AMEN 3 High Speed Camera Lighting Array - SOW - Final 20250827 NL.pdf

FEDERAL AVIATION ADMINISTRATION

CIVIL AEROSPACE MEDICAL INSTITUTE

HIGH SPEED CAMERA LIGHTING ARRAY

FOR

AAM-600 AEROSPACE MEDICAL RESEARCH DIVISION

STATEMENT OF WORK V 2

August 26, 2025

Version 1 July 17, 2025 Baseline Version 2 August 27, 2025 Section 1.2 updated program/funding details

Section 3.2 Fixed outline numbering format Number 8 - added clarification on requirement that lighting array be “movable” Number 10 - removed reference to “automatic” Section 3.2.1, number 9, added clarification on requirement on sled downtime Section 3.6.1 - clarified reference to earlier section (3.2 item 3 instead of 3.2.3) Section 3.9.2 - added clarification on facility access and work hours Section .3.2.3 - changed contractor must submit a proposed system design from 45 days to 90 days Section 3.9.5 changed Desing proposal from 45 day to 90 days

Page ii

Table of Contents

1. BACKGROUND

1.1. OVERVIEW

1.2. OBJECTIVES

2. APPLICABLE DOCUMENTS

2.1. FAA DOCUMENTS

2.2. OTHER DOCUMENTS

3. REQUIREMENTS

3.1. PROJECT MANAGEMENT

3.1.1. PROJECT ADMINISTRATION

3.1.2. PROJECT SCHEDULE

3.1.3. REPORTING REQUIREMENTS

3.1.4. PROJECT STATUS MONITORING

3.2. LIGHTING ARRAY SYSTEM REQUIREMENTS

3.2.1. INFORMATION TO BE PROVIDED BY THE VENDOR DURING THE DESIGN

REVIEW:

3.2.2. DOCUMENTATION

3.2.3. DESIGN REVIEW

3.2.4. PRE-INSTALLATION ACTIVITIES

3.2.5. SITE SURVEYS

3.3. HIGH BAY SPECIFICATIONS

3.4. DELIVERY PLANNING

3.5. SITE INSTALLATION AND INTEGRATION

3.6. ACCEPTANCE TEST PROCEDURE

3.6.1. CAMI APPROVED TEST PROCEDURE FOR MEASURING LIGHT ILLUMINANCE

3.7. DECOMMISSIONING OF EQUIPMENT

3.8. TRAINING AND SUPPORT

3.9. GENERAL REQUIREMENTS

3.9.1. GOVERNMENT FURNISHED PROPERTY

3.9.2. PLACE OF PERFORMANCE

3.9.3. SECURITY

3.9.4. CONTRACTING OFFICER’S REPRESENTATIVE

3.9.5. CONTRACT DELIVERABLES

4. ACRONYMS AND DEFINITIONS

4.1. ACRONYMS

4.2. DEFINITIONS

1. Background

1.1. Overview

This document defines the required configuration, delivery, installation, setup, testing, and support of a High Speed Camera Lighting Array for the Federal Aviation Administration (FAA) Civil Aerospace Medical Institute (CAMI) located on the FAA Mike Monroney Aeronautical Center (MMAC) in Oklahoma City, Oklahoma.

CAMI’s Biodynamics Research Team conducts research focused on improving occupant protection during civil aviation accidents. As part of this research, aircraft seats and restraint systems are evaluated using a dynamic impact sled and component test systems. The team develops new methods, techniques, and equipment for evaluating injury potential and methods to reduce injury and enhance survival.

When conducting crash testing using the CAMI impact sled, a critical component to gathering data is the sled lighting system. Overall seat response and occupant interaction with the seat and restraint system is recorded using several high-speed, high-resolution video cameras; with new and novel seating systems being proposed in aircraft, a longer duration of video is required in order fully capture potential injuries. The system will be installed in the CAMI building’s “High Bay”;

please see section 3.3 for High Bay specifications.

1.2. Objectives

This purchase is part of the Aerospace Medical Equipment Needs (AMEN) Sustainment 4 acquisition program, which is funded for FY26 and FY27).

