7-Scope of Service.pdf

SCOPE OF SERVICES

ITB # 27001AF

BREATHING AIR SYSTEM TESTING AND COMPRESSOR

MAINTENANCE

PRODUCT/SERVICE SPECIFICATIONS/REQUIREMENTS

1. Background: The Broward Sheriff’s Office is actively seeking Bids for Breathing Air

System Testing and Compressor Maintenance according to the Terms and Conditions of the attached Invitation to Bid (ITB).

2. Scope of Services - Product Specification/Requirements: The BIDDER(S) must be able to meet ALL specifications below.

2.1 Equipment inspections and air quality testing shall be performed in accordance with all applicable federal, state, and local laws, regulations and manufacturer requirements.

This includes the applicable requirements of the Occupational Safety and Health Administration (OSHA), 29 CFR 1910.134; National Fire Protection Association (NFPA) standards, including NFPA 1989; National Institute for Occupational Safety and Health (NIOSH) 42 CFR Part 84 requirements and recommendations;

applicable state and local requirements; and the equipment manufacturer's specifications and recommended maintenance procedures.

2.2 Current/Acceptable Product:

2.2.1 The BIDDER(S) shall perform quarterly air quality testing inspections, for a total of four (4) inspections annually, for all compressor/cascade systems identified on Exhibit A, ITB #27001AF Equipment List and Locations. All air quality testing shall be performed in accordance with the applicable requirements identified in Section 2.1. The BIDDER(S) shall provide all air quality testing records, results, and supporting documentation via email to the Broward Sheriff’s Office Fire Rescue (BSOFR) facilities supervisor within two (2) weeks of each inspection.

2.2.2 The BIDDER(S) shall perform two (2) preventive maintenance (PM) inspections annually. The PM inspections shall be performed in conjunction with two (2) of the quarterly air quality testing inspections and in accordance with the equipment manufacturer's recommended maintenance schedule and procedures and all other applicable requirements identified in Section 2.1. The BIDDER(S) shall provide all inspection reports and supporting documentation via email to the Broward Sheriff’s Office Fire Rescue (BSOFR) facilities supervisor within two (2) weeks of each inspection.

BREATHING AIR SYSTEM TESTING AND COMPRESSOR

2.2.3 Maintenance services to be provided include, but are not limited to, the following:

2.2.3.1 Check All General Operations

2.2.3.2 Check General Start-Stop Functions

2.2.3.3 Check All Safety Valves for Leaks & Seals

2.2.3.4 Pressure Test & Check Final Shut Down Pounds per Square Inch (PSI)

2.2.3.5 Check Inter-stage & Oil Pressures

2.2.3.6 Check High Temperature Shut Down

2.2.3.7 Check Low Oil Shut Down

2.2.3.8 Change Oil & Oil Filter if so equipped

2.2.3.9 Check Oil Drive Belt if so equipped

2.2.3.10 Change Air Intake

2.2.3.11 Change Breathing Air Filters

2.2.3.12 Change Separator Elements; Inter-stage & Final

2.2.3.13 Check Inter-stage Coolers for Leaks & Tightness

2.2.3.14 Check Accu-Drain (ACD)-Auto Drain & Dump Times

2.2.3.15 Check & Tighten Electrical Connections

2.2.3.16 Check & Record Full Load Amps

2.2.3.17 Check Main Drive Belts

2.2.3.18 Check & Calibrate Carbon Monoxide Monitor

2.2.3.19 Check Securus Functions

2.2.3.20 Check Valves

2.2.3.21 Check Passy Muir Valve (PMV)

2.2.3.22 Take Air Test Sample

2.3 Placing the Order: Currently, orders are placed on an “as needed basis.” Purchase

Orders will be created for each applicable fiscal year and emailed to the Awarded Bidder(s) ordering quantities that are based on the department’s needs. Should the process change, the Awarded Bidder(s) will be notified.

2.3.1 Reference Bonfire ITB #27001AF price sheet.

2.3.2 Operating hours are 8:30AM – 5:30PM for BSO Administration and District Offices.

Deliveries shall be Monday through Friday except for BSO designated Holidays and at any other times by special arrangement with written agreement by BSO.

Locations are referenced in Bonfire Exhibit A ITB #27001AF Equipment List and Locations.

BREATHING AIR SYSTEM TESTING AND COMPRESSOR

2.4 Bidders Responsibilities

2.4.1 The Awarded Bidder(s) shall designate one (1) representative to service the Broward Sheriff’s Office account. Awarded Bidder(s) shall provide the name, phone number, and emergency phone number of the representative to BSO prior to commencement of contract.

2.4.2 The Awarded Bidder(s) shall be responsible for all labor, materials, supplies, equipment, and information necessary to perform the services in accordance with the applicable requirements identified in Section 2.1.

2.4.3 The Awarded Bidder(s) shall include all travel costs associated with scheduled inspections, testing, and services within the normal scope of work in identified in Section 2.2 in their pricing. A single, flat travel fee shall be charged ONLY for emergency, unforeseen, or otherwise unanticipated service calls that fall outside the regularly scheduled maintenance, inspections, testing, and normal scope of services.

2.4.4 Parts shall be priced in accordance with the agreed upon discount provided on

Exhibit B ITB #27001AF Discount From List Price.

2.4.5 The Awarded Bidder(s) will be responsible for collection and disposal of all oil and other waste materials in accordance with applicable federal, state, and local laws, regulations, and ordinances.

2.5 BSO reserves the right to add or remove locations at its sole discretion.

BREATHING AIR SYSTEM TESTING AND COMPRESSOR

3. Pricing- Pricing shall be evaluated based on the total pricing submitted for Items 1 through

3 of the Bonfire ITB #27001AF Price Sheet, plus the additional percentage discount submitted on Exhibit B – ITB #27001AF Discount From List Price.

3.1 For evaluation purposes, the estimated annual total of additional items shall be established at $12,000.00. The bidder's proposed percentage discount shall be applied to this estimated annual amount to determine the evaluated cost of additional items.

3.2 The Total Evaluated Bid Price shall be calculated using the following formula:

Total Evaluated Bid Price = Total Pricing for Items 1 through 3 + [$12,000.00 × (1 − Discount Percentage)]

3.3 The same estimated annual total of $12,000.00 shall be applied to all bidders for evaluation purposes. The bidder offering the lowest Total Evaluated Bid Price, subject to meeting all other solicitation requirements, shall be recommended for award.

4. Term of the Contract - It is anticipated that the term of this Contract will be for three years with two one-year renewal options based on performance, availability of funding and/or as in the best interest of the Broward Sheriff’s Office.