70240_CMGC_PROCUREMENT.pdf

U FACILITIES Form 4a – VBS CM/GC Services, 8.8.24

Request for Proposals (RFP) for

Construction Management / General Contractor Services Value Based Selection Method

August 15, 2025

Building 525 Seismic Upgrade

University Project #70240

HKS Architects, Inc.

90 South 400 West #110

Salt Lake City, UT 84101

U FACILITIES Form 4a – VBS CM/GC Services, 8.8.24 2

TABLE OF CONTENTS

Page # Title Page 1 Table of Contents 2 Notice to Contractors 3 Description of Work 4 Procurement Process 5 Proposal Requirements for Business Confidential Information 6 Project Schedule 17 Attachments:

Cost Proposal Form

NOTE: In an ongoing effort to improve the Construction Management / General Contractor (“CM/GC”) process for the University and the Contractors with whom it works, the University has implemented a pilot program that may alter or differentiate the CM/GC requirements from the past or going forward in the future. All interested parties shall carefully review this RFP with this understanding.

The successful Contractor will be expected to execute a Construction Management / General Contractor Agreement (“CM/GC Agreement”) linked within this RFP. Contractors are expected to have read and understand the CM/GC Agreement. In the event of conflicts between this RFP and the CM/GC Agreement, the CM/GC Agreement will govern.

The current General Conditions (“General Conditions”) and all Supplemental General Conditions are on file at the PDC Office of the University of Utah and available on the U Facilities website and are hereby made part of the RFP by reference. Supplementary Conditions, if any, are also made a part of this RFP by reference. Both Supplemental General Conditions and Supplementary Conditions are sometimes referred to in this RFP as “General Conditions”.

For definitions of terminology used within this RFP, please reference corresponding documents listed above.

The University of Utah PDC Office is located at:

Turpin University Services Building (Bldg #350) 1795 E South Campus Drive Salt Lake City, UT 84112

USPS Mailing Address 1795 E South Campus Drive Salt Lake City, UT 84112

Visitors, FedEx, UPS and Amazon deliveries:

Turpin University Services Building (Bldg #350) 1795 E South Campus Drive Salt Lake City, UT 84112

BidNet Direct Contact Information:

● Project Specific Questions: Refer to Selection Schedule for deadline. All questions are to be submitted on the BidNet Direct Website at www.bidnetdirect.com//universityofutah-ufacilities

● BidNet Direct Technical/Bidding Questions: 1-800-835-4603, Option 2 or support@bidnet.com https://pdc.utah.edu/contractors/ https://pdc.utah.edu/ http://www.bidnetdirect.com/universityofutah-ufacilities mailto:support@bidnet.com

U FACILITIES Form 4a – VBS CM/GC Services, 8.8.24 3

NOTICE TO CONTRACTORS

The University of Utah (U Facilities) is requesting proposals for the construction of the following project:

CMGC – Seismic Upgrade to Building 525 University Project #70240

This Construction Management/General Contractor (CM/GC) project includes: Upgrading Bldg. 525.

Please refer to the attached Seismic Feasibility Studies (Phase 1 & 2). The intent is to provide Pre-construction (constructability review, existing conditions investigations, staging, estimating, and logistics review) and Construction services to seismically upgrade Bldg. 525, including correcting structural deficiencies. This also includes modifications to architectural, mechanical, plumbing, fire protection, and electrical systems to accommodate the addition of structural lateral force-resisting systems.

The Fixed Contract Price Limit, as defined in the CMGC Agreement, is: $8,122,626.00

The RFP documents, including the selection requirements and the Project Schedule, will be available on the BidNet Direct website. For questions regarding this project, please contact the University Project Manager Jonathan Miller at Jonathan.miller.pdc@utah.edu or 801-213-7144. No others are to be contacted regarding this project.

A MANDATORY Pre-Proposal Meeting will be held at 10:00 AM MT on August 26, 2025 in Building 525, 50 N. Medical Drive, Salt Lake City, UT 84112. Please meet in the main hospital lobby in front of the Starbucks. All Contractors wishing to submit on this project must attend this meeting.

Proposals, including references, management plan and statements of qualifications must be submitted to the University via the BidNet Direct website no later than 2:00 PM MT on September 12, 2025. Proposals received after the specified time will not be accepted. The Contractor is responsible for ensuring that delivery to the University of all proposal documents is made by the date and time listed on the Project Schedule.

The Contractor for the project must be a Utah licensed General Contractor. Association with other individuals or firms having appropriate professional expertise is acceptable. The University will enter into a single agreement with the successful Contractor.

A bid bond in the amount of 5% of the Fixed Contract Price Limit, made payable to the University of Utah as Owner on an AIA Document A310 – 2010 Bid Bond form, or equivalent, shall accompany the Contractor’s Cost Proposal.

The University of Utah reserves the right to reject any or all proposals or to waive any formality or technicality in any proposal in the interest of the University.

https://bidnetdirect.com/universityofutah-ufacilities mailto:Jonathan.miller.pdc@utah.edu

U FACILITIES Form 4a – VBS CM/GC Services, 8.8.24 4

DESCRIPTION OF WORK

Scope of Work:

Upgrading Bldg. 525. Please refer to the attached Seismic Feasibility Studies (Phase 1 & 2). The intent is to provide Pre-construction (constructability review, existing conditions investigations, staging, estimating, and logistics review) and Construction services to seismically upgrade Bldg. 525, including correcting structural deficiencies. This also includes modifications to architectural, mechanical, plumbing, fire protection, and electrical systems to accommodate the addition of structural lateral force-resisting systems.

