7-07 QUO27-43 AutoCAD Training FINAL.pdf

REQUEST FOR QUOTES

Incorporated County of Los Alamos Procurement Division

101 Camino Entrada, Building 3 Los Alamos, NM 87544

QUO27-32 Operating Food Pantry Services

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NOTIFICATION REGARDING SUBMISSION PROCESS AND REGISTRATION INSTRUCTIONS

The Incorporated County of Los Alamos (“County”) has recently implemented a new on-line eProcurement portal. This new platform, Euna Procurement powered by Bonfire, provides the County’s electronic Bid and Proposal process (“County’s Procurement Portal”). It is where the County will post solicitation opportunities, including Invitation for Bids (IFB), Request for Proposals (RFP), Request for Qualifications (RFQ) and Request for Information/Interest (RFI). The County’s Procurement Portal will streamline the County’s Bid process for Bid or Proposal submission, acceptance, evaluation, and award. For vendors, the County’s Procurement Portal will enhance communication, allow for fast and accurate Bids and Proposals, and provide automatic notification about projects.

Registered vendors will view and submit Bids and Proposals electronically. The past practice of submitting electronic Bids and Proposals by email or submitting paper Bids and Proposals is being phased out. If you are seeing this notification in a solicitation document, submissions will be accepted ONLY electronically through the County’s Procurement Portal for this solicitation. It is every Offeror’s responsibility to read, understand, and submit Bids and Proposals in accordance with the instructions provided in and specific to each solicitation document.

Requested Action: Please register as a vendor on the County’s Procurement Portal by visiting https://losalamosnm.bonfirehub.com and click on “Register”. Registration is free and only takes a few minutes. Please be sure to select the applicable NIGP: The Institute for Public Procurement (“NIGP”) Commodity Codes for your business when you are prompted so that you can receive notification of recommended opportunities when they are sent out by the County to the NIGP Commodity Codes you have selected.

Already Have a Bonfire Vendor Account? If you already have a Bonfire vendor account and are already registered for another agency’s portal, you will still need to visit the County’s Procurement Portal at https://losalamosnm.bonfirehub.com and click on “Log In” to provide County-requested information, view open opportunities, receive opportunity notifications, and submit Bids and Proposals through the County’s Procurement Portal. You will be able to manage the multiple agencies with whom you do business through the button labelled “My Supplier Hub” in your Bonfire account.

For Bonfire Support, visit the Vendor Help Center at https://vendorsupport.gobonfire.com where you can view support articles and videos and search FAQ’s on all aspects of Bonfire. For personal assistance, you can email Support.Bonfire@eunasolutions.com . Support is available Monday to Friday from 6:00 a.m. to 6:00 p.m. Mountain Time.

https://losalamosnm.bonfirehub.com/ https://vendorsupport.gobonfire.com/ mailto:Support.Bonfire@eunasolutions.com

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NEEDS STATEMENT

The Incorporated County of Los Alamos (“County”) is requesting Quotes from qualified and experienced firms to operate food pantry services for County residents under contract, ensuring access to safe, nutritious food and emergency food assistance regardless of economic status, location, or other barriers.

SOLICITATION INFORMATION

Solicitation No. QUO27-43

Solicitation Title AutoCAD Training

Single-step or Multi-step Single-step

Requesting Dept. Department of Public Utilities - Engineering

SOLICITATION SCHEDULE

Advertised October 8, 2026

Question Submission Deadline

October 28, 2026 at 2 p.m. Mountain Time

Responses to Questions Issued by County

October 30, 2026 at 5 p.m. Mountain Time County reserves the right to issue responses at any time prior to this date.

Quote Due Date November 4, 2026 at 2 p.m. Mountain Time

CONTACT INFORMATION

Procurement Contact Name Jeffrey Culin

Title Procurement Operations Manager

E-Mail jeffrey.culin@losalamosnm.gov

Phone No. 505.661.4568

ESTIMATED PROCESS SCHEDULE AFTER THE QUOTE DUE DATE

The estimated dates of the solicitation process after Quote due date tentatively planned as follows, are provided here for informational purposes only, and at County’s discretion, may be subject to change without prior notification.

Quote Review November 5, 2026 – November 9, 2026

Contract Drafting, Legal Review, and Negotiations

October 29, 2026 – November 19, 2026

Estimated Contract Award November 30, 2026

1. ELECTRONIC SUBMISSIONS

A full copy of the solicitation and all associated documents can be found on the County’s Procurement Portal at https://losalamosnm.bonfirehub.com/. Only Quotes submitted through the County’s Procurement Portal will be considered. To register to view and download solicitation documents and submit a Quote through the County’s Procurement Portal, follow the instructions on page 1 of this solicitation.

