697DCK-23-R-00007 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 9

0002 02/07/2023

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

1701 COLUMBIA AVENUE

COLLEGE PARK GA 30337

AAQ510ATL-AFN

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

10101 HILLWOOD PARKWAY

FORT WORTH TX 76177-1524

AAQ520FTW-AFN

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

697DCK-23-R-00007

1 copies to the issuing office.

02/07/2023

(x)

The purpose of this amendment is to respond to questions received before March 2, 2023 at

1:00PM Eastern and to delete AMS Clause 3.2.1.3-2 Right of First Refusal of Employment.

Period of Performance: 07/01/2023 to 06/30/2024

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Melinda W. Davis

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Response to questions for solicitation 697DCK-23-R-00007 submitted before close date/time of March 2, 2023 at 1:00PM Eastern

**Questions specifically for ZNY and MMU are addressed on separate pages**

Previous Contract Information – Any additional information may be requested by a formal Freedom of Information Act (FOIA) request at:

Freedom of Information Act (FOIA) | Federal Aviation Administration (faa.gov)

NY ARTCC (ZNY)

Vendor: Ed's Building Maintenance Contract #: 697DCK-18-C-00257 Period of Performance: 7/1/2022 to 6/30/2023 $498,385.80 Total for PoP

Morristown (MMU) Vendor: ACJ Luxury Maintenance LLC Contract #: 697DCK-22-P-00075 Period of Performance: 04/01/2022 to 03/31/2023 $80,004.00 Total for PoP

Morristown (MMU) – short-term Vendor: Ed's Building Maintenance Contract #: 697DCK-18-C-00257 P00048 Period of Performance: 04/01/2022 to 6/30/2023 $13,806.36

1. Question: Could you please provide me with the value of the contract?

Response: See above Previous Contract Information

2. Question: Are the pre-bid site visits mandatory?

Response: No. Reference Clause 3.8.2-9 Site Visit (APR 1996) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a dispute after contract award.

3. Question: My first question the current staff, do you know how long they have been there? I am trying to determine how much vacation time they have accrued.

Response: NYARTCC:

9 employees: 5 + years 4 employees: 10 + years 4 employees: less than 5 years

MMU:

3 employees: 5 + years

4. Question: How would you like your proposal to be submitted?

Response: See Provision 3.2.2.3-20 OFFERS

5. Question: Is a proposal submission to cover both locations or are these two separate contracts?

https://www.faa.gov/foia

Response: See SA25 PRICES/COSTS FOR SERVICES (Section B) This solicitation may result in multiple awards. It is not a requirement to bid for both sites on this consolidated SIR.

6. Question: Can we bid Morristown only?

Response: Yes.

7. Question: What is the current annual value of the contract for each location?

Response: See above Previous Contract Information

8. Question: What is the current amount for the base year and all option years for all locations?

Response: See above Previous Contract Information

9. Question: Has the previous scope of work remained the same, decreased, or increased compared to the new Solicitation?

Response: Remained the same other than current responses under ZNY (See ZNY Response to questions)

10. Question: What is the current contract term (1 base year and 4 option years)?

Response: Base year plus 4 options years

11. Question: What is the current contract personnel number?

Response: NY ARTCC:

9 employees: 5 + years 4 employees: 10 + years 4 employees: less than 5 years

MMU:

3 employees: 5 + years

12. Question: How many senior employees are at each location and how long they have each been employed?

Response: NY ARTCC:

9 employees: 5 + years 4 employees: 10 + years 4 employees: less than 5 years

MMU:

3 employees: 5 + years

13. Question: What is the current estimated supply cost, including paper products and chemicals?

Response: The FAA does not track this information.

14. Question: Can you give us the current monthly contract amounts for each location?

Response: See above Previous Contract Information

15. Question: Who is the incumbent contractor?

Response: See above Previous Contract Information

16. Question: What is the current contract number?

Response: See above Previous Contract Information

17. Question: Who currently provides snow removal?

Response: Snow removal for walkways are assumed as part of regular janitorial services required on an as needed basis.

18. Question: What is the current cost of labor?

Response: The FAA does not track this information.

19. Question: Are the Factor I: Past Experience response and Factor II: Past Performance response required to be included together in the Technical Proposal, or will the Technical Proposal, Factor I, and Factor II be three separate documents?

Response: Factor I: Past Experience should be separate from Factor II: Past Performance with Past Performance being Customer Satisfaction Surveys. See Section M, local clause M2.

20. Question: Is there a Current Staff Roster with shifts, times and salaries?

Response: The FAA cannot provide payroll information for incumbent employees.