Project Risks:

Operational Constraints:

The existing facility (Bldg 525) will be operational and occupied during the design and construction. Therefore, ensuring infection control and patient safety in an active hospital is critical to the success of the project (i.e. use of HEPA carts required while investigating above ceilings). Advance notice and P.A.C.E. plan coordination with staff for utility shutdowns, site access, and field investigation will be required. Additionally, the existing conditions and complex infrastructure can vary from the as-built records.

Additional Requirements:

● Health Insurance Statement of Compliance applies to: (i) a prime contractor (and design professional) if the contract of the prime contractor (or design professional) is in the aggregate amount of $2,000,000 or more; and (ii) applies to a subcontractor (and subconsultant of design professional) if the subcontract of the subcontractor or subconsultant contract is in the aggregate amount of $1,000,000 or more. For a complete statement of Health Insurance Requirements refer to Utah Code 63A-5b-607 and UAR 23-23. For benchmark information, please visit Health Insurance Statement of Compliance Benchmark Information.

● Energy Incentive: If this project is identified as having a potential energy incentive(s) to be collected from a public utility it will require some additional information be collected by the Contractor and provided to the University for submission to the utility company. Please reference the incentive information available on the Rocky Mountain Power and Dominion Energy websites.

https://le.utah.gov/xcode/Title63A/Chapter5B/63A-5b-S607.html?v=C63A-5b-S607_2022050420220504 https://dfcm.utah.gov/wp-content/uploads/2016Benchmark.pdf

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PROCUREMENT PROCESS

1. Request for Proposal Documents

The Request for Proposal (RFP) documents consist of all of the documents listed in the Table of Contents and by reference and all said documents are incorporated in this RFP by reference. The RFP documents will be available on the BidNet Direct website.

2. Availability of Requests for Proposal Documents (RFP)

The RFP documents will be available on the BidNet Direct website as stated on the Project Schedule.

3. Contact Information

Except as authorized by the University Representative or as otherwise stated in the RFP or at the pre-proposal meeting, communication during the selection process shall be directed to the specified University Representative. In order to maintain the fair and equitable treatment of everyone, Contractors shall not engage in unauthorized communications with persons other than the University Representative. In no event shall Contractors offer gifts, kickbacks or gratuities to the University, the University Representative, any elected or appointed official, employee or agent of the State of Utah, users or selection committee members in an effort to influence the selection process, or in a manner that gives the appearance of influencing the selection process or as prohibited by law, rule or University policy. This prohibition applies before the RFP is issued, as the project is developed, and extends through the award and performance of the contract. Failure to comply with this requirement may result in a disqualification in the selection process. Contractors should be aware that selection committee members will be required to certify that they have not been contacted by any of the Contractors in an attempt to influence the selection process.

4. Requests for Information and Questions

All requests for information regarding this project and questions must be submitted via the BidNet Direct website no later than the date and time listed on the Project Schedule.

5. Project Schedule

The Project Schedule lists the important events, dates, times and locations of meetings and document submission deadlines that must be met by the Contractor.

6. Mandatory Pre-Proposal Meeting and Registration

A MANDATORY pre-proposal meeting will be held on the date and time, and at the location listed on the Project Schedule. A representative from each interested Contractor is required to attend. During the meeting, a presentation will be made to describe the overall scope of work and intended schedule. Interested Contractors may ask questions and request clarification about the project and the procurement process. Subcontractors and suppliers are invited to attend this meeting but it is not mandatory for them.

A CONTRACTOR’S ABSENCE FROM THE MANDATORY PRE-PROPOSAL MEETING OR

FAILURE TO SIGN THE MEETING ATTENDANCE LOG PRECLUDES PARTICIPATION AS A

PROPOSER ON THIS PROJECT.

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7. Proposal Requirements for Business Confidential Information

A Contractor wishing to claim that information in a proposal is a "trade secret" as that term is defined in Utah Code 63G-2-305 and a protected record under Utah Code 63G-2-305 or commercial information or non-individual financial information and a protected record under Section Utah Code 63G-2-305 shall, when submitting the Contractor’s proposal, submit to the University:

A. A Claim of Business Confidentiality form, which can be found on the U Facilities website, and a concise statement of the reasons supporting the claim for business confidentiality on the Claim of Business Confidentiality form;

B. in addition to the Contractor’s unredacted proposal, a copy of the Contractor’s proposal with the confidential business information redacted.

Provided that a Contractor complies with the requirements of Utah Code 63G-2-309 and UAR R23-1-703 for protecting confidential business information, in the event of a request for the Contractor’s proposal under 63G- 2-204, the University will provide the requestor with a copy of the Contractor's redacted proposal. Provided that a Contractor complies with the requirements of Utah Code 63G-2-309 and UAR R23-1-703 for protecting confidential business information, in the event of a request for the Contractor's proposal under Utah Code 63G- 2-204, the University will not provide the requestor with a copy of the Contractor’s unredacted proposal without notification to the Contractor as provided in Utah Code 63G-6a-309 and then only as provided in Utah Code 63G-2-309.

