DRAFT RFP - NP-GWMP 1(3) 2(5).pdf

Contract No.

U.S. DEPARTMENT OF TRANSPORTATION

FEDERAL HIGHWAY ADMINISTRATION

CONTRACTOR:

ADDRESS:

EASTERN FEDERAL LANDS HIGHWAY DIVISION

NP-GWMP 1(3), 2(5)

GEORGE WASHINGTON MEMORIAL PARKWAY

NORTH SECTION REHABILITATION

PMIS# 212866

REQUEST FOR PROPOSAL

RFPNo. 693C73- 21-R-000006

This Contract Cites

STANDARD SPECIFICATIONS (FP-14)

DRAFT

STATE Virginia

COUNTY Arlington and Fairfax

PARK George Washington Memorial Parkway

TYPE OF IMPROVEMENT

Removal of asphalt pavement, roadway excavation, aggregate base, asphalt pavement, drainage, guardwalls, retaining walls, painting structural steel, expansion joints, bridge bearings, riprap, concrete curb, pavement markings, guardrail, signing, and other miscellaneous work.

Project Length Totals

17.06 32.25

For Parking Areas, Lane Miles is calculated as SQFT/1 lft (nominal) lane

Parking Roadway / Parking Area / Other Stations / SQFT Linear Route Lane

Sthedule Area Feet Miles Miles

A □ GWMP SB; 1-495 to NPS HQ 10155 To 19700 9,545 1.81 3.62

A □ GWMP NB; 1-495 to NPS HQ 60218 To 69700 9,482 1.80 3.60

B □ GWMP SB; NPS HQ to Rte. 123 19700 To 26200 6,500 1.23 2.46

B □ GWMP NB; NPS HQ to Rte. 123 69700 To 76300 6,600 1.25 2.50

C □ GWMP SB; Rte. 123 to Pimmit Run Br. 26200 To 33633 7,433 1.41 2.82

C □ GWMP NB; Rte. 123 to Pimmit Run Br. 76300 To 83645 7,345 1.39 2.78

D □ GWMP SB; Pimmit Run Br. to 33633 To 40500 6,867 1.30 2.60 Donaldson Run Br.

D □ GWMP NB; Pimmit Run Br. to 83645 To 90500 6,855 1.30 2.60 Donaldson Run Br.

E □ GWMP SB; Donaldson Run Br. to 40500 To 46300 5,800 1.10 2.20 Windy Run Br.

E □ GWMP NB; Donaldson Run Br. to 90500 To 96300 5,800 1.10 2.20 Windy Run Br.

F □ GWMP SB; Windy Run Br. to 46300 To 50200 3,900 0.74 1.48 Spout Run Br.

F □ GWMP NB; Windy Run Br. to 96300 To 100320 4,020 0.76 1.52 Spout Run Br.

B □ CIA Overpass Ramp D 5000 To 5934.18 934 0.18 0.18

B □ CIA Overpass Ramp E 1004 To 2034.18 1,030 0.20 0.20

B □ CIA Overpass Ramp F 10005 To 12188.6 2,184 0.41 0.41

B □ CIA Overpass Ramp G 30005 To 31407.22 1,402 0.27 0.27

C □ Rte. 123 Ramp A 1000 To 1767.66 768 0.15 0.15

C □ Rte. 123 Ramp B 2000 To 3106.24 1,106 0.21 0.21

C □ Rte. 123 Ramp C 1000 To 1948.7 949 0.18 0.18

C □ Rte. 123 Loop A 500 To 1310.85 811 0.15 0.15

C □ Rte. 123 Loop B 10000 To 10622.58 623 0.12 0.12

Table of Contents

Solicitation/Contract Form (SF-1442 ......................................................................... 1 through 3

PART 1. INSTRUCTIONS TO OFFERORS

A. General ........................................................................................................................... 1-A-1

B. Procurement Process ...................................................................................................... 1-B-1 C. Proposal Requirements ................................................................................................... 1-C-1

D. Government Furnished Information ............................................................................... 1-D-1

PART 2. CONTRACT TERMS AND CONDITIONS

H. Special Terms and Conditions ........................................................................................ 2-H-1 I. Contract Clauses ...............................................................................................................2-I-1

Corporate Certificate

PART 3. WAGE DETERMINATION

J. Minimum Wage Schedule ............................................................................................... 3-J-1

PART 4. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS

K. Representations and Certifications ................................................................................. 4-K-1

L. Instructions, Conditions, and Notices to Offerors or Respondents ................................ 4-L-1

PART 5. SPECIAL CONTRACT REQUIREMENTS

Division 100. General Requirements ................................................................................... 5-A-2

Section 101. Terms, Format, and Definitions ............................................................. 5-A-3

Section 102. Bid, Award, and Execution of Contract ................................................. 5-A-5

Section 103. Scope of Work ..................................................................................... 5-A-10 Section 104. Control of Work ................................................................................... 5-A-11

Section 106. Acceptance of Work ............................................................................ 5-A-12

Section 107. Legal Relations and Responsibility to the Public ................................ 5-A-13

