Draft RFP - NP-COLO 1A21 etc.pdf

DRAFT

REQUEST FOR PROPOSAL

RFP No. 693C73- 22-R-000013

This Contract Cites

STANDARD SPECIFICATIONS (FP-14)

EASTERN FEDERAL LANDS HIGHWAY DIVISION

FEDERAL HIGHWAY ADMINISTRATION

U.S. DEPARTMENT OF TRANSPORTATION

VA NP COLO 1A21 B42 C18 D51 - Design Build

COLONIAL NATIONAL HISTORICAL PARK

REHABILITATE COLONIAL PARKWAY, PHASE 1

Contract No.

PMIS# 241592, 222485

ADDRESS:

CONTRACTOR:

STATE Virginia

COUNTY York County, the City of Williamsburg, and James City County

PARK Colonial National Historical Park

TYPE OF IMPROVEMENT

Exposed aggregate concrete pavement slab replacement to match existing, asphalt pavement rehabilitation, concrete curb replacement, bridge and tunnel rehabilitation, new tunnel lighting system installation, culvert rehabilitation or replacement, storm drain system rehabilitation or replacement, historic brick headwall rehabilitation, ditch grading and shoulder stabilization, stormwater management, steel-backed timber guardrail replacement, installation of additional steel-backed timber guardrail, traffic counter installation, traffic control, sign replacement, pavement marking replacement, and other miscellaneous work.

Project Length Totals For Parking Areas, Lane Miles is calculated as SQFT/11ft (nominal) lane

10.30 31.08

Schedule Parking Area Roadway / Parking Area / Other Mileposts / SQFT Linear

Feet Route Miles

Lane Miles

A Colonial Parkway, Segment G 11.65 To 14.88 17,054 3.23 10.22

B Colonial Parkway, Segment F 8.51 To 11.65 16,579 3.14 9.42

C Colonial Parkway, Segment E 7.09 To 8.51 7,498 1.42 4.26

D Colonial Parkway, Segment D 6.02 To 7.09 5,650 1.07 3.21

E Colonial Parkway, Segment A (Bridge Rehabilitation, Drainage, and Guardrail)

0.17 To 1.61 7,603 1.44 3.97

F Colonial Parkway, Segment A (Pavement Rehabilitation)

0.17 To 1.61 0.00 0.00

Table of Contents

Subcontracting Plan…………………………………………………………………… 1 through 5

Solicitation/Contract Form (SF-1442)........................................................................ 1 through 2

PART 1. INSTRUCTIONS TO OFFERORS

A. General ........................................................................................................................... 1-A-1 B. Procurement Process ...................................................................................................... 1-B-1

C. Proposal Requirements ................................................................................................... 1-C-1 D. Government Furnished Information ............................................................................... 1-D-1

PART 2. CONTRACT TERMS AND CONDITIONS

H. Special Terms and Conditions ........................................................................................ 2-H-1

I. Contract Clauses ...............................................................................................................2-I-1 Corporate Certificate

PART 3. WAGE DETERMINATION

J. Minimum Wage Schedule ............................................................................................... 3-J-1

PART 4. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS

K. Representations and Certifications ................................................................................. 4-K-1

L. Instructions, Conditions, and Notices to Offerors or Respondents ................................ 4-L-1

PART 5. SPECIAL CONTRACT REQUIREMENTS

Division 100. General Requirements ................................................................................... 5-A-2 Section 101. Terms, Format, and Definitions ............................................................. 5-A-3

Section 102. Bid, Award, and Execution of Contract ................................................. 5-A-5 Section 103. Scope of Work ..................................................................................... 5-A-10

Section 104. Control of Work ................................................................................... 5-A-11 Section 106. Acceptance of Work ............................................................................ 5-A-12

Section 107. Legal Relations and Responsibility to the Public ................................ 5-A-13

Section 108. Prosecution and Progress ..................................................................... 5-A-16

Section 109. Measurement and Payment .................................................................. 5-A-17 Division 110. Design Criteria ............................................................................................... 5-B-1

Section 111. Roadway and Bridge Design ................................................................. 5-B-2 Division 120. Submittals and Reviews ................................................................................ 5-C-1

Section 121. Design Submittals and Reviews.............................................................. 5-C-2

Division 150. Project Requirements ..................................................................................... 5-D-1 Section 150. General Project Requirements ................................................................ 5-D-2

Section 151. Mobilization ............................................................................................ 5-D-5 Section 152. Construction Survey and Staking ............................................................ 5-D-6

Section 153. Contractor Quality Management ............................................................. 5-D-7 Section 154. Contractor Sampling and Testing ......................................................... 5-D-13

Section 155. Design and Construction Schedule ....................................................... 5-D-15 Section 156. Public Traffic ........................................................................................ 5-D-29

Section 157. Soil Erosion and Sediment Control ....................................................... 5-D-49 Divisions 200-700. Work Items and Material Requirements ............................................... 5-E-1

Appendix

Appendix A: Preliminary Design Plans

Appendix B: Environmental Documents

Appendix C: Hydraulic Reports

Appendix D: Geotechnical Reports

Appendix E: Williamsburg Tunnel Lighting Reports

Appendix F: Bridge Inspection Reports

Appendix G: As-built Plans

Appendix H: Historic Construction Reports

Appendix I: Miscellaneous Guidelines and Standards

APM 025E – Revised 7/12/2021 1

ATTACHMENT 1 – FHWA SUBCONTRACTING PLAN

1. INSTRUCTIONS:

• Where subcontracting opportunities will not exist for the solicitation, the bidder/offeror shall submit a response outlining the rationale for making this determination with its proposal/bid. The statement shall be signed by an official authorized to make decisions on behalf of the firm.