Failure to provide a Claim of Business Confidentiality form or redacted proposal shall result in the Contractor's proposal being classified as an unprotected public record. In the event proposal documents are GRAMA requested, the University will not contact Contractors to provide a second opportunity to submit a redacted proposal. This opportunity is only available up until the due date and time listed on the Project Schedule. If the Contractor has chosen not to submit a redacted version of their proposal, the non-redacted version will be released as required by law.

Pricing may not be classified as business confidential and will be considered public information. An entire proposal may not be designated as “PROTECTED”, “CONFIDENTIAL” or “PROPRIETARY”.

8. Proposal Due Date and Time

All proposals must be submitted no later than the date and time established on the Project Schedule. Proposals received after the specified date and time will not be accepted. The Contractor is responsible for ensuring that delivery of all proposals via the BidNet Direct website is made by the date and time established on the Project Schedule.

9. Addendum

All responses to questions and requests for clarification will be in writing and issued as addenda to the RFP.

The addenda will be posted on the BidNet Direct website. Any addenda issued prior to the proposal due date shall become part of the RFP and any information required shall be included in your proposal.

10. Past Performance Ratings and Reference Information

The University rates the performance of each Contractor on every project worked (rating scale: 1 = low; 5 = high).

These rating may include input from agencies. Ratings on all completed University projects over the past five years will be averaged and included in the evaluation of each Contractor.

U FACILITIES Form 4a – VBS CM/GC Services, 8.8.24 7

If a Contractor has not completed at least three University projects in the past five years, they shall submit a minimum of three references for non-University projects of comparable type, scope and size that have been completed within the past five years. All reference information must be submitted on the University Performance References Form provided in U Facilities website. All references must be for projects in which the Contractor was the prime Contractor and held a contract directly with the owner. Incomplete reference information will result in a Contractor’s disqualification from the selection process.

References provided for non-University projects will be contacted to collect performance ratings that will be used in conjunction with any active University ratings for a collective total of at least three performance ratings which will be averaged and used in the scoring matrix.

It is the Contractor’s responsibility to provide complete and adequate references by the date and time required on the project schedule and on the provided University Performance References Form to be compliant with this RFP.

Contractors that fail to meet these requirements or a minimum of three collective ratings will be disqualified.

Contractor past performance ratings for University projects are available for review upon request. Please contact the University Buyer via email at PDCContracts@utah.edu.

11. CM/GC Work Phases

The CM/GC Work for the project consists of two phases: Preconstruction Phase Services and Construction Phase Services.

A. Preconstruction Phase Services. Preconstruction Phase Services are described in detail in Section 3.1 of the CMGC Agreement. Generally, this phase of the Work includes but is not limited to attending design meetings, estimating and cost control, schedule development, material and or equipment availability / lead times, and drawing and constructability reviews.

The Contractor shall assist the University, the User Group and A/E in maintaining the cost of construction within the Fixed Contract Price Limit and the duration of the construction within the Target Project Substantial Completion Date. The Contractor will be expected to provide in depth, accurate, and timely cost data for a rigorous life-cycle cost assessment, as required by the University’s Design Requirements, and the High-Performance Building Standard, Section 5.5.

This process began during programming and early schematic design phases of the project and the Contractor will be expected to review and verify the program and existing cost estimates for accuracy. This information will be coordinated with the University’s contracted energy modeling engineer, the University facilities staff, and the A/E to provide an accurate accounting of the upfront and replacement costs for various building systems and equipment, including but not limited to mechanical equipment, electrical equipment and building enclosure systems. Please note that the cost data needed will not be limited to energy performance equipment, it may also include data on various other building systems.

These costs will be provided based on programmatic level narratives and be revised as the design develops through the remaining design phases. This information will be used to help the project steering committee make an informed decision on the most lifecycle cost effective building systems and therefore needs to be as accurate as possible.

As part of the Preconstruction Phase, the Contractor will also provide ongoing review of the design documents for completeness and accuracy at each of the major design milestones and for constructability, clash detection, design errors and omissions. Any discovered error or omission will be tracked by the Contractor with the A/E until said issue is resolved. Any unresolved issues at the end of CD drawings will be reported to the University project manager. The Contractor will not be allowed markup on any such issue related change order during the Construction Phase of the project as a result of the aforementioned items.

https://pdc.utah.edu/ mailto:PDCContracts@utah.edu

U FACILITIES Form 4a – VBS CM/GC Services, 8.8.24 8

The Contractor’s Preconstruction Phase Services Fee is to be bid by Contractor and is included in the Fixed Contract Price Limit, but not in the Adjusted Fixed Contract Price Limit.

Target Value Delivery (TVD), cluster groups, pull planning and preparation of A-3s will be required during the Preconstruction Phase. It is imperative that the Contractor enforce design based on the budget at all times. The Contractor will be required to provide live estimates that reflect the latest design decisions throughout design.

A constructability review process and deliverable will be required at each design phase. The format and function will be determined by the University and the User Group. The metrics and goals for this shall be to eliminate errors and omissions, reduce RFIs and streamline the build process.

It is vital that the Contractor communicate in writing any and all such noted issues with the University Project Manager immediately.