Section 108. Prosecution and Progress ..................................................................... 5-A-16 Section 109. Measurement and Payment .................................................................. 5-A-17

Division 110. Design Criteria ............................................................................................... 5-B-1

Section 111. Roadway and Bridge Design ................................................................. 5-B-2

Division 120. Submittals and Reviews ................................................................................ 5-C-1 Section 121. Design Submittals and Reviews.............................................................. 5-C-2

Division 500. Project Requirements ..................................................................................... 5-D-1

Section 150. General Project Requirements ................................................................ 5-D-2

Section 151. Mobilization ............................................................................................ 5-D-5 Section 152. Construction Survey and Staking............................................................ 5-D-6

Section 153. Contractor Quality Management............................................................. 5-D-7

Section 154. Contractor Sampling and Testing ......................................................... 5-D-13

Section 155. Design and Construction Schedule ....................................................... 5-D-15 Section 156. Public Traffic ........................................................................................ 5-D-29

Section 157. Soil Erosion and Sediment Control....................................................... 5-D-49

Divisions 200-700. Work Items and Material Requirements ............................................... 5-E-1

Appendix A: Preliminary Design Plans

Appendix B: Environmental Documents

Appendix C: Hydraulic Reports

Appendix D: Traffic Data and Reports

Appendix E: Bridge Inspection Reports

Appendix F: As-built Plans

Appendix G: Miscellaneous Guidelines and Standards

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

FEDERAL HIGHWAY ADMINISTRATION

EASTERN FEDERAL LANDS HIGHWAY DIVISION

QUANTUM PARK, 22001 LOUDOUN COUNTY PKWY

SUITE E2-3-300

693C73

ASHBURN VA 20147

SEE BLOCK 7

a. NAME

Shirley A. Anderson

b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS) eflhd.contracts@dot.gov

SEE BLOCK 10

x 12/18/2020

693C7321R000006

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

The proposed Design Build project for NP-GWMP 1(3), 2(5) is for the reconstruction of approximately 7.5 miles of the northern section of the George Washington Memorial

Parkway (GWMP) between Spout Run and the I-495/Capital Beltway, the reconfiguration of the existing roadway geometry at the Route 123 interchange to improve safety, and the rehabilitation of the Central Intelligence Agency (CIA) interchange in Fairfax and Arlington counties, Virginia. The GWMP from Spout Run to I-495 is a four-lane divided scenic parkway that also serves as a major commuter route between northern

Virginia and Washington, D.C., carrying over 70,000 vehicles per day. The GWMP also provides access to several NPS recreational and historic sites along the Parkway.

See other Government Furnished Documents

11. The Contractor shall begin performance

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

10 calendar days and complete it within ________________ ________________ calendar days after receiving

Part I, Subpart 1.B.5.b

04/20/2021

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________________

STANDARD FORM 1442 (Rev. 4-85)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

December 12, 2025

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Federal Highway Administration Eastern Federal Lands Highway Division ATTN: Construction Branch Quantum Park 22001 Loudoun County Parkway Suite E2-2-200 Ashburn, VA 20147

Federal Highway Administration Eastern Federal Lands Highway Division A/P Branch, AMZ-150 P.O. Box 25710 or E-MAIL

9-AMC-AMZ-EFLINVOICES@FAA.GOV

Oklahoma City, OK 73125

EFLHD-CO

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ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

3 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

693C7321R000006

The project consists of the reconstruction of approximately 7.5 miles of the northern section of the George Washington Memorial Parkway (GWMP) between Spout Run and the I-495/Capital Beltway, the reconfiguration of the existing roadway geometry at the Route 123 interchange to improve safety, and the rehabilitation of the Central

Intelligence Agency (CIA) interchange in Fairfax and Arlington counties, Virginia. The GWMP from

Spout Run to I-495 is a four-lane divided scenic parkway that also serves as a major commuter route between northern Virginia and Washington, D.C., carrying over 70,000 vehicles per day. The

GWMP also provides access to several NPS recreational and historic sites along the Parkway.

Schedule A

Schedule B (Option 1)

Schedule C (Option 2)

Schedule D (Option 3)

Schedule E (Option 4)

Schedule F (Option 5)

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

1-A-1

PART 1. INSTRUCTIONS TO OFFERORS

1. A. GENERAL

1.A.1 General Information

This Request for Proposals (RFP) is issued by the Federal Highway Administration, Eastern Federal Lands Highway Division (EFLHD), in cooperation with the National Park Service (NPS) to solicit competitive proposals for a design-build contract for George Washington Memorial Parkway: North Section Rehabilitation, Project No. NP-GWMP 1(3), 2(5). This RFP is issued as a design-build selection process. Those Offerors selected are invited to submit Proposals to design and build the Project according to the requirements and procedures contained in this RFP.

Selected Offerors are those firms/teams who were notified in writing by EFLHD inviting them to participate in the selection process.

Offerors are directed to FAR Subpart 9.5 and must describe any actual, apparent, or potential organizational conflict of interest if awarded the contract. Offerors shall also describe any action(s) it has taken or proposes to take to avoid or mitigate any conflict, and shall set forth any other information that the Offeror believes would be helpful to the Contracting Officer in analyzing the situation.

