Amendment 0004 - VA FLAP NPNWS 105(1).pdf

(x)

693C7320B000009 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

693C73

STERLING VA 20166-6511

21400 Ridgetop Circle

FHWA EASTERN FED LANDS DIVISION

Federal Highway Administration

693C73

STERLING VA 20166-6511

21400 RIDGETOP CIRCLE

FHWA EASTERN FED LANDS DIVISION

Federal Highway Administration

See Block 1403/19/20200004

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

02/05/2020

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Project VA FLAP NPNWS 105(1)

The purpose of this Amendment is to:

1) Provide a summary of responses to questions/clarifications asked by potential bidders since the issuance of Amendment 0003.

2) Provide additional Special Contract Requirements (J-Pages) for Section 404 to clarify that payment for Bridge Deck Cover Depth Survey will be included in the pay item for

Contractor Sampling and Testing under Section 154.

The Bid Opening date of March 24, 2020, at 2:00 p.m. EST remains unchanged.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

TEL: EMAIL:

Amendment No. 0004

Amendment Info

U.S. DEPARTMENT OF TRANSPORTATION

FEDERAL HIGHWAY ADMINISTRATION

EASTERN FEDERAL LANDS HIGHWAY DIVISION

Amendment No. 0004 Project VA FLAP NPNWS 105(1)

Ft. Eustis Blvd Bridge Replacement Solicitation: 693C73-20-B-000009

The purpose of this Amendment is to:

1) Provide a summary of responses to questions/clarifications asked by potential bidders since the issuance of Amendment 003.

2) Provide additional Special Contract Requirements (J-Pages) for Section 404 to clarify that payment for Bridge Deck Cover Depth Survey will be included in the pay item for Contractor Sampling and Testing under Section 154.

The Bid Opening date of March 24, 2020, at 2:00 p.m. EST remains unchanged.

Amendment No. 004

Questions/Clarifications

Questions / Clarifications

The following questions and issues were submitted to EFLHD. The Government response or clarification is provided. Due to the repetitive nature of several questions and issues, the wording of the questions may have been revised and some questions have not been included. The Government’s direct response to the sender may also have been updated below for better clarity.

1. Can you please advise where in the plans, the work for bid item 62534-0000 NS BRIDGE SUPERSTRUCTURE ELASTIC INCLUSION 20" is located.

Response: This pay item is for the EPS material shown on sheets R19 and R26 that is installed behind the backwall. The VDOT SPECIAL PROVISION FOR ELASTIC INCLUSION Expanded Polystyrene (EPS), SQ404-000100-00 is the special provision that applies to this work. See Amendment 0002, Question 54 for further information.

2. Section 153-Contractor Quality Control, does not specify if a Full-time QCM or Part-time QCM is required for this project. Should we assume a Full-time QCM is required?

Response: Yes, assume a full time QCM is required. In accordance with 153.02(a), conform to the requirements of a full time QCM if not specified.

3. The bid form re issued with addendum #1 is missing the signature line, total line, and page B-7 from the original bid form. Please Advise.

Response: The Bid Schedule (Sheets B-1 to B-6) issued with Amendment #2 is the most recent and should be used. B-7 is unchanged from the original solicitation.

4. We are in the receipt of Amendment 003 moving the bid date to March 25th 2020. Is the Federal Highway Administration considering extending the due date considering COVID-19 virus concerns?

Response: The new date is Tuesday, March 24, 2020 (not March 25), and is not expected to change.

5. No mention is made in the plans or specifications regarding a cover depth survey for the bridge deck.

VDOT specifications require it. Will a Cover Depth Survey be required for the bridge deck? If so can a pay item be added to compensate for it?

Response: Use VDOT Specifications for bridge deck cover survey. The survey will be paid under the lump sum pay item in Section 154. A Special Contract Requirement will be added in an amendment to modify the measurement and payment described in 404.08.

6. Mechanical splices are called for at the abutments on sheets R13 and R21, however no mechanical splices are shown on the pier bents. Are the Bents Eastbound and Westbound sides supposed to be tied in similar to the abutments or are the independent elements? If tied in, please clarify if it is similar to the abutments. If independent please show a construction joint detail or otherwise as required for the contact surface or gap between bents.

Response: Abutments A and B are designed as single units that require mechanical splices.

Eastbound/Westbound bent caps are designed as independent units and do not require mechanical splices. A 1” gap is shown on sheet R10.

7. Regarding Item 64038-0000 NS PREBORING PILE (14" PRESTR. CONC. PILE), we have contacted all of the industry experts in drilling and they have stated the following:

1. The new age drilling machines do not allow for drilling through timber pile at a batter.

2. In the past, older machines from the 1950’s were able to perform this, however it was dangerous and these machines no longer exist.

3. It is not possible to drill through timber pile at a batter, this design is un-constructible.

Is EFLHD willing to make an exception to allow the contractor to extract any existing timber pile in conflict? Or is the contractor allowed to adjust the pile spacing to avoid conflicts with existing pile? Or may the contractor use 24” plumb pile in place of the 14” battered pile?

Response: As previously answered, extraction of timber pile at Abutment A is not allowed due to Dam embankment restrictions. The contractor may propose pile extraction at Abutment B, but any proposed design change will have to be evaluated by the CO. The Contractor awarded the project shall follow the contract unless a value engineering or other alternative is submitted and approved.