• The following information shall be provided in the bidder/offeror subcontracting plan submission and shall be expressed in terms of goal percentages of the total planned subcontracting dollars.

• Text lines may be added to this template as needed.

*insert and complete additional tables if the contract includes option year(s).

1 Percentage = (subcontracted amount in the category/total planned subcontracted amount) 2 Planned subcontracts to “other than small business” concerns + subcontracts to Small Business concerns = 100% 3 SDVOSB is a subcategory of VOSB. Any dollar amount applied to SDVOSB also applies to VOSB.

4 In this document, the term WOSB includes Economically Disadvantaged WOSB (EDWOSB) concerns.

SUBCONTRACTING GOALS – BASE YEAR

Total prime contract amount – Base Year: $ [insert amount] Total planned subcontracted amount (regardless of firm/entity size status) – Base Year: $ [insert amount]

Total planned subcontracts to “other than small business” concerns (i.e., large, non-profit, university, etc.) $[insert amount] [insert

#]%1 Total planned subcontracts to Small Business concerns: $[insert amount] [insert

#]%2

• Total planned subcontracts to Veteran Owned Small Business concerns (VOSB)3:

$[insert amount] [insert #]% o Total planned subcontracts to Service-Disabled Veteran Owned Small Business (SDVOSB) concerns: $[insert amount] [insert #]%

• Total planned subcontracts to Historically Underutilized Business Zones (HUBZones): $[insert amount] [insert #]%

• Total planned subcontracts to Small Disadvantaged Business (SDB) concerns (includes 8(a), Alaska Native Corporations (ANC), and Indian Tribes):

$[insert amount] [insert #]%

• Total planned subcontract awards to Women-Owned Small Business concerns (WOSB)4 concerns:

$[insert amount] [insert #]% DRAFT

APM 025E – Revised 7/12/2021 2

1.1 Rationale if establishing a goal lower than 3% for VOSB:

1.2 Rationale if establishing a goal lower than 3% for SDVOSB:

1.3 Rationale if establishing a goal lower than 3% for HUBZone:

1.4 Rationale if establishing a goal lower than 5% for SDB:

1.5 Rationale if establishing a goal lower than 5% for WOSB:

1.6 Rationale if establishing a goal lower than the current DOT subcontracting goal:

2. The following principal types of supplies and/or services are planned to be subcontracted under this contract. [Add additional rows if more space is needed.]

5 List all applicable size standards for each proposed subcontractor.

Type of Supply/Service to be Subcontracted

Company/Firm

Name

Subcontracted

Amount

Subcontractor Size

Standard (Other Than

SB, SB, VOSB, SDVOSB,

HUBZone, SDB, WOSB)5 https://www.sba.gov/document/support-agency-contracting-goals

APM 025E – Revised 7/12/2021 3

3. The following methods were used to develop the subcontract percentage goals:

4. The following methods were used to identify potential subcontract sources for solicitation purposes. (i.e. source lists used and organizations contacted to identify potential SB concerns, such as the System for Award Management (www.SAM.gov), Dynamic Small Business Search (www.DSBS.sba.gov), trade associations, industry conferences/fairs, etc.)

5. [Select appropriate option.] Indirect costs [were/were not] included in establishing the subcontracting goals specified in the table above.

6. If indirect costs were included, the following method was used to determine the proportionate share of indirect costs to be incurred with SB, VOSB, SDVOSB, HUBZone, SDB and WOSB subcontractors:

7. The following individual will administer the subcontracting program:

Name:

Title:

Address:

Telephone:

E-mail:

This individual's specific duties, as they relate to the subcontracting program, are as follows:

8. The following efforts will be taken to ensure that SB, SDB, VOSB, SDVOSB, HUBZone, and

WOSB subcontractors will have an equitable opportunity to compete for subcontracts:

http://www.sam.gov/ http://www.dsbs.sba.gov/

APM 025E – Revised 7/12/2021 4

[initial] It is agreed that FAR Clause 52.219-8, Utilization of Small Business Concerns, will be included in all subcontracts, which offer further subcontracting opportunities. It is further agreed that all subcontractors (except small business concerns) at all tiers below the prime contractor who receive subcontracts in excess of $700,000 ($1.5M for construction of any public facility with further subcontracting possibilities) will be required to adopt and comply with a subcontracting plan in accordance with FAR Clause 52.219-9.