The Biodynamics Research team seeks to acquire this High-Speed Lighting Array to perform research on aircraft seats and restraints. CAMI seeks to purchase a modern High Speed Lighting Array to interface with existing high speed video capture system (2,000 frame per second), interface with existing crane system and planned crane improvements, as well as any training and annual maintenance needed.

2. Applicable Documents The following specifications, handbooks, orders, standards, and drawings form a part of this SOW and are applicable to the extent specified herein. The latest version of these documents as of the contract date must apply. Copies of the referenced documents may be obtained as follows:

• Copies of FAA specifications and interface documents may be obtained from the Federal Aviation Administration, Headquarters Public Inquiry Center APA-230, 800 Independence Avenue SW, Washington, DC 20591, 202-267-3484. Requests should fully identify material desired and cite the solicitation or contract number.

• Requests for copies of documents not covered in the preceding paragraph should be addressed to the Contracting officer. Requests should fully identify material desired and cite the solicitation or contract number.

• Military Standards and Specifications can be ordered from the Department of Defense Single Stock Point (DODSSP), Building 4/Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5098. Information is available at their website: http://www.dodssp.daps.mil.

• Copies of ANSI/ASQC-Q-9001-1994 and ISO 9000-3 can be obtained from the following source: American Society for Quality Control 611 East Wisconsin Avenue P.O. Box 3005;

Milwaukee, Wisconsin 53201-3005. Phones: (414) 272-8575 or (800) 248-1946. The Fax is: (414) 272-1734.

• Copies of the Acquisition Management System Test and Evaluation Process Guidelines are available in the FAA Acquisition System Toolset (FAST). The on-line internet address of FAST is: http://fast.faa.gov.

2.1. FAA Documents

Document Subject FAA D 2404B Technical Instruction Book Manuscript: Electronic, Electrical, and Equipment, Requirements For Preparation of Manuscript and Production of Books

FAA ORDER 1600.54B FAA Automated Information Systems Security

Handbook

FAA ORDER 6000.15B General Maintenance Handbook for Airway

Facilities (8/96)

FAA-STD-020B Transition Protection, Grounding, Bonding, And Shielding (5/11/92)

FAA-STD-025D Preparation of Interface Documents (10/95)

FAA-STD-028B Contract Training Programs (5/1/93)

FAA-HDBK-004 National Airspace System Internet Protocol

Suite (1997)

FAA Guidance FAA Green Procurement Plan (10/11)

2.2. Other Documents

Document Subject ASTM-D-3951-95 Standard Practice for Commercial Packaging

NFPA-70 National Electric Code (NEC) http://www.dodssp.daps.mil/ http://fast.faa.gov/

EO13423 Executive Order 13423: Strengthening Federal Environmental, Energy, and Transportation Management (1/07)

EO13514 Executive Order 13514: Federal Leadership in

Environmental, Energy, and Economic Performance (10/09)

Division 27 Telecommunications Standards for the Mike

Monroney Aeronautical Center R16

3. Requirements

3.1. Project Management

3.1.1. Project Administration

The Contractor must designate a Project Coordinator or Project Manager (PM) to serve as a central point of contact for the FAA regarding this effort and who will be responsible for integrating and maintaining the total Contractor effort as described in this SOW. The PM must be prepared at all times, given reasonable notice, to present and discuss with the FAA the status of contract activities.

At a minimum, the Contractor’s PM must perform the following tasks in managing the High-Speed Camera Lighting Array Contract:

• Produce schedules of work that reflect and track the delivery of products as specified by this SOW;

• Use methods and metrics for assessing the health of the schedule, technical performance, and risks;

• Use procedures for relating risks and costs to schedule and technical performance to assess the impact of risks and costs on successful completion of the work;

• Conduct ongoing risk management activities during the period of the contract.

The vendor must coordinate closely with CAMI subject matter experts (SMEs) as well as the MMAC Facility Management team (AMP). The vendor must ensure that all interaction is managed and conducted to provide maximum benefit toward successful completion of the High Speed Camera Lighting Array contract.