B. Construction Phase Services. Construction Phase Services are set forth in detail in section 3.2 of the CMGC Agreement. This phase of the Work consists of the Contractor furnishing and installing all Work as required in the Contract Documents. Please note that the Work of the Construction Phase may be bid in several packages, such as excavation, footings and foundations, structural steel, etc.

12. Fixed Contract Price Limit, Adjusted Fixed Contract Price Limit, and Guaranteed Maximum

Contract Price

A. Fixed Contract Price Limit (FCPL). The Fixed Contract Price Limit is the project’s construction budget as listed in the Notice to Contractors within this RFP’s Description of Work section. The University, the A/E and the Contractor shall work together to keep the cost of the project as represented in the design within the Fixed Contract Price Limit. (Cost Proposal and CMGC Agreement Item 1.1).

B. Adjusted Fixed Contract Price Limit (AFCPL). The Adjusted Fixed Contract Price Limit is the FCPL less the Contractor’s Preconstruction Phase Services Fee. (Cost Proposal and CMGC Agreement Item 1.3).

C. Guaranteed Maximum Contract Price (GMCP). The Guaranteed Maximum Contract Price is the final Contract Price that the Contractor agrees to accept in full performance of the Construction Phase established as provided in Section 3.1.8 of the CMGC Agreement.

Please note that since the Work may be completed in project phases and bid packages, the successful Contractor may be required to submit Bid Package Cost(s), as defined in the CMGC Agreement, for each of the phases and packages of the Work. The sum or total of all of the Bid Package Costs must be within the GMCP.

13. Cost Proposal, Fees, and Markups

Before submitting a Cost Proposal, each Contractor shall carefully examine the RFP documents, shall visit the site of the Work, shall fully inform themselves as to all existing conditions and limitations, and shall include in the Cost Proposal the cost of all items required by the RFP. If the Contractor observes that the RFP documents are at variance with applicable laws, building codes, rules, regulations or contain obvious erroneous or uncoordinated information, the Contractor shall promptly notify the University Representative and the https://pdc.utah.edu/contractors/ https://pdc.utah.edu/contractors/

U FACILITIES Form 4a – VBS CM/GC Services, 8.8.24 9 necessary changes shall be accomplished by Addendum.

The Cost Proposal Form provided in the RFP documents must be completed and submitted via the BidNet Direct website by the date and time established in the Project Schedule. Late submissions will be considered nonresponsive and will be disqualified.

By submitting a bid, in any format, the Bidder / Offeror / Vendor certifies that: (1) no product to be supplied by the Bidder / Offeror / Vendor in connection with this Solicitation is a “forced labor product” as that term is defined in Utah Code 63G-6a-121; and (2) to the extent, if any, that this Solicitation involves technology, or technology services, networks or systems, the Bidder / Offeror / Vendor is not a “restricted foreign entity” as that term is defined in Utah Code 63G-6a-121.

A bid bond properly signed by the Contractor and a qualified surety on an AIA Document A310 – 2010 Bid Bond Form, or equivalent, in the amount of 5% of the Fixed Contract Price Limit, shall accompany the Contractor’s Cost Proposal Form submitted via the BidNet Direct website. If the bid bond is not furnished with the Contractor’s Cost Proposal form, the Contractor’s proposal is NONRESPONSIVE and the Contractor will be disqualified.

THE BID BOND MUST BE ON AN AIA DOCUMENT A310 – 2010 BID BOND FORM, OR

EQUIVALENT, IN ORDER TO BE CONSIDERED AN ACCEPTABLE BID BOND unless only one proposal is received by the University or the failure to comply with the bid bond requirements is determined by the Director of U Facilities to be non-substantial based on the following:

A. The bid bond is submitted on a form other than an AIA Document A310 – 2010 Bid Bond Form, or equivalent, and the bid bond meets all other requirements including being issued by a surety firm authorized to do business in the State of Utah and listed in the U.S. Department of the Treasury Circular 570, Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies for an amount not less than the amount of the bond to be issued. A co-surety may be utilized to satisfy this requirement; and

B. The Contractor provides a bid bond properly signed by a qualified surety and on an AIA

Document A310 – 2010 Bid Bond Form, or equivalent, by the close of business of the next succeeding business day after the University notifies the Contractor of the nonresponsive bid bond.

A CASHIER’S CHECK CANNOT BE USED AS A SUBSTITUTE FOR A BID BOND.

Cost Proposals and bid bonds shall be submitted via the BidNet Direct website by the date and time listed on the Project Schedule. Late submission of these documents will lead to disqualification.

All Contractors shall provide the following information as part of the Cost Proposal:

A. Contractor’s Preconstruction Phase Services Fee – Fixed Price.

This fixed price fee consists of all costs for the Contractor to provide the required services of the Preconstruction Phase. No costs for Preconstruction Phase Services will be allowed or considered in addition to the Contractor’s Preconstruction Phase Services Fee. The Contractor will be expected to provide in depth, accurate, and timely cost data for a rigorous life-cycle cost assessment, as required by the University's Design Requirements, including, but not limited to the High-Performance Building Standards, Section 5.5. (Cost Proposal and CMGC Agreement Item 1.2).