21. Question: What was the contract value of the current contract Per year?

Response: See above Previous Contract Information

22. Question: What is the current annual contract value for NYARTCC only Response: See above Previous Contract Information

Response to questions for Morristown ATCT (MMU) submitted before close date/time of March 2, 2023 at 1:00PM Eastern

1. Question: What is the square footage of the Morristown Tower or at least an approximation?

Response: See SOW Appendix A

2. Question: How many days will we be cleaning?

Response: See SOW 3.1.2

3. Question: How many employees work in the building/daily population?

Response: Approximately 15

4. Question: Windows - How many windows to clean (interior/exterior)?

Response: See SOW 3.2.1.8 through 3.2.1.9; Quantity obtained during site visit

5. Question: Vertical blind cleaning, how many cleaned how often?

Response: See SOW 3.2.1.10; Quantity obtained during site visit

6. Question: Will we allowed to use central vacuum?

Response: Yes

7. Question: What is the maintenance to tiled bathroom floors?

Response: See SOW 3.2.1.3

8. Question: How many florescent lights for bulb changes in the building?

Response: ALL BULBS ARE - Phillips T8 32 watts 48 “ (F32T8/Daylight/ALTO) - 20 PER YEAR

9. Question: Will there be any Exterior cleaning of the grounds?

Response: See SOW 3.3.2 and 3.2.1.1 (c)

10. Question: Where will trash be disposed?

Response: See SOW 3.2.1.1 (c)

11. Question: It might be in the SOW, the disposal of the fluorescent lights, do you have a contractor for the disposal?

Response: See SOW 3.3.1

12. Question: Will you be changing to LED? Can we provide LED lighting?

Response: Bulbs replacement shall be same as bulb removed

13. Question: 3.2.1.8 to 3.2.1.9 – In regards to window cleaning, can size and numbers be provided?

Response: Information obtained during site visit

14. Question: Are there anchor points on the roof for rappelling, or is it using a cherry picker (two very different costs)?

Response: Cherry Picker is preferred method.

15. Question: 3.3.1 - Can you provide the blub types and the yearly quality to be provided based on past usage. Currently this section is unquantifiable and an ‘apples to apples’ comparison is not possible.

Response: ALL BULBS ARE - Phillips T8 32 watts 48 “ (F32T8/Daylight/ALTO) - 20 PER YEAR

16. Question: It was mentioned on the visit that there is also a handyman and painting requirement at MMU. However, we cannot find that referenced within the MMU section of the SOW, less if we cause damage?

Response: Handyman services are not required at MMU.

17. Question: Please provide historical data for plumbing services performed under contract Response: The FAA does not track this information.

18. Question: Please provide historical data for electrical serviced performed under the contract Response: The FAA does not track this information.

19. Question: Please confirm annual parking lot cleanup services required under contract Response: See SOW 3.3.2 Policing Grounds and 3.2.1.1 Space Cleaning

20. Question: Please provide model number of dispensers to be filled by contractor Response: Information obtained during site visit.

21. Question: Have there been any changes to RFP SOW from prior contract Response: No http://3.2.1.8/ http://3.2.1.9/

22. Question: Please provide historical data on re-lamping services provided under contract.

Response: Estimate 20 PER YEAR

Response to questions for New York ARTCC (ZNY) submitted before close date/time of March 2, 2023 at 1:00PM Eastern

1. Question: Just wanted to confirm you need a janitor InSite 8 hours every day at Ronkonkoma.

Response: See Section 1.3 MINIMUM ON-DUTY STAFFING in the Statement of Work

2. Question: My first question the current staff, do you know how long they have been there? I am trying to determine how much vacation time they have accrued.

Response: The FAA does not track the length of employment or accrued benefits of an individual who is employed by a private company.

3. Question: Will you be changing to LED? Can we provide LED lighting?

Response: Bulbs replacement shall be same as bulb removed

4. Question: Is square footage available for NY ARTCC? By flooring type?

Response: The building is 225,000 sq ft. There is no breakdown of flooring type

5. Question: Are there any site maps available for NY ARTCC?

Response: See attachment to amendment labeled NYARTCC SITE PLAN

6. Question: Is there a count of bathroom fixtures available?

Response: Total number of plumbing fixtures (toilets, urinals, sinks) – 50 toilets, 21 urinals, 50 sinks, 7 showers

7. Question: Can you give us an estimate of the daily population for each facility?

Response: This is for ZNY facility

Work Shift Approximate Number of Employees

Monday thru Friday- 7:00 a.m. – 3:00 p.m. 200

Monday thru Friday- 3:00 p.m. – 11:00 p.m. 150

Monday thru Friday- 11:00 p.m. – 7:00 a.m. 35

Saturday and Sunday- 7:00 a.m. – 3:00 p.m. 120

Saturday and Sunday- 3:00 p.m. – 11:00 p.m. 120

8. Question: The snow removal, furniture moving, replacing carpet tiles, painting, plumbing, and electrical items included in the NY ARTCC SOW do not seem to be individually listed in Section B for specific pricing for labor and supplies. Are these services being assumed as part of the regular cleaning services, as extra or as needed services, or will there be an amendment made to this SOW or pricing section to clarify?