The Offerors invited to submit proposals are as follows:

1. *******

2. *******

3. *******

1.A.2 Description of Project

The project consists of the reconstruction of approximately 7.5 miles of the northern section of the George Washington Memorial Parkway (GWMP) between Spout Run and the I-495/Capital Beltway, the reconfiguration of the existing roadway geometry at the Route 123 interchange to improve safety, and the rehabilitation of the Central Intelligence Agency (CIA) interchange in Fairfax and Arlington counties, Virginia.

The GWMP from Spout Run to I-495 is a four-lane divided scenic parkway that also serves as a major commuter route between northern Virginia and Washington, D.C., carrying over 70,000 vehicles per day. The GWMP also provides access to several NPS recreational and historic sites along the Parkway. The north section of GWMP was listed in the National Register of Historic Places (NRHP) in 1995 for commemoration of George Washington, engineering design, and landscape architecture. The NPS issued a Finding of No Significant Impact (FONSI) for National Environmental Protection Act (NEPA) compliance in November 2018. In addition, the GWMP and Virginia Department of Historic Resources (VDHR) signed a Programmatic Agreement (PA) under Section 106 of the National Historic Preservation Act, which identifies mitigation measures to address the adverse effect. The project design and construction will need to adhere to the conditions and mitigation measures outlined in the FONSI and the PA for protecting the environment and landscape, preserving the historic character of the GWMP and meeting the Secretary of Interior’s Standards for Treatment of Historic Properties per 36 CFR part 68. The design will be subject to review by the VDHR and other consulting parties.

1-A-2

The work is split into bid schedules as follows (also see Location Map in Appendix A):

Schedule A:

The base contract for the design and reconstruction of approximately 1.8 miles of the northbound and southbound GWMP from I-495 to the NPS Headquarters entrance. The work also includes the rehabilitation of Dead Run Bridge and Turkey Run Bridge.

In addition to the base contract, additional work may be added in the form of contract options (see FAR Clause 52.217-4 and 52.217-5). These contract options are for the design and construction of the following:

Option 1 (Schedule B):

The reconstruction of approximately 1.2 miles of the northbound and southbound GWMP from the NPS Headquarters entrance to north of Route 123 Interchange (not including the interchange). The work also includes of the rehabilitation of the CIA Interchange.

Option 2 (Schedule C):

The reconstruction of approximately 1.4 miles of the northbound and southbound GWMP from north of the Route 123 Interchange to the north end of Pimmit Run Bridge, including the reconfiguration of the Route 123 Interchange. The work also includes of the substructure rehabilitation of the Route 123 Overpass.

Option 3 (Schedule D):

The reconstruction of approximately 1.3 miles of the northbound and southbound GWMP from the north end of Pimmit Run Bridge to the south end of Donaldson Run Bridge. The work also includes the rehabilitation of Pimmit Run Bridge, Glebe Road Bridge, Gulf Branch Bridge, and Donaldson Run Bridge.

Option 4 (Schedule E):

The reconstruction of approximately 1.1 miles of the northbound and southbound GWMP from the south end of Donaldson Run Bridge to the north end of Windy Run Bridge.

Option 5 (Schedule F):

The reconstruction of approximately 0.7 miles of the northbound and southbound GWMP from the north end of Windy Run Bridge to the Spout Run Parkway. The work also includes the rehabilitation of the Windy Run Bridge, Spout Run Arch Bridge and Spout Run Bridge.

1-A-3

The base contract and all options for the project include, but is not limited to:

(a) Design and construction of roadway pavement and concrete curbs;

(b) Design and construction of acceleration and deceleration lane extensions or realignments;

(c) Design and installation of all drainage inlets, storm drain systems, and culverts;

(d) Design and installation of drainage outfall repair and stabilization;

(e) Design and installation of stormwater management (SWM) features;

(f) Acquiring approval of the Erosion and Sediment Control Plan and the SWM Plan and coverage under the General VPDES Permit for Discharges of Stormwater from Construction Activities (VAR10) per the Virginia Department of Environmental Quality (VDEQ) and any other environmental permits;

(g) Design and installation of scour countermeasures for bridged waterways;

(h) Design and construction of sample stone-faced guardwalls with concrete core wall to replicate existing historic stone guardwalls;

(i) Replacement of designated existing historic stone guardwalls, steel guardrail, and concrete bridge median barriers with either concrete-core guardwall with stone facing or median steel-backed timber guardrail in accordance with Government approved sample;

(j) Design and installation of bridge expansion joints;

(k) Design and installation of falsework to repair pier caps and abutment walls (near bearings);

(l) Painting structural steel and railing (including containment system), and refurbishing bearings;

(m) In-depth inspection to identify required concrete repairs;

(n) Design and construction of concrete repairs;

(o) Design and placement of deck overlay;

(p) Design, replacement and retrofitting bearings;

(q) Design and repairing undermining at abutments footings;

(r) Repairing or removing and resetting the existing historic stone guardwalls designated to remain as necessary to construct the project;