U FACILITIES Form 4a – VBS CM/GC Services, 8.8.24 10

The Contractor will also be required to perform constructability reviews. The process will begin during the design development phase of the project. This information will be coordinated with the University’s contracted energy modeling engineer, Agency/Institution facilities staff, and the A/E to provide an accurate accounting of the upfront and replacement costs for various building systems and equipment, including but not limited to mechanical equipment, electrical equipment and building enclosure systems. Please note that the cost data needed will not be limited to energy performance equipment, it may also include data on various other building systems.

The Contractor’s Preconstruction Phase Services Fee will also include programmatic level narratives and be revised as the design develops through the remaining design phases. This information will be used to help the project steering committee make an informed decision on the most life cycle cost effective building systems and therefore needs to be accurate.

The University may request the Contractor to solicit Subcontractors on a design build or assist basis through a value-based selection managed by the Contractor. If the University chooses to move forward with either approach, the Contractor shall promptly advertise for these Subcontractors after award of the CMGC Agreement.

A complete list of Preconstruction Phase Services is set forth in Section 3.1 of the CMGC Agreement.

B. Contractor’s Construction Phase Services Fee- Percentage Based Fee. The Contractor’s

Construction Phase Services Fee is a percentage based fee of the Adjusted Fixed Contract Price Limit and includes profit and Overhead Costs, as defined in the CMGC Agreement. (Cost Proposal and CMGC Agreement Item 1.4).

C. Contractor’s Construction Supervision Compensation – Percentage Based Fee. The

Contractor’s Construction Supervision Compensation is a percentage-based fee of the Adjusted Fixed Contract Price Limit and includes Supervision Cost(s), as defined in the CMGC Agreement. (Cost Proposal and CMGC Agreement Item 1.5).

D. Contractor’s General Conditions Compensation – Percentage Based Fee. The Contractor’s

General Conditions Compensation is a percentage-based fee of the Adjusted Fixed Contract Price Limit. The Contractor shall be paid the Contractor’s General Conditions Compensation for General Conditions Cost(s) as defined in the CM/GC Agreement. (Cost Proposal and CM/GC Agreement Item 1.6).

E. Contractor’s Direct Self-Performed Work Markup. This is a fixed percentage markup that will be applied to the Direct Cost(s) of the Work as defined in the CMGC Agreement. A Contractor’s Direct Self Performed Work Markup equal to or less than 7% of the Direct Cost(s) of the Work as defined in the CMGC Agreement will be considered. Cost Proposals with markups above 7% will be deemed non-responsive and disqualified. (Cost Proposal and CMGC Agreement Item 1.7).

14. Bid Packages. Bid Packages. The number of separate Bid Packages that will be required for the project will be a joint recommendation of the Contractor and Design Team to the University with sufficient description of the risks and benefits of such for the University to determine the allowed amount.

15. Change Orders. Compensation for changes in the Work shall be addressed as provided in the General Conditions, as modified by the CMGC Agreement.

16. Insurance and Bonds. Included in the Contractor’s Reimbursable Cost(s), as defined in Section 4.2.7 of https://pdc.utah.edu/contractors/ https://pdc.utah.edu/contractors/ https://pdc.utah.edu/contractors/ https://pdc.utah.edu/contractors/ https://pdc.utah.edu/contractors/ https://pdc.utah.edu/contractors/ https://pdc.utah.edu/contractors/

U FACILITIES Form 4a – VBS CM/GC Services, 8.8.24 11 the CMGC Agreement.

17. Self-Performed Work. The Contractor will be allowed to self-perform work as provided in Section

3.2.3 of the CMGC Agreement.

18. Management Plan and Statement of Qualifications Proposal.

The Management Plan and Statement of Qualifications proposal shall be combined into one PDF document limited to 8 (8.5” x 11”) pages*, together with: (i) 11” x 17” schedule pages; and (ii) 11” x 17” Statement of Qualifications summary page**. The total page count shall not include the cover page, table of contents or section tabs. Proposals shall be submitted via the BidNet Direct website by the date and time listed on the Project Schedule. Late submittals and submittals that exceed the allotted 8.5” x 11” page count will be considered nonresponsive and will be disqualified.

*Hyperlinks to additional pages and external sources are not allowed and will not be assessed as part of the submittal.

**11” X 17” pages are only for construction project schedules and Statement of Qualifications summary page.

The proposal shall be organized as follows:

COVER PAGE: Shall include the project name and project number, as well as the Contractor’s name.

The cover page may have a picture on it with a brief description of the picture.

TAB ONE: Letter of Introduction including Contractor’s point of contact information.

TAB TWO: Statement of Qualifications and Strength of Team including: Prime Contractor’s experience, project specific team experience, past project experience as a team, team experience with the University and Agency/Institute, on-site management team’s experience (Project Director or Sr. Project Manager, Project Manager, Superintendent, Project Engineer), Preconstruction team, and any other team member project specific experience.

The Statement of Qualifications is a short document that indicates the experience and qualifications of the Contractor, the project manager and other critical members of the team. It describes what talents the team brings to the project, how their knowledge of the subject will provide benefit to the process, how the team has been successful in the past and how that relates to this project. It should include information on similar projects that have been completed by the Contractor’s proposed team members.

Include the experience and special qualifications that are applicable to this project or are part of the project specific selection criteria. Contractors shall review the scoring criteria to make sure they attribute appropriate information based off of the topics that will be scored.