2. ADDITIONAL DOCUMENTS AND INFORMATION INCLUDED AS A PART OF THIS REQUEST FOR

QUOTES

Additional documents are referenced in this Request for Quotes, which may include, but are not limited to, exhibits, attachments, links to documents online, and documents that are provided through the County’s Procurement Portal. Any such documents are considered to be a part hereof and constitute, along with this solicitation document and any addenda or modifications stated via the County’s

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Procurement Portal, the complete solicitation package. Documents required to be submitted as a component of Offeror’s Quote will be noted as such in each individual solicitation posted on the County’s Procurement Portal, and Offerors will be unable to submit their Quotes through the County’s Procurement Portal until all required documents and information have been uploaded or provided by Offerors.

Please also reference “Quote Format and Response Components” below.

3. GRANT RELATED INFORMATION

It is not anticipated that this project will be funded by a grant; no additional grant-related information provided.

4. QUESTIONS

Any questions must be received in writing by October 8, 2026 at 2 p.m. Mountain Time on the County’s Procurement Portal. Questions must be submitted through the County’s Procurement Portal.

Please follow the instructions on page one (1) of this document to register for the County’s Procurement Portal to submit written questions. Offerors who submit questions via e-mail or by phone shall be redirected to submit written questions through the County’s Procurement Portal.

5. GENERAL INFORMATION

5.1. Award for these Services will result in the execution of a contract between the selected Offeror and the County. A sample Services Agreement with the County’s standard terms and conditions is provided on the County’ Procurement Portal for the consideration of interested parties to review prior to submitting a Quote.

5.2. The County reserves the right to issue a formal solicitation if the Quotes received or total estimated not-to-exceed compensation, throughout a contract term, is estimated to exceed the County’s small purchase threshold, which is SIXTY THOUSAND AND 00/100 DOLLARS ($60,000.00). County reserves the right to procure services consistent with County ordinances and policies.

5.3. County reserves the right, at its sole discretion, to accept or reject any Quote; to waive any and all irregularities in any or all statements or Quotes; to request additional information from any or all respondents; and to award to the Offeror whose Quote is most beneficial to County. Nothing in this document shall be interpreted as binding County to enter into a contract with any Offeror.

5.4. Quotes are Public Records. Pursuant to the New Mexico Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, all materials submitted under this Request for Quotes shall be presumed and considered public records. Except to the extent any information may be protected by state or federal law, Quotes shall be considered public documents and available for review and copying by the public. County declines to sign any non-disclosure agreements or confidentiality agreements submitted by potential Offerors.

5.5. The County contemplates a multi-term contract as a result of this RFP. The term of the contract may be for a period of up to seven (7) years. This is the written determination of the Chief Purchasing Officer that such a contract will serve the best interests of the County by promoting economies in County procurement.

5.6. Offerors are asked to propose pricing for each potential year of a potential contract. County may consider, but is under no obligation to accept proposed cost escalators (e.g., a proposed specific dollar amount) or a cost escalator mechanism (e.g., an annual percentage escalator or use of a Consumer Price Index or Producer Price Index) for future years of an agreement. Pursuant to County Ordinance, the use of a cost-plus-a-percentage-of-cost contract is prohibited.

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6. COST QUOTE

6.1. Using the Cost Quote document provided on the County’s Procurement Portal, follow the instructions to provide costs for all years of a possible contract term.

7. REQUESTED INFORMATION AND SCOPE OF WORK OR SERVICES

7.1. Qualifications and Experience. Describe Offeror’s prior experience performing similar work, particularly providing examples from the last 3-5 years. State qualifications of Offeror’s staff who might be assigned to provide services. List all applicable licenses and certifications for each individual.

7.2. County Responsibilities. Include a list of any County responsibilities necessary for Offeror to perform the requested services.

7.3. Deviations or Exceptions to Sample Services Agreement.

7.3.1. Using the Deviations or Exceptions to Sample Services Agreement Form provided on the County’s Procurement Portal, provide any deviations or exceptions or note no deviations or exceptions to the County’s Sample Services Agreement provided in the County’s Procurement Portal.

7.3.2. Provide a copy of any of Offeror’s own terms and conditions County may be requested to consider.

7.3.3. The County may consider, but is under no obligation to accept, any of Offeror’s contractual terms or provisions included in Offeror’s Quote.

7.4. Campaign Contribution Disclosure Form. A Campaign Contribution Disclosure Form is provided through the County’s Procurement Portal. Offerors are requested to complete and submit with the Quote. If the Form is not submitted with the Quote, upon award, Contractor must submit this form prior to County’s obligation to pay for the services.

