7-ITB-26-00198 Exhibit C - Vendor Inventory Report (Annual Requirement).pdf

This is an Exhibit C Vendor Annual Inventory Report form associated with a Heating, Ventilation, Air Conditioning, and Refrigeration (HVACR) Maintenance and Repair Services competitive sealed bid solicitation by the Hillsborough County Board of County Commissioners in Florida. The form serves as a template for vendors to document and report their annual inventory of HVACR equipment across various County facilities on an ongoing and as-needed basis. The inventory report requires vendors to provide detailed information for each asset, including asset description and location, mechanical system identification, position within facilities such as mechanical rooms or exterior building locations, manufacturer specifications for condenser and evaporator units with corresponding model and serial numbers, in-service dates, equipment size measured in compressor tons, and estimated service life in years.

The project encompasses HVACR maintenance and repair services for multiple County facilities including locations such as BSOC Warehouse, South County AWWTP, and Dale Mabry Reclaim, among others. The overall procurement project is estimated at $4,970,320.25 for a five-year contract term. The Vendor Annual Inventory Report form requires vendors to maintain current records of all HVACR systems and equipment they service, with size classifications and service life estimates ranging from 10 to 25 years or more depending on equipment manufacture date and placement in service date. This inventory documentation requirement ensures vendors demonstrate equipment management capabilities and maintenance history relevant to the County's ongoing HVACR service needs across its facilities.