has been revised.

"Offerors are to provide up to four (4) projects and two (2) additional projects per each teaming partner".

7 Section C (Student Support)

68 Student Support Services Section C is missing content after C.5.E. Can the government provide scope for C.5.F, C.5.G, C.6 and C7?

This has been corrected and uploaded to SAM.GOV

8 Section L L.17 Factor 5: Price Proposal Instructions

L-12 The government states "While certified cost and pricing data is not required, other than certified cost and pricing data is required". Can the government please clarify this statement?

As this is a competitive requirement, normally DOTCCPD is not required. In unusal circumstances, DOTCCPD may be required. See revised section L.17 Factor 5:

Price instructions.

"While certified cost and pricing data is not required, other than certified cost and pricing data may be required".

9 Section M Can the government please confirm that Offers can have 5 people attend the site visit and not a "Maximum of 1 individual per company"?

The government confirms that Offerors can have 5 people attend the site visit/pre-proposal conference. Please be advised that we request that each attendee dress comfortably for the site visit as the campus will be viewed by foot.

10 Section L L.14 Oral Presentation

L-8 Upon reviewing the requirements for oral presentations, we noticed that the government allows up to five (5) individuals to participate for 180 minutes when bidding on one task and for 240 minutes when bidding on both tasks.

We respectfully request that the government consider allowing more individuals to participate in the oral presentations for offerors bidding on both tasks. Given the complexity and scope of preparing for both tasks, increasing the number of participants would allow us to present a more comprehensive and detailed demonstration of our approach. This adjustment would enable subject matter experts and key personnel to address

The contractor is authorized to have up to 8 individuals present for the oral presentation. Please see revised Section L.14 Oral Presentation: "The Offeror’s presentation team is limited to eight (8) employees of the team. At least five

(5) of the eight (8) team members must be from the Prime Contractor".

task-specific aspects directly, thereby providing the government with greater assurance of our ability to meet or exceed the requirements.

Would the government consider revising the participant limit for offerors bidding on both tasks to 7-8 individuals? We believe this adjustment would better align the oral presentation process with the scope and objectives of the solicitation.

11 Section L L.6 Pre- Proposal Conference

L-3 We would like to request additional clarification on the structure of the site visit, particularly given that the solicitation encompasses two distinct tasks and not all attendees may be bidding on both.

Does the government plan to divide the site visit into groups or hold separate sessions to address the unique aspects of the two tasks?

If the government does not plan to break out by task, will there be separate discussions or presentations for each task during the

The government plans to conduct separate site visits for each requirement. The official dates for those visits will be listed on the Finalized RFP.

site visit?

Would the government consider extending the site visit to multiple days or offering an additional session to provide more tailored information for each task?

We are seeking these details to ensure our team can maximize the value of the site visit and adequately prepare for the discussions specific to the tasks we plan to bid on.

14 Section C (Student Support)

Intro and General Requirement s

C-42 Under Firing Range Pick-up, it is noted that the Student Support Services Contractor is to “clean weapons cleaning room, making sure surface areas are free of grease, oil, solvents, trash, and other foreign materials.

Refill lead soap dispensers when empty”. Judging by Attachment C-8, Part 2, this appears to be a requirement for the Facilities Operations Maintenance Contractor instead.

Can the Government clarify the janitorial/custodial requirements for each contract as there are additional overlap throughout?

Rangemasters are required to clean up after each class departs so it is ready for the next class; this is not for the janitorial staff to accomplish. The janitorial staff normally only cleans common use areas such as public restrooms, lobby areas and staff office areas at the indoor range.

15 Section C (Student Support)

Intro and General Requirement s

C-44-

Are the items listed under Firearms Equipment and Supplies (as well as targets, drums, and batteries) all Government furnished? If not, which ones are to be provided by the Contractor?

All range materials are supplied by the government

16 Section G.13 & Section L

L-12 Sect. G.13 and Sect.

L, page L-12. These sections note Rev. 27 of two different Wage Determinations whereas the Attachment H-2 is for 2015-4427, Rev. 29.

Please clarify the applicable Wage Determination.

See revised Section G.13 and L.17 to reflect the correct Wage Determination to be 2015-4427, Revision 29

17 Section L Key Personnel L-

L-10 This section notes that “at least two (2) resumes of each category shall be current personnel of the Prime Offeror”.

