697DCK-25-R-00096-0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 10

0003 12/12/2024

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

10101 HILLWOOD PARKWAY

FORT WORTH TX 76177-1524

AAQ520FTW-AFN

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

697DCK-25-R-00096

1 copies to the issuing office.

12/12/2024

(x)

Fire Life Safety Maintenance and Testing at DEN, D01, BJC

Amendment 0003 - The purpose of this amendment is to incorporate the Site Visit Sign-In

Sheets and the Questions and Answers document to this amendment. The drawings and previous inspection/testing reports received from each of the locations included on this solicitation will be posted separately on SAM.gov with this amendment due to the size of each document. There will be no changes to the terms and/or conditions as a result of this amendment.

Period of Performance: 04/01/2025 to 03/31/2030

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Jennifer J. Davis

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Ques ons & Answers – 697DCK-25-R-00096

1. [3.6.1-7] LIMITATIONS ON SUBCONTRACTING (JUL 2021)

(a) Definition - "Similarly situated entity", as used in the clause, means a first-tier subcontractor, including an independent contractor, that has the same small business program status as that which qualified the prime contractor for the award; and is considered small for the NAICS code the prime contractor assigned to the subcontract the subcontractor will perform.

(b) By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in the case of a contract for:

(1) Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel must be expended for employees of the prime contractor or a similarly situated entity.

(2) Supplies (other than procurements from a nonmanufacturer of such supplies). The prime contractor or a similarly situated entity must perform work for at least 50 percent of the cost of manufacturing the supplies, not including the cost of materials.

(3) General construction. The prime contractor or a similarly situated entity must perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

(4) Construction by special trade contractors. The prime contractor or a similarly situated entity must perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

(c) A joint venture agrees that in performance of the contract, the applicable percentage specified in paragraph (b) of this clause will be performed by the aggregate of the joint venture participants or a similarly situated entity.

END

I have never heard of this before. I am aware of the below;

1. 852.219-14 Limitations on Subcontracting

2. FAR 19.505 Limitations on subcontracting and nonmanufacturer rule

3. VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction. Jan 2023 Is this statement saying we must be in Colorado to perform work? If this is the case, we cannot meet this requirement Mrs. Davis. We are based out of Florida and have partners in Colorado.

Please let me know if this is your requirement.

- This solicitation is set-aside for total SDVOSB so per the AMS, this clause is required. This procurement is for

Services though, not Supplies.

2. In 16 - 697DCK-25-R-00096 pages 69,71 and 77 Customer Satisfaction Survey I have a quick question regarding the requirement. We are a new start up working on solicitations at the moment.

We currently are still in the process of acquiring a past performance. Our subcontracts, however, do have a past performance.

The request for our company reaching out to customers to fill out this document and send to your officer doesn't seem feasible. With this requirement being in the hands of those who are on the past performance, it would be highly probable that one or more may not meet this requirement for whatever reason. We can ask them to do this;

however, if for any reason they do not get this information to you by the response date, it would reflect on us negatively. We have no control over whether anyone will respond to our request to provide your office with this information.

I would like to ask for consideration of the below option.

I would like to ask you to please consider having this requirement of verification of past performance and the CSS provided by your office to ensure you receive the information you are requesting. Once we submit the past performance document to your office, your office can then contact the customers and request them for the survey. However, if they do not respond, this should not be viewed negatively to our RFP submittal.

- The requirement in the solicita on under SA18 states “[ ] No less than three (3) fully completed Customer

Sa sfac on Surveys (CSS) must be submi ed by a third party prior to the proposal due date to meet the Customer Experience factor. The CSS a ached in Sec on J, a achment number J-2 is required to be used for the Customer Experience Submi als.” The Standard for Review of the Customer Service submission requirements states “Standard for Review: At least three (3) CSS must be received from third party references before the solicita on deadline with an average ra ng of Good or higher. The FAA reserves the right to contact customers listed as references and conduct a CSS in the event there is insufficient compe on due to the lack of surveys received. Any nega ve customer review may deem the proposal unacceptable and will be rejected from further considera on. Keep in mind that the FAA may use informa on other than that provided by the Contractor in connec on with this solicita on and apply that informa on in its final determina on.