9. The following types of records will be maintained concerning procedures that have been adopted to comply with the requirements and goals in the plan (i.e., establishment of source lists, guides and other data that identify SB, VOSB, SDVOSB, HUBZone, SDB and WOSB concerns; a description of the offeror’s efforts to locate SB, VOSB, SDVOSB, HUBZone, SDB and WOSB concerns and to award subcontracts to them, etc.) and shall be maintained through completion of the contract:

10. In accordance with FAR Subpart 19.704(a)(10) through (15), the Contractor further agrees to:

[Initial each line]

Cooperate in any studies or surveys as may be required;

Submit periodic reports as may be required so that the Government can determine the extent of compliance by the Contractor with the subcontracting plan;

After November 30, 2017, include subcontracting data for each order when reporting subcontracting achievements for indefinite-delivery, indefinite-quantity contracts intended for use by multiple agencies;

Submit the Individual Subcontract Report (ISR), and the Summary Subcontract Report (SSR) using the Electronic Subcontracting Reporting System (eSRS) at http://www.esrs.gov/ within the timeframes identified at FAR Subpart 19.704(a)(10)(iv);

Ensure that other than small business subcontractors with subcontracting plans agree to submit eSRS documents online as required;

Provide its prime contract number and its unique entity identifier, and the e-mail address of the offeror’s official responsible for acknowledging receipt of or rejecting the ISRs to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs;

Require that each subcontractor with a subcontracting plan provide the prime contract number, its own unique entity identifier, and the e-mail address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans;

http://www.esrs.gov/

APM 025E – Revised 7/12/2021 5

Make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that the offeror used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal;

Provide the contracting officer with a written explanation if the contractor fails to acquire articles, equipment, supplies, services or materials or obtain the performance of construction work as described in FAR 19.704(a)(12) of this section. This written explanation will be submitted to the contracting officer within 30 days of contract completion;

Will not prohibit a subcontractor from discussing with the contracting officer any material matter pertaining to payment to or utilization of a subcontractor; and

Pay its small business subcontractors on time and in accordance with the terms and conditions of the subcontract, and notify the contracting officer if the offeror pays a reduced or an untimely payment to a small business subcontractor (see FAR 52.242-5).

Submitted by:

POC Name:

Title:

Email Address:

Company Name:

DUNS/CAGE:

Mailing Address:

Signature http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_237.htm#P308_50712

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

FEDERAL HIGHWAY ADMINISTRATION

EASTERN FEDERAL LANDS HIGHWAY DIVISION

QUANTUM PARK, 22001 LOUDOUN COUNTY PKWY

SUITE E2-3-300

693C73

ASHBURN VA 20147

SEE BLOCK 7

a. NAME

Shirley A. Anderson

b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS) eflhd.contracts@dot.gov

SEE BLOCK 10

x 06/15/2022

693C7322R000013

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

NP-COLO 1A21, B42, C18, D51 - design-build contract for the Rehabilitate Colonial

Parkway, Phase 1. The project consists of the reconstruction of approximately 9.7

10.3 miles of the Colonial National Historical Parkway (Parkway) from Milepost

(MP) 0.17 to MP 1.61 and MP 6.02 to MP 14.8826 within Colonial Parkway Historical

Park in York County and the City of Williamsburg, Virginia. The work includes exposed aggregate concrete pavement slab replacement, asphalt pavement rehabilitation, curb replacement, bridge and tunnel rehabilitation, new tunnel lighting system installation, drainage improvement, ditch grading and shoulder stabilization, stormwater management, steel-backed timber guardrail replacement, bridge rail and parapet pier replacement, traffic counter installation, traffic control, sign replacement and other miscellaneous work.

Schedule A (Base Contract) Schedule B (Option 1) Schedule C (Option 2) Schedule D (Option 3) Schedule E (Option 4) Schedule F (Option 5) Government Furnished Information (GFI)

11. The Contractor shall begin performance

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

10 calendar days and complete it within ________________ _____ calendar days after receiving

CONTINUATION SHEET, BLOCK 11

04/28/2022

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________________

STANDARD FORM 1442 (Rev. 4-85)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

June 30, 2026

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Federal Highway Administration Eastern Federal Lands Highway Division ATTN: Construction Branch Quantum Park 22001 Loudoun County Parkway Suite E2-2-200 Ashburn, VA 20147

Federal Highway Administration Eastern Federal Lands Highway Division A/P Branch, AMZ-150 P.O. Box 25710 or E-MAIL

9-AMC-AMZ-EFLINVOICES@FAA.GOV

Oklahoma City, OK 73125

EFLHD-CO

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BID BOND

(See instructions on reverse)

OMB Control Number: 9000-0045 Expiration Date: 8/31/2022

PRINCIPAL (Legal name and business address) TYPE OF ORGANIZATION ("X" one)

STATE OF INCORPORATION

SURETY(IES) (Name and business address)

PERCENT

OF BID

PRICE

PENAL SUM OF BOND

AMOUNT NOT TO EXCEED

MILLION(S) THOUSAND(S) HUNDRED(S) CENTS

BID IDENTIFICATION

BID DATE INVITATION NUMBER

PRINCIPAL

SIGNATURE(S)

NAME(S) &

TITLE(S)

(Typed)

1.

1. 2.

2.

3.

3.

(Seal) (Seal) (Seal) Corporate Seal

INDIVIDUAL SURETY(IES)

SIGNATURE(S)

NAME(S)

(Typed)

1.

1.

2.

2.

(Seal) (Seal)

CORPORATE SURETY(IES)

NAME &

ADDRESS

STATE OF INCORPORATION LIABILITY LIMIT ($)

SIGNATURE(S)

NAME(S) &

TITLE(S)

(Typed)

1.