3.1.2. Project Schedule

The Contractor must develop and maintain a project schedule of events planned for accomplishing the work effort identified in the SOW, including subcontractor milestones. The Contractor must monitor and report project performance using an automated scheduling tool. The schedule must provide time phasing for all activities described in this statement of work (SOW), relationships between the various activities, and milestone review points. An initial schedule must be provided within 60 days of contract award and revised project schedule must be delivered quarterly thereafter, or as required based on the volume of changes.

3.1.3. Reporting Requirements

The Contractor must provide monthly status reports, minutes of meetings, and any other required reports, based on the deliverables identified in this SOW.

The Contractor must provide status reports on the 10th business day of the following month that document the activities of the previous month and identify planned activities for the following month. The Contractor must deliver the reports for Contracting Officer Representative (COR) approval and must include:

• Written synopsis of work completed, work in progress, and work planned for each task;

• Status of open actions with plans for completion;

• Identification of risk areas with planned remediation actions;

• Status of all outstanding risks identified in previous status reports;

• Any additional information pertinent to the Government in administering the performance of this effort or as requested by the COR;

• Updated program schedule;

• Corrective actions being pursued if there is a deviation from the planned schedule, budgeted cost, or performance requirements

The Contractor must conduct meetings with the FAA or its designated representatives to resolve specific technical issues. Meetings will be conducted virtually via Microsoft Teams or Zoom, unless otherwise directed by the FAA. The Contractor must provide administrative support for the project reviews and meetings, including preparation of agendas and minutes for each project review and meeting.

The Contractor must provide minutes as needed to document the activities of meetings including but not limited to: date and time, names of attendees, agenda topics and associated discussion, any decisions reached and associated justification, any corrective actions needed and estimated dates for completion.

The Contractor must deliver meeting minutes for COR approval as needed.

3.1.4. Project Status Monitoring

The Contractor must continuously monitor price, schedule, and technical performance on this contract. The Contractor must provide a timely assessment of project progress at monthly project reviews. The monthly project reviews will be held virtually via Microsoft Teams or Zoom, unless otherwise directed by the FAA.

The project reviews must:

• Include a review of the design proposal, technical, schedule, and cost aspects of contractor's performance, and program accomplishments (e.g., milestones met), problems, forecasts, and subcontractor activities.

• Provide a summary of procurement activity, including what is on order, pending, and projected lead times and/or arrival times.

• Address project status as related to projected and actual milestones and accomplishments.

• Address schedule delays, problems, or other discrepancies in planned, actual and forecasted project progress and address the cause, effect, and proposed correction.

• Provide status of open action items.

3.2. Lighting array system requirements

All equipment delivered must be new, manufactured in accordance with the Buy American Preference component test per AMS Guidance 3.6.4.A.1.c and 3.6.4.A.2.b.3, and installed by the vendor.

Note: Lighting array system requirements are approximated to allow for vendor recommended design.

1. Lighting array must be light emitting diode (LED).

2. The new sled lighting array installed to cover the length of the impact sled, a minimum of 55 feet of track. Multiple lighting segments could be used to achieve the full distance, see figure 8.

3. During normal lightning array operation, the system must provide the 80K lux across the top of the impact sled. The lux requirement will need to be met for the full length of the array as specified in section 3.6.1.

4. Color temperature of the lighting must be between 5000-5500 Kelvin.

5. Operational with high-speed cameras of multiple frame rates (500, 1,000, 2,000 frames per second), i.e., light flickering does not impede camera image collection due to lighting array operating frequency.

6. Solution that hides light sources from opposing-view cameras – such as, but not limited to, incorporation of adjustable baffles, diffuse light sources that do not interfere with the opposing view, etc.

7. Normal operating position, the lighting array must:

A. Provide the clearance necessary to permit operation of the traveling crane along the entire length of the track. See Figure 2.

B. Not encroach on the area above the sled (approximately 7 feet wide, see figure 1) for the sled’s full path of travel.

C. Provide an unobstructed view of the sled (minimum of 7 feet wide) for a high-speed video camera mounted at approximately the sled centerline on the ceiling (23 feet above the sled floor), approximately 32 feet north of the south wall.

