697DCK-23-R-00180 Amend 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 1

0002 03/28/2023

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

1701 COLUMBIA AVENUE

COLLEGE PARK GA 30337

AAQ510ATL-AFN

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ x x

697DCK-23-R-00180

copies to the issuing office.

03/28/2023

(x)

THE PURPOSE OF THIS AMENDMENT IS TO RESPOND TO QUESTIONS RECEIVED BEFORE APRIL 20, 2023 AT

12:00, EASTERN TIME.

Period of Performance: 07/01/2023 to 06/30/2024

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Bill M. Lockard

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

RESPONSE TO SIR 697DCK-23-R-00180 QUESTIONS

Response to questions for solicitation 697DCK-23-R-00180 submitted before close date/time of April 20, 2023 at 1200 pm EST.

Previous Contract Information – Any additional information may be requested by a formal Freedom of Information Act (FOIA) request at:

Freedom of Information Act (FOIA) | Federal Aviation Administration (faa.gov) Previous Contract Information Vendor: Ed's Building Maintenance Contract #: 697DCK-18-C-00257 Period of Performance: 7/1/2022 to 6/30/2023

HPN -$25,680, SWF- $25,680, POU- $29,280

1. What was the previous contract dollar amount per base year?

Response: See previous contract information

2. Would you know if the site locations listed in the RFP were previously individual site locations with their own RFP and are now consolidated in one RFP? If so could you provide the contract dollar amount for the base year of each.

Response: See previous contract information

3. Has there been any significant changes to the SOW between the previous RFP and the current one?

Response: No

4. What was the previous payment schedule? weekly or monthly, or other?

Response: Monthly

5. What is the name of the previous incumbent?

Response: See previous contract information

6. Could you provide the previous notice ID?

Response: 697DCK-18-R-00161

7. What is the total value of the previous contract?

Response: See previous contract information

8. Who is the incumbent contractor?

Response: See previous contract information

9. Are there any floor plans available or a breakdown of the types of flooring in each location? For example, carpet, tile, wood, concrete, etc.

Response: (Yes Farmingdale FSDO and MIDO) (No HPN)

10. Is there a bathroom fixture count available for each location? Toilets, sinks, urinals, etc.

Response: No Farmingdale FSDO and MIDO does not require bathroom Janitorial Services. (No HPN)

11. Could you provide pre-bid sign in sheets?

Response: This information cannot be shared with vendors

12. Is cleaning of all windows inside and out included in the scope of work at the Farmingdale and Westchester County locations?

Response: Farmingdale FSDO and MIDO cleaning of all windows are inside only. (No HPN)

13. Where do we throw waste?

Response: (The use of the dumpster at the facility Farmingdale FSDO and MIDO). (HPN DUMPSTER ON SITE

(FAA PROVIDED)

14. Who will provide and clean up dumpster?

Response: Farmingdale FSDO and MIDO the landlord provides dumpster. (HPN: FAA)

15. How would you like the cost / price proposal to be presented? by daily, weekly or monthly like it is broken down in solicitation ?

Response: Please see page 8 of SIR

16. Farmingdale site: daily work should be performed only once or it's an ongoing effort for 8 hours working day?

Response: Once daily for Farmingdale FSDO and MIDO

17. Are there any work papers that need to be submitted except for:

a. cover letter

b. signed section A

c. price / cost (section B)

d. section K

e. bank letter

f. section L Response : Please see SIR page 57 Section L and page 61 Section M

18. Will toiletries and other items needed to be restocked for the staff be provided by the facilities?

Response: Farmingdale FSDO and MIDO Restrooms are maintained by the Landlord. (HPN: No)

19. We also like to know if this RFP has any requirements on union?

Response: See Clauses SIR pages 21-47

19. Will the contract be awarded as an omnibus including all locations or it could be awarded by location (CLIN) Response: This contract will be awarded to one vendor for all locations.

20. This is a negotiable contract cover under FAR Part 15, right?

Response: See Clauses SIR pages 21-47.

21. Is certified cost and price needed if my final price per year is lower than the threshold of 2 million? If it is required, will a signed workpaper like FAR Part 15.406-2 from CEO or CFO be sufficient?