1.

2.

2. Corporate Seal

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is NOT usable

STANDARD FORM 24 (REV. 8/2016)

Prescribed by GSA - FAR (48 CFR) 53.228(a)

FOR (Construction, Supplies or Services)

OBLIGATION:

We, the Principal and Surety(ies) are firmly bound to the United States of America (hereinafter called the Government) in the above penal sum. For payment of the penal sum, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally. However, where the Sureties are corporations acting as co-sureties, we, the Sureties, bind ourselves in such sum "jointly and severally" as well as "severally" only for the purpose of allowing a joint action or actions against any or all of us. For all other purposes, each Surety binds itself, jointly and severally with the Principal, for the payment of the sum shown opposite the name of the Surety. If no limit of liability is indicated, the limit of liability is the full amount of the penal sum.

CONDITIONS:

The Principal has submitted the bid identified above.

THEREFORE:

The above obligation is void if the Principal - (a) upon acceptance by the Government of the bid identified above, within the period specified therein for acceptance (sixty (60) days if no period is specified), executes the further contractual documents and gives the bond(s) required by the terms of the bid as accepted within the time specified (ten (10) days if no period is specified) after receipt of the forms by the principal; or (b) in the event of failure to execute such further contractual documents and give such bonds, pays the Government for any cost of procuring the work which exceeds the amount of the bid.

Each Surety executing this instrument agrees that its obligation is not impaired by any extension(s) of the time for acceptance of the bid that the Principal may grant to the Government.

Notice to the surety(ies) of extension(s) is waived. However, waiver of the notice applies only to extensions aggregating not more than sixty (60) calendar days in addition to the period originally allowed for acceptance of the bid.

WITNESS:

The Principal and Surety(ies) executed this bid bond and affixed their seals on the above date.

DATE BOND EXECUTED (Must not be later than bid opening date)

Paperwork Reduction Act Statement - This information collection meets the requirements of 44 USC § 3507, as amended by section 2 of the Paperwork Reduction Act of 1995. You do not need to answer these questions unless we display a valid Office of Management and Budget (OMB) control number. The OMB control number for this collection is 9000-0045. We estimate that it will take 1 hour to read the instructions, gather the facts, and answer the questions. Send only comments relating to our time estimate, including suggestions for reducing this burden, or any other aspects of this collection of information to: General Services Administration, Regulatory Secretariat Division (M1V1CB), 1800 F Street, NW, Washington, DC 20405.

JOINT VENTURE

OTHER (Specify)

PARTNERSHIPINDIVIDUAL

CORPORATION

INSTRUCTIONS

1. This form is authorized for use when a bid guaranty is required. Any deviation from this form will require the written approval of the Administrator of General Services.

2. Insert the full legal name and business address of the Principal in the space designated "Principal" on the face of the form. An authorized person shall sign the bond. Any person signing in a representative capacity (e.g., an attorney-in-fact) must furnish evidence of authority if that representative is not a member of the firm, partnership, or joint venture, or an officer of the corporation involved.

3. The bond may express penal sum as a percentage of the bid price. In these cases, the bond may state a maximum dollar limitation (e.g., 20% of the bid price but the amount not to exceed dollars).

4. (a) Corporations executing the bond as sureties must appear on the Department of the Treasury's list of approved sureties and must act within the limitations listed therein. The value put into the LIABILITY LIMIT block is the penal sum (i.e., the face value) of the bond, unless a co-surety arrangement is proposed.

(b) When multiple corporate sureties are involved, their names and addresses shall appear in the spaces (Surety A, Surety B, etc.) headed "CORPORATE SURETY(IES)." In the space designated "SURETY(IES)" on the face of the form, insert only the letter identifier corresponding to each of the sureties. Moreover, when co-surety arrangements exist, the parties may allocate their respective limitations of liability under the bond, provided that the sum total of their liability equals 100% of the bond penal sum.

(c) When individual sureties are involved, a completed Affidavit of Individual Surety (Standard Form 28) for each individual surety, shall accompany the bond.

The Government may require the surety to furnish additional substantiating information concerning its financial capability.

5. Corporations executing the bond shall affix their corporate seals. Individuals shall execute the bond opposite the word "Corporate Seal"; and shall affix an adhesive seal if executed in Maine, New Hampshire, or any other jurisdiction requiring adhesive seals.

6. Type the name and title of each person signing this bond in the space provided.

7. In its application to negotiated contracts, the terms "bid" and "bidder" shall include "proposal" and "offeror."

NAME &

ADDRESS

STATE OF INCORPORATION LIABILITY LIMIT ($)

SIGNATURE(S)

NAME(S) &

TITLE(S)

(Typed)

1.

1.

2.

2. Corporate Seal

Corporate Seal

LIABILITY LIMIT ($)STATE OF INCORPORATION

2.

2.

1.

1.NAME(S) &

TITLE(S)

(Typed)

SIGNATURE(S)

NAME &

ADDRESS

Corporate Seal

LIABILITY LIMIT ($)

2.

2.

STATE OF INCORPORATION

1.

1.

NAME(S) &

TITLE(S)

(Typed)

SIGNATURE(S)

NAME &

ADDRESS

Corporate Seal

LIABILITY LIMIT ($)

2.