(s) Design and installation of traffic safety countermeasures;

(t) Design and installation of utilities, including conduit, manholes, pull boxes, and related infrastructure for future fiber-optic intelligent transportation system (ITS) lines;

(u) Design and installation of traffic signal systems;

(v) Design and coordination with the Virginia Department of Transportation (VDOT) to obtain final approval of the Interchange Modification Report (IMR) for the proposed reconfiguration of the Route 123 Interchange;

(w) Traffic modeling, analysis, and coordination with VDOT, District Department of Transportation (DDOT), Maryland State Highway Administration (MDSHA), Fairfax and Arlington Counties,

(x) Survey and mapping, including cadastral for the VA-123 Interchange;

(y) Utility designation, location, and mapping, and other utility investigations including test holes where needed;

(z) Inspection of culverts and inlets proposed to remain in place;

(aa) Utility relocations and adjustments, and coordination with local utility owners for the timely completion of utility work;

(bb) Maintaining utilities throughout construction;

1-A-4

(cc) Development and implementation of a Transportation Management Plan (TMP) that defines construction sequencing, areas of disturbance, and operational impacts to normal traffic flow;

(dd) Design and implementation of temporary traffic control plans;

(ee) Development and implementation of a Quality Management Program;

(ff) Overall project management, including coordination with NPS, VDOT, VDEQ, DDOT, MDSHA, Fairfax and Arlington Counties, Turner Fairbank Highway Research Center (TFHRC), the CIA, and the surrounding public communities and commuters;

(gg) Provide renderings and other materials for NPS coordination with the Signatories of Section 106 Programmatic Agreement;

(hh) Coordination with biological and archeological monitors in order to avoid or minimize impacts to resources per the FONSI and PA, including the Archeological Resource Protection Plan; and

(ii) Preparation of temporary construction easements.

The proposed project limits are within existing NPS right-of-way. The design and construction cost for this base contract plus all options is estimated to be more than $100,000,000. There will be five options that EFLHD has the right to exercise. These options, at this time, are “Subject to the Availability of Funding”. EFLHD has the right to exercise awarding any of these options within 12 months after the base contract Notice to Proceed.

Additional utilities design and construction requirements are as follows:

Coordinate with all utility owners for relocation of their utilities impacted by the Project. The Contractor will be responsible for all the utilities relocation, design, and construction. In addition, the Contractor is responsible for installing conduit, manholes, pull boxes, and related infrastructure for future fiber-optic ITS lines along one side of the entire length of the road.

The Contractor will be required to obtain any and all utility permits prior to any design and construction relocations.

1.A.3 Definitions

FAR Clause 52.202-1 and Subsection 101.04, Definitions, is supplemented as follows:

Amendment -- Written or graphic instructions issued which correct or change the RFP or the contract documents.

Bid -- Response to the solicitation that, if accepted, would bind the Offeror to perform the resultant contract.

Offer -- Same as Bid.

Proposal -- Same as Bid.

Request for Proposal -- The document prepared by the Government specifying and describing the Government’s objectives and the procedures to be followed in preparing and submitting of a proposal and awarding a contract.

1-A-5

Solicitation -- Same as Request for Proposal.

1.A.4 Description of Work Responsibilities

Contractor Responsibilities -- The Contractor shall be responsible for all work as described in these RFP documents. The scope of work includes: design; construction; maintenance during construction; project management; project scheduling; quality control/quality assurance for design, and quality control for construction; materials sampling and testing; obtaining permits (see Section 107); utilities relocations, adjustments, design or coordination for relocation, and utility service re-installment to impacted properties; maintenance of traffic; coordination with other design and construction activities within or adjacent to the project; public involvement, coordination and communication with NPS; developing and maintaining a project website to be updated weekly with information for the public concerning work progress, lane closures and other information important to the public, and file sharing and distribution for reviews and comment with stakeholders; and coordination with other governmental agencies and entities including federal, state, local governments, and private property owners impacted by the construction.

The Contractor’s Design Field Representative must be on-site during construction to ensure that the approved design is fully implemented by the construction crew in the field.

FHWA/EFLHD Responsibilities -- EFLHD is the representative for the owners. EFLHD will perform management, design, and construction oversight activities of the Contractor’s operations and end products to satisfy the owners and the stakeholders that the Contractor meets the contract requirements. Included in the oversight activities will be design reviews and oversight of construction operations including verification testing activities, quality assurance, construction acceptance, maintenance of traffic during construction, and environmental compliance as outlined in this RFP.

NPS Responsibilities -- The NPS is the property owner and has final acceptance responsibilities.

The NPS will provide input to EFLHD to assure that the project design and construction conforms to the character of George Washington Memorial Parkway. The NPS will participate in the plan and document reviews, provide applicable written comments, participate in site visits during design and construction and participate in final inspection. The NPS will provide input and ongoing technical assistance to EFLHD during all stages of the project and ensure the project complies with programmatic, regional and national guidelines, policies and standards.

The NPS will coordinate with consulting parties listed in the PA.