- The FAA will not take on the responsibility of this requirement, but I am happy to let you know how many surveys are received if requested so you can follow up with your customers to ensure this requirement is met.

3. We are performing independent research on the Combined Synopsis/Solicita on (697DCK25R00096).

We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services.

If not brand new, could you please provide the current / previous contract number?

- This contract is to replace the current contract, 697DCK-20-C-00102.

4. I have a few more questions regarding this solicitation. Regarding the Limitations on Subcontracting on page 29

3.6.1-7 LIMITATIONS ON SUBCONTRACTING (JUL 2021)

However, there is a newer requirement in 852.219-14 Limitations on Subcontracting (OCT 2022) Please see the attached.

It is my understanding we are suppose to be following the most current regulations. Per your prior email regarding services the below should apply.

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

I have seen this on all of the SDVOSB set a side solicitations over the last two years that I have read. When I did not see this in yours, I sent the first email regarding the requirements. I want to make sure we are understanding this and following it correctly.

- The FAA does not follow the FAR, we follow the AMS. AMS Clause 3.6.1-7 Limita ons on Subcontrac ng (July

2021) is the most current version of this clause in the AMS.

5. On page 77 Customer Survey I have a quick question regarding the past performance requirements. We are a new start up working on solicitations at the moment. We currently are still in the process of acquiring a past performance. Our subcontractors, however, do have a past performance.

The request for our company reaching out to customers to fill out this document and send to your officer doesn't seem feasible. With this requirement being in the hands of those who are on the past performance, it would be highly probable that one or more may not meet this requirement for whatever reason. We can ask them to do this;

however, if for any reason they do not get this information to you by the response date, it would reflect on us negatively. We have no control over whether anyone will respond to our request to provide your office with this information.

I would like to ask for consideration of the below option.

I would like to ask you to please consider having this requirement of verification of past performance provided by your office to ensure you receive the information you are requesting. Once we submit the past performance document to your office, your office can then contact the customers and request them for the survey. However, if they do not respond, this should not be viewed negatively to our RFP submittal.

- The requirement in the solicita on under SA18 states “[ ] No less than three (3) fully completed Customer

Sa sfac on Surveys (CSS) must be submi ed by a third party prior to the proposal due date to meet the Customer Experience factor. The CSS a ached in Sec on J, a achment number J-2 is required to be used for the Customer Experience Submi als.” The Standard for Review of the Customer Service submission requirements states “Standard for Review: At least three (3) CSS must be received from third party references before the solicita on deadline with an average ra ng of Good or higher. The FAA reserves the right to contact customers listed as references and conduct a CSS in the event there is insufficient compe on due to the lack of surveys received. Any nega ve customer review may deem the proposal unacceptable and will be rejected from further considera on. Keep in mind that the FAA may use informa on other than that provided by the Contractor in connec on with this solicita on and apply that informa on in its final determina on.

- The FAA will not take on the responsibility of this requirement, but I am happy to let you know how many surveys are received if requested so you can follow up with your customers to ensure this requirement is met.

6. Where are the device and inventory counts?

- Reference As-Built Shop Fabrica on Drawings for device counts and loca ons

7. To ensure an accurate and competitive bid, could you kindly provide site maps or other documentation that detail the locations of risers, valves, hydrants, and fire protection systems at the following facilities?

• Denver Interna onal ATCT (DEN) – C Terminal, 8500 Pena Blvd, Denver, CO 80249

• Denver TRACON (D01), 26705 East 68th Ave, Denver, CO 80249

• Rocky Mountain Metropolitan ATCT (BJC), 11001 Control Tower Drive, Westminster, CO 80021

8. Are there specific areas or systems that require extra a en on based on past inspec ons or deficiencies?

- D01 TRACON exis ng fire alarm is an older style Simplex system and is configured as a conven onal type system. This is abnormal for FAA facili es which are addressable Class A configured systems.

9. Will the reports generated for this project need to comply with FAA-specific standards in addi on to the Na onal

Fire Protec on Associa on (NFPA) guidelines?

- NFPA standard report style is acceptable. Any issues discovered should be brought to the immediate a en on of the FAA Site Service Technicians and documented on company le erhead.