Response: See SIR pages 57- 58

22. LPTA: How were previous experiences evaluated? Do you give more credits to those who have fed contract experiences?

Response: See SIR pages 61

23. We are a New York certified minority business but not SBA certified. What do we need to justify our small business position?

Response: See SIR pages 61

24. What are the hours of services for each site?

Response: Farmingdale FSDO and MIDO, No earlier than 7 a.m. and no later than 2 p.m. (HPN: Please refer to

SOW)

25. Can assist with access to the previous contract for this solicitation awarded for comparison?

Response: See Clauses SIR pages 21-47

1. Is there an incumbent? If yes,

1. What is the name of the vendor and contract number?

Response: See previous contract information.

1. What is the final year contract amount?

Response: See previous contract information.

1. Has there been any changes to the statement of work?

Response: No

1. What is the size of the hard floor area that requires deep cleaning at each facility?

Response: 168 sq ft (72 sq ft copy room and 96 sq ft break room) Farmingdale FSDO HPN:

1. What is the size of Carpet floor area that requires deep cleaning at each facility?

Response: 6,244 sq ft (Farmingdale FSDO 5,394 sq ft and Farmingdale MIDO 850 sq ft)

HPN:

1. Is there a floor plan/layout available for contractor's use?

Response: Yes (Farmingdale FSDO and Farmingdale MIDO), (HPN: No)

1. Will the government provide storage space for contractor's use?

Response: (Farmingdale FSDO and Farmingdale MIDO Yes, small area for trash can, vacuum, mop, paper towels, trash bags, cleaning cloths, cleaning solutions, and Purell replacements.) (HPN: Yes)

31. Can assist with access to the previous contract for this solicitation awarded for comparison?

RESPONSE TO EACH FACILITY

SWF

1. What is the square footage of the areas that need stripping and waxing at SWF? Response: 1000 sf

2. What is the square footage of the areas that need carpet shampooing/steam cleaning? Response: 1000 sf

3. At SWF- what is the square footage of the area that requires Bi-Weekly #1A-C? Response: 3000 sf

4. At SWF- how many cigarette stations are there? Response: 1

5. SWF- What is the square footage of HPN ASR that requires stripping and waxing? Response: 1000 sf

6. SWF- What square footage of HPN RTR requires stripping and waxing? Response:1000 sf

Farmingdale

1. Under Farmingdale weekly work, what type of flooring must be washed in the break room and copy room?

Response: Tile

2. Under Farmingdale weekly work, what is the expected process when it says washing of all floor space?

Response: Wash the tile floor in the Break Room and Copy Room

3. What is the square footage of the carpet that needs shampooing at Farmingdale? 6,244 sq ft Response: Farmingdale FSDO 5,394 sq ft (4,932 sq ft Main Office plus 462 sq ft Conference Room) Response: Farmingdale MIDO 850 sq ft

4. What is the square footage of the carpet that needs waxing and polishing?

Response: 168 sq ft (72 sq ft copy room and 96 sq ft break room).

5. At Farmingdale #4 Semi-Annual work- is Wash supposed to say Stripping?

Response : As the SOW stands, stripping is not required. Washing, waxing, and polishing of all floor space.

6. At Farmingdale- how many roller shades are there? Response: 33

7. At Farmingdale- how many window blinds are there? Response: 6

8. At Farmingdale- how many wall heaters are there?

Response: FSDO 13 Response: MIDO 4

7150 Republic Airport, Farmingdale, NY:

-5,100 sq ft Farmingdale FSDO, Suite 235 (conference room) – please indicate flooring type – Response: 4,932 sq ft Carpet; 168 sq ft Tile -462 sq ft Farmingdale FSDO, Suite 103 (Conference Room) – please indicate flooring type –

Response: Carpet -850 sq ft Farmingdale MIDO, Suite 236 (Main Office Space) – please indicate flooring type – Response: Carpet

Daily Work:

1. Empty all waste baskets and dispose of refuse. How many waste baskets?

Response: 40 (Total for FSDO and MIDO includes two shredders)

2. Sweep and spot clean all uncarpeted floor space Please indicate floor type and if needed strip and wax schedules Response: Break Room (8’ x 14’) – Tile (strip/wax semi-annually) Response : Copy Room (9’ x 7 1/2’) – Tile (strip/wax semi-annually)

Weekly Work:

1. Please list office furniture and equipment that will be dusted.

Response below:

a. Tops of file cabinets, closets, and cubicles.

b. Reception ledge

c. Lobby/Reception end table and credenza top.

d. Multifunction copiers (FSDO 2, MIDO 1).

e. Printers (FSDO 1, MIDO 2)

f. One fax machine

2. Will the employees clear their desk to allow appropriate cleaning?

Response: Only empty/vacant desk will be cleaned.