1.A.5 Procurement Schedule

The following preliminary milestone dates have been identified. This schedule is subject to change at any time by EFLHD.

RFP; February 2021 Issue RFP to Offerors.

RFP + 2 weeks Pre-Proposal Conference to be held virtually (via Microsoft

Teams).

1-A-6

RFP + 2 weeks Site Visit with NPS and EFLHD, and Offerors.

RFP + 5 weeks Deadline for questions on the RFP.

RFP + 8 weeks Initial Technical Proposals DUE by 2:00 pm.

RFP + 12 weeks Evaluation Panel Review of Initial Technical Proposals.

RFP + 13 weeks Oral Presentations/Discussions to be held virtually (via

Microsoft Teams).

RFP + 16 weeks Best and Final Technical and Cost Proposals DUE by 2:00 pm.

RFP + 20 weeks Evaluation Panel review of the Final Technical Proposals.

RFP + 24 weeks Best Value recommendation to the Selection Official.

RFP + 26 weeks Award of Contract to one Offeror, Notification and

Debriefing to Unsuccessful Offerors.

RFP + 30 weeks Notice to Proceed (NTP) issued.

Pre-Proposal Conference (Virtual)

Date: Tuesday, March 9, 2021 from 9:00 am and 11:00 am EST.

Site Visit

Date: Wednesday, March 10, 2021 from 8:00 am and 4:00 pm EST.

In consideration of the COVID-19 disease and the limitations on the sizes of public gatherings, Design-Build Contractors are limited to two (2) attendees. In addition, the EFLHD will establish order of the Offerors’ site visit by random selection and will provide the start times to the short-listed Offerors with the issuance of the final RFP.

Participants will meet at the assigned times at the GWMP Maintenance Facility at 2700 George Washington Memorial Parkway, Arlington, Virginia 22202. Participants are required to have work boots, knee pads, hard hats, vests, masks and flash lights and should be aware of hazardous site conditions. In addition, participants are required to understand the local and CDC guidance on the management of COVID-19 disease, and practice social distancing.

Names, title, telephone numbers, and e-mail addresses are required for each attendee.

Send request and information to EFLHD.contracts@dot.gov with a Subject Heading of ‘GWMP 1(3) 2(5): North Section Rehabilitation, Phase II Site Visit’. Requests must be received no later than March 2, 2021, 2:00 p.m. EST. Site visit point of contact is not available for answering any questions.

mailto:EFLHD.contracts@dot.gov

1-A-7

1.A.6 Stipulated Fee

A stipulated fee will be awarded to each Offeror, which provides a technically acceptable, but unsuccessful, proposal. If no contract award is made, all technically acceptable Offerors will receive the stipulated fee. The amount of the fee will be $100,000.00 and will be provided to each such Offeror within 90 days after award of the contract or decision not to award.

In consideration of its agreement to pay said stipulated fee, EFLHD reserves the right to use any ideas or information contained in a proposal in connection with any contract awarded for the Project, or in connection with a subsequent procurement, without any obligation to pay any additional compensation to the unsuccessful Offeror.

1.A.7 Organization of Request for Proposals

This RFP is divided into five parts:

(a) Part 1 provides Instructions to the Offeror.

(b) Part 2 contains Contract Clauses and Conditions.

(c) Part 3 contains the Wage Determination for on-site work.

(d) Part 4 contains the Representations, Certifications and Other Statements to be filled out by the Offeror.

(e) Part 5 contains the Special Contract Requirements (SCR’s).

The SCR’s provide specific amendments and supplements to the Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects, FP-14. Refer to Section 101 of the SCRs for a further description of Part 5.

1.A.8 Offeror Site Visits

In addition to the site visit scheduled in Subsection 1.A.5, an Offeror may visit the project during the proposal phase to conduct other investigations or studies.

The Offeror must comply with all permit requirements, and obtain approval from EFLHD and NPS. At a minimum, provide a plan of access to conduct investigations and studies, a restoration plan to restore all disturbed areas back to original condition, a traffic control plan for any survey investigation in public rights of way, and dates and hours of work. Submit copies of all signed letters of permission, construction licenses, or Rights of Entry to the Government.

In accordance with FAR Clause 52.236-3, Site Investigation and Conditions Affecting the Work, the Offeror acknowledges that it has taken reasonable steps necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions, which can affect the work or its cost.

1-B-1

1.B. PROCUREMENT PROCESS

1.B.1 Procurement

1.B.1.a Method of Procurement

EFLHD is seeking Phase Two Technical and Price Proposals to design and construct the project in accordance with the two-phased selection process as prescribed in FAR 36.3. Only those Offerors who have been selected in Phase One will be eligible to submit Phase Two proposals.

The Phase Two process includes a pre-proposal conference/site visit, followed by a Technical & Price Proposal submittal, and finally a determination of award. EFLHD will award the contract (if at all) to the responsive Offeror determined to provide the “Best Value” to the Government.

EFLHD intends to award a fixed price contract The Government reserves the right to conduct discussions if deemed necessary. The Government further reserves the right to reject any or all offers if such action is in the Government's best interest. Each offeror shall submit an offer that fully addresses the evaluation factors contained in this solicitation and complies with the preparation and submission instructions contained in this solicitation.