D. The lowest portion of the lights or structure must be a minimum of 8 feet above the High Bay floor.

E. Not cast shadows on the sled due to sled camera supports or lighting array support structure.

8. If installing a super structure, the lighting array structure must allow for off-nominal access of the area for movement of large items though the high bay. If necessary to achieve the additional required clearances, it is acceptable for the array mounting structure to be movable if this can be achieved quickly and with limited tools.

A. The structure should be movable as quickly and easily as possible; up to 30 minutes to reposition the lights is acceptable but CAMI prefers it be shorter than 30 minutes.

B. East side of the lighting structure must provide a minimum of 15 feet of vertical clearance from sled center line to east wall of impact sled area (approximately 13 feet from track center line), see figure 2.

C. Provide the clearance necessary to permit operation of a bridge crane spanning the width of the High Bay in the region defined in Figures 2-6.

9. Lighting array controls must be installed in the existing impact sled control room.

10. Lighting array needs to be able to operate in manual and computer trigger modes.

11. The proposed lighting array must be compatible with the existing lighting system electrical infrastructure. The existing lighting array electrical infrastructure consist of a 3 phase, 120/208V, approximately 800A-1200A, and 10 lighting control subpanels, each with several single pole 50A branch circuit breakers. (4) Four subpanels are located east of the sled and (6) six subpanels are located west of the sled. In most parts, flexible cords are utilized as the lighting branch circuit serving each lighting array.

12. Lighting array must have low maintenance requirements, and require only minimal operator skill to replace bulbs, move light fixtures, and adjust baffles.

13. Removal and disposal of old light system and structures is required. Anything that will be kept/reused by the FAA will be identified prior to start of removal of existing system.

3.2.1. Information to be provided by the Vendor during the design review:

1. Form factor/sizes of lighting array design.

2. Light intensity, color temperature, and heat output of arrays.

3. Point-by-point calculations to support the proposed lighting system lux capacity in accordance with Section 3.6.1.

4. Electrical requirements/load of arrays and duty cycle requirements.

5. Estimates of annual maintenance and operation costs – such as replacement bulbs, costs to move light fixtures, adjust baffles, hazardous material handling & disposal etc.

6. Information on lighting array structure color/finish options.

7. Information on variety of controls – such as manual, automatic, remote operation options.

8. Information on the process to remove and dispose of the existing lighting system that will not be needed for the new lighting array to include, but not limited to: structure, wiring, and associated equipment.

9. Show the schedule required to procure equipment to minimize down time. CAMI requires that the sled be inaccessible for our use for no more than 60 days during the project.

3.2.2. Documentation

The contractor must supply, in English, the documentation to allow CAMI personnel to operate and maintain the system. All technical documentation is to meet best commercial standards. The hardware and software operating procedure manuals must be provided with the item.

3.2.3. Design Review

The contractor must submit a proposed system design 90 days from Contract Award for review and approval by the Government. Design must include sufficient detail to confirm the system will meet the requirements in this SOW. As this acquisition will introduce physical changes to the CAMI building High Bay, a Government-maintained facility, the vendor must coordinate with the MMAC Facility Management organization, AMP, throughout the effort. AMP are the building custodians and will participate in review of the design, supervision of any required demolition, and system installation. MMAC/CAMI/AMP will provide space, lighting, heating, ventilating, air conditioning and power to the extent necessary for the system installation. If structural engineering expertise is required, it will be provided by the vendor and AMP can provide a list. The Contractor must install, integrate, and test all delivered hardware and software in accordance with this SOW.

3.2.4. Pre-Installation Activities

As this acquisition will introduce physical changes to the CAMI building High Bay, a Government-maintained facility, the vendor must coordinate with the MMAC Facility Management organization, AMP, throughout the effort. AMP are the building custodians and will participate in review of the design, supervision of any required demolition, and system installation, as well as provide structural engineering expertise. MMAC/CAMI/AMP will provide space, lighting, heating, ventilating, air conditioning and power to the extent necessary for the system installation. The Contractor must install, integrate, and test all delivered hardware and software in accordance with this SOW.