This provides an unfair advantage to the incumbent contractor and subjects the Government to a possible protest.

Given that it is well understood that any new contractor will likely hire incumbent staff to satisfy first right of refusal requirements, please consider eliminating this requirement.

This verbiage has been revised

18 Section L & Section M

Key Personnel L-

L-11 & M-2

These sections call for resumes for Dorm Manager, Dining Hall Manager, and Chef.

These positions do not seem relevant to the Facilities Operations Maintenance Solicitation

70LCHS25RPFB00002

, and these sections should be clarified as such.

Please see revised Section L.15:

"The Offeror shall submit resumes that describe the specific, relevant experience and availability of key personnel in providing services described in section C.6 of each

PWS".

19 Section L & Section M

L-11 & M-3

This section calls for a page limit of five (5) pages whereas Sect.

M, page M-3 calls for a six (6) page limit.

Please clarify.

Each section has been revised to increase the page limit to 7 pages

20 Section L L-12 This page notes that questions are due on Feb. 03 and yet the site visit is not until Feb. 06. This is highly unusual to expect contractors to have all questions in hand prior to a site visit and an unfair advantage to the incumbent.

Please consider revising the due date for questions until at least several days after the 6th.

Tentative Dates have been updated on Draft Announcement

21 Section M M-4 This section notes that “if the offeror proposed teaming partner(s) or subcontractor(s) in response to this RFP, the offeror shall provide two (2) additional past performance questionnaires for each teaming

Each section has been revised to increase the page limit to 7 pages partner(s) and/or subcontractor(s) for contracts entered into by the federal government, agencies of state and local governments, and/or commercial customers”. With these additional past performance requirements, please consider adding an additional two (2) pages to the document length for each subcontractor.

Otherwise, there will not be enough room to adequately describe subcontractor past performance.

22 Section M M-4 This section notes that “if the offeror proposed teaming partner(s) or subcontractor(s) in response to this RFP, the offeror shall provide two (2) additional past performance questionnaires for each teaming partner(s) and/or subcontractor(s) for contracts entered into by the federal government, agencies of state and local governments, and/or commercial customers”. Please change the word “questionnaires” to “references”.

Section M-4 has been revised to reflect the change to "references"

23 Attachment s C-2 & C-4

What is the difference between these two attachments? They both seem to cover hours of operation.

Attachment C-2 is a sample of the FLETC Class Schedules.

Attachment C-4 is a sample of the FLETC Facility Building Hours of Operation.

24 Attachment C-6

Government Equipment List. What is the difference between the three provided sheets within the spreadsheet

The three spreadsheets list the various Government Equipment that we have at our facility. If needed, we can consolidate all sheets into one spreadsheet.

26 Attachment C-7

Contractor Furnished Materials and Supplies

Are we to assume that this list is applicable only to

70LCHS25RPFB00001

since Attachment C-9 apparently covers

70LCHS25RPFB00002

That is correct.

27 Attachment s C-8

Schedules of Service, Parts 1 & 2

The heading on these documents is

70LCHS25RPFB00002

. Please confirm these schedules are exclusively for this Solicitation only

That is correct.

28 Attachment s C-8

Schedules of Service, Parts 1 & 2

Under Special Requirements under several of the locations, it is mentioned that “additional dormitory service requirements are described in Section C-5.B.5.b”.

This is not the case.

Where are the dormitory service requirements addressed?

This reference has been corrected;

attachment C-35 has the schedule of services listed for the dormitories under the student services contract. The dormitory staff is responsible for their own janitorial/housekeepin g service

29 Attachment C-9 Contractor Furnished Materials and Supplies

The heading on this document is

70LCHS25RPFB00002

. Please confirm these materials and supplies are needed exclusively for this Solicitation only.

That is correct

31 Attachment C-12, Grounds Maintenanc e Map

Please clarify differences between the areas marked in white, black, light green, and dark green

The areas on green mark the areas that are FLETC property to be maintained

32 Attachment C-13, Grounds Maintenanc e Map, JBS Weapons Station

Please clarify differences between the dotted line areas that are not shaded and those shaded in green.

The shaded green areas mark the areas that will need to be maintained