1.B.1.b Examination of RFP Documents

Electronic copies of the RFP (including Government Preliminary Design Plans and other documents) and the information called out in Section 1.D will be available to each short-listed Offeror. The Offeror shall be solely responsible for examining the RFP documents, including all amendments issued, and for informing itself with respect to any conditions that may in any way affect the amount or nature of the proposal, or the performance of the work. Failure of the Offeror to so examine and inform itself shall be its sole risk and no relief shall be provided by EFLHD for any error or omission committed by the Offeror.

1.B.1.c Interpretation of RFP Documents

The Offeror shall be responsible for reviewing the RFP documents and any subsequent amendments and for requesting clarification or interpretation of any material discrepancy, deficiency, ambiguity, error or omission, or of any provision which the Offeror otherwise fails to understand.

Any inquiries concerning interpretation of the contract documents must be in writing.

For procurement and technical related inquires, contact:

Ms. Shirley Anderson Contracting Officer Federal Highway Administration Eastern Federal Lands Highway Division 22001 Loudoun County Parkway, Bldg E-2 Ashburn, Virginia 20147 Phone: 703-948-1407 Fax: 571-434-1551 E-mail: EFLHD.contracts@dot.gov

If EFLHD determines, in its sole and absolute discretion, that such interpretation or clarification mailto:EFLHD.contracts@dot.gov

1-B-2 requires a change in the RFP documents, EFLHD will prepare and issue an amendment. EFLHD will not be bound by, and the Offeror shall not rely on, any oral communication regarding the RFP documents, and shall not rely on any communication except written communications as described in the RFP documents. If the Offeror has meetings or discussions with other agencies or entities during the procurement phase, the Offeror shall be responsible for verifying this information with EFLHD.

1.B.1.d Receipt of RFP Documents and Other Notices

The Offeror shall specify the addressee(s) that EFLHD will send the communications concerning any contract notices or contract amendments. Failure to so notify EFLHD of addressee(s) may result in the Offeror failing to receive amendments or other important communications from

EFLHD.

1.B.1.e Addendums

EFLHD reserves the right to revise the RFP documents any time before PROPOSAL DUE DATE. Such revisions, if any, will be announced by amendments to the RFP documents.

Copies of such amendments will be furnished to all Offerors.

If any amendments significantly affect this RFP, as determined by EFLHD, a new PROPOSAL DUE DATE may be set. The announcement of such new date will be included in the amendments.

The Offeror shall acknowledge receipt of all amendments in accordance with FAR Clause 52.215-1, Instructions to Offerors-Competitive Acquisitions.

1.B.1.f Changes and Exceptions to the RFP Requirements

Offerors are encouraged to submit recommendations for changes to the RFP documents. Offerors shall submit the recommendations or questions any time up to three weeks prior to the initial PROPOSAL DUE DATE. The Offeror shall fully explain the recommended change and the benefits to the Government associated with the recommendation being proposed.

If the Offeror wishes to submit such a recommendation, it shall be submitted directly to Ms.

Shirley Anderson at the address specified in RFP Subsection 1.B.1.c. Only written recommendations will be considered. If the recommended change is accepted, EFLHD will issue an amendment to the RFP to all Offerors. If the Offeror deems the information proprietary, the questions/recommendations must be marked clearly so as to not inadvertently be shared with other Offerors through an Amendment.

If the recommended change is not accepted, EFLHD will so notify the Offeror who recommended the change. No further action will be taken. All information contained in recommended changes not accepted will be held in strict confidence.

1.B.1.g Submission of Proposals

Each proposal submitted shall be delivered to EFLHD in sealed envelopes/boxes clearly addressed and identified for “Project No. NP-GWMP 1(3) 2(5) North Section Rehabilitation”.

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The Price Proposal shall also be in a sealed envelope and clearly labeled. See Section 1.C for format requirements and number of copies required.

Submit all proposals so that they will arrive at EFLHD’s office at 22001 Loudoun County Parkway, Bldg E-2, Ashburn, Virginia, 20147, on the due date as specified in Section 1.A.5.

Proposals shall be sent directly to the attention of Ms. Shirley Anderson. It is the Offeror’s sole responsibility to see that its proposal is received. Proposals received after the time due will be rejected without consideration or further evaluation. In addition, it is the Offeror’s responsibility to ensure all requirements of the Technical Proposal for the RFP are included.

1.B.2 Pre-Proposal Conference/Site Visit

A Pre-Proposal Conference will be held virtually (via Microsoft Teams) on the date listed in Section 1.A.5. The purpose of the conference is to explain or clarify the project specifications and requirements. Offerors are to submit written questions to the address or e-mail listed in Subsection 1.B.1.c. Remarks and explanations at the conference shall not qualify the terms of the solicitation and the specifications remain unchanged unless the solicitation is amended in writing.