2.

STATE OF INCORPORATION

1.

1.

NAME(S) &

TITLE(S)

(Typed)

SIGNATURE(S)

NAME &

ADDRESS

Corporate Seal

LIABILITY LIMIT ($)

2.

2.

STATE OF INCORPORATION

1.

1.

NAME(S) &

TITLE(S)

(Typed)

SIGNATURE(S)

NAME &

ADDRESS

Corporate Seal

LIABILITY LIMIT ($)

2.

2.

STATE OF INCORPORATION

1.

1.

NAME(S) &

TITLE(S)

(Typed)

SIGNATURE(S)

NAME &

ADDRESS

STANDARD FORM 24 (REV. 8/2016) BACK

1-A-1

PART 1. INSTRUCTIONS TO OFFERORS

1. A. GENERAL

1.A.1 General Information

This Request for Proposals (RFP) is issued by the Federal Highway Administration (FHWA), Eastern Federal Lands Highway Division (EFLHD), in cooperation with the National Park Service (NPS) to solicit competitive proposals for a design-build contract for Project No. VA NP COLO 1A21 B42 C18 D51: Rehabilitate Colonial Parkway, Phase 1. This RFP is issued as a design-build selection process. Those Offerors selected are invited to submit Proposals to design and build the Project according to the requirements and procedures contained in this RFP.

Selected Offerors are those firms/teams who were notified in writing by EFLHD inviting them to participate in the selection process.

Offerors are directed to FAR Subpart 9.5 and must describe any actual, apparent, or potential organizational conflict of interest if awarded the contract. Offerors shall also describe any action(s) it has taken or proposes to take to avoid or mitigate any conflict, and shall set forth any other information that the Offeror believes would be helpful to the Contracting Officer in analyzing the situation.

The Offerors invited to submit proposals are as follows:

1. *******

2. *******

3. *******

1.A.2 Description of Project

The project consists of the rehabilitation of approximately 10.3 miles of the Colonial Parkway (Parkway) from Milepost (MP) 0.17 to MP 1.61 and MP 6.02 to MP 14.88 within Colonial Parkway Historical Park in York County, the City of Williamsburg, and James City County, Virginia. The work includes exposed aggregate concrete pavement slab replacement to match existing, asphalt pavement rehabilitation, concrete curb replacement, bridge and tunnel rehabilitation, new tunnel lighting system installation, culvert rehabilitation or replacement, storm drain system rehabilitation or replacement, historic brick headwall rehabilitation or up-sized replacement, ditch grading and shoulder stabilization, stormwater management, steel-backed timber guardrail replacement, installation of additional steel-backed timber guardrail, traffic counter installation, temporary traffic control, sign replacement, pavement marking replacement, and other miscellaneous work.

Planned and designed during the 1930’s and constructed from 1931-1957, the Parkway embodies the characteristics of a modern parkway. Its curving alignments, limited access, pleasurable driving experience, and use of designed plantings and park-like features remain intact today.

The exposed aggregate concrete surface is a design element meant to evoke the dirt roads of the 17th and 18th centuries. Today, the Parkway has become an important local commuter route. The road is designated as an All-American Road under the FHWA National Scenic Byways Program.

Also, a prestigious Centennial Medallion of the American Society of Landscape Architects describes the road as “one of the finest parkway archetypes in the country”. Listed on the National Register of Historic Places, the road provides access to several National Park Service (NPS) recreational and historic sites along the Parkway. The NPS issued a Categorical

1-A-2

Exclusion (CE) for the National Environmental Policy Act (NEPA) compliance in January 2022.

The project design and construction will need to adhere to the conditions and mitigation measures outlined in the CE and Section 106 of the National Historic Preservation Act documentation for protecting the environment and landscape, preserving the historic character of the Parkway, and meeting the Secretary of the Interior’s Standards for Treatment of Historic Properties per 36 CFR part 68. The design will be subject to review by the Virginia Department of Historic Resources (VDHR). The work is split into bid schedules as follows (See Location Map in Appendix A):

Schedule A: The base contract for the design of all work included in Schedules A through F.

The base contract also includes the rehabilitation of approximately 3.23 miles of the Parkway from MP 11.65 to MP 14.88, and the rehabilitation of Parkway Drive Bridge, Page Street Bridge, C&O (CSX) Railroad Bridge, Lafayette Street Bridge, Williamsburg Tunnel, Newport Avenue Bridge, and Papermill Creek box culvert.

Work may be added to the contract in the form of contract options (see FAR Clause 52.217-4 and 52.217-5). These contract options are for the construction of the following:

Option 1 (Schedule B): The rehabilitation of approximately 3.14 miles of the Parkway from MP 8.51 to MP 11.65, including the rehabilitation of Hubbard’s Lane Bridge.

Option 2 (Schedule C): The rehabilitation of approximately 1.42 miles of the Parkway from MP 7.09 to MP 8.51, including the rehabilitation of Penniman Road Bridge.

Option 3 (Schedule D): The rehabilitation of approximately 1.07 miles of the Parkway from MP 6.02 to MP 7.09.

Option 4 (Schedule E): The rehabilitation of Yorktown Creek Bridge, U.S. Route 17 Parkway Bridge, and Old Williamsburg Road Bridge from MP 0.17 to MP 1.61, including drainage and safety improvements throughout this 1.44-mile segment.

