7-Attachment B-Scope of Work.docx
DOCX document 20 KB Posted
- Attached to
- RM26-8 Sandbags
- Solicitation number
- RM26-8
- Issued by
- Utah
About this file
This is a Scope of Work document for the State of Utah Division of Purchasing's cooperative contract RM26-8 for the procurement of sandbags used for flood control. The contract is available to all eligible users within the State of Utah, including state government departments, institutions, agencies, political subdivisions such as colleges, school districts, counties, and cities, as well as applicable nonprofit organizations and federal agencies. The anticipated product is wholesale bulk empty polypropylene sandbags meeting specific technical requirements: 14 inches wide by 26 inches long with a 50-pound capacity, constructed from coated polypropylene fabric with a minimum denier of 700, hemmed top with attached tie string of at least 24 inches in length, and a minimum UVI rating of 1600 hours. Sandbags must be uniform in size and color, clean, and free of defects, with white as the preferred color. The contract term is five years, with delivery requirements stipulating that standard orders must be fulfilled within 10 business days from purchase order receipt on an FOB destination freight prepaid basis, while emergency orders must be delivered within 48 hours including weekends and federal holidays.
Pricing will be provided in Attachment C, with the contractor guaranteed to maintain maximum pricing for a minimum of 12 months from contract award. After the initial price guarantee period, pricing adjustments may be requested only if submitted at least 30 days in advance, supported by thorough market analysis or supplier documentation, and without exceeding the original profit margin. The Division of Purchasing Contract Manager retains approval authority over any price adjustment requests. Historical purchasing data indicates approximately $700,000 in sandbag purchases over the five-year period prior to this contract, though the scope is not limited to emergency operations and may be utilized for any purpose during the contract term. New products or services with associated pricing may be added to the contract once per calendar year upon approval. An administrative fee of 0.0% applies, and any discount percentages provided must be guaranteed for the life of the contract.
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Other files
| File | Type | Posted |
|---|---|---|
| 6-Attachment D- Technical Criteria.docx | DOCX document | |
| 4-Attachment C- Cost Sheet.xlsx | XLSX spreadsheet | |
| 2-Vendor Prerequisites - Statewide RFP.pdf | ||
| 3-Attachment E- RFP Score Sheet.xls | XLS spreadsheet | |
| 5-Attachment A- Terms and Conditions.docx | DOCX document | |
| 1-Claim of Business Confidentiality Updated.pdf.pdf |
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Text version
Scope of Work Attachment B RM26-8 Sandbags
1. PURPOSE
a. The purpose of this State of Utah Cooperative Contract will be for the benefit and use of all Eligible Users, which includes the State of Utah’s government departments, institutions, agencies, political subdivisions (e.g., colleges, school districts, counties, cities, etc.), and, as applicable, nonprofit organizations, agencies of the federal government, or any other entity authorized by the laws of the State of Utah to participate in State Cooperative Contracts. This contract does not guarantee any sales.
2. ANTICIPATED PROCUCTS / SERVICES, & BACKGROUND
a. It is anticipated that the awarded contractors will provide wholesale bulk empty polypropylene sandbags.
b. Utah uses sandbags for flood control. During the past 5 years, approximately $700,000 in purchases were made on the previous contract. During flood emergencies, Utah generally will access warehouse supplies and after the emergency has abated, place purchase orders to restock warehouses. However, this scope IS NOT limited for use only during support of emergency operations. The scope is for any use at any time during the contract period. Though inventory replenishment has been the largest use of this scope in the past, eligible users may make smaller purchases for other purposes.
3. SCOPE OF WORK
a. SANDBAG SPECIFICATION
1. Tough Polypropylene Sandbags constructed from coated polypropylene fabric
2. 14" wide x 26" long - 50 lb Capacity
3. Hemmed Top with attached tie string. The length of the tie string shall not be less than 24 inches. The ends of the tie string shall not unravel, being heat-sealed, or knotted, etc.
4. Woven polypropylene made from circular woven tapes
5. Minimum denier of 700
6. Minimum 1600 hours UVI rating
7. The sandbags shall be uniform in size and color, clean, unstained, and free of any extraneous material. Workmanship shall insure serviceability of the sandbags.
8. Preferred Color - White (other colors can be offered as long as price is the same as the white).
b. DELIVERY REQUIREMENTS
1. Products shall be delivered as requested on the purchase order. Shipments shall be F.O.B. destination freight prepaid. Contractor’s per/bag rate for standard delivery will be within 10 Business days (excludes weekends and federal holidays) from receipt of purchase order.
2. Contractor’s per/bag rate for emergency orders will include delivery within 48 HOURS (includes weekend and federal holiday deliveries) from receipt of purchase order during Contractor’s business hours.
3. Shipment packaging shall be industry standard for quantity ordered.
c. The Contractor may require the Eligible User to provide information to set up a charge account with them (i.e. credit application). In such cases, the Contractor must not require the Eligible User to sign any agreement or application that contains additional terms and conditions.
4. PRICING INFORMATION
a. Pricing options will be provided in Attachment C.
b. The Contractor may only charge fees detailed in Attachment C. Any fees not listed cannot be charged to an Eligible User.
c. Prices are guaranteed for at least 12 months and are considered maximum pricing. After the price guarantee period is over, the Contractor may submit a request to amend the contract pricing if the following conditions are met:
1. The price guarantee period has been met.
2. The request is made at least 30 days in advance.
3. The price adjustment must not produce a higher profit margin than the original contract pricing.
4. The request includes a thorough market analysis (e.g. data from the Producer Price Index) or documentation with objective data from the Contractor’s suppliers of materials or products pricing adjustments.
The Division of Purchasing Contract Manager has the right to approve or deny any price adjustment requests.
d. New products or services with associated pricing may be added to the contract upon approval of the Division of Purchasing Contract Manager. Additions will be incorporated via amendment.
1. Contractor may only request additions once per calendar year.
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