For any past projects listed within the Contractor’s proposal, the following information shall be included:

● Which of the proposed team members were part of the project and what their role was on said project reference?

● Identify the construction cost of the building.

● Identify the construction delivery method.

● Provide the building type (i.e., concrete tilt up, steel framing, etc.)

● Provide the year the project finished and how long you worked in that role on said project.

● For projects that were delivered under a CM/GC method, provide an estimating history during the preconstruction phase for said project.

U FACILITIES Form 4a – VBS CM/GC Services, 8.8.24 12

SUMMARY SHEET: Contractors shall submit an 11” x 17” summary page that summarizes their Statement of Qualifications. This document is separate from the Statement of Qualifications, must be limited to one (1) 11” x 17” page and will not be counted against the 8.5” x 11” page limitation. The document must also be included with the submission of the proposal.

TAB THREE: Management Plan. Contractors are required to develop and submit a Management Plan demonstrating how they will manage their responsibilities and scope of work outlined within this RFP.

The Management Plan should be concise yet contain sufficient information for evaluation by the selection committee and should include the topics that have been identified within the scoring criteria in

21. B of this solicitation along with the Contractor’s safety plans.

TAB FOUR: Construction Project Schedule. 11” x 17” pages shall be utilized for the proposed construction project schedule. Indicate critical dates and other information in sufficient detail for the selection committee to determine if the time frames are reasonable. This document will not be counted against the 8.5” x 11” page limitation.

TAB FIVE: Project Risks, Tools, and Ideas. Address risk identification and mitigation plan, tools and techniques, value added ideas, specific criteria, risks that have been identified by the RFP and additional risks that the Contractor has identified. State how those risks will be mitigated.

TAB SIX: Past Performance and References. For non-University projects, references are to be submitted on the University Performance References Form provided. See Article 10 “Past Performance Ratings & Reference Information” for additional information.

TAB SEVEN: Termination and Debarment Statement and Miscellaneous Information. The Contractor must submit a certification that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from soliciting work by any governmental department or agency. The Contractor must also certify that neither the Contractor nor its principals have been terminated during the performance of a contract or withdrew from a contract to avoid termination. If the Contractor cannot certify these two statements, the Contractor shall submit a written explanation of the circumstances for review by the University.

19. Listing of Subcontractors

Listing of subcontractors shall be as required by the RFP and as summarized in the Instructions and Subcontractor’s List Form, which can be found on the U Facilities website. The subcontractors list shall be updated and submitted via email to PDCContracts@utah.edu as subcontractors are selected.

The University retains the right to audit or take other steps necessary to confirm compliance with requirements for the listing and changing of subcontractors. Any Contractor who is found to noncompliant with these requirements is subject to a debarment hearing and may be debarred from consideration for award of contracts for a period of up to three years.

20. Project Schedule for Preconstruction and Construction Services

The Contractor’s proposed project schedule as it relates to Preconstruction Phase Services and Construction Phase Services will be evaluated as part of the Project Management Approach criteria.

Contractors will include in the Management Plan a proposed Preconstruction Phase Services and Construction Phase Services project schedule for completing the Work including any items required by the University or the A/E.

An early completion date is encouraged unless otherwise stated in the Description of Work. The actual

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Target Project Substantial Completion Date will be based on the Contractor’s proposed Preconstruction Phase Services and Construction Phase Services project schedule. All plans, schedules, and the cost proposals are required to reflect the project Contract Time. Noncompliance with the proposed project schedule will not result in automatic disqualification; it will be evaluated by the selection committee in determining the final selection.

Of particular interest and concern are the management team and the ability of the Contractor to deliver the project within the Contract Time. Contractors will need to demonstrate the method of delivery and the competency of the individuals who will manage its successful completion.

21. Selection Committee

The selection committee will be comprised of the following individuals:

● Christian Allen - University Project Manager

● Dustin Banks - AED, Facilities Management

● Rod Randall – Director, Arch, Eng., and Construction

If the final selection committee is unknown at the RFP posting date, please note that the selection committee will represent the University Project Manager, a User Group representative, and a professional from the design or construction community.

22. Interviews

Interviews will be conducted with all Contractors who have met all of the requirements except as follows. If more than three Contractors are eligible for interviews, the University will convene the selection committee to develop a shortlist of Contractors to be invited to interviews. The University intends to shortlist three Contractors, but holds the right to shortlist more Contractors based on qualifications. This evaluation will be made using the selection criteria noted below based on the information provided by the past performance, Management Plan and Statement of Qualifications.

The purpose of the interview is to allow the Contractor to present their qualifications, past performance, management plan, schedule and general plan for constructing the project. It will also provide an opportunity for the selection committee to seek clarification of the Contractor’s proposal.

The proposed primary project management personnel, including the project manager and superintendent, should be in attendance. The project superintendent is the Contractor’s representative who will be in daily control of the construction site. The project manager has overall job authority, will attend all job meetings, and is authorized by the Contractor to negotiate and sign any and all change orders in the field, if necessary. Unless otherwise noted, the attendance of Subcontractors is at the discretion of the Contractor. The method of presentation is at the discretion of the Contractor. The interviews will be held on the date and at the place specified in the Project Schedule.