10. Please provide device counts for each building.

- Reference As-Built Shop Fabrica on Drawings for device counts and loca ons

11. Please confirm whether a NICET IV cer fica on will be added as a requirement to the solicita on, to ensure the fire alarm system meets all required local, na onal, government, and industry standards, codes, and regula ons.

- The FAA will accept tes ng and inspec on personnel who are NICET Level III or higher in Fire Alarm Systems

12. Can I please request the full annual reports for each address and each system? Including the fire alarm, fire sprinklers, fire pumps, ex nguishers, emergency lights and Backflows and any other special hazard report if separate from the sprinkler reports?

- The documents available have been provided with the Q&A.

From DEN – Denver airport (13.-16.)

13. Are all backflows included, Domes c, Irriga on

- Only backflow preventers and tamper devices a ached to the fire suppression system service main are included.

14. What are the inspec on frequencies, Annual, Semi-Annual, Quarterly

- Quarterly visits following NFPA 25 and NFPA 72 inspec on schedules for each component.

15. Is the fire pump tested weekly by us or is this done in house.

- Fire pump and emergency generator weekly run tests are believed to be performed by FAA personnel

16. Are fire ex nguishers done in house or by us, who services them

- Ex nguishers are not included in SOW

For D01 – Tower (17.-21.)

17. Are all backflows included, Domes c, Irriga on

- Only backflow preventers and tamper devices a ached to the fire suppression system service main are included.

18. What are the inspec on frequencies, Annual, Semi-Annual, Quarterly

- Quarterly visits following NFPA 25 and NFPA 72 inspec on schedules for each component.

19. Is the fire pump tested weekly by us or is this done in house.

- Fire pump and emergency generator weekly run tests are believed to be performed by FAA personnel

20. Are fire ex nguishers done in house or by us, who services them

- Ex nguishers are not included in SOW

21. Second site/Tower please confirm there is no pre-ac on system for top floor server room.

- There are several preac on systems in each facility, see reference plans

22. Device count list or Previous annual and five-year reports (Fire Alarm, Fire Sprinkler, and Fire Pump systems).

23. Please provide all initiating and notification devices on the fire alarm system. For example, smoke detectors, heat detectors, duct detectors, pull stations, horns/strobes, tamper switches, waterflow switches, and power supplies. This can be located from any of your last inspections reports. Please provide this information for all 3 towers.

- Reference As-Built Shop Fabrica on Drawings for device counts and loca ons

24. Do you want pricing to include the 5-year internal obstruction test on wet/dry systems and check valves as well as 5 year hydrostatic testing on FDCs

- Yes, include one 5 year service for each loca on on the base year CLIN

25. Do you want testing to include 5-year standpipe flow testing

- Yes, include one 5 year service for each loca on on the base year CLIN

For BJC - ATCT (26.-27.)

26. Are backflows included on inspec ons? Domes c, Irriga on, fire included?

- Only backflow preventers and tamper devices a ached to the fire suppression system service main are included.

27. Are fire ex nguishers included in inspec ons?

- No

28. Are previous Annual inspec on repairs for all three sites, available for review

- The informa on provided by the sites has been a ached.

29. For repairs needed, red tagged items and other maintenance repairs needed, Is this being handled by onsite personal or is this addi onal work available outside of the contract for awarded contractor?

- Repairs are handled under separate contract on case-by-case basis as allowable by the AMS

30. With respect to the awarded contract holder and liability/workers comp and other required insurances, who will be the cer ficate holder and who will be the addi onal insured?

- The FAA would be the cer ficate holder.

31. How many smoke detectors per building and type?

- The informa on provided by the sites has been a ached.

32. How many heat detectors per building and type?

- The informa on provided by the sites has been a ached.

33. How many monitor modules per building and type?

- The informa on provided by the sites has been a ached.

34. How many relays per building and type?

- The informa on provided by the sites has been a ached.

35. How many strobes per building and type?

- The informa on provided by the sites has been a ached.

36. How many speaker strobes per building and type?

- The informa on provided by the sites has been a ached.

37. Number and type of fire alarm panels in each building?

- The informa on provided by the sites has been a ached.