Option 5 (Schedule F): The rehabilitation of approximately 1.44 miles of the Parkway from MP 0.17 to MP 1.61.

The work includes, but is not limited to:

(a) Design and construction of exposed aggregate concrete and asphalt roadway pavements and exposed aggregate concrete curbs within the Parkway, access ramps, waysides, shoulders, and other components of the Parkway. Design exposed aggregate concrete pavement assuming a 50-year service life;

(b) Design and construction of grassed aggregate-topsoil shoulders;

(c) Design and installation of drainage inlets, storm drain systems, and culverts;

(d) Design and construction of paved waterway repair or reconstruction, or replacement with grass swales;

(e) Design and installation of drainage outfall repairs;

(f) Design and installation of stormwater management (SWM) features;

(g) Design and installation of erosion and sediment control measures, including temporary stream diversions for culverts and bridges;

(h) Developing and acquiring approval of the Erosion and Sediment Control Plan and the

SWM Plan and coverage under the General VPDES Permit for Discharges of Stormwater from Construction Activities (VAR10) per the Virginia Department of Environmental

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Quality (VDEQ), and preparation of applications and all supporting design documentation for any other environmental permits;

(i) Design and construction of mockups of brick-faced bridge parapet walls with concrete core walls to replicate existing historic bridge parapet walls;

(j) Design and construction of mockups of brick headwalls to replicate existing historic headwalls;

(k) Replacement of designated existing bridge parapet walls and steel-backed timber guardrail in accordance with Government approved mockups;

(l) Replacement of designated existing brick headwalls in accordance with Government approved mockups for each configuration;

(m) Design and installation of bridge and culvert expansion joints;

(n) Removing abandoned sewer main under bridge deck;

(o) Cleaning and painting bridge structural steel (including designing and installing containment systems), and designing and replacing bridge bearings;

(p) Replacing missing fasteners for bridge structural connections;

(q) In-depth bridge inspection to identify required structural and aesthetics repairs;

(r) Design and construction of bridge concrete repairs matching existing color and texture, including superstructure and substructure concrete repairs, and exposed aggregate concrete bridge deck repairs;

(s) Design and replacement of exposed aggregate concrete bridge decks;

(t) Design and partial depth replacement of exposed aggregate reinforced concrete slab bridge decks;

(u) Design and replacement of bridge concrete sidewalks, curbs, and gutters;

(v) Design and replacement of brick sidewalks at tunnel portals as necessary due to disturbance or subsidence.

(w) Design and repair of masonry retaining walls, and drainage and weep systems behind retaining walls;

(x) Design and installation of tunnel portal waterproofing membrane;

(y) Cleaning, repointing, and repairing deteriorated mortar joints in brick and stone masonry, and replacing missing and damaged bricks in kind;

(z) Design and installation of utilities, including tunnel lighting system, and traffic counter system;

(aa) Development and implementation of a Transportation Management Plan (TMP) that defines construction sequencing, areas of disturbance, detours, and operational impacts to normal traffic flow;

(bb) Traffic analysis for the TMP, and coordination with Virginia Department of Transportation (VDOT), City of Williamsburg, James City County, and York County;

(cc) Design and implementation of temporary traffic control plans;

(dd) Design and installation of permanent signing and pavement markings;

(ee) Survey and mapping;

(ff) Geotechnical design report that summarizes pertinent subsurface investigations, tests, and engineering evaluations.

(gg) Utility designation, location, and mapping, and other utility investigations, including test holes where needed;

(hh) Visual and video inspection of culverts and inlets proposed to remain in place with report summarizing findings;

(ii) Design and construction of repairs to damaged culvert and inlets;

(jj) Utility relocations and adjustments, and coordination with local utility owners for the timely completion of utility work;

(kk) Maintaining utilities throughout construction;

(ll) Development and implementation of a Quality Management Program;

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(mm) Overall project management, including coordination with NPS, VDOT, VDEQ, City of Williamsburg, James City County, York County, CSX Railroad, U.S. Navy, U.S. Coast Guard, utility companies, emergency services, and the surrounding public communities and commuters;

(nn) Preparation of photos and plans for NPS coordination with the VDHR;

(oo) Functional Wetland delineation;

(pp) Biological monitoring;

(qq) Design and installation of turf or native seed, tree and shrub replacements, and other vegetative re-establishment;

(rr) Design and installation of wetland plantings, where required;

(ss) Preparation of weekly workplan/schedule describing where and when ground disturbing activities will take place.

(tt) Preparation of temporary construction easements.

The proposed project limits are within existing federal, state, or local government right-of-way.

The design and construction cost for this base contract plus all options is estimated to be between $100,000,000 and $150,000,000.

Additional utilities design and construction requirements are as follows:

Coordinate with all utility owners for relocation of their utilities impacted by the Project. The Contractor will be responsible for all the utilities relocation, design, and construction. The Contractor will be required to obtain any and all utility permits prior to any design and construction relocations.

1.A.3 Definitions

FAR Clause 52.202-1 and Subsection 101.04, Definitions, is supplemented as follows:

Amendment -- Written or graphic instructions issued which correct or change the RFP or the contract documents.