3.2.5. Site Surveys

The Contractor must conduct an installation site survey. The Contractor must coordinate all site surveys with the COR. The Contractor must be responsible for the correctness of information gathered during the site survey. The site survey report must:

• Include an analysis which identifies facility requirements related to power, space, equipment location, user access, and site layout

• Address any anticipated RFI or EMI problems and provide mitigation strategies as part of the site surveys

• Cite all new telecommunications requirements and address any human factors issues noted Identify the organization/person responsible for receipt of the shipment and the location for storage of the equipment, if equipment is to be shipped and stored in advance of installation

• Describe the site preparation requirements and site-specific deficiencies

The Contractor must allow 30 days for FAA review of the site survey report, 10 days for site survey report corrections, and 120 days lead-time from delivery of the final site survey before installation can begin.

3.3. High Bay specifications

1. Overall length of impact sled area is ~110 feet.

2. Width of impact sled area on the south side of the track ~36 feet, from 0 feet to 48 feet heading north, see figure 1.

3. Width of impact sled area on the north side of the track ~24 feet, from 48 feet to 110 feet heading north, see figure 1.

4. Distance from floor to building roof structure is ~24 feet.

5. The current lighting array permits access for equipment and material handling operations, figure 2. Provides clearance above the lighting array fixture in the operational area of the existing overhead crane (~28 feet wide), see figures 2-6.

6. High bay includes a traveling crane that runs along the center line of the impact sled track, see figure 2. The traveling crane runs on the ceiling ~22 feet above the sled floor.

7. High bay includes a bridge crane that operates in the west area of the high bay. Future modification of the bridge crane will permit operation of the crane spanning the width of the high bay, see figure 3.

Figure 1: CAMI High Bay impact track width dimensions. Camera facing south.

48’

36’

24’

Traveling crane

7’

Bridge Crane (South Rail)

Material Handling Area

Figure 2: CAMI High Bay impact track width dimensions. Camera facing south.

Figure 3: CAMI High Bay impact track area (not to scale).

Figure 4: Existing crane operating area (outlined by dashed red line) and west sled wall. Camera facing west.

Figure 5: Existing (outlined by dashed red line) and future expansion (outlined by heavy dashed green line) crane operating area and east sled wall. Camera facing west.

Figure 6: Future expansion crane operating area (outlined by heavy dashed green line) and east sled wall. Camera facing east.

Figure 7: Existing lighting array lower clearance. Camera facing south.

Figure 8: CAMI High Bay impact track area assumed lighting array segment locations shown by blue hatch regions (not to scale).

3.4. Delivery Planning

The contractor must contact the requiring office to coordinate/establish delivery schedule within 60 days from Contract Award.

Estimated Completion Date: 180 days from award date.

3.5. Site Installation and Integration

The Contractor must install all equipment in accordance with manufacturer specifications and recommendations, and the provisions of FAA-STD-020B, DOT Federal Aviation Administration Standard for Transient Protection, Grounding, Bonding, and Shielding Requirements for Electronic Equipment (as applicable). Contractor installations must include physical placement of equipment, mechanical connections, equipment grounding and bonding, installation of power cables and connectors, and installation of all signal, communication, LAN and interface cabling.

The Contractor must remove all packaging and wrapping material immediately after unpacking the equipment. The Contractor must configure all communications components, in hardware and software, as needed to meet FAA requirements. If dismantling of existing facilities or equipment or other measures are necessary to complete the installation, full restoration to pre-installation conditions must be the responsibility of the Contractor.

The Contractor must integrate all system components, ensuring proper operation when connected to existing system components, and demonstrating system readiness to perform. Installation and testing of the equipment must not disrupt or interfere with, nor cause any disruption or interference with the FAA operations in any way.

3.6. Acceptance Test Procedure

Upon completion, the contractor must test functionality of the system to make sure it is working in accordance with the Approved Test Procedures (ATP) in accordance with Contractor (OEM) Operating/Maintenance Instruction Manuals. If any deficiencies are found during testing the contractor must correct and the system affected will be retested prior to Government Acceptance.

