11-ITB-26-00198 Addendum No. 1.pdf

This is Addendum No. 1 to an Invitation to Bid (ITB-26-00198) issued by the Hillsborough County Board of County Commissioners for Heating, Ventilation, Air Conditioning, and Refrigeration (HVACR) Maintenance and Repair Services. The addendum, issued on March 16, 2025, revises the original solicitation document by replacing Exhibit A: Facilities List in its entirety with a corrected version titled Exhibit A: Facilities List (Revised). The services are required on an ongoing and as-needed basis across 42 Water Resources Department facilities throughout Hillsborough County, Florida, for a five-year contract term. The scope includes monthly and annual preventive maintenance, system inspections, oil and refrigerant checks, leak detection, seal inspections, megger testing, thermostat calibration, exhaust fan maintenance, facility reports, parts procurement, and repair services as authorized by the Project Manager. Sealed bids must be submitted exclusively through the County's electronic bidding system (Euna Procurement) no later than April 2, 2026, at 2:00 PM Eastern Time. Award will be made to the lowest responsive and responsible bidder meeting all specifications.

Qualified bidders must hold a current and active Air Conditioning Contractor license from Hillsborough County or the State of Florida and demonstrate recent experience in substantially similar HVACR services. The contractor must commence maintenance services within 48 hours of receiving a purchase order and respond to non-business hour repairs within four hours of authorization, provide a 90-day warranty on all services, and furnish all necessary labor, tools, vehicles, fuel, testing equipment, parts, supplies, and materials. The estimated total project value is $4,970,320.25 for the five-year contract term, plus an additional $550,000.00 allowance for material costs related to repairs. Contractors must obtain comprehensive insurance coverage including Commercial General Liability ($500,000 to $2,000,000), Automobile Liability ($300,000 to $1,000,000), Workers' Compensation, Professional Liability ($1,000,000), Cyber Liability ($1,000,000), Pollution Liability ($1,000,000), and an Employee Dishonesty Bond ($1,000,000), with the County named as additional insured. A Small Business Enterprise (SBE) subcontracting participation goal of 5% is required. A Cone of Silence is in effect prohibiting bidders from communicating with County employees or Board members regarding this procurement, except as permitted through the Procurement Services Department.