23. Selection Criteria for VBS Construction

The following criteria will be used in ranking each of the Contractors. The Contractor that is ranked the highest will represent the best value for the State. The criteria are not listed in any priority order. The selection committee will consider all criteria in performing a comprehensive evaluation of the proposal.

Weights have been assigned to each of the criteria in the form of points.

A. University Past Performance Rating. 50 Points. See Article 10 “Past Performance Ratings and

Reference Information”.

U FACILITIES Form 4a – VBS CM/GC Services, 8.8.24 14

B. Statements of Qualification and Strength of Contractor’s Team. 60 Total Points.

17 Points - Project Team Experience: Show the overall experience of the project team in relation to projects of similar scope and cost.

5 Points - Team Member Availability: Show the availability of the team considering current project assignments and their commitment to these projects.

14 Points - Project Manager Experience: Show the experience of past relevant projects.

Consider availability, other current projects and percent of commitment, years of experience and years of experience with current company.

14 Points - Superintendent Experience: Show the experience of past relevant projects, availability, years of experience and years of experience with current company.

10 Points - Project Estimator Experience: Show the experience on relevant past projects, roles, availability, current assignments and percent of commitment.

C. Project Management Approach. 60 Total Points.

5 Points - Estimating Experience: Demonstrate experience in Preconstruction estimating on projects with similar scope and delivery method.

10 Points - Cost Control Plan: Show how the team will approach managing and controlling project costs, including bid packages and change requests.

5 Points - Project Communication Plan: Show how the team will identify and communicate with the stakeholders (University, User Group and A/E).

17 Points - Risk Identification and Mitigation Plan: Provide a detailed list of risks and a mitigation plan.

10 Points - Safety Plans: Provide a company safety plan and a project specific safety plan.

10 Points - Value Added Ideas: Provide value added ideas.

3 Points - Project Closeout Plan: Provide a plan for project closeout to include warranty period.

D. Cost Proposal. 50 Total Points.

TOTAL POSSIBLE POINTS: 220 POINTS

24. Scoring and Justification

The selection committee will provide a unitary score per criteria for each Contractor. The Contractor with the highest total of points will represent the best value for the University and will be selected for the project. The selection committee will provide a justification statement that details conclusions supporting the selection.

25. Award of Agreement

U FACILITIES Form 4a – VBS CM/GC Services, 8.8.24 15

The award of the CMGC Agreement shall be in accordance with the criteria set forth in the RFP. The University of Utah intends to enter into the CMGC Agreement with one Contractor to construct the project as outlined. Individual Contractors or lawful alliances between two or more Contractors are allowed in this process. The University will contract with only one legal entity.

26. Agreement and Bond

The CMGC Agreement referenced in this RFP can be found on the U Facilities website. The Contract Time will be as indicated in the Contractor’s proposal. The selected Contractor, simultaneously with the execution of the CMGC Agreement, will be required to furnish a performance bond and a payment bond on an AIA Document A312 – 2010 Performance and Payment Bond Form, or equivalent. The performance and payment bonds shall be for an amount equal to 100% of the Fixed Contract Price Limit and secured from a company that meets the requirements specified in the General Conditions. These fully executed/ signed bonds shall be submitted via email to PDCContracts@utah.edu. Any bonding requirements for Subcontractors will be specified in the Supplementary General Conditions.

27. Interpretation of RFP Documents

If any person or entity contemplating submitting a proposal is in doubt as to the meaning of any part of the provided RFP documents, such person shall submit to the University Project Manager a written request for an interpretation thereof. The person or entity submitting the request will be responsible for its prompt delivery. Any interpretation of the RFP documents will be made only by addenda posted on the BidNet Direct website. Neither the University nor the A/E will be responsible for any other explanations or interpretations of the RFP documents.

28. Licensure

The Contractor shall comply with and require all of its Subcontractors to comply with the licensing laws of the State of Utah.

29. Permits

In concurrence with the requirements for permitting in the General Conditions, it is the responsibility of the Contractor to obtain the fugitive dust plan requirements from the Utah Division of Air Quality and the SWPPP requirements from the Utah Department of Environmental Quality and submit the completed forms and pay any permit fee that may be required for this specific project. Failure to obtain the required permit may result in work stoppage and/or fines from the regulating authority that will be the sole responsibility of the Contractor. Any delay to the project as a result of any such failure to obtain the permit or noncompliance with the permit shall not be eligible for any extension in the Contract Time or increase of the Guaranteed Maximum Contract Price (GMCP).

30. Financial Responsibility of Contractors, Subcontractors and Sub-subcontractors

Contractors shall respond promptly to any inquiry in writing from the University as to any concern regarding the financial responsibility of the Contractor, a Subcontractor or a Sub-subcontractor.

31. Withdrawal of Proposals

A proposing Contractor may withdraw the proposing Contractor’s proposal on written request received from the proposing Contractor until the notice of selection is issued.

https://pdc.utah.edu/contractors/ https://pdc.utah.edu/contractors/ https://pdc.utah.edu/contractors/ https://pdc.utah.edu/ https://pdc.utah.edu/ https://pdc.utah.edu/contractors/ mailto:PDCContracts@utah.edu

U FACILITIES Form 4a – VBS CM/GC Services, 8.8.24 16

32. Time is of the Essence

Time is of the essence in regard to all the requirements of this RFP.