38. Year of install for the fire alarm panels?

- The informa on provided by the sites has been a ached.

39. How many monitoring points per loca on? Is it one per building or one for each loca on (all panels report to a central loca on)?

- Each facility reports to a different Central Monitoring Sta on or Authority from independent FACPs

40. How many wet sprinkler systems per building?

- The informa on provided by the sites has been a ached.

41. How many dry sprinkler systems per building?

- The informa on provided by the sites has been a ached.

42. How many standpipes per building?

- The informa on provided by the sites has been a ached.

43. How many deluge systems per building?

- The informa on provided by the sites has been a ached.

44. How many pre-ac on systems per building?

45. How many chemical systems per building?

46. How many service calls were completed in the last year?

- The informa on provided by the sites has been a ached.

47. How many fire alarm repairs were completed in the last year and what repairs were made?

- The informa on provided by the sites has been a ached.

48. What are the outstanding deficiencies?

- The informa on provided by the sites has been a ached.

49. How many fire pumps per building, size, and type?

- DEN ATCT has a Peerless model 4AEF12 pump rated at 500 gpm

- BJC ATCT also has a 500 gpm fire pump system

50. How many elevators per building?

- 1 per ATCT, 1 per Base Building, 2 per TRACON

51. Who is responsible for the elevator contractor?

- FAA contracts an elevator company for service/inspec on

52. Is there a site visit?

- Per the Contract Opportuni es post on SAM.gov, Site Visits were held as follows:

Site Visits – 1/9/25: 9:00 am Local Time D01 and DEN ATCT immediately following, 1/16/25: 2:00 pm Local Time BJC ATCT

53. Are fire ex nguishers included? If so number, size and type?

- No

54. If ex nguishers are included is it monthly inspec on with one annual, or just one annual?

- Fire ex nguishers are not included.

55. What are the due dates for the annual inspec on for each building?

- Page 5 of the Statement of Work provides the Maintenance Periods for each level of services.

56. How many fire dampers are there by building?

- The informa on provided by the sites has been a ached

57. Are the fire dampers electronic or fusible link?

- The informa on provided by the sites has been a ached.

58. Are fire protec on backflows included in the contract?

- Yes

59. If backflows are included, how many by building?

- Two per ATCT, one per TRACON

60. Can you please provide previous inspec on reports? If no reports can be provided, can we please get total device counts and list of complete inventories to inspect? We need to know how many wet and dry sprinkler systems are at each facility.

61. Can you please provide a graphical site map for the Rocky Mountain Regional Airport?

- This informa on was not provided.

62. Based on the maintenance periods defined in the Scope of Work, the 5-year inspec ons are to be completed during base year (2025). Can you please revise the pricing table to remove the 5-year service from all op on years?

- The 5-year inspec on is included in the Base Year CLIN as required per the SOW. Amendment 0002 revised the

CLINs to remove the 5-year inspec ons from the Op on Years.

63. Can you please confirm if fire sprinkler system backflow preventers are to be tested under this contract or is that completed under a separate contract? If we’re required to complete backflow tes ng under this contract, can you please provide the total number of backflow preventers and when the last 5-year backflow preventer inspec ons were completed?

- The 5-year inspec on is included in the Base Year CLIN as required per the SOW.

64. There are dry pipe systems that require a full-flow trip test every 3 years. Please confirm when the most recent full-flow trip tests were performed on each dry pipe sprinkler system.

- This informa on was not provided.

65. Under the Descrip on of Fire Sprinkler Tes ng sec on it states, “Standpipe and fire pump systems are covered under a separate master tes ng specifica on.” Please confirm this contract does not require us to perform standpipe and fire pump tes ng as required by NFPA 25. We understand that we must verify the fire alarm system is correctly seeing the status of the monitoring points. We just need confirma on that the actual tes ng of the standpipes and fire pumps are under a separate contract and not required to be performed as part of this contract.

- Fire pump run tests are conducted by FAA personnel. Contractor is responsible for other tes ng on fire suppression systems including inspector test, trip test, 5 year tests and internal inspec ons

a. If standpipe and fire pump tes ng are part of this contract, can you please revise the pricing table to include these services?

- See above.