ATTCH F Oral Presentation Instructions - 10-24-19.pdf

Attachment F

INSTRUCTIONS

for the

ORAL PRESENTATIONS

for the

NATIONAL CROSS DOCK & INCIDENT SUPPORT BASE CONTRACT

A. Format for Oral Presentation:

The Government intends for the oral presentation to proceed as follows:

Oral Presentation

Portion

Oral Presentation Component Total Time Allotment

1 The Government introductions and Rules of Engagement Not specified

2 The Offeror shall present on factor two, using their own discretion of how much time to dedicate to each individual prior experience.

45 minutes limit

3 The Government will caucus prior to interactive dialogue. 15 minutes limit

4 The Government and Offeror will participate in an interactive dialogue related to the information presented by the Offeror during the oral presentation (including the PowerPoint slides).

30 minutes limit

Recording: The Government reserves the right to record any portion of the oral presentation.

Rules of Engagement for Oral Presentations:

1. The Government only intends to ask questions about information contained in the oral presentation and provided with the PowerPoint slides.

2. The Government intends for the oral presentation to be an interactive exchange between the Offeror and the Government. These exchanges are viewed as a component of the oral presentation itself and do not constitute discussions. The Government will not ask questions that will invite or allow the Offeror to change its offer. The Offeror shall not volunteer any information that might be construed as changing its offer. Oral presentations are distinct from the Government’s reserved right to conduct discussions.

3. The Offeror is in control of its presentation and may choose not to present or respond to any question provided by the Government.

4. The Government will have the Offeror’s PowerPoint slides available on a Government issued laptop connected to a projector or screen. The Government will provide a white board and dry erase markers for use during oral presentations.

5. The Offeror shall not bring any computers, tablets or smart phones into the oral presentation conference room, and shall not bring or distribute any written or electronic materials during the oral presentation.

6. The Offerors participants shall not reach back, by telephone, e-mail or any other means, to any other personnel or persons for assistance during the oral presentation.

7. Offerors can expect the presentation will be conducted in a conference room with a table of sufficient size to accommodate the participants, including the Government attendees.

PowerPoint Slides: Offerors shall submit PowerPoint slides that will be utilized for oral presentations. While the slide limit is 20 slides for this submission, Offerors are reminded to consider that the oral presentation is time-boxed and is encouraged to consider how many slides can be adequately covered during the oral presentation.

Exchanges during Oral Presentation: The Government intends for the oral presentation to be an interactive dialogue between the Offeror and the Government. These exchanges are viewed as a component of the oral presentation itself and do not constitute discussions.

Location: Oral presentations will be held at a FEMA office within the Washington, DC area.

The order in which Offerors are scheduled for oral presentations will be randomly selected by the Government. The presentation may be recorded by the Government. If recorded, the recording is source selection sensitive and will be handled accordingly.

Offeror Participants:

Oral presentations participants shall include any Key Personnel proposed by the Offeror, with at least one (1) on-site manager anticipated for the contract. In addition to any key personnel, offerors may include up to (2) two additional oral presentation participants. The (2) two additional oral presentation participants shall consist of personnel that will be involved in daily operations and communication with FEMA logistics management staff. No more than (4) four total Offeror Participants shall attend the oral presentation. Any Key Personnel proposed must be an employee of the Prime Offeror. Offerors shall provide the Contracting Officer with the name, present employer/company, proposed role under the contract, and e-mails of the Offeror Participants for the oral presentation. If required key personnel do not participate in the oral presentation, the offer may be rejected

B. Oral Presentation - Technical Factor 2 Demonstrated Experience

Demonstrated Experience shall be evaluated by assessing how well the Offeror has showcased in their presentation that it possesses experience managing transportation requirements, to include cross dock, empty trailer yards, trailer management, and/or incident support facilities/base’s (or similar) requirements at Continental United States (CONUS) locations to support the scope and complexity identified in the Performance Work Statement (PWS).

For each example/project of experience referenced in their oral presentation, the Offeror shall describe:

1. The goals and objectives of the requirement, the technical approach used, and why that particular approach was used;

2. Whether or not the goals and objectives were met, or if not, why;

3. How the requirement was priced (including contract type and total contract amount);

4. Representative examples of metrics that were used to track performance;

5. Representative examples of access to transportation equipment, to include trailers and the

Material Handling Equipment (MHE) used to operate a site;

6. Whether the offeror performed as the prime or subcontractor. If the experience was as a prime contractor, and a subcontractor(s) was utilized, what is the relationship with that subcontractor(s)? Conversely if the experience was as a subcontractor, what is the relationship with the prime?

7. If any conflict or challenges occurred and how these were resolved or mitigated;

8. How open lines of communication were maintained with the customer;

9. How the contractor maintained In Transit Visibility (ITV) of trailers and commodities.

The evaluation is based on the demonstrated experience examples presented. Offerors may reference up to (3) three recent Government and/or commercial examples of demonstrated experience in the presentation. Recent is considered within the last (10) ten years, and relevant is considered to be of similar scope and complexity with a minimum completion dollar value of $10,000,000.00.