Bid -- Response to the solicitation that, if accepted, would bind the Offeror to perform the resultant contract.

Offer -- Same as Bid.

Proposal -- Same as Bid.

Request for Proposal -- The document prepared by the Government specifying and describing the Government’s objectives and the procedures to be followed in preparing and submitting of a proposal and awarding a contract.

Solicitation -- Same as Request for Proposal.

1.A.4 Description of Work Responsibilities

Contractor Responsibilities -- The Contractor shall be responsible for all work as described in these RFP documents. The scope of work includes: design; construction; maintenance during construction; project management; project scheduling; quality control/quality assurance for design, and quality control for construction; materials sampling and testing; obtaining permits

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(see Section 107); utilities relocations, adjustments, design or coordination for relocation, and utility service re-installment to impacted properties; maintenance of traffic; coordination with other design and construction activities within or adjacent to the project, or elsewhere along the Parkway; public involvement, coordination and communication with NPS; developing and maintaining a project website to be updated weekly with information for the public concerning work progress, lane closures and other information important to the public, and file sharing and distribution for reviews and comment with stakeholders; and coordination with other governmental agencies and entities including federal, state, local governments, and private property owners impacted by the construction.

The Contractor’s Design Field Representative must be on-site during construction to ensure that the approved design is fully implemented by the construction crew in the field.

FHWA/EFLHD Responsibilities -- EFLHD is the representative for the owners. EFLHD will perform project management, and design and construction oversight activities of the Contractor’s operations and end products to satisfy the owners and the stakeholders that the Contractor meets the contract requirements. Included in the oversight activities will be design reviews and oversight of construction operations including verification testing activities, quality assurance, construction acceptance, maintenance of traffic during construction, and environmental compliance as outlined in this RFP.

NPS Responsibilities -- The NPS is the property owner and has final acceptance responsibilities.

The NPS will provide input to EFLHD to assure that the project design and construction conforms to the character of the Parkway. The NPS will participate in the plan and document reviews, provide applicable written comments, participate in site visits during design and construction and participate in final inspection. The NPS will provide input and ongoing technical assistance to EFLHD during all stages of the project and ensure the project complies with programmatic, regional and national guidelines, policies and standards. The NPS will coordinate with VDHR, archeological monitoring contractor and Tribal Cultural monitors, the U.S. Navy, and the U.S. Coast Guard.

1.A.5 Procurement Schedule

The following preliminary milestone dates have been identified. This schedule is subject to change at any time by EFLHD.

RFP; July 2022 Issue RFP to Offerors.

RFP + 2 weeks Pre-Proposal Conference to be held virtually (via Microsoft

Teams).

RFP + 2 weeks Site Visit with NPS and EFLHD, and Offerors.

RFP + 5 weeks Deadline for questions on the RFP.

RFP + 10 weeks Technical and Cost Proposals DUE by 2:00 pm (ET).

RFP + 14 weeks Evaluation Panel review of the Technical Proposals.

RFP + 16 weeks Best Value recommendation to the Selection Official.

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RFP + 22 weeks Award of Contract to one Offeror, Notification and Debriefing to Unsuccessful Offerors.

RFP + 26 weeks Notice to Proceed (NTP) issued.

Pre-Proposal Conference (Virtual)

Date: Tuesday, September 13, 2022 from 9:00 am and 11:00 am ET.

Site Visit

Date: Wednesday, September 14, 2022 from 8:00 am and 12:00 pm ET.

The number of attendees for each Offeror is limited to four (4). Participants will meet at the Colonial National Historical Park Headquarters, Yorktown Visitor Center at 1000 Colonial Parkway, Yorktown, Virginia 23690. Participants are required to have masks and reflective safety vests. Participants should also be aware of hazardous site conditions and take appropriate precautions. In addition, participants are required to understand the local and CDC guidance on the management of COVID-19 pandemic, and practice social distancing.

Name, title, telephone numbers, e-mail addresses, and vehicle make, model, and license plate numbers are required for each attendee. Send request and information to EFLHD.contracts@dot.gov with a Subject Heading of ‘Project No. VA NP COLO 1A21 B42 C18 D51: Rehabilitate Colonial Parkway, Phase 1, Site Visit’. Requests must be received no later than September 7, 2022, 2:00 p.m. ET. Site visit point of contact is not available for answering any questions.

1.A.6 Stipulated Fee

A stipulated fee will be awarded to each Offeror, which provides a technically acceptable, but unsuccessful, proposal. If no contract award is made, all technically acceptable Offerors will receive the stipulated fee. The amount of the fee will be $100,000 and will be provided to each such Offeror within 90 days after award of the contract or decision not to award.

In consideration of its agreement to pay said stipulated fee, EFLHD reserves the right to use any ideas or information contained in a proposal in connection with any contract awarded for the Project, or in connection with a subsequent procurement, without any obligation to pay any additional compensation to the unsuccessful Offeror.

1.A.7 Organization of Request for Proposals

This RFP is divided into five parts:

(a) Part 1 provides Instructions to the Offeror.

(b) Part 2 contains Contract Clauses and Conditions.

(c) Part 3 contains the Wage Determination for on-site work.

(d) Part 4 contains the Representations, Certifications and Other Statements to be filled out by the Offeror.

