7-02 Catering Scope of Work 10.14.26 UPDATED.1.docx

SPECIFICATIONS AND REQUIREMENTS

Catering for BARC Central Fort Lauderdale

Scope Of Work Broward County (“County”) is seeking a vendor to provide (via delivery), three (3) hot meals daily (breakfast, lunch, and dinner) for approximately forty to fifty (40-50) Broward Addiction Recovery Center (“BARC”) clients:

Meal Requirements:

a) Meals should be nutritious and follow National dietary guidelines.

b) Weekly menus must be provided to the Nutrition Manager once per week in advance of scheduled delivery (see Attachment A, Sample Menu).

c) Lunch and Dinner meals must include a dessert per the standard FDA-referenced portions, “1/2 cup (prepared) is the standard FDA-referenced portion for puddings, custards, gelatin, fruit-based or fortified desserts; 2/3 cup is the standard referenced portion for individual cups of ice cream, frozen yogurt, or sherbet, and cakes, cookies, and pastries vary by weight and piece. We typically provide a single slice (2 x 2-inch square or 2-2 ½ oz) or 2 cookies designed to fit within the client's carbohydrate and calorie limits.” See Attachment C, Dietary Guidelines).

d) Food must be delivered to BARC in standard-sized 12” x 20” stainless steel steam table pans.

e) BARC will communicate the number of therapeutic diets needed daily. All diets indicating allergies will be kept separate from the regular meals provided.

f) BARC may also request beverages and snacks.

g) Meals will be delivered to BARC’s Fort Lauderdale location (see paragraph 4.5.1 below).

1. Vendor Qualifications Vendor is advised that the requirements listed below are to ensure that the most qualified Vendors perform meal delivery/catering service. County retains the right to request any additional information and documentation pertaining to Vendor's ability, qualifications, and procedures. Vendors must meet the following qualifications:

1.1. Vendor must be properly licensed, insured, and provide services within established federal and state standards and guidelines. County required insurance requirements are located within the solicitation packet.

1.2. Vendor must provide, within three (3) business days of the County’s request, the Florida Department of Agriculture and Consumer Services passing inspection report. This report will be submitted to BARC_invoices@broward.org.

1.3. All meals delivered must be the exact meals identified on the approved Vendor’s menu. Substitutions will not be accepted unless approved prior by the BARC Nutrition Manager.

2. Stock Levels and Inventory

2.1. Vendor must ensure adequate stock levels are maintained at its place of business to assure the County of prompt delivery. If the delivery terms specified in the bid are not fulfilled by the Vendor, the County reserves the right to cancel the purchase order and purchase the goods elsewhere to meet the County’s needs for uninterrupted operations.

2.2. Vendor must immediately notify the County when a product is out of stock due to circumstances beyond its control.

2.3. Vendor must maintain sanitary conditions and otherwise meet Florida Department of Health standards and Broward County Health Department regulations.

2.4. Meals must be stored at the designated temperature for the protection of each product. Food items must be stored in sanitary storage areas, with proper air circulation for protection against rapid spoilage and eventual loss of the product.

2.5. All food product items exceeding required temperatures upon delivery will be rejected.

2.6. The County reserves the right to inspect awarded Vendors’ facilities and vehicles without prior announcement during normal business hours.

3. Pricing

3.1. There will be no minimum delivery requirements or fees.

3.2. Unit prices will be per as stated on the bid lines of the Item Response Form. The unit price will be the prevailing factors for the award.

4. Delivery Requirements

4.1. BARC requires 3 hot meals delivered daily, Monday through Sunday. Delivery times are as follows:

Breakfast: between 6:00am and 6:30am (EST) Lunch: between 9:30am and 10:00am (EST) Dinner: between 2:30pm and 3:00pm (EST) Nutrition Manager may alter these times based on scheduling needs, or if a specific emergency occurs. Failure to meet delivery as scheduled may deem Vendor as non-responsive.

4.2. Delivery temperatures for frozen foods must be within Florida Department of Health standards and Broward County Health Department guidelines and regulations.

4.3. Drivers must deliver products via common carrier or direct delivery. All delivery methods must ensure products are placed within the designated area within the County facility and not outside, unless directed otherwise by County staff.

4.4. Prices must be quoted Free on Board (F.O.B.) Destination, delivery/freight included, and be inclusive of all costs.

4.5. Delivery will be made to the following location unless otherwise indicated on the purchase order:

4.5.1. BARC Central Location:

325 28th Street, Fort Lauderdale, FL 33315

5. Food Safety and Recalls Recalls are an effective method of removing or correcting consumer products that are in violation of laws administered by the Food and Drug Administration. Vendor must have a process in place to inform the County of any food recalls.

6. Addition/Deletion/Replacement of Food Items:

6.1. The County reserves the right to add food items to this Contract. Additions may result from, but are not limited to, additional needs and product replacements. The successful Vendor must provide the County with a proposed price. If the price offered is not acceptable to the County, the County reserves the right to procure the food items from other sources.

6.2. Any proposed food item additions offered must satisfy all criteria specified in the bid documents and the terms of the Contract.

7. Emergency Preparedness

8. Invoicing

8.1 Payment will be made by the County after products/services have been received, accepted, and properly invoiced. Failure to provide correct or proper invoices may cause payment delays.

8.2 Vendor’s invoices must include:

a) Date of Invoice.

b) Invoice number.

c) Vendor’s Tax ID, remittance address, and contact information for correspondence.

d) Shipping method, shipment address, and date of shipment, as applicable.

e) Total pricing, unit price, rate and/or unit of measure stated within the Contract.

f) Current and valid County purchase order number (“PO#”), if applicable.

8.3. Invoices must be submitted via email to: BARC_invoices@broward.org and an email copy to the original requestor.