4-Subcontractor Letter of Intent. 10.13.25.pdf
PDF 149 KB Posted
- Attached to
- Heating, Ventilation, Air Conditioning and Refrigeration (HVACR) Maintenance and Repair Services
- Solicitation number
- ITB-26-00198
- Issued by
- Hillsborough County, Florida
About this file
This is a Subcontractor Letter of Intent form issued by Hillsborough County, Florida, for use in the county's Small Business Encouragement Program. The form is required for all Letters of Intent submitted to the county when a bidder or proposer designates a registered Small Business Enterprise (SBE) as a proposed subcontractor on a county bid or proposal. The Letter of Intent documents key terms and understandings between the prime bidder/proposer and the SBE subcontractor regarding a potential future agreement. The form requires completion of bid/proposal identification information, details of both the prime contractor and the registered SBE firm including authorized representatives and contact information, identification of the scope of work or work item number to be performed by the SBE, and the estimated dollar amount for each item. Notably, for Work Order/Term Contracts, Professional Services, or CCNA solicitations, the estimated dollar amount field may be left blank. The form must be signed by authorized representatives of both the bidder/proposer and the registered SBE firm, certifying that all information provided is true and correct.
The form is designed specifically to support small business utilization on Hillsborough County contracts and serves as documentation of the commitment between a prime contractor and an SBE subcontractor prior to contract award. This particular form is being used in connection with the county's HVACR Maintenance and Repair Services solicitation, which seeks qualified bidders for the maintenance and repair of heating, ventilation, air conditioning, and refrigeration systems at various county facilities on an ongoing, as-needed basis for a five-year term with an estimated project value of $4,970,320.25.
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Text version
(10/2025)
HILLSBOROUGH COUNTY
SMALL BUSINESS ENCOURAGEMENT PROGRAM
SUBCONTRACTOR LETTER OF INTENT
**This form must be used for all Letters of Intent provided to the County for small business utilization**
A Letter of Intent is required for a registered Small Business Enterprise (SBE) listed by a Bidder/Proposer on a County Bid/Proposal as a proposed Hillsborough County Small Business Encouragement Program subcontractor outlining key terms and understandings between the two parties regarding a potential future agreement. This Letter of Intent must be signed by authorized representatives of the Bidder/Proposer and the listed registered small business enterprise.
Bid/Proposal Number: Bid/Proposal Title:
Bidder/Proposer:
Company Name:
Authorized Representative:
Telephone: Email:
Address:
City: State: Zip Code:
Registered SBE Firm: Registering Agency:
Company Name:
Authorized Representative:
Telephone: Email:
Address:
City: State: Zip Code:
List the scope of work/work item number to be performed by the Registered SBE firm and estimated dollar amount of each item. If the solicitation is a “Work Order/Term Contract”, the “Estimated Dollar Amount” may be left blank:
Scope of Work / Work Item Number Estimated Dollar Amount1
1If the solicitation is a Work Order/Term Contract, Professional Services or CCNA, the “Estimated Dollar Amount” may be left blank.
By signing this form, we (Bidder/Proposer & Registered SBE Firm), acknowledge that all the foregoing information is true and correct to the best of our knowledge.
Bidder/Proposer: ______________________________________ ______________________ Authorized Representative - Signature Date
Registered SBE Firm: ______________________________________ ______________________ Authorized Representative - Signature Date
| BidProposal Number 1: |
| BidProposal Number 2: |
| BidProposal Title: |
| Company Name: |
| Authorized Representative: |
| Telephone: |
| Email: |
| Address 1: |
| Address 2: |
| City: |
| State: |
| Zip Code: |
| Registering Agency: |
| Company Name_2: |
| Authorized Representative_2: |
| Telephone_2: |
| Email_2: |
| Address: |
| City_2: |
| State_2: |
| Zip Code_2: |
| Scope of Work Work Item NumberRow1: |
| Estimated Dollar Amount1Row1: |
| Scope of Work Work Item NumberRow2: |
| Estimated Dollar Amount1Row2: |
| Scope of Work Work Item NumberRow3: |
| Estimated Dollar Amount1Row3: |
| BidderProposer: |
| Date: |
| Registered SBE Firm: |
| Date_2: |
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