A site visit will be held on the date listed in Section 1.A.5. The Offerors will have the chance to walk through the project with opportunities to stop and examine most sites. Government personnel will be available to clarify requirements at key sites and answer questions. A written record of the conference will be furnished to all Offerors.

All questions must be received no later than April 2, 2021, 2:00 p.m. EST.

EFLHD will coordinate the project site visit. See Section 1.A.5.

1.B.3 Evaluation and Selection Procedure Steps

EFLHD will use a Best Value Selection procedure as described in Subsection 1.B.5.

The selection procedure will involve the following major steps:

(a) EFLHD receives initial Technical Proposals.

(b) Selection Committee begins reviewing the initial Technical Proposals.

(c) Oral presentations/discussions on the initial Technical Proposals.

(d) EFLHD receives the Best and Final Technical and Cost Proposals.

(e) Final Technical Proposals are evaluated by the Selection Committee in accordance with the technical evaluation factors in subsections 1.B.4.b.

(f) Relationship of technical versus price evaluated per Section 1.B.5, with the overall proposal providing the best value to EFLHD forwarded to the Selection Official.

(g) Contracting Officer makes determination of award.

1.B.4 Oral Presentations/Discussions

1.B.4.a General

All responsive Offerors will be given the chance to make formal oral presentations on their

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Technical Proposals. In consideration to COVID-19 disease, the oral presentations will be held virtually via Microsoft Teams.

The purpose of the oral presentations is to afford the Offerors an opportunity to highlight the significant aspects of their written Technical Proposals, and to orally communicate their understanding of the RFP. Oral presentations shall not be used to fill in missing or incomplete information that was required in the written proposals. Topics or issues not addressed in the written proposal shall not be discussed during the oral presentations. Offerors shall not include any price or price information in their oral presentations. The selection committee will use the information gained from the oral presentations to supplement the written proposals in the evaluation of the Technical Proposals. If an Offeror chooses not to participate in the oral presentations, then the technical score will be based solely on the written proposal.

1.B.4.b Procedures

The oral presentation of the Technical Proposal may be made by one or more representatives of an Offeror’s team. Suggested representatives include the Key Personnel and/or other specialists who are knowledgeable about their specialty areas and who will be directly involved with this project. Presenters may use visual aids to illustrate key points and supporting information. Eight complete copies of all visuals used in oral presentations shall be provided to the selection committee prior to the presentation. It is anticipated that the oral presentations and discussions will last approximately ninety minutes; however, the selection committee will ultimately determine when to terminate the presentations.

Upon conclusion of the presentation, the presenters will be asked to recess by signing out of Microsoft Teams meeting for approximately 15 minutes. At this time, the selection committee may develop clarification questions on the presentation. After the recess, the presenters will be invited back to answer questions and conduct discussions. Offerors will be permitted to ask questions of the selection committee. Responses to questions will be documented via an Amendment and considered as part of the technical proposal.

1.B.4.c Order of Presentations

EFLHD will establish the order of the Offerors’ presentations by random selection. EFLHD will establish the date and time for oral presentations approximately 10 days following submission of the RFP.

Offerors will be given a minimum of seven (7)-calendar days advance notice of the date and time of their scheduled presentations by telephone and e-mail. Once established, the date and time block for an Offeror’s presentation will be firm and will not be revised. Failure to appear at the designated time will result in an Offeror’s forfeiture of the opportunity to make an oral presentation. The oral presentations will be held virtually via Microsoft Teams.

1.B.5 Proposal Submittal

1.B.5.a Review of Technical Proposal

EFLHD will use the evaluation criteria shown in 1.C.5 in assigning a numerical technical rating

1-B-5 for each Offeror. The main categories of the technical proposal and maximum scores for each category are listed below:

• Technical Approach to Design and Construction. Maximum Score = 400.

• Project Management Plan/ Project Controls/ Coordination. Maximum Score = 300.

• Aesthetics/Workmanship. Maximum Score = 300.

1.B.5.b Review of Price Proposal

The Price Proposal will include the Contract Bid Price total from Price Form 01, Subsection

109.06 of the Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects FP-14. Price Form 01 is available electronically. The Offeror shall submit prices for each Lump Sum Bid Item, unit prices and quantities for each Statistically Accepted Bid Item, and unit prices for each Contingent Fee Bid Item as described in Section 109. The final completion of the project cannot exceed beyond December 12, 2025. Liquidated damages will be assessed for work required beyond that date.

The price used for evaluation purposes will be the Contract Bid Price as shown on Price Form

01. The Government may reject a proposal if the prices shown are materially unbalanced between line items or sub-line items. A price proposal is materially unbalanced when it is based on prices significantly less than the cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the price proposal will result in the overall best value to the Government, or if it is so unbalanced as to be tantamount to allowing an advance payment.

See Subsection 1.C.3 for the required documents to be submitted with the Price Proposal.

The price provided will not be disclosed to individual technical evaluators prior to completion of technical evaluation.

1.B.6 Best Value Determination

The Government will select the offer that represents the best value to the Government by using the trade-off process described in FAR Part 15. This process permits tradeoffs between price and technical (“noncost”) factors and allows the Government to accept other than the lowest priced offer. The award decision will be based on a comparative analysis and an integrated assessment of proposals against all source selection criteria in the solicitation.