All testing performed by the contractor, both prior to shipment at the Contractor's location and at the CAMI facility, must be done in accordance with a CAMI-approved acceptance test procedure.

The test procedure, developed by the contractor, must be submitted to CAMI for approval within 60 days of contract award; CAMI will provide contractor with written notice of any recommended changes within 14 days.

3.6.1. CAMI Approved Test Procedure for Measuring Light Illuminance Required Tools & Equipment (government furnished equipment): calibrated lux meter, tape measure, and a simple frame with a 2’ by 2’ grid.

Light measurements will be taken and mapped on a 2 foot by 2 foot grid. The grid will start at southern most edge of the sled (edge closest to the pneumatic cylinder). The front edge of the grid will start at the sled rail closest to the lighting array. The grid/frame angle will be set at an angle perpendicular to the light fixtures. The height of the grid will be ~8’. Light measurements will be taken and mapped at the intersections of 2 foot by 2 foot grid for the full length of the array. No measurements shall fall below 72K lux. Eighty percent of all measurements on the grid shall be at least light illuminance (lux) as specified in the lighting array system requirements (Section 3.2 item 3).

Figure 9: Notional example of lux measurement grid/frame.

3.7. Decommissioning of Equipment

The Contractor must remove outdated Lighting Array equipment from the site, identify and divert those materials that can be recycled or reused through an R2 certified facility, and dispose of the remaining equipment or materials using FAA disposal procedures.

3.8. Training and Support

3.8.1. Training

The contractor must provide on-site orientation training for FAA users of the system, to include researchers and technical-support personnel. Training must be provided at the CAMI building within 30 days of the delivery. This training must cover the following:

• Processes for normal operations

• Processes for moving the array mounting structure for off-nominal positions (if applicable)

• All controls and displays

• Routine maintenance procedures

• Emergency procedures

The government will have the right to copy any instructional materials for its own use.

3.8.2. Support

The Contractor must provide the following:

• A detailed list of any spare parts (with part numbers) and consumables that are likely to be needed during the operational lifetimes of the item.

• A detailed list of routine maintenance or calibration actions that should be performed on the hardware and software during the operational lifetime of the item.

• A detailed list of any special tools that are likely to be needed for routine maintenance and calibration during the operational life of the item.

• The contractor must provide support via telephone and/or internet during primary hours of operations (9:00am to 5:00 pm CST). Support facility hours of operations must be maintained and be consistent with Government personnel working Monday through Friday (excluding holidays) unless otherwise specified.

3.9. General Requirements

3.9.1. Government Furnished Property

The government will coordinate with the vendor to ensure physical infrastructure is in place to support the system.

3.9.2. Place of Performance

The Contractor, unless otherwise specified, must provide the deliverables and perform the services for this Contract in the FAA CAMI building (5900 S.W. 66th / Building 13), located on the Mike Monroney Aeronautical Center (MMAC) (6500 S. MacArthur Blvd.) in Oklahoma City, OK. If the contractor is required to be on-site, the contractor’s representatives will be escorted by Federal Government employees at all times and must report to MMAC Security/command building with identification. MMAC Security may provide temporary badges allowing unescorted access at their discretion. All onsite work must be conducted between the core hours of 6:00 am to 6:00 pm CST, Monday through Friday (excluding holidays), unless otherwise approved by the MMAC.

3.9.3. Security

The Contractor must coordinate the installation with the Contracting Officer Representative (COR) in accordance with the statement of work. The Contractor must be escorted throughout the CAMI facility. During visits the Contractor must submit to the COR a list of integration team members by name not later than fourteen (14) business days prior to scheduled integration for U.S. citizens or not later than thirty (30) days for foreign nationals prior to the scheduled integration.

The contractor will be granted access to the facility under escort by FAA/CAMI government personnel during all times. The contractor understands that the factory representative performing installation and training must be a citizen of the United States of America and have a government issued picture ID to gain access to the Mike Monroney Aeronautical Center.

In accordance with the REAL ID Act, the MMAC will begin full compliance with the act on Wednesday, May 7th 2025. The following documents will be the only accepted identification forms for granting access to the Mike Monroney Aeronautical Center:

• U.S. Department of Transportation issued PIV.