(e) Part 5 contains the Special Contract Requirements (SCR’s).

mailto:EFLHD.contracts@dot.gov

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The SCR’s provide specific amendments and supplements to the Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects, FP-14. Refer to Section 101 of the SCRs for a further description of Part 5.

1.A.8 Offeror Site Visits

In addition to the site visit scheduled in Subsection 1.A.5, an Offeror may visit the project during the proposal phase to conduct other investigations or studies.

The Offeror must comply with all permit requirements, and obtain approval from EFLHD and NPS. At a minimum, provide a plan of access to conduct non-ground disturbing investigations and studies, a traffic control plan for any survey investigation in public rights of way, and dates and hours of work. Submit copies of all signed letters of permission, construction licenses, or Rights of Entry to the Government.

In accordance with FAR Clause 52.236-3, Site Investigation and Conditions Affecting the Work, the Offeror acknowledges that it has taken reasonable steps necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions, which can affect the work or its cost.

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1.B. PROCUREMENT PROCESS

1.B.1 Procurement

1.B.1.a Method of Procurement

EFLHD is seeking Phase Two Technical and Price Proposals to design and construct the project in accordance with the two-phased selection process as prescribed in FAR 36.3. Only those Offerors who have been selected in Phase One will be eligible to submit Phase Two proposals.

The Phase Two process includes a pre-proposal conference/site visit, followed by a Technical & Price Proposal submittal, and finally a determination of award. EFLHD will award the contract (if at all) to the responsive Offeror determined to provide the “Best Value” to the Government.

EFLHD intends to award a fixed price contract. The Government reserves the right to conduct discussions if later deemed necessary. The Government further reserves the right to reject any or all offers if such action is in the Government's best interest. Each offeror shall submit an offer that fully addresses the evaluation factors contained in this solicitation and complies with the preparation and submission instructions contained in this solicitation.

1.B.1.b Examination of RFP Documents

Electronic copies of the RFP (including Government Preliminary Design Plans and other documents) and the information called out in Section 1.D will be available to each short-listed Offeror. The Offeror shall be solely responsible for examining the RFP documents, including all amendments issued, and for informing itself with respect to any conditions that may in any way affect the amount or nature of the proposal, or the performance of the work. Failure of the Offeror to so examine and inform itself shall be its sole risk and no relief shall be provided by EFLHD for any error or omission committed by the Offeror.

1.B.1.c Interpretation of RFP Documents

The Offeror shall be responsible for reviewing the RFP documents and any subsequent amendments and for requesting clarification or interpretation of any material discrepancy, deficiency, ambiguity, error or omission, or of any provision which the Offeror otherwise fails to understand.

Any inquiries concerning interpretation of the contract documents must be in writing.

For procurement and technical related inquires, contact:

Ms. Shirley Anderson Contracting Officer Federal Highway Administration Eastern Federal Lands Highway Division 22001 Loudoun County Parkway, Bldg E-2 Ashburn, Virginia 20147 Phone: 703-948-1407 Fax: 571-434-1551 E-mail: EFLHD.contracts@dot.gov

If EFLHD determines, in its sole and absolute discretion, that such interpretation or clarification mailto:EFLHD.contracts@dot.gov

1-B-2 requires a change in the RFP documents, EFLHD will prepare and issue an amendment. EFLHD will not be bound by, and the Offeror shall not rely on, any oral communication regarding the RFP documents, and shall not rely on any communication except written communications as described in the RFP documents. If the Offeror has meetings or discussions with other agencies or entities during the procurement phase, the Offeror shall be responsible for verifying this information with EFLHD.

1.B.1.d Receipt of RFP Documents and Other Notices

The Offeror shall specify the addressee(s) that EFLHD will send the communications concerning any contract notices or contract amendments. Failure to notify EFLHD of addressee(s) may result in the Offeror failing to receive amendments or other important communications from

EFLHD.

1.B.1.e Addendums

EFLHD reserves the right to revise the RFP documents any time before PROPOSAL DUE DATE. Such revisions, if any, will be announced by amendments to the RFP documents.

Copies of such amendments will be furnished to all Offerors.

If any amendments significantly affect this RFP, as determined by EFLHD, a new PROPOSAL DUE DATE may be set. The announcement of such new date will be included in the amendments.

The Offeror shall acknowledge receipt of all amendments in accordance with FAR Clause 52.215-1, Instructions to Offerors-Competitive Acquisitions.

1.B.1.f Changes and Exceptions to the RFP Requirements

Offerors are encouraged to submit recommendations for changes to the RFP documents. Offerors shall submit the recommendations or questions any time up to five weeks prior to the PROPOSAL DUE DATE. The Offeror shall fully explain the recommended change and the benefits to the Government associated with the recommendation being proposed.

If the Offeror wishes to submit such a recommendation, it shall be submitted directly to Ms.

Shirley Anderson at the address specified in RFP Subsection 1.B.1.c. Only written recommendations will be considered. If the recommended change is accepted, EFLHD will issue an amendment to the RFP to all Offerors. If the Offeror deems the information proprietary, the questions/recommendations must be marked clearly so as to not inadvertently be shared with other Offerors through an Amendment.

If the recommended change is not accepted, EFLHD will so notify the Offeror who recommended the change. No further action will be taken.