7.5. Verification of Authorized Offeror. A Verification of Authorized Offeror Form is provided through the County’s Procurement Portal. Offerors are requested to complete and submit with the Quote. This Form provides County with the name and information of the authorized Officer who can obligate the selected firm in providing the services to the County.

7.6. Additional Information, Forms, and Documents. Submit any additional pertinent information, forms, or documents related to provision of the requested services.

7.7. Scope of Work or Services. Confirm and describe your ability to provide the Services described below:

7.7.1. Basic Services. Los Alamos County is seeking a qualified Autodesk Certified Instructor (ACI) or Autodesk Certified Professional (ACP) to deliver a comprehensive, hands-on Civil 3D training program. The training will focus on civil infrastructure design workflows, specifically targeting roadway corridors, utility alignments (gravity and pressure networks), and foundational surface creation.

7.7.1.1. The objective is to upskill a team of 10 engineering and technical personnel over an intensive, 3-day on-site training session.

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7.7.2. Schedule and Location.

7.7.2.1. Proposed Dates: 3 consecutive days during the week of December 14, 2026 (e.g., Tuesday, Dec 15 – Thursday, Dec 17, 2026).

7.7.2.2. Location: On-site at a designated Los Alamos County facility in Los Alamos, New Mexico.

7.7.2.3. Daily Schedule: 8 hours per day (typically 8:00 AM – 5:00 PM, including a 1-hour lunch break).

7.7.3. Scope of Training Modules.

7.7.3.1. The curriculum must prioritize practical, real-world municipal design projects. The instructor will cover the following technical core areas:

7.7.3.2. Module 1: Foundational Surfaces & Survey Data

7.7.3.2.1. Importing and managing basic survey data (points and feature lines).

7.7.3.2.2. Creating, editing, and analyzing Digital Terrain Models (DTMs) / Surfaces.

7.7.3.2.3. Boundary definitions and surface smoothing techniques relevant to municipal project boundaries.

7.7.3.3. Module 2: Roadway Corridors & Assemblies

7.7.3.3.1. Designing horizontal alignments and vertical profiles for municipal roadways.

7.7.3.3.2. Creating complex Assemblies and Subassemblies for typical roadway cross-sections (including lanes, curbs, gutters, and sidewalks).

7.7.3.3.3. Building, targeting, and editing Roadway Corridors.

7.7.3.3.4. Generating cross-sections and calculating earthwork/material volumes

7.7.3.4. Module 3: Gravity Sewer & Storm Drain Networks

7.7.3.4.1. Creating and configuring Gravity Pipe Networks.

7.7.3.4.2. Layout and editing of storm drain and sanitary sewer alignments in plan view.

7.7.3.4.3. Generating and designing utility layouts within Profile Views.

7.7.3.4.4. Managing pipe rules, interference checking (clash detection), and hydraulic properties.

7.7.3.5. Module 4: Pressure Networks (Gas, Water, and Electric)

7.7.3.5.1. Introduction to Pressure Pipe Networks for water distribution and gas mains.

7.7.3.5.2. Alignments and configurations for underground dry utilities (Electric conduit runs/banks).

7.7.3.5.3. Utilizing pressure parts lists, fittings, and appurtenances.

7.7.3.5.4. Drafting and editing pressure networks in both plan and profile views.

7.7.4. Consultant Requirements & Responsibilities

7.7.4.1. Certification: The lead instructor must hold active Autodesk Certified Instructor (ACI) or Autodesk Certified Professional (ACP) credentials in AutoCAD Civil 3D.

7.7.4.2. Curriculum Customization: Consultant will conduct a pre-training discovery call with

Los Alamos County leads to align training datasets with county standards.

7.7.4.3. Training Materials: Consultant must provide comprehensive digital training guides, exercise files, and sample datasets for all 10–14 participants.

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7.7.5 County Provided Resources & Logistics

7.7.5.1 Facility: A dedicated training room equipped with a monitor.

7.7.5.2 Hardware/Software: Workstations for 10 participants pre-loaded with the relevant version of AutoCAD Civil 3D and applicable County templates

7.7.5.3 Coordination: A designated County point of contact to manage daily facility access and setup.

7.7.6 Deliverables and Milestones

7.7.6.1 Milestone 1: Pre-training consultation and finalized course syllabus – 3 weeks prior to training.

7.7.6.2 Milestone 2: Delivery of digital training datasets and student handouts – 1 week prior to training.

7.7.6.3 Milestone 3: Execution of the 3-day on-site training course