Response: They are assumed as part of regular janitorial services required on an as needed basis.

9. Question: Is there a specification for the paint?

Response: Low VOC paint.

10. Question: Could you please clarify if the outside windows of the facility are the responsibility of the contractor?

Response: Yes, See SOW Section 6.5.6

11. Question: The trash hauling /recycling and dumpsters are they responsibility of the contractor and if they are what size and how frequently are they to be emptied.

Response: There are 3- 8 yd containers on site and they are emptied once per week.

12. Question: 1.5 – Can you please supplier the current details for the waste removal service provider.

Response: Maggio Environmental

13. Question: 1.5.2. – In regards to supplying the 30 yard container as requested, who long will it stay on site for, and will it contain general trash, recyclable materials, a mixture of etc… Who is responsible for loading the materials into this skip and sorting waste from recyclables, if required?

Response: The container will remain until it is full, changed approximately once a quarter.

It is used for project clean up. The contractor may assists with loading.

14. Question: 1.5.3 – It was alluded to on the site visit that this requirement would change slightly. That’s the blub crasher was gone and that the site would dispose of past use lamps?

Response: The bulb crusher is no longer used. We supply the bulb recycling boxes with paid postage for the bulb recycling. The contractor is responsible to fill and bring the boxes to the COR for mailing.

15. Question: 1.7 – size of container bags required. Current Trash Can numbers on the project and required for the project?

Response: Information obtained during site visit.

16. Question: 3.1.1 can you provide the full Technical details for the central vac system.

Response: Proper care and storage will be provided to awardee. Maintenance and repairs will be provided by FAA.

17. Question: 6.2 – It was alluded to that some of these areas would be removed because they no longer exist.

Response: The medical trailer is now the Engineering trailer that still requires daily cleaning and the host area office is no longer occupied for daily cleaning.

18. Question: 13.1 – Can you provide the type of adhesive required and the yearly amount required from past usage. Currently this section is unquantifiable and an ‘apples to apples’ comparison is not possible.

Response: Sec 13.1 of the ZNY SOW no longer requires adhesive to be provided.

19. Question: 14.1 – Can you provide the blub types and the yearly quality to be provided based on past usage. Currently this section is unquantifiable and an ‘apples to apples’ comparison is not possible.

Response: See Excel attachment labeled “Light Fixtures 2-28-2023”

20. Question: 18 to 18.3 – Can you provide a fix rate assigned to this area or any past usage. Currently this section is unquantifiable and an ‘apples to apples’ comparison is not possible.

Response: This information is not tracked by FAA.

21. Question: 19 to 19.2 - Can you provide a fix rate assigned to this area or any past usage. Currently this section is unquantifiable and an ‘apples to apples’ comparison is not possible.

Response: This information is not tracked by FAA.

22. Question: In regards to the window cleaning work, can we be provided with the total number and size of glass to be cleaned.

Response: Information obtained during site visit.

23. Question: How old is the building?

Response: 1950’s

24. Question: When was the last time the roof was repaired/patched up? On the walk through I notice there are some water damage on the ceiling.

Response: Roofing is not the responsibility of the contractor.

25. Question: Can we get the last or previous year expense report of supplies and maintenance?

Response: This information is not tracked by FAA.

26. Question: Requesting a lighting schedule or a bulb/ light replacement schedule to better estimate an annual cost?

Response: Bulbs are replaced as needed. See Excel attachment labeled “Light Fixtures 2-28-

2023”

27. Question: Please provide historical data for plumbing services performed under contract Response: This information is not tracked by FAA.

28. Question: Please Provide historical data for electrical serviced performed under the contract Response: This information is not tracked by FAA.

29. Question: Who currently provides minor electrical and lightbulbs for re-lamping?

Response: This information is not tracked by FAA.

30. Question: Please confirm annual parking lot cleanup services required under contract Response: The following section of the SOW is no longer a requirement.

31. 11.6.1 Parking Lots/Roadways - All areas will be swept clean of all debris and sand. Only one half of the area will be made available at one time. All debris and sand must be removed from the facility. Dumping of this material in the recharge basin is not permitted

32. Question: Please provide model number of dispensers to be filled by contractor Response: Information obtained during site visit.

33. Question: Have there been any changes to RFP SOW from prior contract Response: No

34. Question: SOW calls for empty drum disposal. Are there any hazardous waste protocols to be followed for drum disposal?

Response: The bulb crush is no longer used. No drum disposal is required.

35. Question: Please provide historical data on re-lamping services provided under contract.

Response: This information is not tracked by FAA.