8. With regards to the Fort Eustis Bridge Replacement Project can you please clarify the following issues:

1. Spec section 104.01 states that the authority of the Contracting Officer (CO) includes inspectors, and the Authority of Inspectors is further defined in Article 104.02. This appears to mean that the CO will be responsible for providing inspection of the project, please advise if my understanding is correct.

2. Spec section 153 “Contractor Quality Control” describes the requirements for the QCM, Inspectors and Testers. Is the Contractor responsible for providing all quality control including the QCM, Inspectors and testers or is all or any portion of the QC/Inspection & testing being provided by the CO as stated in article 104?

Please clarify who is responsible for QC/Inspection & Testing, specifically the Owner (CO) or the Contractor or some blend?

Response: Neither the CO or inspectors are responsible for Quality Control or for performing testing and/or inspection that is the responsibility of the Contractor. The Contractor’s responsibility for Quality Control and quality control inspections is as stated in Section 153. The CO and those inspectors that are delegated certain authorities of the CO fulfil only the role as stated in 104.02. The CO or the owner may inspect or test any item or process at any time, but is not responsible for Quality Control.

9. Given the work restrictions included in specification sections 108 and 156, we have found that the 893-day completion period is insufficient to construct the project. Please consider increasing the allowed time by 90 days.

Response: Work restrictions outlined in Section 108 and 156 are standard on EFLHD projects and have been factored into the time allotment. Within the work restrictions are opportunities for working outside standard work restrictions when submitted according to the Contract and approved by the CO.

10. On Sheet R55 Note A(c) states “Include steel pile points for all abutment piles. This item is incidental to 12” pile.”

1. Is this a typo and pile points are paid for in the pile point item? Or are pile points required for abutments incidental to the 14” pile? Please clarify.

2. Also, please confirm pile points are NOT required for the 24” pile.

Response: Pile points will be paid for by the each for wherever shown as required per the plans.

The second sentence of Note A(c) should be deleted and 12” Pile is a typo, should read 14”. Pile points are not required for 24” pile.

11. Follow-up question to Q&A from Amendment 002 #55, Amendment 001 #20, and a question I received an answer on 2/13/20. There is a discrepancy in the required subcontracting goals between the Bid Checklist, Block 17 Continuation sheet and the Subcontracting Plan document. The Bid Checklist and Block 17 Continuation sheet in the IFB Solicitation state 48% (SB), 5% (SDB), 3% HUBZones, 5% (SWBE), 3% (SDVOSB). The Subcontracting Plan states 48% (SB), 5% (SDB), 3% HUBZones, 5% (WOSB), 3% (SDVOSB), and 3% (VOSB) (in no particular order). Can you confirm which is required as one seems to have 4 subcategories with a total of 16% participation and the other has 5 subcategories with a total of 19% participation?

Response: The required goals are the goals stated in block 17 of the SF1442 Continuation Sheet which state 48% (SB), 5% (SDB), 3% HUBZones, 5% (SWBE), and 3% (SDVOSB). Please see footnote 1 on page 1 of the Subcontracting Plan for additional information. The 3% goal for VOSB in addition to the required 3% goal for SDVOSB is for tracking purposes only.

12. Continuation of above question. Is SWBE from the IFB documents and WOSB from the Subcontracting Plan interchangeable and will either satisfy the requirement?

Response: Yes.

13. Please advise if there will be any changes to the due date now scheduled for 3/24 hand delivery or if email copy will replace hand delivery.

Response: There is currently no change to the bid opening date of March 24, 2020. If there is a change to the bid opening date, then an amendment will be issued accordingly. Electronic bid submissions will not be accepted. Per the solicitation instructions, you can submit your bid package via U.S. Mail, Federal Express, UPS, etc. Given the current situation with the COVID-19 outbreak, attendance at the bid opening is discouraged. The results of the bid opening will be posted online at beta.SAM.gov by COB the day of the bid opening.

14. With the current uncertainty with Covid-19, how do you want us to address potential escalation and schedule impacts in our bid?

Response: Schedule impacts are not anticipated. Price escalation clauses have been added into Section 109 of the SCRs (Amendment 001). As with any other impact, one arising from the COVID- 19 virus will be handled administratively with the contractor that is awarded the contract.

J-141

This text supplements DIVISION IV of the 2016 Road and Bridge Specifications:

Section 401. — STRUCTURE EXCAVATION

400.04. Delete the twelfth paragraph and substitute the following:

Cofferdams for the bents will be paid for at the lump sum for all foundations as required to complete the work. This includes furnishing, erecting, maintaining and removing when no longer necessary, expect at Pier 1 where sheet pile is required and required to remain and be cut off at the mudline.

Cofferdams for the West Abutment (Abutment A) will be measured in units of each per foundation and will be paid for at the contract unit price per each. This price shall include all work as shown in the plans and Section 440.

Payment will be made under:

Pay Item Pay Unit

Cofferdam (Bents) Cofferdam (Abutment A)

Lump Sum Each

Section 404. — HYDRAULIC CEMENT CONCRETE OPERATIONS

404.08. Delete the sixth paragraph and substitute the following:

Cover Depth Survey will not be measured separately for payment and will be included under Section 154. Payment under Section 154 includes furnishing all personnel and equipment required to perform, document, and deliver the survey to the CO.