• U.S. Passport or U.S. Passport Card.

• Permanent Resident Card or Alien Registration Receipt Card and AMP-300 approval.

• Foreign Passport and International Visitor Program approval via AMP-300.

• REAL-ID compliant US state issued Driver’s license or ID card.

• U.S. Military or U.S. Military dependent’s ID Card with photograph.

• Other U.S. Government issued PIV.

This policy applies to all Federal Employees, Contractors, Students, and Visitors to the MMAC. Please direct any questions to AMP-300 at 405-954-4571.

For additional guidance, please visit the following links:

• https://www.dhs.gov/real-id/real-id-faqs

• Order AC 1600.86 - MMAC Visitor Control Policy

3.9.4. Contracting Officer’s Representative

The Contracting Officer (CO) may delegate a representative in writing who will coordinate with the contractor for performance of services outlined in the SOW. The Contracting Officer’s Representative (COR) does not possess authority to change the provisions or terms of the contract, or otherwise bind the Government. The COR is not authorized to make changes that affect cost or change the scope. The CO is the only individual authorized to make these changes.

3.9.5. Contract Deliverables

This section describes 1) the products and tangible end results that are expected from each task contained in the previous section, 2) the date each deliverable is due, and 3) the government acceptance criteria.

Task End Result/Deliverable Due Date Acceptance Criteria 1 Post Award Conference Within 7 days from contract award.

May be scheduled virtually or on-site.

2 Project Schedule 60 days after contract award.

Plan must be delivered in MS Word, Excel, or PowerPoint and must be briefed at a meeting with the FAA.

3 Design proposal 90 days after contract award.

Proposal must be delivered in MS Word, Excel, or PowerPoint and must be briefed at a meeting with the FAA.

4 Meeting Agenda As requested by COR Meeting Agendas must be delivered in MS Word or Excel and they must include the information outlined in SOW 3.1.4 (at minimum).

5 Meeting Minutes and Action Items

5 business days from meeting

Meeting Minutes and Action Items must be delivered in MS Word or Excel and they must directly correlate with the Project Schedule and document the actual timeline used for the tasking compared to what was proposed.

https://www.dhs.gov/real-id/real-id-faqs https://employees.faa.gov/tools_resources/orders_notices/index.cfm/go/document.information/documentID/1037815

6 Monthly Status Reports 15th day of each month The MSRs must provide a description of work completed per approved task. The MSR should clearly justify the number of hours invoiced for the corresponding month.

7 Status Update Meetings

Once per month or as scheduled by FAA

The Contractor should come to the scheduled meetings prepared to discuss ongoing tasking and provide up-to-date information regarding timeline, cost, and technical details.

4. Acronyms and Definitions

4.1. Acronyms

AMEN Aerospace Medicine Equipment Needs AMP MMAC Facility Management Team AMS Acquisition Management System CAMI Civil Aerospace Medical Institute CO Contracting Officer COR Contracting Officer Representative EMI Electromagnetic Interference FAA Federal Aviation Administration FAST FAA Acquisition System Toolset LAN Local Area Network LED Light Emitting Diode MMAC Mike Monroney Aeronautical Center PM Project Manager RFI Radio Frequency Interference SOW Statement of Work

4.2. Definitions

As used throughout this document, the following terms have the meaning set forth below and specified as applicable:

• Civil Aerospace Medical Institute – FAA organization responsible for medical certification, research, education, and occupational health in order to enhance aviation safety.

• Contractor- The term Contractor as used herein refers to both the prime Contractor and any subcontractor. The prime Contractor must provide a single point of contact (an employee of the prime) to coordinate all tasking, schedules, and requirements. The contractor must ensure that his/her subcontracts (if any) comply with the provisions of this contract. The onsite supervisor must be an employee of the Prime contractor.

• Contracting Officer (CO) - One with authority to enter into, administer, and/or terminate contracts and make related determinations.

• Contracting Officer’s Representative (COR) - One who is designated and authorized in writing by the CO to be responsible for surveillance/monitoring of the Contractor's performance.