The Government is concerned with striking the most advantageous balance between technical merit (“quality”) and cost to the Government (i.e., the price). The degree of importance of price could become greater depending upon the equality of the technical proposals. If competing technical proposals are determined to be essentially equal, price could become the controlling factor.

All evaluation factors other than price, when combined, are approximately equal to price.

1.B.7 Award

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The Selection Official will select for contract award the proposal which offers the best value to the Government.

The technical proposal will be incorporated into the contract by reference and the Contractor shall be bound by its contents.

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1.C. PROPOSAL REQUIREMENTS

1.C.1 Organization of Proposal

The proposal submittal to EFLHD shall include the following:

a) Cover Letter

b) Executive Summary

c) Technical Proposal containing:

1. Technical Approach to Design and Construction

2. Project Management /Project Controls/Coordination

3. Aesthetics/Workmanship/NEPA and Section 106 Compliance

d) Price Proposal

The proposal shall include the Offeror's complete technical response to this RFP and contain all required supporting documentation. All items shall be organized, clearly indexed, and easily identified by EFLHD. Submit the package to Ms. Shirley Anderson at the address shown in RFP Subsection 1.B.1.c. The Offeror shall submit one (1) copy of the Cover Letter, eight (8) copies of the Executive Summary, and eight (8) copies of the Technical Proposal. Please submit 1 copy of only the Technical Proposal via CD Rom.

One (1) copy of the Price Proposal will be due on the date listed in section 1.A.5. The Price Proposal shall be in a sealed envelope clearly labeled.

Only the Technical Proposals and the Price Proposals will be evaluated during the Best Value Determination (Subsection 1.B.6). The Cover Letter and Executive Summary will not be scored.

In accordance with the disclosure agreement the contents of the proposals and all discussions regarding proposals will not be revealed.

1.C.2 Executive Summary

The Offeror shall submit an Executive Summary that is to be written in a non-technical style and shall contain sufficient information to familiarize EFLHD personnel with the Offeror's project approach and its ability to satisfy the requirements of the project. The Executive Summary is not to contain any pricing information. The Executive Summary shall be limited to a maximum of three (3) pages of text.

At a minimum, the Executive Summary shall include the following:

(a) A description of the major components of the project.

(b) A summary of the Offeror’s Management/Project Control plan.

(c) A summary of the Offeror’s Technical Approach to the project.

(d) A summary of the Offeror’s team, identifying major participants and describing their roles in the project. Include a summary of key personnel to be assigned to the project.

Verify that major participants and key personnel have not changed from that submitted with the Phase One Request for Qualifications (RFQ). Extra consideration will be given to teams willing to co-locate near the project area.

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In cases where the Executive Summary conflicts with the Technical Proposal, the Technical Proposal shall govern.

1.C.4 Price Proposal

All price information including contract form SF 1442; Representations, Certifications and Other Statements of Offerors; Price Forms 01 through 07; and the Offeror developed Forms PP01, through PP07 shall be sealed in a separate package and be clearly marked “PRICE PROPOSAL.” Include in the Price Proposal the anticipated amounts of the monthly progress payments for the entire contract.

The price to be used for the price proposal evaluation will be the Contract Bid Price as shown on Price Form 01. In the case of multiplication errors, the Bid Amount will be based on the Unit Price bid. In the case of addition errors, the Bid Amount will be based on the individual Line Items.

Contract form SF 1442 shall be executed by an authorized representative of the Offeror.

The Offeror shall provide appropriate evidence of authority (such as an authenticated resolution of its governing body and certificates of incumbency or powers of attorney) of the person signing the proposal to bind the Offeror to each proposal should it be accepted by the EFLHD.

The Offeror shall complete form SF 1442 entirely and the Bid Guarantee shall conform to bonding requirements contained in Section 102.

The Offeror shall submit a Subcontracting Plan meeting the requirements of Section 108.02 of the RFP.

1.C.5 Technical Proposal

The information submitted in the proposal will be evaluated by the selection committee using the criteria shown below.

The proposal shall contain clearly written material that is legible and complete. Offerors should not include standard manuals in this proposal. Approach and discussion information should be concise and specific to this project. All drawings should demonstrate a clear understanding of the RFP and enable the selection committee to easily evaluate the capabilities of the Offeror for the work on this project. The proposal shall consist of text, plus drawings, graphs, photographs, and tables as needed to clearly describe the Offeror's approach to the work.

The technical solutions shall be organized into the following major sections and shall provide proposed solutions, analyses, and other information necessary for the selection committee to be able to evaluate the Offeror’s reasoning and approach. The Offeror shall be responsible for fully addressing the information requested below. Failure to include any requested solution to the work items below will result in rejection of the proposal for being technically unacceptable:

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1.C.5.a Technical Approach to Design and Construction.

Total Maximum Score = 400.

Describe the approach to design and construction of the roadway elements, including but not limited to the pavement structure, bridge work, temporary and permanent traffic control minimizing impacts to the public…