3. Will we need to perform the window cleaning as well?

Response: Not for weekly work

4. Please provide the number of windows and or sills and surrounds.

Response: Does not apply for weekly work.

Monthly Work:

1. Clean and wash glass partition and windows in reception area Please provide number of windows and dimensions of all glass work Response: 4 stationary windows 2’x5’ (approx.) FSDO Response: 1 reception area 3 ½ ‘ x 3 ½ ‘ (approx.) FSDO

2. Furnish and refill hand sanitizer dispenser with Purell Instant Hands E-3 Sanitize in lobby, outside copy room, break room, and by work station 27.You indicate a work station 27. Is there a floor plan that provides the complete view of all workstations? Response :Yes Are these cubicles that require high Dustin as well desks dust and clean? Response: Only vacant cubicles desk dust/clean.

3. Purell replacements, please confirm that quantity? Response: 4 Dispensers

Semi-Annual Work:

1. High dust all plaques, pictures, wall fixture, and areas not reached by daily cleaning Please describe surface area, number of plaques, shelving, etc?

Response below:

· Pressboard break room cabinets tops (FSDO 11)

· Pressboard break room shelving (FSDO 2)

· Metal overhead file shelves (MIDO 13)

· Metal/Plastic picture frames (FSDO 35, MIDO 15)

· Plaques (FSDO 8, MIDO 2)

· Metal wall paper holders (FSDO 4)

· Clocks (FSDO 3, MIDO 3)

2. Shampoo all carpeting Total square footage of carpets?

Response: 6,244 sq ft

· Farmingdale FSDO 5,394 sq ft (4,932 sq ft Main Office plus 462 sq ft Conference Room)

· Farmingdale MIDO 850 sq ft

3. Washing, waxing and polishing of all floor space (wax used on floors must have satisfactory non-skid characteristics). Window roller shades and/or window blinds, if any, are to be cleared with a simple solution of mild dishwashing soap and water.

Please describe window coverings and dimensions, number of window coverings?

· At Farmingdale- how many roller shades are there? Response: 33

· At Farmingdale- how many window blinds are there? Response: 6 (MIDO – 2 Mini-blinds and 4 Verticals)

4. Vacuum ledge of wall heaters, which are located under window sills Please describe linear in linear feet?

Response: Wall heaters run the length of the wall under the windows estimating FSDO 13 and MIDO 4.

HPN

1. At HPN- what is the square footage of the area that needs stripping and waxing? Response:1000 sf

2. At HPN- what is the square footage of the area that needs carpet shampooing? Response: 800 sf

3. At HPN- what is the square footage of the area that requires Bi-Weekly #1A-D? Response: 3000 sf

4. At HPN- how many cigarette stations are there? Response: 2

5. HPN- What is the square footage of HPN ASR that requires stripping and waxing? Response:1000 sf

6. HPN- What is the square footage of HPN RTR that requires stripping and waxing? Already answered above

7. HPN- how far is the HPN ASR from the HPN ATCT? Response: 1 mile

8. HPN- how far is the HPN RTR from the HPN ATCT? Response:¼ mile

POU

1. At POU- what is the square footage of the area that needs stripping and waxing? Response: 300 sf

2. At POU- what is the square footage of the area that needs carpet shampooing? Response: 1000 sf

3. At POU- what is the square footage of the area that requires Bi-Weekly #1A-D? Response: 1000 sf

4. At POU- how many cigarette stations are there? Response: 1

5. POU- What is the square footage of HPN ASR that requires stripping and waxing? Already answered above

6. POU- What is the square footage of HPN RTR that requires stripping and waxing? Already answered above

7. POU- what is the square footage of the grass area that needs to be cut? Response: 800 sf

8. POU- what is the square footage of the planting beds? Response: 50 sf

9. POU- how many hedges are there that needs to be trimmed? Response: 3

10. POU- is edging of the grass that is adjacent to any hard surfaces required? Response: Yes