33. Right to Reject Proposals

The University reserves the right to reject any or all proposals.

U FACILITIES Form 4a – VBS CM/GC Services, 8.8.24 17

PROJECT SCHEDULE - VBS CM/GC

CMGC Seismic Upgrade Building 525

UNIVERSITY PROJECT #70240

Event Date Time Place Request for Proposals Documents Available August 15, 2025 9:00 AM BidNet Direct website

Mandatory Pre-Proposal Meeting August 26, 2025 10:00 AM

Bldg 525 50 N Medical Dr North Salt Lake City, UT 84112 Please meet in the main hospital lobby in front of the Starbucks

Deadline for Contractors to Submit Questions Prior to Submission of Proposals

September 2, 2025 4:00 PM BidNet Direct website

Addendum Deadline September 9, 2025 4:00 PM BidNet Direct website *Deadline for Contractors to Submit Proposal Documents (see clarification box at the bottom of this page):

- University Performance References Form

- Management Plan & Statement of

Qualifications

- Termination / Debarment Certification

- Cost Proposals

- Bid Bonds

- Optional: Claim of Business

Confidentiality Form & All Redacted Proposal Documents

September 12, 2025 2:00 PM BidNet Direct website

Short Listing by Selection Committee (if needed) TBD TBD VIA EMAIL

Announcement of Finalists TBD TBD VIA EMAIL Interviews (if needed) TBD TBD VIA EMAIL Announcement TBD TBD VIA EMAIL Target Project Substantial Completion Date July 31, 2028 https://bidnetdirect.com/universityofutah-ufacilities https://bidnetdirect.com/universityofutah-ufacilities

U FACILITIES Form 4a – VBS CM/GC Services, 8.8.24 18

COST PROPOSAL FORM

Contractor/Company Name: Date: xx

The undersigned, responsive to the “Notice to Contractors” and in accordance with the “Request for Proposals for Construction Management / General Contractor Services” propose the following for the CM/GC Agreement for the following project: Building 525 – Seismic Upgrade CMGC, University Project #70240.

1.1 Fixed Contract Price Limit. The Fixed Contract Price Limit is: $8,122,626.00.

1.2 The Contractor’s Preconstruction Phase Services Fee is a fixed price of (amount written in words): x dollars (numeric format: $ ).

1.3 Adjusted Fixed Contract Price Limit. The Adjusted Fixed Contract Price Limit is the Fixed

Contract Price Limit less the Contractor’s Preconstruction Phase Services Fee, which is (amount written in words): xx x dollars (numeric format: $ ).

1.4 The Contractor’s Construction Phase Services Fee is _____% of the Adjusted Fixed Contract

Price Limit.

1.5 The Contractor’s Construction Supervision Compensation is _____% of the Adjusted Fixed

Contract Price Limit.

1.6 The Contractor’s General Conditions Compensation is _____% of the Adjusted Fixed

Contract Price Limit.

1.7 The Contractor’s Direct Self-Performed Work Mark-up is _____% of the Direct Cost(s) of the Work, which is not to exceed 7%.

With the cooperation of the University and the A/E, the undersigned will continue to work with due diligence to provide a Guaranteed Maximum Contract Price (GMCP) within the Adjusted Fixed Contract Price Limit.

I/We acknowledge receipt of the following Addenda: _______________________________

I/We guarantee that the Work will be Substantially Complete within the negotiated time frame for the Target Project Substantial Completion Date after receipt of the Notice to Proceed, should I/we be the successful proposer, and agree to pay Liquidated Damages in the amount of $500.00 per day for each day after expiration of the Contract Time that the Work is not Substantially Complete as stated in Sections 1.9 and 3.2.2 of the CM/GC Agreement.

U FACILITIES Form 4a – VBS CM/GC Services, 8.8.24 19

By submitting a bid, in any format, the Bidder / Offeror / Vendor certifies that: (1) no product to be supplied by the Bidder / Offeror / Vendor in connection with this Solicitation is a “forced labor product” as that term is defined in Utah Code 63G-6a-121; and (2) to the extent, if any, that this Solicitation involves technology, or technology services, networks or systems, the Bidder / Offeror / Vendor is not a “restricted foreign entity” as that term is defined in Utah Code 63G-6a-121.

Bid Bond: The attached bid bond, in the amount of 5% of the Fixed Contract Price Limit shall become the property of the University as Liquidated Damages for delay and additional expense caused thereby in the event that the CM/GC Agreement is not executed or Performance and Payment Bonds are not delivered within the time set forth herein.

Contract: Upon receipt of CM/GC Agreement, the Contractor agrees to execute the CM/GC Agreement within ten (10) days of receipt, unless a shorter time is specified in the RFP.

Performance and Payment Bonds: Upon execution of the CM/GC Agreement, the Contractor agrees to send, via email to PDCContracts@utah.edu, the fully-compliant Performance and Payment Bonds for faithful performance of the CM/GC Agreement for the amount of 100% of the Fixed Contract Price Limit. Performance and Payment Bonds must be issued on AIA Document A312 – 2010, or equivalent.

Any request and information related to Preferences can be found in the Utah Code Title 63G, Chapter 6a, Part 10 - Preferences.

This Cost Proposal shall be good for forty-five (45) days after submission to the…